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2021-03-31-accounts

REGISTERED CHARITY NUMBER: 1150658

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31st March 2021

for

Barnes Community Arts Centre

Grant Harrod Lerman Davis LLP Chartered Accountants 1st Floor Healthaid House Marlborough Hill Harrow Middlesex HA1 1UD

Barnes Community Arts Centre

Contents of the Financial Statements for the year ended 31st March 2021

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 13
Detailed Statement of Financial Activities 14 to 15

Barnes Community Arts Centre

Report of the Trustees for the year ended 31st March 2021

BACKGROUND

The Old Sorting Office Arts Centre (OSO) is a 3,000 square foot venue to the rear of the converted postal sorting office on Barnes Green SW13. Designated by the London Borough of Richmond upon Thames for community use, it was leased in 2000 to the trustees of a charity formed by members of the local community, for use as an arts centre. The venue is a cherished community asset and over the years has played host to many acclaimed theatrical productions and arts-based community events.

A group of local residents, which includes Patrick Van den Bergh (ex Chair of the Barnes Community Players) and Simon Danciger (ex Chair of Governors at Richmond Park Academy), form the current board of trustees of the OSO Arts Centre, registered with the Charity Commission as a CIO under the name Barnes Community Arts Centre.

The vision of the new trustees is to promote, maintain, improve and advance education and appreciation of the arts in all forms among the people of Barnes and the surrounding area.

FOCUS FOR 2020-21

The focus was to continue to develop the size and professional quality of our programme of arts events, while continuing to ensure our financial sustainability. However, the COVID-19 pandemic, subsequent lockdowns and socially distanced capacity limits required the trustees to shift focus to ensuring the survival of the arts centre, as well as playing our part in supporting our community during the pandemic.

The first action was to reduce costs wherever possible to protect our financial viability. Sadly, this included redundancy for two of the management team and reduced hours / furlough for most of the remaining team.

Trustees then set about looking for alternative ways to generate income. This fell into three categories: Operational activities, community donations and grant funding.

The second action was to communicate with the many shows and events booked into the OSO which needed to be rescheduled or cancelled, as well as contacting ticketholders. This was a significant activity and the team excelled in dealing with all the issues.

The third action was to play our part in supporting the community during the pandemic. This led to three activities:

Page 1

Barnes Community Arts Centre

Report of the Trustees for the year ended 31st March 2021

Next, trustees decided to use the enforced closure of the arts centre to carry out a major upgrade of the venue, supported by a Community Fund grant secured in 2019. Improvements to accessibility, refitting of the bar/café area and toilets, and numerous improvements to the theatre have all placed the OSO in a strong position to bounce back post-pandemic.

Where government rules allowed, we opened the OSO whenever possible to stage live arts events, adopting a cabaret-style set-up to adhere to social distancing rules. This was broadly a great success, though some shows were lost due to cast COVID cases and 'pinging' as well as a sudden pre-Christmas lockdown which derailed our annual panto (typically our biggest income-generator of the year) mid-way through the run. Throughout, our team showed astonishing commitment and versatility.

In summary, the trustees are confident that the OSO has survived this difficult period, and, if anything, we emerge in a better position than before, with an upgraded venue, renewed goodwill from our community, and a now proven ability to manage the most challenging of crises.

As Chair of Trustees, I am immensely proud of Lisa, Jonny, and the entire team of staff, volunteers and trustees who have worked tirelessly and passionately to get us through the pandemic. It has been a heart-warming experience despite the most challenging of circumstances.

FINANCIAL PERFORMANCE

Thanks to the efforts of trustees and the management team in securing grant funding, most significantly from the Culture Recovery Fund, generating income through the pop-up café and attracting community donations, the OSO emerges from the pandemic in a healthy financial position, managing to break even at an operating level while building sufficient reserves to protect us against future business interruption.. The trustees thank everyone, including the Barnes Fund, Richmond Parish Lands, LBRuT council, the Arts Council and our local community, who have supported the OSO financially.

LOOKING AHEAD TO 2021-22

Looking ahead to 2021-22, the focus is on making a speedy recovery from the pandemic and attracting audiences back to the theatre. The upgrade to the venue will help secure quality shows and improvements to the bar / café area will help to improve catering income. Trustees are optimistic and committed to ensuring the long-term health of the arts centre. A key advantage is the strong support of our local community, bolstered through the pandemic.

THANKS

The trustees would once again like to thank everyone who has ensured we have succeeded in moving from crisis back to drama, in particular to Lisa Ross, our fabulous General Manager whose passion and operational professionalism continues to drive us forward, to Jonny, our indefatigable and creative Artistic Director, our wonderful and talented staff team and to the increasing number of volunteers who are now assisting us across all our activities. From helping with our book-keeping and accounts, providing legal and process support, fundraising activities, purchasing, café and bar stock control to helping front of house, our volunteers are at the heart of everything we do. We remain very fortunate to have such a passionate and engaged group of both staff and volunteers.

FINANCIAL REVIEW

Going concern

At the time of approving the accounts, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

1150658

Page 2

Barnes Community Arts Centre

Report of the Trustees for the year ended 31st March 2021

Principal address 49 Station Road Barnes SW13 0LF

Trustees

Mr S Danciger Mr S Mindel (resigned 18.11.2020) Mr M Lumsden Mr P Van den Bergh Mrs S Coussins Mr R Bell (resigned 18.11.2020) Ms J A E Dangoor Ms S Carruthers Mr J Rycroft Mr R M Arnfield (appointed 1.7.2020)

Independent Examiner

Grant Harrod Lerman Davis LLP Chartered Accountants 1st Floor Healthaid House Marlborough Hill Harrow Middlesex HA1 1UD

Approved by order of the board of trustees on 15th October 2021 and signed on its behalf by:

Mr S Danciger - Trustee

Page 3

Independent Examiner's Report to the Trustees of Barnes Community Arts Centre

Independent examiner's report to the trustees of Barnes Community Arts Centre

I report to the charity trustees on my examination of the accounts of Barnes Community Arts Centre (the Trust) for the year ended 31st March 2021.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a registered member of FCA DipAst which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michael Lerman FCA DipAst Grant Harrod Lerman Davis LLP Chartered Accountants 1st Floor Healthaid House Marlborough Hill Harrow Middlesex HA1 1UD

15th October 2021

Page 4

Barnes Community Arts Centre

Statement of Financial Activities for the year ended 31st March 2021

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
8,159
Charitable activities
Grant income
144,092
Other trading activities
3
196,150
Investment income
4
38
Total
348,439
EXPENDITURE ON
Raising funds
112,610
Charitable activities
Overheads
125,195
Other
32,223
Total
270,028
NET INCOME/(EXPENDITURE)
78,411
RECONCILIATION OF FUNDS
Total funds brought forward
42,018
TOTAL FUNDS CARRIED FORWARD
120,429		 Restricted
funds
£
9,468
25,000
-
-
34,468
-
-
101,850
101,850
(67,382)
95,484
28,102		 2021
Total
funds
£
17,627
169,092
196,150
38
382,907
112,610
125,195
134,073
371,878
11,029
137,502
148,531		 2020
Total
funds
£
5,171
97,109
270,060
15
372,355
121,516
152,248
16,605
290,369
81,986
55,516
137,502

The notes form part of these financial statements

Page 5

Barnes Community Arts Centre

Balance Sheet 31st March 2021

Unrestricted
fund
Notes
£
FIXED ASSETS
Tangible assets
8
28,365
CURRENT ASSETS
Stocks
9
2,233
Debtors
10
4,649
Cash at bank
131,644
138,526
CREDITORS
Amounts falling due within one year
11
(46,462)
NET CURRENT ASSETS
92,064
TOTAL ASSETS LESS CURRENT
LIABILITIES
120,429
NET ASSETS
120,429
FUNDS
12
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
-
-
-
28,102
28,102
-
28,102
28,102
28,102		 2021
Total
funds
£
28,365
2,233
4,649
159,746
166,628
(46,462)
120,166
148,531
148,531
120,429
28,102
148,531		 2020
Total
funds
£
43,093
1,712
3,706
115,907
121,325
(26,916)
94,409
137,502
137,502
42,018
95,484
137,502

The financial statements were approved by the Board of Trustees and authorised for issue on 15th October 2021 and were signed on its behalf by:

Mr S Danciger - Trustee

The notes form part of these financial statements

Page 6

Barnes Community Arts Centre

Notes to the Financial Statements for the year ended 31st March 2021

1. ACCOUNTING POLICIES

Company information

Barnes Community Arts Centre is a charitable incorporated organisation (CIO), Charity Registration number 1150658, registered on 31 January 2013 and is governed by the constitution which established the objects and power of the charitable organisation. The registered address is 49 Station Road,Barnes, London SW13 0LF.

Accounting framework

The accounts have been prepared in accordance with the charity's governing documents, the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Practise applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The accounts are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

Incoming resources

Income include ticket sales, income from the café and bar sales as well as venue hire rendered during the year. Income is recognised when the charity is legally entitled to it after performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt.

Revenue is measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business, net of discounts and other sales related taxes.

Resources expended

Resources expended are recognised in the year in which they are incurred.

Expenditure for charitable purposes

Charitable expenditure includes all expenditure related to the objectives of the charity and comprises the costs of providing theatre and live performance, art exhibitions, dance and music classes as well as the costs of running the bar and café. Certain other costs, which are attributable to more than one activity, are apportioned across cost categories on the basis of an estimate of the proportion of time spent by staff on those activities.

Support and governance costs

Costs represent expenditure incurred in the management of the company's assets, organisational administration and compliance with constitutional and statutory requirements. These costs are apportioned across the activities on the basis of an estimate of the proportion of income from those activities.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Fixtures and fittings - 25% on cost and 10% Straight line Computer equipment - 33% on cost

Stocks

Stocks are valued at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises food and drink purchased for the café and bar and are measured at cost

continued...

Page 7

Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31st March 2021

1. ACCOUNTING POLICIES - continued

Stocks

Net realisable value is the estimated selling price less any costs to be incurred in marketing, selling and distribution.

Taxation

The charity is exempt from tax on its charitable activities.

Charitable funds

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. CRITICAL ACCOUNTING JUDGEMENTS AND KEY SOURCES OF ESTIMATION UNCERTAINTY

In the application of the charity's accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources.

The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future period.

3. OTHER TRADING ACTIVITIES

Unrestricted
funds
£
Café income
168,506
Café income - third party
-
Venue hire
5,021
Ticket sales
12,844
Gala ball
-
Fair & other fundraising events
2,684
Sponsorships received
2,000
Bird seed sales
5,095
196,150		 Restricted
funds
£
-
-
-
-
-
-
-
-
-		 2021
Total
funds
£
168,506
-
5,021
12,844
-
2,684
2,000
5,095
196,150		 2020
Total
funds
£
102,851
17,528
41,164
92,923
10
5,963
3,000
6,621
270,060

continued...

Page 8

Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31st March 2021

4. INVESTMENT INCOME

INVESTMENT INCOME
2021 2020
Unrestricted Restricted Total Total
funds funds funds funds
£ £ £ £
Deposit account interest 38 - 38 15

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31st March 2021 nor for the year ended 31st March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31st March 2021 nor for the year ended 31st March 2020.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

7.

Staff
No employees received emoluments in excess of £60,000.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
5,171
Charitable activities
Grant income
1,009
Other trading activities
270,060
Investment income
15
Total
276,255
EXPENDITURE ON
Raising funds
121,516
Charitable activities
Overheads
152,248
Other
15,989
Total
289,753
NET INCOME/(EXPENDITURE)
(13,498)		 2021
14
Restricted
funds
£
-
96,100
-
-
96,100
-
-
616
616
95,484		 2020
14
Total
funds
£
5,171
97,109
270,060
15
372,355
121,516
152,248
16,605
290,369
81,986

continued...

Page 9

Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31st March 2021

7.
COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted
Restricted
fund
funds
£
£
RECONCILIATION OF FUNDS
Total funds brought forward
55,516
-
TOTAL FUNDS CARRIED FORWARD
42,018
95,484
8.
TANGIBLE FIXED ASSETS
Fixtures
and
Computer
fittings
equipment
£
£
COST
At 1st April 2020
96,100
2,409
Additions
9,354
-
Disposals
(45,237)
(1,196)
At 31st March 2021
60,217
1,213
DEPRECIATION
At 1st April 2020
53,815
1,601
Charge for year
8,289
404
Eliminated on disposal
(29,848)
(1,196)
At 31st March 2021
32,256
809
NET BOOK VALUE
At 31st March 2021
27,961
404
At 31st March 2020
42,285
808
9.
STOCKS
2021
£
Raw materials
2,233
10.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021
£
Trade debtors
-
Other debtors
-
VAT
3,900
Prepayments and accrued income
749
4,649		 Total
funds
£
55,516
137,502
Totals
£
98,509
9,354
(46,433)
61,430
55,416
8,693
(31,044)
33,065
28,365
43,093
2020
£
1,712
2020
£
797
87
-
2,822
3,706

continued...

Page 10

Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31st March 2021

11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Taxation and social security
Other creditors
MOVEMENT IN FUNDS
Unrestricted funds
General fund
Restricted funds
Community fund
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Restricted funds
Community fund
TOTAL FUNDS
Comparatives for movement in funds
Unrestricted funds
General fund
Restricted funds
Community fund
TOTAL FUNDS		 At 1.4.20
£
42,018
95,484
137,502
Incoming
resources
£
348,439
34,468
382,907
At 1.4.19
£
55,516
-
55,516		 2021
2020
£
£
14,845
9,082
1,186
6,434
30,431
11,400
46,462
26,916
Net
movement
At
in funds
31.3.21
£
£
78,411
120,429
(67,382)
28,102
11,029
148,531
Resources
Movement
expended
in funds
£
£
(270,028)
78,411
(101,850)
(67,382)
(371,878)
11,029
Net
movement
At
in funds
31.3.20
£
£
(13,498)
42,018
95,484
95,484
81,986
137,502

12. MOVEMENT IN FUNDS

continued...

Page 11

Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31st March 2021

12. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Community fund
TOTAL FUNDS		 Incoming
resources
£
276,255
96,100
372,355		 Resources
Movement
expended
in funds
£
£
(289,753)
(13,498)
(616)
95,484
(290,369)
81,986

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Community fund
TOTAL FUNDS		 At 1.4.19
£
55,516
-
55,516		 Net
movement
in funds
£
64,913
28,102
93,015		 At
31.3.21
£
120,429
28,102
148,531

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Community fund
TOTAL FUNDS		 Incoming
resources
£
624,694
130,568
755,262		 Resources
Movement
expended
in funds
£
£
(559,781)
64,913
(102,466)
28,102
(662,247)
93,015

continued...

Page 12

Barnes Community Arts Centre

Notes to the Financial Statements - continued for the year ended 31st March 2021

13. RELATED PARTY TRANSACTIONS

During the year Mr. M. Lumsden, a trustee, carried out some construction work for the Charity. The total of the invoices issued for the work amounted to £15,952. At the balance sheet date, the Charity owed Mr. Lumsden £801 in respect of these invoices.

If the CIO is wound up, the members of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities.

14. LEASE

Rentals payable under operating leases, including any lease incentives received, are charged to income on a straight line basis over the term of the relevant lease.

Page 13