Trustees Annual Report
and
Financial Statement
for the year ended 31 December 2022 for Hadleigh Baptist Church
’ - - Trustee s Annual Report for the year ending 31 12 2022
Reference and administration details
Charity name: Hadleigh Baptist Church Registered charity number: 1150613
Charity’s principal address: George Street, Hadleigh, Suffolk IP7 5BE
Names of the charity trustees (Office Bearers) who manage the charity.
These trustees are appointed by the Member’s Meeting:
| Trustee name | Office held | Dates acted if not for the whole year |
|---|---|---|
| Chris Todd | Church Senior Pastor | |
| Graham Peter Lancaster | Church Elder | |
| Luke Adam Frost | Events Deacon | |
| Mark RogerJackson | PremisesDeacon | |
| Steve Kingston | Finance Deacon | |
| Lorna Todd | Fellowship Deacon |
| Church Administrator | Mrs Flavia Blows Email: admin@hadleighbaptist.org.uk |
|---|---|
| Church Treasurer | Mr Robert Twigger Email: treasurer@hadleighbaptist.org.uk |
| Church Website | www.hadleighchurch.co.uk |
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Holding Trustees (property)
The Grace Baptist Trust Corporation.
This Company is a Registered Charity (No. 251675) and is limited by guarantee and registered in England No. 592488 with its registered office at:
19 Croydon Road Caterham Surrey CR3 6PA
Independent Examiner of Accounts
Mrs Carole Cowgill ACA 4 Penny Meadow Capel St. Mary Ipswich Suffolk IP9 2UU
Bankers
CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ
Structure, governance and management
Hadleigh Baptist Church is a charity that operates under the governance of a constitution adopted at a meeting of its members in November 2008.
This constitution governs the charitable assets of the Church from a legal perspective in accordance with the requirements of charity law. Regulations affecting the spiritual governance of the Church are contained in a separate document entitled “Rules and Regulations”.
Hadleigh Baptist Church also owns two properties, the Chapel and the Manse. These are the subjects of the following Governing Instruments:
- Chapel – Deed of Covenant and Declaration of Trust dated 2 October 1830 ● Manse – Deed of Declaration of Trust dated 25 March 1973
The Trustees of Hadleigh Baptist Church and the Managing Trustees for the above property trusts are the Office Bearers of the Church i.e. the Pastor/s, the Elders and the Deacons. These are appointed by the Church Members’ Meeting and are listed above. New
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trustees are chosen from those within the existing membership that possess at least one qualification and/or skill that is valuable to the team e.g. Accountancy qualification, safeguarding, management, charity work, health and safety, building maintenance, and ICT.
Any potential trustee is given a job description ahead of taking on the role and allowed to discuss the role before being appointed. The trustees are given regular advice and information from the national network (FIEC) to which we are affiliated. Trustees are confirmed to the role by a vote taken at an annual church meeting and serve a minimum term of two years. After two years trustees may stand again following a majority vote in their favour at the church meeting.
The Grace Baptist Trust Corporation is the current Holding Trustee of the two properties belonging to the church.
Objectives and activities
The principal objective of Hadleigh Baptist Church is the advancement of the Christian faith according to Baptist principles and in accordance with the Church’s Basis of Faith.
The charity also carries out and supports other charitable purposes in the United Kingdom and other parts of the world.
We aim to glorify God in all that we do and our published mission statement, introduced in 2007, states that:
‘We seek to introduce people in Hadleigh, the surrounding area and beyond to the Lord Jesus Christ.’
Everything we do reflects this principal objective, the mission statement that underpins it and the following core values introduced in 2012 to that help make the mission possible. These core values were revisited in 2019 on Sundays and in our small groups: We seek to be:
A Discipling Church - Encouraging, supporting, teaching, and challenging one another to become conformed to the character and priorities of Jesus Christ.
An Evangelising Church – Those that attend are equipped and become confident to share the message of Christianity openly and sensitively.
A Church Family – Hadleigh Baptist Church seeks to be a distinctive people who are devoted to one another; Where we seek to share our life as well as our faith. We aim to be committed to pray for one another.
A Worshipping Church – Where our devotion to God results in fervent praise.
A Generous Church – We endeavour to be generous to anyone in need and are known for our kindness in our local community and beyond.
A Worldwide Church – We recognise that we are part of God's worldwide church. And seek opportunities where we can work in partnership with other churches and relevant organisations. We demonstrate this by being committed to supporting missionary organisations and individuals that promote the Christian faith around the world. Our support is spiritual and financial.
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Our main activities include:
-
Sunday worship services (morning and evening)
-
Mid-week small groups, prayer meetings and Bible studies
-
Provision of free community events for all ages.
-
Introducing Jesus to our community and the wider world through our social media channels.
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Pastoral work, including visiting the sick and bereaved.
-
Young people’s clubs.
-
Promotion of mission and matters of social concern, both locally and further afield
-
Taking school assemblies and lessons
-
Informal social events for fellowship and outreach
-
Alpha, CAP Money, Baptismal and Discipleship Courses
-
Practical support to individuals and families through acts of kindness
-
Supporting the lonely and bereaved.
-
Drop-in facility in Church Offices
Achievements and performance
Owing to the spiritual nature of the Church’s principal objective, it is always difficult to quantify exactly what the Church has achieved during the year.
The following information attempts to paint a fuller picture of the life of the Church over the past year.
Serving the local and wider community
We continue to serve the local community. In 2022, we held our annual free Easter Egg Hunt reaching over 350 children in the community.
A new event called the ‘Glow Party’ held at the church toward the end of October half-term attracted 60 children from school years 1-6.
The Winter Wonderland held during the Christmas period, served over 500 children. Each family also received books explaining the Christian faith at an age-appropriate level.
The Church actively engages the community through adverts in the Hadleigh Community News, Hadleigh In Touch, a regularly updated church web site and various social media sites, e.g. Facebook, Twitter and YouTube. The church also took an active part in assisting support groups in the community to assist the vulnerable.
The church ran an Alpha Course in March 2022 for church members and the wider community.
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Regularly people from the community and beyond drop in to speak with our Pastor on various matters at our Church offices.
Children and Young people
The baby and toddler group called ‘The Ark’ that began in January 2016 ran during term time serving 25-30 children and their parents/carers.
A crèche for the under 3s was provided on a Sunday morning along with Junior Church (Sunday School) for those aged 3 – 11. A group for those in the first two years (Years 7 & 8) of High School met when required on Sunday mornings alongside the morning service.
Teaching and building up of God’s people.
On each Sunday we held a service of Christian worship. A pastoral care team continued to support people throughout the week. Our services are broadcasted on YouTube, and those associated with the church can join the service live via Zoom. At present our Youtube channel has over 75K subscribers and serves not only the local community but also believers/enquirers in several other countries.
Five small groups have met for prayer, study and fellowship, on Tuesday and Wednesday evenings, mainly in person but also via Zoom. These have attracted an average attendance of 50+. These groups continue to lead to new friendships within the Church and provide the opportunity for more support and care for each other and our neighbours. We supplemented these groups with occasional midweek prayer/communion services.
We continued in 2022 the pattern established in 2012 of focusing our local, national and international support on four main ministries. This continues to be very well received and has helped us to be more prayerfully focused and informed about the ministries that we support.
Over 70 people from the Church spent a weekend together at Sizewell Hall, with Chris Jarvis giving the Bible teaching.
Our Pastor has a regular opportunity to be involved in local school assemblies. He is a Foundation Governor in St Mary’s Primary School, Hadleigh.
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Financial Review
The financial statement for the year ended 31 December 2022 and the report from the Independent Examiner can be found later in this document.
It has been another extremely encouraging year financially with gross income of £148,029. All commitments to our General Fund have been met on time and our end-of-year balance of £38,967 compared to an opening balance of £29,027.
Once again, we gave financial, practical, and prayerful support to Christian-based organisations and individuals, both in the UK and abroad. In 2022, £16,352 of our gross income was given to such organisations and individuals. This is comfortably above our tithing policy i.e. to give at least 10% in this way.
We continue to ‘….. walk by faith, not by sight’ (2 Corinthians 5:7) and trust in the Lord Jesus Christ to provide finances to match the work He has commissioned us to undertake.
A brief statement of policy on reserves
We seek to keep the month-end reserves at a minimum of between £8,000 and £10,000 to facilitate cash flow and to be in a position to cover unplanned/emergency expenditures.
Public Benefit
The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by:
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Providing regular public worship open to all
-
Promoting the whole mission of the Church through activities for individuals, parents and toddlers, and special needs groups
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Conducting pastoral work including visiting the sick in their homes where appropriate and in hospital and the bereaved
-
Teaching Christianity through sermons, courses and small groups
-
Providing a baby and toddler group in the community
-
Providing clubs for young people with a Christian ethos
-
Supporting in part the theological training of a male member
-
Supporting other charities in the UK and overseas
-
Providing free Money Management Courses
-
Providing a free Christmas Winter Wonderland event for the community
-
Supporting local families and support organisations throughout the pandemic
-
Providing a ‘drop in’ facility for anyone at our Church offices.
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Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Signature: Full name: Position: Date:
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HADLEIGH BAPTIST CHURCH
Receipts and Payments Account
For the year ended 31 December 2022
| Unrestricted | 2022 | ||
|---|---|---|---|
| funds | Total | ||
| Note | £ | £ | |
| Receipts | |||
| Donations, legacies and similar incoming resources | : | 125,232 | 125,232 |
| of which: Asset sales |
350 | 350 | |
| "Warm spaces" grant from Babergh DC | 1,000 | 1,000 | |
| Activities in furtherance of charitable objectives | 4,351 | 4,351 | |
| Activities for generating funds | 8,187 | 8,187 | |
| Investment income | 10,258 | 10,258 | |
| of which: Bank interest |
58 | 58 | |
| Other incoming resources | - | - | |
| ------------- | ------------- | ||
| 148,029 | 148,029 | ||
| Loans received | - | - | |
| ------------- | ------------- | ||
| Total receipts | 148,029 | 148,029 | |
| Payments | |||
| Grants and donations | 1 | 16,352 | 16,352 |
| Costs of activities for charitable objectives | 1 | 11,343 | 11,343 |
| Support costs excluding fixtures and fittings | 1 | 108,782 | 108,782 |
| ------------- | ------------- | ||
| 136,477 | 136,477 | ||
| Fixtures and fittings | 1 | 1,612 | 1,612 |
| Other land and buildings | - | - | |
| Loan repayments | - | - | |
| ------------- | ------------- | ||
| Total payments | 138,089 | 138,089 | |
| ------------- | ------------- | ||
| Net receipts (-payments) | 9,939 | 9,939 | |
| Gross transfers between funds | - | - | |
| ------------- | ------------- | ||
| 9,939 | 9,939 | ||
| Cash funds last year end | 29,027 | 29,027 | |
| ------------- | ------------- | ||
| Cash funds this year end | 38,967 | 38,967 | |
| ======= | ======= |
The notes on page 11 form part of these accounts
Page 9
2021 Total £
9,490 10,200 0
------------125,641 - ------------125,641
21,557 4,581 79,247 ------------105,385 3,703 - - ------------109,088 ------------16,552
------------- 16,552 12,475 ------------29,027 =======
HADLEIGH BAPTIST CHURCH
Statement of assets and liabilities
As at 31 December 2022
| Unrestricted | Restricted | 2022 | ||
|---|---|---|---|---|
| fund | funds | Total | ||
| Note | £ | £ | £ | |
| Cash funds | ||||
| Bank Accounts | 38,967 | - | 38,967 | |
| Building Society accounts | - | - | - | |
| Cash in hand | - | - | - | |
| ------------- | ------------- | ------------- | ||
| 38,967 | - | 38,967 | ||
| ======= | ======= | ======= | ||
| Assets retained for the charity's own use | 2 | |||
| Freehold land and buildings | - | 275,000 | 275,000 | |
| Other land and buildings | - | 1,662,188 | 1,662,188 | |
| Fixtures and fittings | 17,124 | - | 17,124 | |
| ------------- | ------------- | ------------- | ||
| 17,124 | 1,937,188 | 1,954,312 | ||
| ======= | ======= | ======= | ||
| Other monetary assets | ||||
| Tax reclaim | 804 | - | 804 | |
| Sizewell Hall deposit | 398 | - | 398 | |
| ------------- | ------------- | ------------- | ||
| 1,201 | - | 1,201 | ||
| ======= | ======= | ======= | ||
| Liabilities | ||||
| Loans | - | - | - | |
| Trade Creditors | 43 | - | 43 | |
| Accruals | - | - | - | |
| Deferred income | 1,085 | - | 1,085 | |
| Agreed giving not dispersed | - | - | - | |
| ------------- | ------------- | ------------- | ||
| 1,128 | - | 1,128 | ||
| ======= | ======= | ======= |
Approved by the Board of Trustees on and signed on its behalf by:
Trustee
The notes on page 11 form part of these accounts
Page 10
HADLEIGH BAPTIST CHURCH
Notes to the Accounts
For the year ended 31 December 2022
1) Analysis of payments
| Costs of activities for charitable objectives | 2022 | 2021 | ||
|---|---|---|---|---|
| £ | £ | |||
| Outreach | 2a | 3,834 | 2,242 | |
| Speakers' expenses | 2b | 722 | 320 | |
| Church weekend away | 2c | 5,296 | 459 | |
| Other expenses (a) | 2d | 1,491 | 1,561 | |
| ------------- | ------------- | |||
| 11,343 | 4,581 | |||
| ======= | ======= | |||
| Support Costs - unrestricted fund | 2022 | 2021 | ||
| £ | £ | |||
| Pastoral remuneration (b) | 3a | 38,048 | 62,637 | |
| Manse running costs (a) | 3b | 532 | 1,623 | |
| Church running costs | 3c | 19,812 | 10,688 | |
| Church maintenance (a) | 3d | 49,980 | 3,861 | |
| Independent examiner's fee | 3e | 330 | 320 | |
| Other expenses | 3f | 81 | 118 | |
| ------------- | ------------- | |||
| 108,782 | 79,247 | |||
| ======= | ======= | |||
| Grants and donations | 2022 | 2021 | ||
| £ | £ | |||
| Total grants to institutions | 1a | 16,152 | 10,695 | |
| Total grants to individuals | 1b | 200 | 10,863 | |
| ------------- | ------------- | |||
| 16,352 | 21,557 | |||
| ======= | ======= | |||
| Assets retained for the charity's own use | ||||
| Freehold | Other land | Fixtures | Total | |
| land and | and | and | ||
| buildings | buildings | fittings | ||
| £ | £ | £ | £ | |
| (c) | (c) | |||
| Net book value at 31 December 2021 | 275,000 | 1,662,188 | 20,674 | 1,957,862 |
| Additions | - | - | 1,612 | 1,612 |
| Disposals (d) | - | - | 397 | 397 |
| Revaluations | - | - | - | - |
| Depreciation (e) | - | - | 4,765 | 4,765 |
| ------------- | ------------- | ------------- | ------------- | |
| Net book value at 31 December 2022 | 275,000 | 1,662,188 | 17,124 | 1,954,312 |
| ======= | ======= | ======= | ======= |
-
2) Assets retained for the charity's own use
-
Notes: (a) 2022 figures for these categories exclude a total of £1,612 in fixtures and fittings (£3,703 in 2021). (b) Pastoral remuneration was paid to trustee Chris Todd for his pastoral duties. He was not paid for his role as a trustee.
-
(c) Freehold land and buildings at market value, other land and buildings at the insurance value as at 31 December 2020. Revalution to take place by year end 2023.
-
(d) Represents the depreciated value extinguished at the date of disposal. Total proceeds from sale(s) were £350.
-
(e) Depreciation of fixtures and fittings is over 7 years.
-
Page 11
Hadleigh Baptist Church
- Financial Summary 2022 Quarter All General Fund
| 1 1 1 1 1 3 1 1 1 1 3 |
Offering: Gift Aided Non-Gift Aided Designated Giving: Gift Aided Non-Gift Aided Gift Aid Refund Manse: Rental Income Miscellaneous Income Grant Refund Misc. Ark Interest |
Receipts £ 59,516.66 11,635.87 25,470.00 4,055.79 22,372.74 10,200.00 1,000.00 - 483.84 697.52 58.21 |
|---|---|---|
£ Payments Pastors Renumeration: 59,516.66 Salary 11,635.87 Pension Monthly expenses PAYE Church Running Costs: 25,470.00 Thirty One: Eight (CCPAS) Annual Fee 4,055.79 Cleaner's Wages Cleaning Materials 22,372.74 Copyright Licenses Gas/Water/Electricity General Repairs/Servicing 10,200.00 Phone/Broadband Advertising Photocopier Inks & Meter Charge TV licence 1,000.00 Website Hosting - Coffee and Cups etc 483.84 Church Consumables 697.52 Church Insurance 58.21 External Examiner Fee Wireless Microphone Licence Care Team Expenses Equipment replacements DBS Check Contactless payment costs Zoom fees AV Enhancements Kitchen project 2022 Sheet Music, etc DPO Registration Fellowship meal Christmas decorations Administrator salary, etc. Church Suite/Planning Centre Junior Church Roof project 2022
Donations:
| Room hire: | ||
|---|---|---|
| 2b | Children's Centre | 2,664.00 |
| 2b | Adult ballet/BBC - LE Bryars | 675.00 |
| 2b | Private room hire: Naomi Horne | 28.00 |
| 2b | Sing and Sign - Nickie Porter-Beckett | 337.50 |
| 2b | Bounce - Tamara Scrase | 1,175.00 |
| 2b | Karen Louise Dance | 593.75 |
| 2b | SIT & STAY FIT - LISETTE SP | 562.50 |
| 2b | Clubercise - R Hodnett | 550.00 |
| 2b | Act First | 1,541.50 |
| 2b | Private Room Hire - C Munns | 60.00 |
FIEC Grace Baptist Mission Mission VER (Brazil) GTSSS (India) Sizewell Offering Gift Christmas Offering FIND Find (Ipswich) Personal gift Fressingfield BC
Manse:
Repairs & Servicing Manse Insurance
Letting fee Other
| Sizewell: 2a Sizewell Fees 4,351.00 |
Miscellaneous: Bank Charges LITS Conference Pastoral support Fees for other conferences/training Small Group Materials Stationery Other Gift |
|---|---|
Outreach:
Easter (Hot Cross Buns) Football Ministry Christmas Meal 3LS Ark Expenses Other Youth (Equip) Winter Wonderland Holiday Club Easter Egg Hunt Gift books Glow Party CAP (Christians Against Poverty) Alpha Course
Sizewell:
Fees & food Cooks Speaker Children Gifts Sizewell Refund Other
Visiting Speakers 148,028.88 Receipts less payments 9,939.44
| £ 1 26,162.00 3a 2a 2,098.24 3a 2b - 3a 3 9,787.64 3a 4 T X 129.00 3c 2,430.75 3c of which 94.46 3c F&F 827.17 3c 4,762.09 3c 1,222.69 3d 4 - 719.23 3c 585.98 2d 481.38 3c 159.00 3c 15.30 3c 1,039.62 3c 134.67 3c 1,660.90 3c 330.00 3e 135.00 3c - 2d 456.31 3d 4 - 122.50 3c 334.80 3c 474.76 3c 799.02 3d 4 276.21 2,759.19 3d 4 957.00 7.50 2d 35.00 3c 171.76 2d 105.64 2d 5,408.24 3c 456.22 3c 677.46 2d 4 379.00 45,975.67 3d 4 - 1,200.00 1a 1,200.00 1a 2,400.00 1a 5,989.25 1a 182.50 1a 2,000.00 1a 1,080.00 1a 200.00 1b 2,100.00 1a 114.00 3b 4 - 417.98 3b |
Categories Key Receipts Donations, legacies etc 125,232.42 Activities for furtherance of charitable activities 4,351.00 Activities for generating funds 8,187.25 Investment income 10,258.21 Other Incoming resources Fund Transfers (Restricted <-> Unrestricted) Fund Transfers (Other) 148,028.88 |
|---|---|
| - | 3b |
|---|---|
| - | 3b |
| 81.00 | 3f |
| 2d | |
| 108.85 | 2d |
| - | 2d |
| - | 2d |
| 391.42 | 3c |
| 212.74 | 2d |
| - | 2d |
| - | 2a |
| 106.00 | 2a |
| - | 2a |
| - | 2a |
| 782.07 | 2a |
| - | 2a |
| - | 2a |
| 1,027.79 | 2a |
| - | 2a |
| 645.19 | 2a |
| - | 2a |
| 870.20 | 2a |
| 104.75 | 2a |
| 297.75 | 2a |
| 3,830.52 | 2c |
| 620.00 | 2c |
| 381.90 | 2c |
| 224.30 | 2c |
| 199.00 | 2c |
| - | 2c |
| 40.64 | 2c |
| 722.40 | 2b |
| 138,089.44 |
Payments
| Payments | ||
|---|---|---|
| Grants and donations | ||
| Total grants to institutions | 1a | 16,151.75 |
| Total grants to individuals | 1b | 200.00 |
| Costs of activities for charitable objectives | ||
| Outreach | 2a | 3,833.75 |
| Speakers' expenses | 2b | 722.40 |
| Church weekend away | 2c | 5,296.36 |
| Other expenses | 2d/4 | 1,869.93 |
| Support Costs - unrestricted fund | ||
| Pastoral remuneration | 3a | 38,047.88 |
| Manse running costs/fixtures and fitting3b/4 | 531.98 | |
| Church running costs | 3c | 19,811.51 |
| Church maintenance / fixtures and fittin3d/4 | 51,212.88 | |
| Independent examiner's fee | 3e | 330.00 |
| Other expenses | 3f | 81.00 |
| 138,089.44 | ||
| Fixtures and Fittings | 4 | 1,612.21 |
| Building Capital | B | |
| Fund Transfers (Restricted <-> UnrestricT | ||
| Fund Transfers (Other) | X | |
| Loan repayments | L |
Inde endent Examinerfs Re rt to the Trustees of Hadlei hBa tist Church (Charil!. liumber I IV613) I retK)rt to ihe truslees on my examination of the accounts of the aLK)ve Charity for the year ended 31" December ?022. Res nsibilities and b&sis of r¢ As the Charity's trusiees. you arc reswnsible for the Preparalion of the accounts in accordan¢¢ wilh the requiremenis of the Charities Aci 2011 (Ihe Charities Act). I report in r¢sp¢cl of my examination of the Charity's accounts carried out under section 145 of th¢ 2011 Charities Acl, and. in CayIng oul my examination, I have followed the applicable Dircciions givcn by the Charity Commission (under section 145(5)(b) of the Charities Act). Inde ndenl examiner's statement I haL. Lompl¢l¢d my examination. I confinn thai no mat¢riaJ malters have come lo my attention in connection with the examination which give me cause lo believe that. iri any maierial respeci. accounting records were not kept in accordance with section 130 (Jf ihe Charilies Acl. or the accounls do nol accord with ih¢ accountingi r¢¢ords. I have no concerns, and have come across no oiher matlers in Lonnection with th¢, examination to which allention should be drawn in order to enable a proper understanding of the accounts to b¢ rwhed. Si8ned: .............................. Mrs. Carole Cowgill ACA 4 PL'nny Meadow Capel St. Mary Ip%wich IP9 2UU ICAEW CHARTERED ACCOUNTANT