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2020-12-31-accounts

Trustees Annual Report

and

Financial Statement

for the year ended 31 December 2020 for Hadleigh Baptist Church

’ - - Trustee Annual Report for the year ending 31 12 2020

Reference and administration details

Charity name: Hadleigh Baptist Church

Registered charity number: 1150613 Charity’s principal address: George Street, Hadleigh, Suffolk IP7 5BE

Names of the charity trustees (Office Bearers) who manage the charity.

These trustees are appointed by the Member’s Meeting:

Trustee name Office held Dates acted if not for the whole year
Gregory Andrew Frost Church Senior Pastor
Christopher Ian Todd Church Associate Pastor
Graham Peter Lancaster Church Elder
David Gant Pastoral Deacon 01-01-2020 to 15-09-2020
Luke Adam Frost Events Deacon
Mark Roger Jackson Premises Deacon
Steve Kingston Finance Deacon
Kate Rupp Fellowship Deacon
Lorna Todd Fellowship Deacon

Church Administrator: Miss Amy Gant

Email: admin@hadleighbaptist.org.uk

Church Treasurer: Rob Twigger

Email: treasurer@hadleighbaptist.org.uk

Church Website: www.hadleighchurch.co.uk

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Holding Trustees (property)

The Grace Baptist Trust Corporation.

This Company is a Registered Charity (No. 251675) and is limited by guarantee and registered in England No. 592488 with its registered office at:

19 Croydon Road Caterham Surrey CR3 6PA

Independent Examiner of Accounts

Mrs Carole Cowgill ACA 4 Penny Meadow Capel St. Mary Ipswich Suffolk IP9 2UU

Bankers

CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ

Structure, governance and management

Hadleigh Baptist Church is a charity that operates under the governance of a Constitution adopted at a meeting of its members in November 2008.

This constitution governs the charitable assets of the Church from a legal perspective in accordance with the requirements of charity law. Regulations affecting the spiritual governance of the Church are contained in a separate document entitled “Rules and Regulations”.

Hadleigh Baptist Church also owns two properties, the Chapel and the Manse. These are the subjects of the following Governing Instruments:

The Trustees of Hadleigh Baptist Church and the Managing Trustees for the above property trusts are the Office Bearers of the Church i.e. the Pastor/s, the Elders and the Deacons. These are appointed by the Church Members’ Meeting and are listed above. New trustees are chosen from those within the existing membership that possess at least one particular qualification and/or skill that is valuable to the team. e.g. Accountancy qualification, safeguarding, management, charity work, health and safety, building, ICT.

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Any potential trustee is given a job description ahead of taking on the role and allowed to talk it through ahead of being appointed. The trustees are given regular advice and information from the network that we are affiliated to, FIEC practical services and the GBTC who are our property holding trustees to perform their role.

The Grace Baptist Trust Corporation are the current Holding Trustees of the two property trusts.

Objectives and activities

The principal objective of Hadleigh Baptist Church is the advancement of the Christian faith according to Baptist principles and in accordance with the Church’s Basis of Faith.

The charity also carries out and supports other charitable purposes in the United Kingdom and other parts of the world.

We aim to glorify God in all that we do and our published mission statement, introduced in 2007, states that:

‘We seek to introduce people in Hadleigh, the surrounding area and beyond to the Lord Jesus Christ.’

Everything we do reflects this principal object, the mission statement that underpins it and the following core values introduced in 2012 to that help make it possible. These core values were revisited in 2019 on Sundays and also in our small groups:

Our main activities include:

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Achievements and performance

Owing to the spiritual nature of the Church’s principal objective, it is always difficult to quantify exactly what the Church has achieved during the year. The impact of the COVID19 pandemic curtailed some of our original plans however we were still able to serve the town of Hadleigh and beyond during this time.

The following information attempts to paint a fuller picture of the life of the Church over the past year.

Serving the local and wider community

We continue to reach out to and serve the local community. Due to the pandemic, our annual Easter Egg Hunt was cancelled, however, we were able to donate over 300 easter eggs to a local food bank which were subsequently distributed to needy families and children in hospital. We adapted our Winter Wonderland event for the community and made it an online experience supplemented with 343 goodie bags supplied for the event containing everything that was required for the event for the 177 families who took part. Each family also received books explaining the Christian faith at an age-appropriate level.

The Church actively engages the community through adverts in the Hadleigh Community News, Hadleigh In Touch, a regularly updated website and various social media sites, e.g. Facebook, Twitter and YouTube. The church also took an active part in assisting support groups in the community to assist the vulnerable during the lockdown. This involved taking phone calls to organise essential shopping for the clinically vulnerable, delivering shopping and meals provided by local businesses. We provided 3 pre-loaded devices to elderly people in the community to assist them with accessing the internet.

Our Pastors have both continued to take the opportunity to be involved in assemblies that moved online due to COVID. One of our Pastors is an Associate Governor in a Hadleigh Primary School whilst the other is a Foundation Governor in another Hadleigh Primary School. Another member of the congregation serves as governor at one of these schools.

One CAP Money Course was run in January 2020.

One of our lady members continued to run three recovery groups in Ipswich for ladies with addictions until those groups closed in the summer of 2020.

Regularly people from the community and beyond drop in to speak with our Pastors on various matters at our Church offices.

Children and Young people

The baby and toddler group called ‘The Ark’ that began in January 2016 ran until lockdown began in March. The leader of this group then ran an online version of the group to support parents.

A midweek youth group called ‘Equip’ ran until March (school term time only) for School Years 5 & 6.

A crèche for the under 3’s was provided on a Sunday morning along with Junior Church (Sunday School) for those aged 3 – 11 years until March when church services moved online. A group for those in the first two years (Year 7 & 8) of High School met when required on Sunday mornings alongside the morning service also met until this time. These groups restarted in an online capacity in the autumn of 2020.

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Adults

Due to COVID many of our plans for events were cancelled, however, we did run two online quiz nights which were well received by the community.

Our premises

The Children’s Centre continued to use our premises at a discounted rate and several other regular hires throughout the year.

Teaching and building up of God’s people

On each Sunday we held two Worship Services until March 2020. A pastoral care team continued to support people throughout the week. With the impact of the pandemic, our approach to worship services had to change dramatically. We initially recorded and broadcast services on YouTube, however in time we added a live Zoom service and, when it was legal and appropriate moved to a combination of In-person services for those who wished to attend, a facility for those who are more vulnerable to access the service by Zoom and YouTube. At present, our Youtube channel has over 20K subscribers and serves not only the local community but also believers/enquirers in several other countries.

A male member continued his three-year Bible College degree.

A ‘Prayer Circle’ also exists to enable prayer needs to be met at any time and has been used extensively throughout the year with many answers to prayer.

Five small groups have met for prayer, study and fellowship, on Tuesday and Wednesday evenings by a variety of means as restrictions allowed. These have attracted an average attendance of 50+. These groups continue to lead to new friendships within the Church and provide the opportunity for more support and care for each other and our neighbours. We supplemented these groups with occasional midweek prayer/communion services on zoom.

We continued in 2000 the pattern established in 2012 of focussing our local, national and international support to four main ministries. This continues to be very well received and has helped us to be more prayerfully focussed and informed on the ministries that we support.

Over 70 people from the Church spent a weekend together at Sizewell Hall, with Iain Shaddick (Stoke Green, Ipswich) giving the Bible teaching.

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Financial Review

The financial statement for the year ended 31 December 2020 and the report from the Independent Examiner can be found later in this document.

It has been another extremely encouraging year financially, considering the potential impact of the pandemic with gross income of £116,811 compared to £129,204 received in 2019. All commitments to our General fund have been met on time. Our end of year balance of £12,475 compared to an opening balance of £13,238.

Once again, we gave financial, practical and prayerful support to Christian based organisations and individuals, both in the UK and abroad. In 2019, 15.4% (£19,957) of our gross income was given to such organisations and individuals. This is comfortably above our tithing policy i.e. to give at least 10% in this way.

We continue to ‘….. walk by faith, not by sight’ (2 Corinthians 5:7) and trust in the Lord Jesus Christ to provide finances to match the work He has commissioned us to undertake.

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A brief statement of policy on reserves

We seek to keep the month-end reserves at a minimum of between £5,000 and £6,000 to make cash flow easier and to be in a position to cover small amounts of unplanned/emergency expenditure. We would need to build up funds to meet the expense of major commitments e.g. repairs to the Church Building or Manse.

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Public Benefit

The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by:

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature: Full name: Christopher Ian Todd Position: Senior Pastor Date: 21.09.2021

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HADLEIGH BAPTIST CHURCH

Receipts and Payments Account

For the year ended 31 December 2020

Unrestricted Unrestricted 2020 2019
funds Total Total
Note £ £ £
Receipts
Donations, legacies and similar incoming resources 102,831 102,831 103,921
Activities in furtherance of charitable objectives 622 622 5,297
Activities for generating funds 3,208 3,208 11,661
Investment income 10,150 10,150 8,325
Other incoming resources - - -
------------- ------------- -------------
116,811 116,811 129,204
Loans received - - -
------------- ------------- -------------
Total receipts 116,811 116,811 129,204
Payments
Grants and donations 1 18,508 18,508 19,957
Costs of activities for charitable objectives 1 8,296 8,296 12,165
Support costs excluding fixtures and fittings 1 89,169 89,169 90,257
------------- ------------- -------------
115,973 115,973 122,379
Fixtures and fittings 1 1,602 1,602 7,218
Other land and buildings - - -
Loan repayments - - -
------------- ------------- -------------
Total payments 117,574 117,574 129,597
------------- ------------- -------------
Net receipts (-payments) - 763
 - 763
 - 393
Gross transfers between funds - 64
------------- ------------- -------------
- 763
 - 763
 - 457
Cash funds last year end 13,238 13,238 13,695
------------- ------------- -------------
Cash funds this year end 12,475 12,475 13,238
======= ======= =======

The notes on page 10 form part of these accounts

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HADLEIGH BAPTIST CHURCH

Statement of assets and liabilities

As at 31 December 2020

Unrestricted Restricted 2020
fund funds Total
Note £ £ £
Cash funds
Bank Accounts 12,475 - 12,475
Building Society accounts - - -
Cash in hand - - -
------------- ------------- -------------
12,475 - 12,475
======= ======= =======
Assets retained for the charity's own use 2
Freehold land and buildings - 275,000 275,000
Other land and buildings - 1,662,188 1,662,188
Fixtures and fittings 22,000 - 22,000
------------- ------------- -------------
22,000 1,937,188 1,959,188
======= ======= =======
Other monetary assets
Tax reclaim 1,536 - 1,536
======= ======= =======
Liabilities
Loans - - -
Trade Creditors - - -
Accruals - - -
Deferred income - - -
Designated giving not dispersed 203 - 203
------------- ------------- -------------
203 - 203
======= ======= =======
Approved by the Board of Trustees on 01/10/2020 and signed on its behalf by:
Trustee

The notes on page 10 form part of these accounts

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HADLEIGH BAPTIST CHURCH

Notes to the Accounts

For the year ended 31 December 2020

1) Analysis of payments

Costs of activities for charitable objectives 2020 2019
£ £
Outreach 2a 1,683 4,719
Speakers' expenses 2b 467 748
Church weekend away 2c 4,630 4,820
Other expenses 2d 1,517 1,878
------------- -------------
8,296 12,165
======= =======
Support Costs - unrestricted fund 2020 2019
£ £
Pastoral remuneration (d) 3a 74,032 73,629
Manse running costs excluding fixtures and fittings 3b 1,628 1,769
Church running costs 3c 10,710 12,038
Church maintenance excluding fixtures and fittings (a) 3d 2,420 2,256
Independent examiner's fee 3e 310 300
Other expenses 3f 68 266
------------- -------------
89,169 90,257
======= =======
Grants and donations 2020 2019
£ £
Total grants to institutions 1a 14,748 14,520
Total grants to individuals 1b 3,760 5,437
------------- -------------
18,508 19,957
======= =======
Assets retained for the charity's own use
Freehold Other land Fixtures Total
land and and and
buildings buildings fittings
£ £ £ £
(b) (b)
Net book value at 31 December 2019 258,000 1,435,860 25,198 1,719,058
Additions 1,602 1,602
Disposals - - - -
Revaluations 17,000 226,328 - 243,328
Depreciation (d) - - 4,800 4,800
------------- ------------- ------------- -------------
Net book value at 31 December 2020 275,000 1,662,188 22,000 1,959,188
======= ======= ======= =======

2) Assets retained for the charity's own use

Notes: (a) 2020 figure excludes £1,602 in fixtures and fittings (£4,736 in 2019).

(b) Freehold land and buildings at market value, other land and buildings at the insurance value as at 31st December 2020. Revalution to take place by year end 2023.

(c) Depreciation of fixtures and fittings is over 7 years.

(d) Pastoral remuneration was paid to trustees Chris Todd and Greg Frost for their pastoral duties. They were not paid for their roles as trustees.

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