Annual Report and Financial Statements for the year ended 31[st] August 2022 

The Forum (Northallerton) Ltd 

(A Charitable Company Limited by Guarantee) 

Charity Number: 1150546 

Registered Company Number: 8110220 

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The Forum (Northallerton) Ltd Annual Report and Financial Statements for the year ended 31[st] August 2022 

Contents Page 

Trustees’ Annual Report Pages 3-16 Independent Examiner’s Report Pages 17-18 Statement of Financial Activities Page 19 Balance Sheet Page 20 Notes to the Accounts Pages 21-46 

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## **Introduction** 

This Annual Report provides information on what we have been doing in the 12 months to 31[st] August 2022. 

This first section gives a summary of our main achievements, covers our financial review, and draws out some of the key messages from the more formal parts of the document which are in the format required by the Charity Commission and Companies House reporting regime. 

## **A Summary of our Activities in 2021-22** 

In providing a programme of activity, we try to ensure that there is something on offer to attract all parts of our local community and all age ranges within that community.  Activity continues to be impacted by Covid, where it appears there will be a long road to recovery. Post-Covid challenges have included cancellations of some shows, where ticket sales were low due to a continuing audience hesitancy to return. Rescheduling of so many postponed shows has not always, due to the availability of acts, led to the best balance of genre across the programme, and this may have had an adverse effect on attendance. However, we have had some notable successes during this period as set out below: 

A number of very well attended talks took place including Nigel Owens and Shaun Ryder. 

Comedy continues to thrive and is possibly the first genre to recover post-Covid in terms of show availability and attendance, with generally a younger audience demographic. Two sell out performances of Jason Manford took place in September. Jenny Éclair and Ed Byrne also attracted very good audience numbers. 

With regards to our music offering, we had good success with The Drifters and rock tribute bands such as Pink Floydian. 

Theatre for Children and Families saw some major success and the hope is to expand this strand further in future.  Dinosaur Adventure Live, Spectacular Science Show and Tom Rolfe’s Christmas ‘Nice List’ all achieved very good audiences. 

There was a period in the first part of the New Year when we weren’t able to show cinema due to a packed programme of rescheduled shows which had been postponed earlier due to Covid. Once underway, the cinema screenings enjoyed some success with Downton Abbey 2 and Railway Children 2, in particular, attracting good audience numbers.  Live screening/event cinema had best success with Anything Goes and Prima Facie. 

We hosted a wide range of local community groups. Northallerton Musical Theatre Group enjoyed particular success with their productions of Joseph and Calendar Girls.  Also of note were Northallerton Amateur Variety Company with Cinderella, Allerton Players with Inspector Drake, Crash Bang Wallop with In The Heights and Northallerton Male Voice Choir with their Christmas Concert. 

During this period, we have continued to experience difficulty in maximising usage of hire space as a number of regular hirers who used us prior to the pandemic have not returned.  A key challenge for us in the coming year will be to rebuild a solid base of regular and one-off hirers. 

## **Our Initiatives to Support other Charities, Good Causes and Community Initiatives** 

As part of our aim to support the community, we were pleased to hold some events and provide facilities and assistance to others in raising money for good causes or to support community-based initiatives. 

November saw the return of the Remembrance Day Concert with ticket monies amounting to £590 being donated to the Ben Hyde Trust. 

Sunday Jazz for Ukraine took place in April with £920 being raised and donated to DEC Appeal for Ukraine. 

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A number of hirers used our venue for Charity fundraising events such as The Firefighters Charity and The Northallerton Mowbray Rotary Club. 

Whilst we are unable to report any ‘Relaxed Screenings’ this year, we are looking to resume these during 2022-23 

‘Scones 4 You’, a group of young adults with special needs has not yet returned post Covid with their café in the foyer. We are currently working with them to ensure the group can return to us on a regular basis soon. We will again be pleased to offer them the foyer space at no charge to allow them to raise funds for the group which offers not only a community service to customers seeking refreshments, but most crucially the opportunity for the young people involved to gain important life skills. 

We were able to provide space free of charge to community healthcare staff to run Childhood Immunisation Clinics. 

## **Financial Review** 

The formal accounts for the year are included at the back of this report. 

These reflect a move towards a more normal operating environment than in 2020-21, but the year was still affected by the impact of Covid.  As well as continuing direct impacts as the Covid measures continued to apply in the first part of the year, we also saw reduced activity as audiences and hirers adjusted to the return to more normal times. In respect of events this impacted both on the number of events we put on and the audience levels we attracted.  In some case the events proved not to be viable, and cancellations were required.  A number of long-standing hire arrangements from pre-Covid times were not picked up as we came out of the pandemic and it proved challenging to attract new hirers.  All of this impacted on our ability to raise funds from across all our sources of income. We continued to seek ways of containing organisational costs, and this helped to offset the income position. 

Overall we made a deficit in the year of £9,043. This means that we have not had to draw too significantly on our reserves for this year. As at 31[st] August 2022 these stood at £170,599. 

The table below summarises our financial performance, and in respect of our income from operations sets that income stream against some of the associated direct costs to show our overall contribution net of direct costs for these key areas. This is set alongside the equivalent figures from 2020-21, but the impact of Covid means we are certainly not comparing “like with like”.  In particular 2020-21 reflects the period of closure of our normal operations, the impact of Government support measures and the use of the Forum as a Covid Vaccination Centre. 

It should be noted that this summary is not part of the formal accounts and is prepared purely for internal management purposes, and net contributions from activities do not take account of any allocation of staffing, building and any other overhead costs. 

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||||2021-22||||2020-21||
|---|---|---|---|---|---|---|---|---|
|||Income|Direct|Net||Income|Direct|Net|
||||Costs|Contribution|||Costs|Contribution|
|||£k|£k|£k||£k|£k|£k|
|**Sources of Funds**|||||||||
|Donations and legacies||938||938||523|-|523|
||||||||||
|Charitable Activities|||||||||
||LettingFees|66,831||66,831||46,791|-|46,791|
||Forum Events|156,538|121,279|35,259||29,333|22,990|6,343|
||Cinema incl Projector costs|5,417|8,729|-3,312||966|1,076|-110|
||Live Streamings and Event Cinema|7,956|4,335|3,621||2,948|1,798|1,150|
||Bar|43,009|21,527|21,482||5,620|2,392|3,228|
||Catering|15,160|5,819|9,341||2,643|1,299|1,344|
||Equipment Service|5,805|200|5,605||2,222|1,000|1,222|
||Other Income|6,749||6,749||2,318|-|2,318|
|||307,465|161,889|145,576||92,841|30,555|62,286|
||||||||||
|Investment(Interest)||20||20||240|-|240|
||||||||||
|Separate Material Items of Income|||||||||
||Covid Business Support Grant|4,000||4,000||26,500|-|26,500|
||Job Retention Scheme  and SSP Grants|456||456||26,356|-|26,356|
||Grant for Buildingworks|1,229||1,229|||||
|||5,685|-|5,685||52,856|-|52,856|
||||||||||
||**Totals**|314,108|161,889|152,219||146,460|30,555|115,905|
||||||||||
||**Spent On**||||||||
|Charitable Activities|||||||||
||Donations to Charities and Good Causes||1,510|1,510|||-|-|
||Staffing||83,957|83,957|||71,843|71,843|
||Premises Related||41,616|41,616|||30,125|30,125|
||Equipment incl. Depreciation||6,779|6,779|||12,155|12,155|
||Sales Promotion||3,686|3,686|||783|783|
||Other Costs||23,066|23,066|||14,844|14,844|
||Governance||648|648|||648|648|
||||161,262|161,262|||130,398|130,398|
||||||||||
|Separate Material Item of Expense|||||||||
||||||||-|-|
||||||||||
||**Totals**||161,262|161,262|||130,398|130,398|
||||||||||
||Overall(Deficit)/Surplus|314,108|323,151|(9,043)||146,460|160,953|(14,493)|



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Looking now at our financial position at the end of the year. 

As a charity we are required to separate the amount of our funds kept for specific purposes (restricted funds), from those that are more generally available to support the organisation (unrestricted funds). 

In respect of our Restricted Funds, the Board agreed, as part of our year-end review of Reserves, to transfer a sum of £4,738 representing 50% of the balance held on the restricted Arts Development and Recovery Fund to unrestricted funds to recognise the impact of cancellations and reduced attendance at a number of events during the year, hence strengthening our position on our unrestricted reserves to meet the challenges ahead.  There was no further requirement to use monies from the other restricted funds we held at the beginning of the year.  During the year we received, and spent in full, the final allocation of Job Retention Scheme/Furlough Grant payable to support staffing costs during the Pandemic.  As at 31[st] August 2022 we had a balance of £5,754 in Restricted Funds. 

We had a deficit on our unrestricted funds of £9,043 during the year.  Taking account of the transfer from restricted funds mentioned above this led to a net reduction in those funds of £4,305. As at 31[st] August 2022 we had a balance of £164,845 in unrestricted funds. 

Further details on our Reserves position is included in a later paragraph, and the formal statement of the Reserves Policy is shown on pages 11 and 12 of the report. 

## **Looking to the Future – including financial prospects for 2022-23** 

In contrast to the two previous years, we have been able to offer a full year of programming in 2021-22. However, we are still some distance away from attendance/usage returning to pre-Covid levels.  So, we have a number of challenges facing us during 2022-23, not least to continue to develop our marketing activity, increasing our reach, both geographically and demographically, to bring in new audiences. Our new website is now up and running and enhances the user experience, recognising that far more tickets are now booked online post-Covid. 

Another key challenge for the year ahead is to recruit further volunteers, without whom we would be unable to operate effectively.  Dwindling numbers impact adversely on the service we can offer our customers as well as putting more pressure on a decreasing pool of dedicated volunteers. Plans are in place, with further explanation in the section below. 

Income derived from hiring out space at the Forum has not returned to pre-Covid levels and a further challenge for our staff team will be to seek out new hirers and user groups to rebuild this income stream. 

We cannot forget the potential impact of the Everyman Cinema.  With a delay in anticipated opening, we are still not clear how much influence this will have on our cinema and live stream/event cinema audiences. We will monitor any impact, so that we can react accordingly. 

We continue to operate in an environment of increasing costs, a slower than expected return to previous activity and an anticipation that the cost-of-living pressures for our customers will negatively impact on future business. 

Against this background the initial budget projections indicate that we may face a deficit in the year ahead, and the exercise has highlighted the key areas of uncertainty, opportunity and threat. The Board will continue to keep matters under close review, developing strategies and making decisions to minimise any harmful consequences for the Forum. The impact of this on our review of our overall financial position and our reserves is described below. 

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## **Our Review of our Reserves** 

As noted above our Reserves at 31[st] August were £170,599. Whilst apparently a healthy balance the analysis of our prospects for 2022-23, summarised above, is relevant when determining the sufficiency of this reserve and how it might be impacted by the challenges we face as we move forward. 

Whilst we hope that the direct impact of any increase in Covid cases will be limited as we move into the winter, we face new risks relating to both our own costs and the impact of inflationary pressures, alongside the likelihood that the financial situation facing our users will impact on their ability to support our programme of events.  The forthcoming opening of the new cinema in Northallerton later in the year is also a risk to our business. 

We have previously set our minimum level of free reserves at £75,000.  This sum reflected the judgement of the Board as to the amount necessary to hold against the need for working capital and to deal with likely in year risks and unforeseen events.  In 2020-21 we also agreed not to commit to significant discretionary spend that might impact on reserves given the likelihood that an operating deficit would accrue. 

We agreed in 2019-20 to re-purpose one of our Restricted Reserves to become the Arts Development and Recovery Fund.  The “Recovery” element of that purpose was to recognise that we were moving into a difficult period where audience numbers, and indeed the viability of events at all, might be impacted by the Covid crisis.  This proved to be the case and we have transferred part of that reserve to our unrestricted reserve in 2021-22 to reflect the difficult operating environment in the last year.  Given the risks noted above, the Board has taken the decision in principle to utilise the balance of that reserve (£4,738) in 2022-23, and whilst a final decision will be taken in the light of actual performance in the year, our review of unrestricted reserves takes this transfer into account. 

Taking account of the availability of this Reserve, the Board has looked again at the adequacy of our minimum free reserve figure of £75,000 and concluded that this should remain at the same figure for 2022-23. 

Our current projections suggest that during 2022-23 we will incur a deficit.  This takes account of our current programming plan and the number of people who might attend events, and the current view of hire activity. We will be keeping all these matters under close review and our aim will be to reduce or eliminate this deficit, but we realise that many aspects of our business are not in our direct control. In the light of this it is prudent to set aside a further contingency from our reserves to cover another deficit in 2022-23.  The Board has agreed a sum of £20,000 for that contingency. 

Bearing in mind the likelihood that our reserves will need to be drawn on to support the short-term deficits, it is worth reminding readers of an issue that has been around for some time. 

This arises because at present we are relying on the “Cultural Exemption” as part of our calculation of potential vatable income, and in particular a ruling on the definitions relating to this exemption that arose out of a VAT Tribunal decision some time ago.  We still understand that the HMRC intend to appeal this ruling, but there is still no indication of timescales.  Should such an appeal be found in favour of HMRC, then there will be an impact on our need to register for VAT, but no assurances have been provided by HMRC about the possibility that the effect of such a ruling would be backdated.  Should the HMRC seek to backdate a point of registration for the Forum, this could have potentially significant implications for an assessment of a net VAT liability.  It is not possible to quantify this potential liability. More generally we need to keep the position on VAT registration under close review.  We obtained expert advice on our position during 2021-22 and will take further advice as necessary in the period ahead. 

Taking all these matters into account, and whilst there remains an uncommitted sum of £51,166 in the reserves at this time, the Board has agreed that no significant items of discretionary spend will be committed at this time to protect this reserves position. We will keep this matter under review as the financial position becomes clearer during the year 

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## **Our Staff Team and Volunteers** 

As with any organisation, our success depends upon the skills and dedication of the staff team, as well as, in the case of the Forum, a committed group of volunteers.  Huge thanks go out to all our staff and volunteers for their input in what has proved to be quite a difficult time.  In particular thanks are due to staff, volunteers and Trustees for their hard work in December, where an extensive number of shows took place at a time when there was only a skeleton staff to support. 

This year has been one of significant change for our staff team with Anita Lee our General Manager leaving in December to pursue employment in a different sector.  We thank Anita for all her hard work over the years with us, her contribution to developing the programming offer as well as the difficult task of getting things up and running again post Covid. 

At the time of her leaving, we were still carrying a vacancy for the post of Assistant Manager, having experienced some difficulties in recruitment. Sophie temporarily ‘acted up’ to the role of Assistant Manager whilst we concluded recruitment for our new General Manager.  We were pleased to welcome Ian McCarthy in to that role in February.  Later in the year, following the normal recruitment processes, Sophie was appointed Assistant Manager. 

We welcomed Suzi back from maternity leave in the Spring, a post that had been covered by Allan Peach. 

Darren continued to support the organisation throughout the year with facilities and technical work.  Alec Peach also assisted with ad hoc technical support. 

In the latter part of the year Richard, our Finance Officer left, taking up a new role to further develop his career. Since the new year Jacqui has joined us in this role. A further appointment has recently been made, as Izzy joined us as House Manager.  This appointment means that we now have a full staff complement for the first time since early 2020. 

During the year staff received training/certification in First Aid and use of the cherry picker to ensure the Forum’s continued compliance with Health & Safety legislation. 

Volunteer numbers have declined considerably post Covid.  As predicted in previous reports a number of them deciding the time was right to move on. Having completed an exercise to bring our list of volunteers completely up to date, the number stands at 55 excluding Board members, but including 9 new recruits. 

A recruitment scheme was launched mid-year, to attract new members to the volunteer team. We have seen recent success with 9 new team members (some still undergoing training) but the work continues – we're recruiting in a difficult market, competing against many other charities with a similar need. The volunteer numbers continue to be a major concern and risk to the organisation. 

Our volunteers continue to give so much of their valuable time to us.  During the year the Forum gratefully received 1062 separate shifts equating to a total of 2839 hours. 

Thanks to Sue Rutland who has continued to support us all in helping to coordinate volunteer rotas, collecting data and producing the volunteer newsletters. 

## **Trustees** 

After many years of dedicated service on the Board, Anne Wall stood down as Chair in December. Many thanks go to her for her commitment and hard work over this period.  Deborah Munton took on the role of Chair thereafter. 

Janet Marshall took on the role of secretary to the Board/ Company Secretary in April. 

Graeme Howe stood down from the Board in July.  Many thanks go to him for his contribution. 

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## **Trustees’ annual report (including Directors’ report) for the period** 

## **From: 1[st] September 2021 to: 31[st] August 2022** 

## **Charity name: The Forum (Northallerton) Ltd** 

## **Charity registration number:1150546** 

## **Company number:8110220** 

## **Objectives and activities** 

||SORP reference||
|---|---|---|
|Summary of the purposes of<br>the charity as set out in its<br>governing document|Para 1.17|To further or benefit the residents of Northallerton and<br>the surrounding area, without distinction of sex, sexual<br>orientation, race, or of political, religious or other<br>opinions, by associating the said residents and the local<br>authorities, voluntary, or other organisations, in a<br>common effort to advance education, and to provide<br>facilities in the interests of social welfare, for recreation<br>and leisure-time occupation, with the objective of<br>improving the conditions of life for the residents.<br>In furtherance of these objects, but not otherwise, the<br>trustees shall have power:<br>to establish or secure the establishment of a community<br>centre, and to maintain or manage or co-operate with any<br>statutory authority in the maintenance and management<br>of such a centre, for activities promoted by the charity in<br>furtherance of the above objects.|
|Summary<br>of<br>the<br>main<br>activities in relation to those<br>purposes<br>for<br>the<br>public<br>benefit, in particular, the<br>activities, projects or services<br>identified in the accounts.|Para 1.17 and<br>1.19|The early part of 2021-22 continued to be impacted by<br>the Covid Pandemic and the Government measures in<br>place to control the spread of that virus. As the year<br>progressed we were able to return to our core service<br>provision and our intention remains to provide and where<br>possible develop, extend and enhance the facilities and<br>activities at The Forum to ensure a sustainable and<br>viable facility for the future by undertaking the following:<br>•<br>Providing letting space to a wide range of<br>individuals, clubs, other organisations and<br>businesses serving the local community;<br>•<br>Providing a cinema for Northallerton and area;<br>•<br>Providing a programme of "Live Stream" events;<br>•<br>Promoting a range of events including music,<br>comedy, theatre, and talks and activity days<br>aimed at a wide range of community interests;<br>•<br>Continuing to operate an Equipment Service,<br>hiring staging, lighting, display equipment and<br>keyboards for use at the Forum or in other<br>venues.<br>In providing this programme we try to ensure that there<br>is something on offer to attract all parts of our local<br>community, as set out in our objectives, but also across<br>all age groups.|



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Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit 

The trustees confirm that they have had regard to the guidance issued by the Charity Commission on public benefit in taking decisions on the operation of the Forum, and in compiling this Annual Report and Accounts. 

## **Additional information** 

||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity is not in essence a grant making body, and<br>when we do, these matters are not material to our main<br>objectives.  From time to time, however, the Forum will<br>put on special events, such as concerts, to raise money<br>for local charities and good causes.  During 2021-22 we<br>raised £1,510 for good causes with details provided in<br>the Annual Accounts. Because of the Covid restrictions<br>no such fundraising and grant giving took place in 2020-<br>21. When a suitable opportunity arises, this aspect of our<br>work is seen by the Trustees as an important part of the<br>public benefit that arises through the operation of the<br>Forum.|
|Contribution<br>made<br>by<br>volunteers|Para 1.38|The input of volunteers, including that from the Trustees,<br>is vital to the continuing viability and success of the<br>Forum, and we are grateful for all these inputs.  Key roles<br>include stewarding of events, projection for screen-<br>based events, assisting with box office and reception,<br>running the bar, helping distribute publicity, and assisting<br>in work parties to maintain the building.  They are also<br>great ambassadors for the Forum, getting our message<br>out to the community**.**<br>The Director’s Report sets out some of the challenges<br>we face in rebuilding our team post-Covid.<br>In October 2022 we had a volunteer pool, excluding the<br>Trustees, of 55.|



## **Achievements and performance** 

|Summary<br>of<br>the<br>main<br>achievements of the charity,<br>identifying the difference the<br>charity’s work has made to<br>the<br>circumstances<br>of<br>its<br>beneficiaries and any wider<br>benefits to society as a whole.|Para 1.20|This detail is provided in the Directors’ Report included<br>elsewhere in this document**.**|
|---|---|---|



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## **Financial review** 

|**Financial review**|||
|---|---|---|
|Review<br>of<br>the<br>charity’s<br>financial position at the end of<br>the period|Para 1.21|This is incorporated in the Directors’ Report.|
|Statement<br>explaining<br>the<br>policy for holding reserves<br>stating why they are held|Para 1.22|The Board has reviewed its Reserves Policy to ensure it<br>remains aligned with our understanding of our<br>requirements and business risks.<br>• The need for working capital, and a risk contingency<br>against possible loss of hirer’s income, and potential<br>losses on events, together with other unforeseen events,<br>indicates that a minimum free reserve of £75,000 is<br>prudent. This is the same as the previous year<br>• The initial assessment of our plans for 2022-23<br>indicates a likely deficit.  Taking account of the<br>availability of a balance in the Arts Development and<br>Recovery Fund, we consider it prudent to set aside a<br>designated sum of £20,000 from our unrestricted<br>reserves in respect of the position this year<br>• The uncertainties about the impact of the financial<br>pressures on our customers and users from the cost of<br>living pressures in the economy present a further<br>unquantifiable risk to the business. Because of this the<br>Board has agreed that no significant item of discretionary<br>spend will be undertaken in 2022-23 to maximise the<br>availability of the uncommitted reserve to meet future<br>financial pressures.<br>• We need to cover the net balance of our fixed assets.<br>• We need to maintain designated reserves in respect of<br>unspent balances of Funds set up using restricted<br>income.<br>Having dealt with the quantifiable matters, and taken the<br>decision in respect of the potential for a deficit in 2022-<br>23, the Board has recognised the potential financial<br>consequences of any forthcoming appeal by HMRC in<br>respect of a national case involving the definitions<br>underpinning the Cultural Exemption arrangement that<br>the Forum relies on at present. If successful this may<br>have significant financial implications for the Forum, but<br>we have been unable to obtain any assurance from<br>HMRC on what would happen if they succeeded in this<br>appeal in respect of backdating liability.  As in previous<br>years when this has been highlighted in our report, the<br>Board has concluded, therefore, that it would be prudent<br>not to commit the whole of the uncommitted balance at<br>this time, and until the position is clear. This position<br>remains the case, with the proviso that the reserves must<br>be available to meet any short-term deficit arising from<br>our current operations as mentioned above.|



11 



|Amount of reserves held|Para 1.22||||
|---|---|---|---|---|
||||Working capital and<br>risk contingency|£75,000|
||||Special contingency<br>in respect of 2022-<br>23|£20,000|
||||To cover<br>undepreciated<br>capital expenditure|£18,679|
||||Uncommitted<br>balance at 31st<br>August 2022|£51,166|
||||Subtotal<br>Unrestricted Fund|£164,845|
||||||
||||Arts Development<br>and Recovery Fund|£4,738|
||||Development Fund<br>for Young People’s<br>Activities|£750|
||||Defibrillator<br>Renewals Fund|£169|
||||Relaxed Screenings<br>Fund|£97|
||||||
||||Total Funds at 31st<br>August 2022|**£170,599**|
||||See note above regarding the decision of the Board on<br>the uncommitted reserve as at 31 August 2022.||
|Reasons for holding zero<br>reserves|Para 1.22|Not Applicable|||
|Details of fund materially in<br>deficit|Para 1.24|None|||
|Explanation<br>of<br>any<br>uncertainties<br>about<br>the<br>charity continuing as a going<br>concern|Para 1.23|The impact of the Covid pandemic has been significant,<br>and this has been followed by events creating a cost of<br>living crisis affecting many sectors of the economy and<br>our customer base.  These issues are impacting on our<br>cost base and on the willingness of hirers and audiences<br>to return at Pre-Covid levels. Forward planning for these<br>impacts is in place and is kept under regular review, but<br>contain many uncertainties including a range of issues<br>that are not under our direct control. In spite of a further<br>year in which a loss has been incurred, our reserves<br>position remains strong, and we consider these to be<br>adequate to get through the next period. We recognise<br>that some of these challenges may persist in the longer<br>term and that moving towards some sort of “new normal”<br>may take time. We recognise that this new normal may<br>present further challenges, and the opening of a new<br>cinema in Northallerton in late 2022 will add to this. As<br>required, steps will be taken to review our operations to<br>take account of emerging issues.|||



12 



## **Additional information** 

|The<br>charity’s<br>principal<br>sources of funds (including<br>any fundraising)|Para 1.47|The charity’s principal funds come from the hire of<br>premises, the surpluses made on events promoted by<br>the Forum, together with the surplus on bar and catering<br>activities linked to these uses.|
|---|---|---|
|A description of the principal<br>risks facing the charity|Para 1.46|The Directors’ Report highlights the current assessment<br>of the risks to the operation of the Forum arising from the<br>changed operating environment as we emerge from the<br>Covid pandemic and enter a period impacted by the cost<br>of living crisis. This is impacting on our ability to arrange<br>a full programme and attract viable audience numbers<br>for at least some of our events. There is also an impact<br>on the number of organisations seeking to hire out space<br>at the Forum. There is a continuing additional medium<br>term risk linked to the development of a cinema as part<br>of the Treadmills Scheme which is due to open in late<br>2022.|



## **Structure, governance and management** 

|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document:|Para 1.25|The Memorandum and Articles of Association form the<br>governing documents**.**|
|How<br>is<br>the<br>charity<br>constituted?|Para 1.25|The charity is a company limited by guarantee,<br>incorporated under the Companies Act 1985 on 19th<br>June 2012 (company number 8110220) and obtained<br>charitable status on 21st January 2013 (registered<br>charity number 1150546).|
|Trustee selection methods<br>including<br>details<br>of<br>any<br>constitutional provisions e.g.<br>election to post or name of<br>any person or body entitled to<br>appoint one or more trustees|Para 1.25|The appointment of Trustees is a matter for a vote by<br>Members at an Annual Meeting or at an Extraordinary<br>Meeting arranged for this purpose. The Memorandum<br>and Articles of the charity (Clauses 30-38) set out in<br>detail the role of Trustees and the Members of the charity<br>at a General Meeting to appoint or re-appoint Trustees.<br>At each Annual Meeting one third of the Trustees will<br>stand down, based on length of service, but may seek<br>re-appointment. The Board of Trustees has the power to<br>co-opt (Clause 37) additional Trustees but only until the<br>next General Meeting at which point their re-election will<br>be a matter for vote at the Meeting.<br>There have been a number of changes in 2021-22.<br>At the AGM held in December 2021 two retiring trustees<br>stood for re-election and were duly re-appointed. Two<br>trustees who had been co-opted earlier in the year were<br>duly appointed at the AGM. Two new trustees were<br>appointed at the meeting. One retiring trustee did not<br>stand for re-election<br>During the year one trustee resigned for personal<br>reasons.<br>No external body is entitled to appoint a Trustee.|



13 



## **Additional information** 

|Policies<br>and<br>procedures<br>adopted for the induction and<br>training of trustees|Para 1.51|New Trustees are given an induction on the role of a<br>trustee based on the standard documentation provided<br>by the Charities Commission, and are made aware of<br>specific responsibilities in respect of the Forum, for<br>example the collective role of the Board in respect of the<br>Annual Report and Accounts. Key documents including<br>the Memorandum and Articles of the Charity and the<br>management arrangements are explained to them, and<br>access is given to previous Board Papers and minutes,<br>and to the policies of the Forum.  All Trustees are<br>reminded of these statutory roles at relevant points in the<br>annual cycle. All Trustees will receive the quarterly<br>updates from the Charities Commission on key<br>developments. During 2019-20 the Forum took up<br>membership of the National Council for Voluntary<br>Organisations (NCVO). Regular updates and bulletins on<br>a range of Governance matters are provided by the<br>NCVO and circulated to all Trustees.  If particularly<br>relevant to the working of the Forum, matters arising from<br>both these sources will be raised at the Board. All<br>Trustees are expected to undertake training provided by<br>the Forum on its policies - for example on health and<br>safety related items and our equality policy. From time to<br>time advantage is taken of training provided by external<br>organisations.|
|---|---|---|
|The charity’s organisational<br>structure<br>and<br>any<br>wider<br>network with which the charity<br>works|Para 1.51|The Board normally meets monthly.<br>During 2021-22 the Board has operated two subgroups<br>involving some Board members as well as staff<br>representatives. – The Volunteer Sub-Group and the<br>Health and Safety and Facilities Sub-Group. Each has a<br>delegated role to progress certain matters within their<br>remit. We also have a Finance Sub-Group that works<br>with the Manager to review and develop budget plans.<br>All decisions on budget setting remain with the full Board.<br>During the year we had a task and finish group looking<br>at our Risk Register.  The sign-off of the Register<br>remained with the Board.<br>The Forum Manager attends Board Meetings. The post<br>has delegated responsibility for the day to day running of<br>the Forum, referring matters to the Board as necessary,<br>and responsibility to implement decisions of the Board as<br>agreed.<br>Northallerton has a Business Improvement District (BID)<br>focussed on the town’s High Street and central area.<br>With effect from 1stApril 2022, the Forum lies within the<br>revised designated boundary of the BID and is,<br>therefore, subject to the BID levy. Where appropriate we<br>seek to support BID initiatives. In the past our<br>membership of the BID has also given us access to<br>valuable networking opportunities and services being<br>provided to members such as training opportunities. We|



14 



|||have also taken advantage of events held by the BID to<br>showcase and market the Forum.<br>We continue to work successfully with the Funny Way to<br>Be Comedy Club and through this partnership and<br>booking arrangement we have continued to attract a<br>good range of notable comedians to perform at the<br>Forum.|
|---|---|---|
|Relationship with any related<br>parties|Para 1.51|The Forum leases it’s building from Hambleton District<br>Council on a peppercorn rent, and the lease is based on<br>the understanding that the building continues to be used<br>for the community purposes envisaged in the charity’s<br>Memorandum<br>and<br>Articles.<br>To<br>monitor<br>this,<br>representatives of the Board have regular liaison<br>meetings with the Council to deal with any issues<br>affecting the services we provide, and the viability of the<br>charity, as well as dealing with any building related<br>issues relevant to the lease<br>One of our Trustees, Alan Owens, manages a band that<br>is involved in Forum events. On occasion payments are<br>made by the Forum for band fees and expenses,<br>although no such payments were made in 2021-22.<br>Should this be the case such payments would be<br>disclosed in note 28 to the accounts. No financial benefit<br>is taken by the Trustee in question.|
|Pay Policy|Para 1.51|The Forum has agreed a Pay Policy which sets out the<br>way decisions on pay and conditions of service will apply.<br>Our approach is based on applying the same conditions<br>across the workforce, and in respect of pay rates, the<br>Board has considered the roles and responsibilities<br>attached to each post and the relative worth of posts. Pay<br>arrangements and staffing structures are reviewed as<br>necessary to meet the changing needs of the<br>organisation. A pay review is completed annually each<br>year in April and takes account, in particular, of<br>Government decisions on the National Living Wage.|



15 



## **Reference and administrative details** 

|Charity name|**The Forum (Northallerton) Ltd**|
|---|---|
|Other name the charity uses|**The Forum Northallerton**|
|Registered charity number|**1150546**|
|Charity’s principal address|**The Forum, Bullamoor Road, Northallerton, North Yorkshire,**<br>**DL6 1LP**|



**Names of the charity trustees who manage the charity** 

||**Trustee name**|**Office (if any)**|**Dates acted if not for**<br>**whole year**|**Name of person (or body)**<br>**entitled to appoint trustee**<br>**(ifany)**|
|---|---|---|---|---|
|1|Deborah Munton|Chair<br>Company Secretary|16/12/21 to 31/08/22<br>01/09/21 to 21/04/22<br>Trustee allyear||
|2|Janet Marshall|Company Secretary|21/04/22 to 31/08/22<br>Trustee from 16/12/21||
|3|Geoff Wall|Treasurer|||
|4|Maureen Willoughby||||
|5|Alan Owens||||
|6|Paul Phillips||||
|7|Rob Bramley||||
|8|Janet Crampton||||
|9|Frances Gallagher||16/09/21 to 31/08/22||
|10|Martin Brooks||16/12/21 to 31/08/22||
|11|Anne Wall|Chair|01/09/21 to 16/12/21||
|12|Graeme Howe||16/09/21 to 21/07/22||



**Changes to Trustees since 1[st] September 2022** None 

**Corporate trustees** – names of the directors at the date the report was approved – Not Applicable 

**Name of trustees holding title to property belonging to the charity** – Not Applicable 

**Funds held as custodian trustees on behalf of others** – Not Applicable 

**Name of Forum Manager –** Ian McCarthy 

## **Declarations** 

**The company has taken advantage of the small companies’ exemption in preparing the report above.** 

**The trustees declare that they have approved the trustees’ report (including directors’ report) above.** 

**Signed on behalf of the charity’s trustees/directors** 

|<br>**Signatures**<br>**Full names**<br>**Position**|||
|---|---|---|
||||
||Deborah Munton|Janet Marshall|
||Chair of Trustees|Company Secretary|



**Date                             17[th] November 2022** 

16 



## **Independent examiner's report on the accounts** 


**Section A                        Independent Examiner’s Report** 

**Report to the** The Forum (Northallerton) Ltd **trustees/directors/ members of On accounts for the year** 31[st] August 2022 **ended Charity no.:** 1150546 **Company no** .: 8110220 **Set out on pages** 19 to 46 

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31/08/2022. 

**Responsibilities and** As the charity’s trustees of the Company (who are also the directors of the **basis of report** company for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”). 

Having satisfied myself that the accounts of the Company are not required to be audited for this year under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”).  In carrying out my examination, I have followed the Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act. 

17 



**Independent examiner's statement** 

The company’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a member of the Chartered Institute of Management Accountants. 

I have completed my examination. I confirm that no material matters have come to my attention which gives me cause to believe that: 

- accounting records were not kept in accordance with section 386 of the Companies Act 2006; or 

- the accounts do not accord with such records; or 

- the accounts do not comply with relevant accounting requirements under section 396 of the Companies Act 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or 

- the accounts have not been prepared in accordance with the Charities SORP (FRS102). 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


**----- Start of picture text -----**<br>
Date:<br>Signed:  18/11/2022<br>Name:  Karen Wood<br>Relevant professional  Associate of the Chartered Institute of Management Accountants<br>qualification(s) or body<br>(if any):<br>Address:  Outsource Accounting Services and Independent Examinations<br>The Hiscox Building, Peasholme Green, York<br>YO1 7PR<br>**----- End of picture text -----**<br>


18 



|**The Forum (Northallerton) Ltd**|**The Forum (Northallerton) Ltd**|CharityNo|1150546|1150546||
|---|---|---|---|---|---|
|||CompanyNo|8110220|||
|Annualaccountsforthe period||||||
|Period start date|**01/09/2021**|**To**|Period end<br>date|**31/08/2022**||



## **Section A   Statement of financial activities** 

|Guidance Note<br>S01<br>S02<br>S03<br>S04<br>S05<br>S06<br>S07<br>**Expenditure (Note 6)**<br>**Expenditure on:**<br>S08<br>S09<br>S10<br>S11<br>S12<br>S13<br>Tax payable<br>S14<br>S15<br>Net gains/(losses) on<br>investments<br>S16<br>S17<br>**Extraordinary items**<br>S18<br>S19<br>S20<br>Other gains/(losses)<br>S21<br>S22<br>**_Reconciliation of_**<br>**_funds:_**<br>S23<br>S24<br>**_Total funds carried forward_**<br>**Transfers between funds**<br>**Other recognised** **gains/(losses):**<br>Gains and losses on revaluation of fixed assets for the<br>charity’s own use<br>Total funds brought forward<br>Separate material item of income<br>Other<br>**_Total_**<br>**Net income/(expenditure)**<br>**_Net movement in funds_**<br>**Net income/(expenditure) before tax for**<br>**the reporting period**<br>**Net income/(expenditure) after tax**<br>**before investment gains/(losses)**<br>Raising funds<br>Charitable activities<br>Separate material item of expense<br>Other<br>**_Total_**<br>Other trading activities<br>Investments<br>Charitable activities<br>**Recommended categories by activity**<br>**Income (Note 3)**<br>**Income and endowments from:**<br>Donations and legacies|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**£**<br>**£**<br>**£**<br>F01<br>F02<br>F03|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**£**<br>**£**<br>**£**<br>F01<br>F02<br>F03|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**£**<br>**£**<br>**£**<br>F01<br>F02<br>F03|**Total funds**<br>**Prior year**<br>**funds**<br>**£**<br>**£**<br>F04<br>F05|**Total funds**<br>**Prior year**<br>**funds**<br>**£**<br>**£**<br>F04<br>F05|
|---|---|---|---|---|---|
||938|-|-|938|523|
||307,465|-|-|307,465|92,841|
|||-|-|-|-|
||20|-|-|20|240|
||4,000|1,685|-|5,685|52,856|
||-|-|-|-|-|
||312,423|1,685|-|314,108|146,460|
|||||||
||||-|-|-|
||321,466|1,685|-|323,151|160,953|
||-|-|-|-|-|
||||-|-|-|
||321,466|1,685|-|323,151|160,953|
|||||||
||9,043<br>-|-|-|9,043<br>-|14,493<br>-|
||-|-|-|-|-|
||9,043<br>-|-|-|9,043<br>-|14,493<br>-|
||-|-|-|-|-|
||9,043<br>-|-|-|9,043<br>-|14,493<br>-|
||-|-|-|-||
||4,738|4,738<br>-|-|-|-|
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||4,305<br>-|4,738<br>-|-|9,043<br>-|14,493<br>-|
|||||||
||169,150|10,492|-|179,642|194,135|
||164,845|5,754|-|170,599|179,642|



19 



|**The Forum (Northallerton) Ltd**|**The Forum (Northallerton) Ltd**|**The Forum (Northallerton) Ltd**|Charity No<br>Company No|1150546|1150546|
|---|---|---|---|---|---|
|||||8110220||
|**Section B                      Balance**|**sheet**|||||
|Guidance Note<br>**Fixed assets**<br>**Intangible assets            (Note 15)**<br>B01<br>**Tangible assets              (Note 14)**<br>B02<br>**Heritage assets              (Note 16)**<br>B03<br>**Investments                    (Note 17)**<br>B04<br>**_Total fixed assets_**<br>B05<br>**Current assets**<br>**Stocks                           (Note 18)**<br>B06<br>**Debtors                           (Note 19)**<br>B07<br>**Investments                    (Note 17.4)**<br>B08<br>**Cash at bank and in hand  (Note 24)**<br>B09<br>**_Total current assets_**<br>B10<br>**Creditors: amounts falling due within**<br>**one year              (Note 20)**<br>B11<br>**_Net current assets/(liabilities)_**<br>B12<br>**_Total assets less current liabilities_**<br>B13<br>**Creditors: amounts falling due after**<br>**one year                (Note 20)**<br>B14<br>**Provisions for liabilities**<br>B15<br>**_Total net assets or liabilities_**<br>B16<br>**Funds of the Charity**<br>**Endowment funds (Note 27)**<br>B17<br>**Restricted income funds (Note 27)**<br>B18<br>**Unrestricted funds**<br>B19<br>**Revaluation reserve**<br>B20<br>**Fair value reserve**<br>B21<br>**_Total funds_**<br>B22|**Unrestricted**<br>**funds**<br>**£**<br>F01|**Restricted**<br>**income**<br>**funds**<br>**£**<br>F02|**Endowment**<br>**funds**<br>**£**<br>F03|**Total this year**<br>**£**<br>F04|**Total last**<br>**year**<br>**£**<br>F05|
||-|-|-|-|-|
||18,679|-|-|18,679|24,351|
||-|-|-|-|-|
||-|-|-|-|-|
||18,679|-|-|18,679|24,351|
|||||||
||1,938|-|-|1,938|1,966|
||9,552|-|-|9,552|11,986|
||-|-|-|-|-|
||214,089|5,754|-|219,843|259,792|
||225,579|5,754|-|231,333|273,744|
|||||||
||78,553|-|-|78,553|117,993|
|||||||
||147,026|5,754|-|152,780|155,751|
|||||||
||165,705|5,754|**-**|171,459|180,102|
|||||||
||860|-|-|860|460|
||-|-|-|-|-|
|||||||
||164,845|5,754|-|170,599|179,642|
|||||||
||||-|-|-|
|||5,754||5,754|10,492|
||164,845|||164,845|169,150|
|||||-|-|
|||||||
||164,845|5,754|-|170,599|179,642|



_**The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.**_ 

_**The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.**_ 

_**The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.**_ 

_**These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.**_ 

|Signed by one or two trustees/directors on behalf of all the<br>trustees/directors|Print Name|Date of<br>approval<br>dd/mm/yyyy|
|---|---|---|
||DEBORAH MUNTON|17/11/2022|
||GEOFF WALL|17/11/2022|
|Signature of director authenticating accounts being sent to Companies<br>House|||
||Signature|Date<br>dd/mm/yyyy|
|||17/11/2022|
||GEOFF WALL||
||||



20 



**Section C                                            Notes to the accounts** 

## Note 1 **Basis of preparation** 

## _**This section should be completed by all charities** ._ 

## **1.1 Basis of accounting** 

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. 

The accounts have been prepared in accordance with: 

the Statement of Recommended Practice: Accounting and Reporting by Charities •  and with* ✓ preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 •  and with* ✓ the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) 

- and with the Charities Act 2011. 

The charity constitutes a public benefit entity as defined by FRS 102. 

Yes 

## **1.2  Going concern** 

_**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_ 

An explanation as to those factors that At the reporting date we have a good level of reserves and the support the conclusion that the charity is a Board considers these sufficient to deal with issues that may arise going concern; in the next 12 month period arising from the impact of the financial situation affecting the country Disclosure of any uncertainties that make the The uncertainities relate to the impact of the financial situation going concern assumption doubtful; affecting the country, and how this will impact on the ability and willingness of our customers to support our programme of events, and of our hirers to book space at the Forum. Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees Not Applicable prepared the accounts and the reason why the charity is not regarded as a going concern. 

## **1.3 Change of accounting policy** 

The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.2 

|Yes*<br>No*|✓|* -Tick as appropriate|* -Tick as appropriate|
|---|---|---|---|
||✓|||
|**_Please disclose:_**||||
|**_(i) the nature of the change in accounting policy;_**|||Not Applicable|
|**_(ii) the reasons why applying the new accounting policy_**<br>**_provides more reliable and more relevant information;_**<br>**_and_**|||Not Applicable|
|**_(iii) the amount of the adjustment for each line affected_**<br>**_in the current period, each prior period presented and_**<br>**_the aggregate amount of the adjustment relating to_**<br>**_periods before those presented, 3.44 FRS 102 SORP._**|||Not Applicable|



21 



**Section C                                            Notes to the accounts                                                  (contd)** 

## **1.4 Changes to accounting estimates** 

No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP). 


**----- Start of picture text -----**<br>
Yes* ✓<br>* -Tick as appropriate<br>No* ✓<br>**----- End of picture text -----**<br>


## _**Please disclose:**_ 


**----- Start of picture text -----**<br>
(i) the nature of any changes; Not Applicable<br>(ii) the effect of the change on income and expense or<br>Not Applicable<br>assets and liabilities for the current period; and<br>(iii) where practicable, the effect of the change in one or<br>Not Applicable<br>more future periods.<br>**----- End of picture text -----**<br>


## **1.5 Material prior year errors** 

No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP). 


**----- Start of picture text -----**<br>
Yes* ✓<br>* -Tick as appropriate<br>No* ✓<br>**----- End of picture text -----**<br>


## _**Please disclose:**_ 


**----- Start of picture text -----**<br>
(i) the nature of the prior period error;<br>(ii) for each prior period presented in the accounts, the<br>amount of the correction for each account line item<br>affected; and<br>(iii) the amount of the correction at the beginning of the<br>earliest prior period presented in the accounts.<br>**----- End of picture text -----**<br>


22 



**Section C                                                             Notes to the accounts                                                                                  (cont)** 

## **Note 2                           Accounting policies** 

## **2.1 INCOME** 

_This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a".  Where a different or additional policy has been adopted then this is detailed in the box below._ 

|**Recognition of income**<br>**Tax reclaims on**<br>**donations and gifts**<br>Gift Aid receivable is included in income when there is a valid declaration from the<br>donor.  Any Gift Aid amount recovered on a donation is considered to be part of that gift<br>and is treated as an addition to the same fund as the initial donation unless the donor<br>or the terms of the appeal have specified otherwise.<br>Donated services and facilities that are consumed immediately are recognised as<br>income with an equivalent amount recognised as an expense under the appropriate<br>heading in the SOFA.<br>The cost of any stock of goods donated for distribution to beneficiaries is deemed to be<br>the fair value of those gifts at the time of their receipt and they are recognised on<br>receipt.  In the reporting period in which the stocks are distributed, they are recognised<br>as an expense at the carrying amount of the stocks at distribution.<br>**Donated services and**<br>**facilities**<br>Donated services and facilities are included in the SOFA when received at the value of<br>the gift to the charity provided the value of the gift can be measured reliably.<br>**Income from interest,**<br>**royalties and dividends**<br>This is included in the accounts when receipt is probable and the amount receivable<br>can be measured reliably.<br>These are included in the Statement of Financial Activities (SoFA) when:<br>• the charity becomes entitled to the resources;<br>·       it is more likely than not that the trustees will receive the resources; and<br>• the monetary value can be measured with sufficient reliability.<br>**Donated goods**<br>**Contractual income and**<br>**performance related**<br>**grants**<br>**Offsetting**<br>There has been no offsetting of assets and liabilities, or income and expenses, unless required<br>or permitted by the FRS 102 SORP or FRS 102.<br>**Grants and donations**<br>Grants and donations are only included in the SoFA when the general income<br>recognition criteria are met (5.10 to 5.12 FRS102 SORP).<br>This is only included in the SoFA once the charity has provided the related goods or<br>services or met the performance related conditions.<br>Donated goods are measured at fair value (the amount for which the asset could be<br>exchanged) unless impractical to do so.<br>In the case of performance related grants, income must only be recognised to the<br>extent that the charity has provided the specified goods or services as entitlement to<br>the grant only occurs when the performance related conditions are met (5.16 FRS 102<br>SORP).<br>**Legacies**<br>Legacies are included in the SOFA when receipt is probable, that is, when there has<br>been grant of probate, the executors have established that there are sufficient assets in<br>the estate and any conditions attached to the legacy are either within the control of the<br>charity or have been met.<br>**Government grants**<br>The charity has received government grants in the reporting period<br>Gifts in kind for use by the charity are included in the SoFA as income from donations<br>when receivable.<br>**Support costs**<br>The charity has incurred expenditure on support costs.<br>**Volunteer help**<br>Donated goods for resale are measured at fair value on initial recognition, which is the<br>expected proceeds from sale less the expected costs of sale, and recognised in<br>'Income from other trading activities' with the corresponding stock recognised in the<br>balance sheet.  On its sale the value of stock is charged against 'Income from other<br>trading activities' and the proceeds from  sale are also recognised as 'Income from<br>other trading activities'.<br>Goods donated for on-going use by the charity are recognised as tangible fixed assets<br>and included in the SoFA as incoming resources when receivable.<br>The value of any voluntary help received is not included in the accounts but is<br>described in the trustees’ annual report.|Yes<br>No<br>N/a|Yes<br>No<br>N/a|Yes<br>No<br>N/a|
|---|---|---|---|
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|



23 



**Section C                                                             Notes to the accounts                                                                                  (cont)** 

|**2.3 ASSETS**<br>**Intangible fixed assets**<br>**Heritage assets**<br>They are valued at cost.<br>**Grants with performance**<br>**conditions**<br>Where the charity gives a grant with conditions for its payment being a specific level of<br>service or output to be provided, such grants are only recognised in the SoFA once the<br>recipient of the grant has provided the specified service or output.<br>**Grants payable without**<br>**performance conditions**<br>Where there are no conditions attaching to the grant that enables the donor charity to<br>realistically avoid the commitment, a liability for the full funding obligation must be<br>recognised.<br>The charity has heritage assets, that is, non-monetary assets with historic, artistic,<br>scientific, technological, geophysical or environmental qualities that are held  and<br>maintained principally for their contribution to knowledge and culture.  The depreciation<br>rates and methods used as disclosed in note 16<br>The charity accounts for basic financial instruments on initial recognition as per<br>paragraph 11.7 FRS102 SORP.  Subsequent measurement is as per paragraphs 11.17<br>to 11.19, FRS102 SORP.<br>**Tangible fixed assets for**<br>**use by charity**<br>The depreciation rates and methods used are disclosed in note 14<br>The charity has intangible fixed assets, that is, non-monetary assets that do not have<br>physical substance but are identifiable and are controlled by the charity through custody<br>or legal rights.  The amortisation rates and methods used are disclosed in note 15<br>They are valued at cost.<br>**Provisions for liabilities**<br>A liability is measured on recognition at its historical cost and then subsequently<br>measured at the best estimate of the amount required to settle the obligation at the<br>reporting date<br>**Basic financial**<br>**instruments**<br>The charity has creditors which are measured at settlement amounts less any trade<br>discounts<br>Support costs include central functions and have been allocated to activity cost<br>categories on a basis consistent with the use of resources, eg allocating property costs<br>by floor areas, or per capita, staff costs by the time spent and other costs by their<br>usage.<br>This includes any realised or unrealised gains or losses on the sale of investments and<br>any gain or loss resulting from revaluing investments to market value at the end of the<br>year.<br>**Income from membership**<br>**subscriptions**<br>Membership subscriptions received in the nature of a gift are recognised in Donations<br>and Legacies.<br>Membership subscriptions which gives a member the right to buy services or other<br>benefits are recognised as income earned from the provision of goods and services as<br>income from charitable activities.<br>**2.2 EXPENDITURE AND LIABILITIES**<br>**Liability recognition**<br>Liabilities are recognised where it is more likely than not that there is a legal or<br>constructive obligation committing the charity to pay out resources and the amount of<br>the obligation can be measured with reasonable certainty.<br>**Investment gains and**<br>**losses**<br>**Governance  and support**<br>**costs**<br>Support costs have been allocated between governance costs and other support.<br>Governance costs comprise all costs involving public accountability of the charity and<br>its compliance with regulation and good practice.<br>**Settlement of insurance**<br>**claims**<br>Insurance claims are only included in the SoFA when the general income recognition<br>criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other<br>income in the SoFA.<br>They are valued at cost.<br>These are capitalised if they can be used for more than one year, and cost at least<br>**Redundancy cost**<br>The charity made no redundancy payments during the reporting period.<br>**Deferred income**<br>No material item of deferred income has been included in the accounts.<br>**Creditors**||Yes<br>No<br>N/a|Yes<br>No<br>N/a|Yes<br>No<br>N/a|
|---|---|---|---|---|
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
||£5,000||||
||||||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|
|||Yes<br>No<br>N/a|||
|||✓|✓|✓|



24 



**Section C                                                             Notes to the accounts                                                                                  (cont)** 

|**Current asset**<br>**investments**<br>The charity has investments which it holds for resale or pending their sale and cash and cash<br>equivalents with a maturity date less than one year. These include cash on deposit and cash<br>equivalents with a maturity date of less than one year held for investment purposes rather than<br>to meet short term cash commitments as they fall due.<br>They are valued at fair value except where they qualify as basic financial instruments.<br>**Debtors**<br>Debtors (including trade debtors and loans receivable) are measured on initial recognition at<br>settlement amount after any trade discounts or amount advanced by the charity.  Subsequently,<br>they are measured at the cash or other consideration expected to be received.<br>Goods or services provided as part of a charitable activity are measured at net realisable value<br>based on the service potential provided by items of stock.<br>Work in progress is valued at cost less any foreseeable loss that is likely to occur on the<br>contract.<br>**Investments**<br>Fixed asset investments in quoted shares, traded bonds and similar investments are<br>valued at initially at cost  and subsequently at fair value (their market value) at the year<br>end.  The same treatment is applied to unlisted investments unless fair value cannot be<br>measured reliably in which case it is measured at cost less impairment.<br>Investments held for resale or pending their sale and cash and cash equivalents with a<br>maturity date of less than 1 year are treated as current asset investments<br>**Stocks and work in**<br>**progress**<br>Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net<br>realisable value.|Yes<br>No<br>N/a|Yes<br>No<br>N/a|Yes<br>No<br>N/a|
|---|---|---|---|
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|
||Yes<br>No<br>N/a|||
||✓|✓|✓|



**POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE** 

25 



**Section C                                            Notes to the accounts                                                        (cont)** 

**Note 3                           Analysis of income** 

|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Prior year**<br>**£**<br>**£**<br>Donations and gifts<br> 938<br>-<br> 938 523<br>General grants provided by government/other<br>charities/other bodies<br>-              -<br>-              -<br>Membership subscriptions and sponsorships which<br>are in substance donations<br>-<br>-              -<br>**Total** 938<br>-                -              938          523<br>Letting Fees inc commission on ticket sales<br> 66,831<br>-                -66,831     46,791<br>Forum Events<br>156,538<br>-                -       156,53829,333<br>Cinema<br> 5,417<br>-                -5,417966<br>Live Stream and Event Cinema<br>7,956<br>-                -           7,9562,948<br>Bar<br>43,009<br>-                -         43,009 5,620<br>Cateringand sales of refreshments<br>15,160<br>-                -         15,1602,643<br>Equipment Hire<br> 5,805<br>-                -5,8052,222<br>Membership subscriptions and sponsorships which<br>have an element of benefit<br>-              -                -                -              -<br>Box Office Card Fees<br> 6,046<br> 6,0462,059<br>Other<br>703<br>-                -              703259<br>**Total** 307,465<br>-                -307,465 92,841<br>-              -                -                -              -<br>**Total**<br>-              -                -                -              -<br>Interestincome<br>20<br>-                -                20240<br>**Total** 20<br>-                -                20240<br>Covid- 19 Business Support Grant<br>4,000<br>-           4,00026,500<br>Covid-19 JobRetentionScheme Grant<br>-387              -387     26,356<br>Covid-19 SSP Rebate Grant<br>-69-69-<br>Grant for BuildingRepairs<br>1,229<br>1,229-<br>**Total** 4,000       1,685              -5,685 52,856<br>Other<br>-              -                -                -              -<br>**Total**<br>-              -                -                -              -<br> 312,4231,685-314,108146,460<br>**Other information:**<br>**Income from**<br>**investments:**<br>**Separate**<br>**material items**<br>**of income:**<br>Job Retention Scheme Grant (£26,356)<br>**TOTAL INCOME**<br>**All income in the prior year was unrestricted except for: (please**<br>**provide description and amounts)**<br>**Analysis**<br>**Donations and**<br>**legacies:**<br>**Charitable**<br>**activities:**<br>**Other:**<br>**Other trading**<br>**activities:**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Prior year**<br>**£**<br>**£**<br>**Analysis**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Prior year**<br>**£**<br>**£**<br>**Analysis**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Prior year**<br>**£**<br>**£**<br>**Analysis**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Prior year**<br>**£**<br>**£**<br>**Analysis**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Prior year**<br>**£**<br>**£**<br>**Analysis**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income**<br>**funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Prior year**<br>**£**<br>**£**<br>**Analysis**|
|---|---|---|---|---|---|---|
||Donations and gifts|938|-||938|523|
||General grants provided by government/other<br>charities/other bodies|-|-||-|-|
||Membership subscriptions and sponsorships which<br>are in substance donations|<br>-|||-|-|
||**Total**|938|-|-|938|523|
||||||||
||Letting Fees inc commission on ticket sales|66,831|-|-|66,831|46,791|
||Forum Events|156,538|-|-|156,538|29,333|
||Cinema|5,417|-|-|5,417|966|
||Live Stream and Event Cinema|7,956|-|-|7,956|2,948|
||Bar|43,009|-|-|43,009|5,620|
||Cateringand sales of refreshments|15,160|-|-|15,160|2,643|
||Equipment Hire|5,805|-|-|5,805|2,222|
||Membership subscriptions and sponsorships which<br>have an element of benefit|<br>-|-|-|-|-|
||Box Office Card Fees|6,046|||6,046|2,059|
||Other|703|-|-|703|259|
||**Total**|307,465|-|-|307,465|92,841|
||||||||
|||-|-|-|-|-|
||**Total**|-|-|-|-|-|
||||||||
||Interestincome|20|-|-|20|240|
||**Total**|20|-|-|20|240|
||||||||
||Covid- 19 Business Support Grant|4,000||-|4,000|26,500|
||Covid-19 JobRetentionScheme Grant|-|387|-|387|26,356|
||Covid-19 SSP Rebate Grant|-|69|-|69|-|
||Grant for BuildingRepairs||1,229||1,229|-|
||**Total**|4,000|1,685|-|5,685|52,856|
||||||||
||Other|-|-|-|-|-|
||**Total**|-|-|-|-|-|
||||||||
|||312,423|1,685|-|314,108|146,460|
||||||||
|||Job Retention Scheme Grant (£26,356)|||||
|**All income in the prior year was unrestricted except for: (please**<br>**provide description and amounts)**|||||||
|**Where any endowment fund is converted into income in the reporting**<br>**period or prior period, please give the reason for the conversion.**|||||||
|||Not Applicable|||||
||||||||
|**Within the income items above the following items are material:**<br>**(please disclose the nature, amount and any prior year amounts)**||Analysis is sufficient to identify material items.|||||



26 



**Section C                                            Notes to the accounts                                                        (cont)** 

## **Note 4                           Analysis of receipts of government grants** 

|**Government grant 1**<br>**Government grant 2**<br>**Government grant 3**<br>**Other**<br>**Government grant 1**<br>**Government grant 2**<br>**Other**<br>**_Please provide details of any_**<br>**_unfulfilled conditions and other_**<br>**_contingencies attaching to grants_**<br>**_that have been recognised in_**<br>**_income._**<br>**_Please give details of other forms of_**<br>**_government assistance from which_**<br>**_the charity has directly benefited._**|**This year**<br>**£**<br>**Description**|**This year**<br>**£**<br>**Description**|**This year**<br>**£**<br>**Description**|
|---|---|---|---|
||CoronavirusBusiness Support Grant||4,000|
||Coronavirus JobRetentionScheme Grant||387|
||Coronavirus SSP Rebate Grant||69|
||Grant from Hambleton District Council to meet specific building costs<br>agreed as landlord responsibilities||1,229|
||**Total**||5,685|
||**Description**||**Last year**<br>**£**|
||CoronavirusBusiness Support Grant||26,500|
||JobRetentionScheme Grant||26,356|
||NoneReceived||-|
||**Total**||52,856|
||**Thisyear**<br>**Lastyear**|||
||Not Applicable|Not Applicable||
||**Thisyear**<br>**Lastyear**|||
||The Forum is leased to the charity by<br>Hambleton District Council. This is a 25 year<br>lease at a peppercorn rent with the Council<br>retaining some responsibility for structural<br>maintenancematters.|The Forum is leased to the charity by Hambleton<br>District Council. This is a 25 year lease at a peppercorn<br>rent with the Council retaining some responsibility for<br>structural maintenance matters.||



## **Note 5                           Donated goods, facilities and services** 

|**Seconded staff**<br>**Use of property**<br>**Other**|**Thisyear**|**This year**<br>**Last year**<br>**£**<br>**£**|**This year**<br>**Last year**<br>**£**<br>**£**|
|---|---|---|---|
|||-|-|
|||-|-|
|||-|-|
|||-|-|
|||**Lastyear**||
|**Please provide details of the**<br>**accounting policy for the recognition**<br>**and valuation of donated goods,**<br>**facilities and services.**|Such matters would only be reflected in the<br>accounts if material and quantifiable|Such matters would only be reflected in the accounts if<br>material and quantifiable||
|**Please provide details of any**<br>**unfulfilled conditions and other**<br>**contingencies attaching to resources**<br>**from donated goods and services not**<br>**recognised in income.**<br>**Please give details of other forms of**<br>**other donated goods and services**<br>**not recognised in the accounts, eg**<br>**contribution of unpaid volunteers.**||||
||<br>Not Applicable|Not Applicable||
|||||
||The operation of The Forum is underpinned by<br>significant inputs of unpaid volunteer effort.<br>These are not costed in the accounts but are<br>described in the annual report|The operation of The Forum is underpinned by<br>significant inputs of unpaid volunteer effort.  These are<br>not costed in the accounts but are described in the<br>annual report||



27 



**Section C                                            Notes to the accounts                                                (cont)** 

## **Note 6                           Analysis of expenditure** 

|**Analysis**<br>**Expenditure on raising funds:**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**£**<br>**£**<br>**This year**<br>**Last year**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**£**<br>**£**<br>**This year**<br>**Last year**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**£**<br>**£**<br>**This year**<br>**Last year**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**£**<br>**£**<br>**This year**<br>**Last year**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**£**<br>**£**<br>**This year**<br>**Last year**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**£**<br>**£**<br>**This year**<br>**Last year**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**£**<br>**£**<br>**This year**<br>**Last year**|**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**Unrestricted**<br>**funds**<br>**Restricted**<br>**income funds**<br>**Endowment**<br>**funds**<br>**Total funds**<br>**£**<br>**£**<br>**This year**<br>**Last year**|
|---|---|---|---|---|---|---|---|---|
||-|-|-|-|-|-|-|-|
|**Expenditure on charitable activities:**<br>**Total expenditure on raising funds**|-|-|-|-|-|-|-|-|
||||||||||
|**Cost of Generating Funds**|||||||||
|Forum Events|121,279|-|-|121,279|22,990|-|-|22,990|
|Cinema|3,187|-|-|3,187|607|-|-|607|
|Live Stream and Event Cinema|4,335|-|-|4,335|1,798|-|-|1,798|
|Cost relatingto Cinema Projector|5,542|-|-|5,542|469|-|-|469|
|Bar|21,527|-|-|21,527|2,392|-|-|2,392|
|Catering and Refreshments|5,819|-|-|5,819|1,299|-|-|1,299|
|Sales Promotion|3,686|-|-|3,686|783|-|-|783|
|Equipment Service|200|-|-|200|1,000|-|-|1,000|
|**Organisational Costs**|||||||||
|Staffing Costs|83,501|456|-|83,957|45,487|26,356|-|71,843|
|Premises - Utilities|31,816|-|-|31,816|20,977|-|-|20,977|
|Premises - Other|8,571|1,229|-|9,800|9,148|-|-|9,148|
|Equipment|1,107|-|-|1,107|6,483|-|-|6,483|
|Depreciation|5,672|-|-|5,672|5,672|-|-|5,672|
|Office Expenses|17,208|-|-|17,208|9,660|-|-|9,660|
|Professional Fees|1,313|-|-|1,313|542|-|-|542|
|Bank Charges|1,075|-|-|1,075|309|-|-|309|
|General Expenses|3,470|-|-|3,470|4,333|-|-|4,333|
|**Governance Costs**|||||||||
|Independent Examiners Fee|600|-|-|600|600|-|-|600|
|Company Operating Costs|48|-|-|48|48|-|-|48|
|**Donations made from Proceeds of**<br>**Community Fundraising Events**|||||||||
|Donations|1,510|-|-|1,510|-|-|-|-|
|**Total expenditure on charitable**<br>**activities**|321,466|1,685|-|323,151|134,597|26,356|-|160,953|
|**Separate material item of expense**|||||||||
|None|-|-|-|-|-|-|-|-|
|**Total**|-|-|-|-|-|-|-|-|
|**Other**|||||||||
|None|-|-|-|-|-|-|-|-|
|**Total other expenditure**<br>**TOTAL EXPENDITURE**|-|-|-|-|-|-|-|-|
||321,466|1,685|-|323,151|134,597|26,356|-|160,953|



28 



**Section C                                                          Notes to the accounts                                                                         (cont)** 

## **Note 7                   Extraordinary items** 

There were no extraordinary items to reflect in the accounts in the year or in the preceeding year 

## **Note 8                   Funds received as agent** 

Not Applicable 

## **Note 9                   Support Costs** 

_**Please provide details of the accounting policy adopted for the apportionment of costs between activities and any estimation techniques used to calculate their apportionment.**_ 

The Forum does not allocate non direct organisational costs across activities 

## **Note 10                 Details of certain items of expenditure** 

**10.1 Fees for examination of the accounts** 

|**Independent examiner’s fees**<br>**Assurance services other than audit or independent examination**<br>**Tax advisory fees**<br>**Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent**<br>**examiner**|**This**<br>**year**<br>**£**|**Last**<br>**year**<br>**£**|
|---|---|---|
||600|600|
||-|-|
||-|-|
||-|-|



29 



**Section C                                            Notes to the accounts                                              (cont)** 

## **Note 11                           Paid employees** 

## **11.1 Staff Costs** 

|**Salaries and wages**<br>**Other Employee and Volunteer Related Costs**<br>**Staff and Volunteer Training**<br>**Social security costs**<br>**Recruitment Costs**<br>**Total staff costs**<br>**Pension costs (defined contribution scheme)**|**This year**<br>**£**|**Last year**<br>**£**|
|---|---|---|
||80,055|70,786|
||259|223|
||1,322|804|
||210|-|
||2,093|30|
||18|-|
||83,957|71,843|



Staff costs are shown gross. In 2021-22 the accounts reflect a Job Retention Scheme Grant of £387 to offset our costs for staff on Furlough for the period up to the end of the Scheme in September  2021, and a rebate of £69 for SSP incurred under the terms of the Coronavius SSP Rebate Scheme. In 2020-21 the equivalent figures were £26,356 and NIL 

## **Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party** 

None 

_**Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards.  If there are no such transactions, please enter 'true' in the box provided.**_ 

**No employees received employee benefits (excluding employer** 

**pension costs) for the reporting period of more than £60,000** 

TRUE 

**Please provide the total amount paid to key management personnel (includes trustees and senior management) for their services to the charity** 

No payments were made to the Trustees of the Charity. The most senior role on the staff group - The Forum Manager - was paid less than the £60k limit in the last year and it is not considered appropriate to share personal details of the salary arrangements in this note 

|**The parts of the charity in which the**<br>**employees work**<br>**11.2 Average head count in the year**||**This year**<br>**Number as at**<br>**31/8/2022**|**Last year**<br>**Number as at**<br>**31/8/2021**|
|---|---|---|---|
||**Fundraising**|-|-|
||**Charitable Activities**|5(3.13 FTE)|6(3.13 FTE)|
||**Governance**|-|-|
||**Other**|-|-|
||**Total**|<br>5 (3.13 FTE)|6 (3.13 FTE)|



The headcount and FTE are based on staff in post and their contractual hours. On 31st August 2022 we had one vacant post. On 31st August 2021 two of our team were on Flexible Furlough and working less than their contractual hours. The figure for that year also included a member of staff on maternity leave (FTE 0.25). During 2021/22 we employed two staff on a casual basis to fill occasional shifts.They are not included in the headcount 

## **11.3 Ex-gratia payments to employees and others (excluding trustees)** 

## **11.4 Redundancy payments** 

None None 

30 



**Section C                                            Notes to the accounts                                                        (cont)** 

**Note 12                       Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.** 

## _**12.1   Please complete this note if a defined contribution pension scheme is operated.**_ 

|**Amount of contributions recognised in the SOFA as an expense**<br>**Please explain the basis for allocating the liability and expense of**<br>**defined contribution pension scheme between activities and**<br>**between restricted and unrestricted funds**|**Thisyear**|**Lastyear**|
|---|---|---|
||**£**|**£**|
||1,322|804|
||All costs were<br>allocated to<br>unrestricted funds<br>All costs were<br>allocated to<br>unrestricted funds<br>||



**Please explain the basis for allocating the liability and expense of defined contribution pension scheme between activities and between restricted and unrestricted funds.** 

## _**12.2  Please complete this section where the charity participates in a defined benefit pension plan but is unable to ascertain its share of the underlying assets and liabilities.**_ 

**Please confirm that although the scheme is accounted for as a defined** Not Applicable **contribution plan, it is a defined benefit plan. Please provide such information as is available about the plan's surplus or** Not Applicable **deficit and the implications, if any, for the reporting charity** 

## _**12.3  Please complete this section where the charity participates in a multi-employer defined benefit pension plan that is accounted for as a defined contribution plan.**_ 

**Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms** Not Applicable **and conditions of the multi-employer plan Explain how any liability arising from an agreement with a multi-employer** Not Applicable **plan to fund a deficit has been determined.** 

31 



**Section C                                            Notes to the accounts                                                        (cont)** 

## **Note 13                           Grantmaking** 

_**Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.**_ 

## **This year:** 

## **13.1 Analysis of grants paid (included in cost of charitable activities)** 

|**Analysis**|**Grants to**<br>**institutions**|**Grants to**<br>**individuals**|**Support costs**|**Total**|
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|Grants to charities and good causes<br>from special Fundraising events|1,510||NIL|-|
|**_Total_**|**1,510**|**-**|**-**|**-**|



## **13.2 Grants made to institutions** 

|**13.2 Grants made to institutions**|||
|---|---|---|
|**Name of Institution**|**Purpose**|**Total amount of**<br>**grants paid £**|
|Ben Hyde Trust|General donation made from proceeds<br>of Remembrance Dayconcert|590|
|DEC Appeal for Ukraine|General donation made from proceeds<br>of a "Jazz for Ukraine" concert|920|
|**_TOTAL GRANTS PAID_**<br>**_Total grants to institutions in reporting period_**||1,510|
|||**1,510**|



## **Last year:** 

## **13.3 Analysis of grants paid (included in cost of charitable activities)** 

|**Analysis**|**Grants to**<br>**institutions**|**Grants to**<br>**individuals**|**Support costs**|**Total**|
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|Grants to charities and good causes<br>from special Fundraisingevents|-||NIL|-|
|**_Total_**|**-**|**-**|**-**|**-**|



|**Name of Institution**|**Purpose**|**Total amount of**<br>**grantspaid £**|
|---|---|---|
|||-|
|**_TOTAL GRANTS PAID_**||**-**|



32 



## **Section C                                   Notes to the accounts                                     (cont)** 

**Note 14                           Tangible fixed assets** 

## **14.1 Cost or valuation** 

|At the beginning of<br>the year<br>Additions<br>Revaluations<br>Disposals<br>Transfers *<br>At end of the year|**Freehold land**<br>**& buildings**<br>**£**|**Other land &**<br>**buildings**<br>**£**|**Plant,**<br>**machinery**<br>**£**|**Furniture and**<br>**fittings**<br>**£**|**Total**<br>**£**|
|---|---|---|---|---|---|
||-|-|39,258|24,357|63,615|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|39,258|24,357|63,615|



## **14.2 Depreciation and impairments** 

|**Basis**<br>**Straight Line ("SL")**<br>**or Reducing**<br>**Balance ("RB")**<br>**Rate**<br>At beginning of the<br>year<br>Disposals<br>Depreciation<br>Impairment<br>Transfers<br>At end of the year<br>Net book value at the<br>beginning of the year<br>Net book value at the<br>end of the year<br>**14.3 Net book value**|<br>N/A|N/A|SL|SL||
|---|---|---|---|---|---|
||||10%|20%<br>furnishing<br>10%<br>equipment||
|||||||
||-|-|24,034|15,230|39,264|
||-|-|-|-|-|
||-|-|3,926|1,746|5,672|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|27,959|16,977|44,936|
|||||||
||-|-|15,224|9,127|24,351|
||-|-|11,299|7,380|18,679|



33 



## **Section C                                   Notes to the accounts                                     (cont)** 

**14.4  Impairment** _**Please provide a description of the events and**_ No impairment recorded in either this year or _**circumstances that led to the recognition or**_ last year _**reversal of an impairment loss.**_ 

## **14.5  Revaluation** 

_**If an accounting policy of revaluation is adopted, please provide: the effective date of the revaluation**_ Not Applicable _**the name of independent valuer, if applicable the methods applied and significant assumptions the carrying amount that would have been recognised had the assets been carried under the cost model.**_ 

## **14.6  Other disclosures** 

_**(i)   Please state the amount of borrowing costs, if any, capitalised in the construction of tangible**_ None in either year _**fixed assets and the capitalisation rate used. (ii)   Please provide the amount of contractual commitments for the acquisition of tangible**_ None in either year _**fixed assets. (iii)   Details of the existence and carrying amounts of property, plant and equipment to**_ None in either year _**which the charity has restricted title or that are pledged as security for liabilities.**_ 

34 



**Section C                                            Notes to the accounts                                                  (cont)** 

**Note 15                          Intangible assets** 

_**The Forum has no Intangible Assets**_ 

**Note 16                           Heritage assets** 

_**The Forum has no Heritage Assets**_ 

- **Note 17                         Investment assets** 

_**The Forum has no Investment Assets**_ 

35 



**Section C                                     Notes to the accounts                                  (cont)** 

## **Note 18                         Stocks** 

## **18.1  Please state the carrying amount of stock and work in progress analysed between activities.** 

|**Charitable activities:**<br>**_Opening_**<br>**_Added in period_**<br>**_Expensed in period_**<br>**_Impaired_**<br>**_Closing_**<br>**Other trading activities:**<br>**_Opening_**<br>**_Added in period_**<br>**_Expensed in period_**<br>**_Impaired_**<br>**_Closing_**<br>**Other:**<br>**_Opening_**<br>**_Added in period_**<br>**_Expensed in period_**<br>**_Impaired_**<br>**_Closing_**<br>**Total this year**<br>**_Total previous year_**|**Stock**|**Stock**|**Donated goods**|**Donated goods**|**Work in**<br>**progress**|
|---|---|---|---|---|---|
||**For**<br>**distribution**|**For resale**|**For**<br>**distribution**|**For resale**||
||**£**|**£**|**£**|**£**|**£**|
|||||||
||-|1,966|-|-|-|
||-|24,673|-|-|-|
||-|24,701|-|-|-|
||-|-|-|-|-|
||**-**|**1,938**|**-**|**-**|**-**|
|||||||
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||**-**|**-**|**-**|**-**|**-**|
|||||||
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||**-**|**-**|**-**|**-**|**-**|
||-|1,938|-|-|-|
||-|1,966|-|-|-|



**18.2   Please specify the carrying amount of any stocks pledged as security for liabilities** 

None either this year or last year 

36 



**Section C                                            Notes to the accounts                                               (cont)** 

## **Note 19                         Debtors and prepayments** 

|**Note 19                         Debtors and prepayments**|||
|---|---|---|
|**19.1     Analysis of debtors**<br>**Trade debtors**<br>**Prepayments and accrued income**<br>**Less: Provision for Bad Debts**<br>**Total**<br>**Other debtors (Sum due from Card Merchant Services at year end)**<br>**Other debtors (Job Retention Grant - balance due to 31st August 2021 )**|**This year**<br>**£**|**Last year**<br>**£**|
||8,218|3,210|
||412|1,940|
||-|324|
||1,922|7,512|
||-          1,000|-          1,000|
||9,552|11,986|



## **19.2     Analysis of debtors recoverable in more than 1 year (included in debtors above)** 

|**Prepayments and accrued income**<br>**Other debtors**<br>**Total**<br>**Trade debtors**|**This year**<br>**£**|**Last year**<br>**£**|
|---|---|---|
||-|-|
||-|-|
||-|-|
||-|-|
||-|-|



37 



**Section C                                          Notes to the accounts                                                   (cont)** 

## **Note 20                         Creditors and accruals** 

## **20.1 Analysis of creditors** 

|**Trade creditors**<br>**Accruals and deferred income**<br>**Income in advance for third party shows**<br>**Outstanding Gift Vouchers and Credit Notes**<br>**Taxation and social security**<br>**Company Credit Card outstanding items**<br>**Other creditors**<br>**Total**|**Amounts falling due**<br>**within oneyear**|**Amounts falling due**<br>**within oneyear**|**Amounts falling due after**<br>**more than oneyear**|**Amounts falling due after**<br>**more than oneyear**|
|---|---|---|---|---|
||**This year**<br>**£**|**Last year**<br>**£**|**This year**<br>**£**|**Last year**<br>**£**|
||13,268|21,499|-|-|
||56,010|66,300|860|460|
||349|21,467|-|-|
||6,406|6,546|-|-|
||2,416|1,470|-|-|
||104|546|||
|||165|-|-|
||78,553|117,993|860|460|



Note: The "Amounts falling due after more than a year" relate to advance ticket sales for shows taking place more than 12 months after the balance sheet date. 

## **20.2 Deferred income** 

## _**Please explain the reasons why income is deferred.**_ 

We defer pre-sale of tickets for future events, including monies from third party events where we act as ticketing agent. For our own events income is brought into account at the date the show takes place. For third party events the income is dealt with as part of the post show settlement.  A deferred income account for ticket monies was set up in 2020-21 and the figures for that year reflect that change in accounting treatment. Deposits and pre-payments for room hire taking place after the year end are also deferred to the point at which the hire takes place and an appropriate accrual made in the accounts. 

|**_Movement in deferred income account for ticket monies_**<br>**Balance at the start of the reporting period**<br>**Amounts added in current period**<br>**Amounts released to income from current period**<br>**Amounts released to income from previous periods**<br>**Balance at the end of the reporting period**|**This year**<br>**£**|**Last year**<br>**£**|
|---|---|---|
||85,318|-|
||241,041|109,745|
||-      277,875|-        24,427|
||-|-|
||48,484|85,318|



38 



**Section C                                          Notes to the accounts                                                   (cont)** 

## **Note 21  Provisions for liabilities and charges** 

_**Please complete this note if you have included in charity expenditure any provisions.  A provision is made when the charity has a liability of uncertain timing or amount.**_ 

## **21.1  Please provide:** 

**- a brief description of any obligations on the balance sheet and the expected amount and timing of resulting payments; - an indication of the uncertainties about the amount or timing of those outflows; and - the amount of any expected reimbursement, stating the amount of any asset that has been recognised for that expected reimbursement.** 

A standard sum of £1,000 is included on the balance sheet as a provision for bad debts.  This was made in 2012/13 and remains at that level. Dependent on any debt collection issues in any year. 

## **21.2  Movements in recognised provisions and funding commitment during the period** 

|**Balance at the start of the reporting period**<br>**Amounts added in current period**<br>**Amounts charged against the provision in the current period**<br>**Unused amounts reversed during the period**<br>**Balance at the end of the reporting period**|**This year**<br>**£**|**Last year**<br>**£**|
|---|---|---|
||1,000|1,000|
||-|-|
||-|-|
||-|-|
||1,000|1,000|



**21.3  For any funding commitment that is not recognised as a liability or provision, provide details of commitment made, the time frame of that commitment, any performance-related conditions and** Not Applicable **details of how the commitment will be funded (with contracts for capital expenditure separately identified). 21.4  Where unrestricted funds have been designated to a fund commitment, please disclose the nature of** Not Applicable **any amounts designated and the likely timing of that expenditure.** 

39 



**Section C                                            Notes to the accounts                                                        (cont)** 

## **Note 22   Other disclosures for debtors, creditors and other basic financial instruments** 

## **Note applies to both this year and last year** 

**22.1  Please provide information about the significance of financial instruments (eg. debtors, creditors, investments etc) to the charity's financial position or performance, for example, the terms and conditions of loans or the use of hedging to manage financial risk.** 

**22.2  If the charity has provided financial assets as a form of security, the carrying amount of the financial assets pledged as security and the terms and conditions related to its pledge should be given here.** 

The charity has a straightforward approach to such matters. Debtors arising from invoices raised are deemed to be payable immediately and our credit control function aims to maintain low outstanding debt with proactive debt management.  Our policy is to pay our creditors as soon as possible broadly on a weekly payment cycle. Money held from ticket sales at our box office on behalf of hirers is subject to reconciliation after the completion of the event with a net settlement made as soon as possible thereafter. At present surplus funds are held in a bank deposit account with instant access. No hedging is undertaken 

Not Applicable 

## **Note 23  Contingent liabilities and contingent assets** 

There were no contingent assets or liabilities during the period or the preceeding year 

## **Note 24                     Cash at bank and in hand** 

|**Other (Floats and Petty Cash)**<br>**Total**<br>**Short term cash investments (less than 3 months maturity date)**<br>**Short term deposits**<br>**Cash at bank and in hand**|**This year**<br>**£**|**Last year**<br>**£**|
|---|---|---|
||-|-|
||172,860|222,840|
||46,338|36,507|
||645|445|
||219,843|259,792|



40 



**Section C                                            Notes to the accounts                                          (cont)** 

## **Note 25             Fair value of assets and liabilities** 

## **Note applies to both this year and last year** 

**25.1  Please provide details of the charity's exposure to credit risk (the risk of incurring a loss due to a debtor not paying what is owed) , liquidity risk (the risk of not being able to meet short term financial demands) and market risk (the risk that the value of an investment will fall due to changes in the market) arising from financial instruments to which the charity is exposed at the end of the reporting period and explain how the charity manages those risks.** 

Based on experience, our exposure to credit risk is low, with amounts written off each year being under £1000, and nothing written off in the current or previous year. We have, however, agreed a provision in the Balance Sheet against such risk at £1000, and this sum has been maintained since 2012/13. Our current position on liquidity risk is low. Cash balances are high and sums are held in a deposit account with instant access. We hold no investments subject to market risk. 

**25.2  Please give details of the amount of change in the fair value of basic financial instruments (debtors, creditors, investments (see section 11, FRS 102 SORP)) measured at fair value through the SoFA that is attributable to changes in credit risk.** 

None. 

## **Note 26                         Events after the end of the reporting period** 

_**Please complete this note if events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.**_ 

**Please provide details of the nature of the event** Not Applicable **Provide an estimate of the financial effect of the** Not Applicable **event or a statement that such an estimate cannot be made** 

41 



**Section C                                                                      Notes to the accounts                                                                 (cont)** 

## **Note 27                         Charity funds** 

## **27.1 Details of material funds held and movements during the CURRENT reporting period** 

_**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'.  The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.**_ 

_*** Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ 

|**Fund names**|**Type**<br>**PE, EE**<br>**R or U ***|<br>**Purpose and Restrictions**|**Fund**<br>**balances**<br>**brought**<br>**forward**<br>**£**|**Income**<br>**£**|**Expenditure**<br>**£**|**Transfers**<br>**£**|**Gains and**<br>**losses**<br>**£**|**Fund**<br>**balances**<br>**carried**<br>**forward**<br>**£**|
|---|---|---|---|---|---|---|---|---|
|Arts Development<br>and Recovery<br>Fund|R|This fund was slighly<br>repurposed for 2020-21 and is<br>available to support the<br>promotion of a wider range of<br>arts and cultural events or<br>available to support events<br>making reduced contributions<br>because of audience numbers<br>being affected by Covid<br>measures including apparent<br>audience hesitancy. The<br>Board agreed to transfer 50%<br>of the balance on the fund to<br>support the recovery position,<br>as explained in the TAR and<br>Financial Review.|9,476|-|-|-        4,738|-|4,738|
|Development Fund<br>for Young People's<br>Activities|<br> <br>R|The Fund was created with<br>monies transfered to the<br>Forum from the Base Project,<br>a charity that was wound up in<br>2015/16. It is available to<br>support cost of activities for<br>younger people.  There was<br>no call on the Fund in 2021-22|750|-|-|-|-|750|
|Defibrilator Repair<br>and Renewals<br>Fund|R|Balance of funding received<br>from the Coop Community<br>Fund for the defibrilator<br>project. This is held for future<br>costs of replacement items<br>such as masks and batteries<br>and any necessary repairs.<br>There was no call on the Fund<br>in 2021-22|169|-|-|-|-|169|
|Covid-19 Job<br>Retention Scheme<br>and SSP Rebate<br>Grants|R|Government Schemes to meet<br>specific costs incurred for<br>furloughed staff and staff in<br>receipt of Statutory Sick pay<br>due to Covid. Eligible spend to<br>year end matched with grant<br>entitlement.|<br>|456|-               456|-|-|-|
|Hambleton District<br>Council Grant|R|A grant to cover the cost of<br>repair items met by the Forum<br>that were subsequently agreed<br>as being Landlord<br>Responsibility items||1,229|-            1,229|-|-|-|
|Relaxed Screening<br>Fund|<br>R|A fund set up through a<br>donation to support the cost of<br>relaxed screenings not met by<br>ticket sales. There was no call<br>on the Fund in 2021-22|97|-|-|-|-|97|
|General<br>UnrestrictedFund|U||169,150|312,423|-        321,466|4,738|-|164,845|
|**Total Funds**|||179,642|314,108|-        323,151|-|-|170,599|



**Fund balances carried forward include assets and liabilities denominated in a foreign currency** 

Yes* No* ✓ ✓ 

42 



**Section C                                                                      Notes to the accounts                                                                 (cont)** 

## **Note 27                         Charity funds** 

## **27.1 Details of material funds held and movements during the PREVIOUS reporting period** 

_**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'.  The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.**_ 

_*** Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_ 

|**Fund names**|**Type**<br>**PE, EE**<br>**R or U ***|<br>**Purpose and Restrictions**|**Fund**<br>**balances**<br>**brought**<br>**forward**<br>**£**|**Income**<br>**£**|**Expenditure**<br>**£**|**Transfers**<br>**£**|**Gains and**<br>**losses**<br>**£**|**Fund**<br>**balances**<br>**carried**<br>**forward**<br>**£**|
|---|---|---|---|---|---|---|---|---|
|Arts Development<br>and Recovery<br>Fund|R|This fund was slighly<br>repurposed for 2020-21 and is<br>available to support the<br>promotion of a wider range of<br>arts and cultural events or<br>from the current year to be<br>available to support events<br>making reduced contributions<br>because of audience numbers<br>being affected by Covid<br>measures including apparent<br>audience hesitancy. The<br>Board decided not to draw on<br>the Fund in the current year,<br>but is likely to do so for this<br>new purpose during 2021-22<br>as audience numbers continue<br>to be impacted.|<br> <br>9,476|-|-|-|-|9,476|
|Development<br>Fund for Young<br>People's Activities|R|The Fund was created with<br>monies transfered to the<br>Forum from the Base Project,<br>a charity that was wound up in<br>2015/16. It is available to<br>support cost of activities for<br>younger people.  There was<br>no call on the Fund in 2020-21|<br>750|-|-|-|-|750|
|Defibrilator Repair<br>and Renewals<br>Fund|R|Balance of funding received<br>from the Coop Community<br>Fund for the defibrilator<br>project. This is held for future<br>costs of replacement items<br>such as masks and batteries<br>and any necessary repairs.<br>There was no call on the Fund<br>in 2020-21|<br>169|-|-|-|-|169|
|Job Retention<br>Scheme|R|Government Scheme to meet<br>specific costs incurred for<br>furloughed staff. Eligible<br>spend to year end matched<br>with grant entitlement.||26,356|-         26,356|-|-|-|
|Relaxed<br>Screening Fund|R|A fund set up through a<br>donation to support the cost of<br>relaxed screenings not met by<br>ticket sales. There was no call<br>on the Fund in 2020-21|<br> <br>97|-|-|-|-|97|
|Equipment Service<br>Fund|<br>U|Reserve for repair or<br>replacement of items used in<br>the equipment service that<br>cannot be met from current<br>income. There was no call on<br>the Fund in 2020-21. As part<br>of the review of reserves<br>agreed to cease designation.|2,000|-|-|-       2,000|-|-|
|General<br>Unrestricted Fund|U||181,643|120,104|-       134,597|2,000|-|169,150|
|**Total Funds**|||194,135|146,460|-       160,953|-|-|179,642|



Yes* No* ✓ ✓ 

**Fund balances carried forward include assets and liabilities denominated in a foreign currency** 

43 



**Section C                                            Notes to the accounts                                                       (cont)** 

## **Note 27                         Charity funds (cont)** 

## **27.3  Transfers between funds** 

## **This year** 

|**Thisyear**|||
|---|---|---|
||**Reason for transfer and where endowment is converted to income,**<br>**legalpower for its conversion**|**Amount**|
|Between unrestricted and<br>restricted funds|The restricted Arts Development and Recovery Fund is available to<br>support the promotion of a wider range of arts and cultural events or<br>available to support events making reduced contributions because of<br>audience numbers being affected by Covid measures including<br>apparent audience hesitancy. The Board agreed to transfer 50% of the<br>balance on the fund to support the recovery position, as explained in the<br>TAR and Financial Review.|£4,738<br>|
|Between endowment and<br>restricted funds||NIL|
|Between endowment and<br>unrestricted funds||NIL|
||||
|**Lastyear**|||
||**Reason for transfer and where endowment is converted to income,**<br>**legalpower for its conversion**|**Amount**|
|Between unrestricted and<br>restricted funds||NIL|
|Between endowment and<br>restricted funds||NIL|
|Between endowment and<br>unrestricted funds||NIL|



## **27.4 Designated funds** 

## **This year** 

|**Thisyear**<br>**27.4 Designated funds**|||
|---|---|---|
|**Planned use**|**Purpose of the designation**|**Amount**|
|None||NIL|
|**Lastyear**|||
|**Planned use**|**Purpose of the designation**|**Amount**|
|Equipment Service Fund|As part of our review of reserves in 2020-21 the Board decided that<br>there was no further need to designate a separate sum for this purpose,<br>and as at 31/8/2021 the sum was reallocated to the general unrestricted<br>reserve, leaving NIL at the end of the year.|NIL|



44 



**Section C                                            Notes to the accounts                                                        (cont)** 

**Note 28                         Transactions with trustees and related parties** 

## **28.1 Trustee remuneration and benefits** 

## **This year** 

**None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)** 

## **Last year** 

**None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)** 

## **28.2 Trustees' expenses** 

**No trustee expenses have been incurred (True or False)** 

**TRUE TRUE TRUE** 

## **28.3 Transaction(s) with related parties** 

_**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties.  If there are no such transactions, please enter 'true' in the box provided.**_ 

## **This year** 

|**This year**|**This year**|**This year**|**This year**|**This year**|**This year**|||
|---|---|---|---|---|---|---|---|
|**There have been no related party transactions in the reporting period (True or False)**||||||**TRUE**||
|||||||||
|**Name of the trustee**<br>**or related party**|**Relationship**<br>**to charity**|**Description of the**<br>**transaction(s)**|**Amount**|**Balance at**<br>**period end**|**Provision for bad debts**<br>**at period end**||**Amounts**<br>**written off**<br>**during**<br>**reporting**<br>**period**<br>|
||||**£**|**£**|**£**||**£**|
|||||||||
|**_For any related party, please provide details of any_**<br>**_guarantees given or received._**<br>**_In relation to the transactions above, please provide the_**<br>**_terms and conditions, including any security and the nature_**<br>**_of any payment (consideration) to be provided in_**<br>**_settlement._**||||||||
|||||||||
|||||||||
||||Not Applicable|||||



## **Last year** 

**There have been no related party transactions in the reporting period (True or False)** 

**TRUE** 

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**Section C                                            Notes to the accounts                                   (cont)** 

## **Note 29                            Additional Disclosures** 

**The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts.  If there is insufficient room here, please add a separate sheet.** Whilst no formal provision is made in these accounts, attention is drawn to the issue about the VAT registration position of the Forum as described in the Annual Report 

46