Annual Report and Financial Statements for the year ended 31[st] August 2021
The Forum (Northallerton) Ltd
(A Charitable Company Limited by Guarantee)
Charity Number: 1150546
Registered Company Number: 8110220
1
The Forum (Northallerton) Ltd Annual Report and Financial Statements for the year ended 31[st] August 2021
Contents Page
Trustees’ Annual Report Pages 3-16 Independent Examiner’s Report Pages 17-18 Statement of Financial Activities Page 19 Balance Sheet Page 20 Notes to the Accounts Pages 21-47
2
## **Introduction**
This Annual Report provides information on what we have been doing in the 12 months to 31[st] August 2021.
This first section gives a summary of our main achievements, covers our financial review, and draws out some of the key messages from the more formal parts of the document which are in the format required by the Charity Commission and Companies House reporting regime.
When the Covid pandemic led to the first Lockdown in March 2020 it would have been hard to envisage that the direct effect on the Forum would last throughout the financial year covered by this report, and that its continuing impact looks set to shape our organisation and its viability well into the future.
Once again, therefore, our Directors’ Report for the year needs to focus as much on the period ahead as it does looking back to the financial year that has just finished.
During 2020-21 there was no point at which we might be said to be operating “as normal”, and at those points in the year when we sought to reintroduce our entertainment programme or welcome back our hirers, arrangements and take-up were seriously constrained by some of the practicalities, and by the reluctance of many to involve themselves during this difficult period. We did, of course, provide some of our usual activities and these are summarised below.
A significant feature of the year was our agreement to host the Covid Vaccination Centre serving Northallerton and the surrounding area run by the local GP Alliance. This operated on many days a week from late December through to mid-June. We were pleased to be able to provide the space and facilities for this to operate so successfully, and the income arising from the agreed licence formed an important part of our overall income for the year.
As a charity, one of the most important aspects of the Annual Report is to show how we have provided a public benefit through what we do. We are clear from the feedback we have received from both the NHS team running the Clinic, and also from direct feedback from many visiting the Forum for their jabs, that this use during the lockdown period was widely welcomed and appreciated by our community.
Alongside the continuing support from the Government through the Furlough Scheme and other Business Support Grants, this mix of activity allowed us to contain the deficit incurred during the year to a manageable level and our deficit of £14,493 has been covered by our reserves as explained later in the report.
## **A Summary of our Activities in 2020/21**
In more normal times this part of our report would highlight the many activities provided for those living in Northallerton and the surrounding area, as well as further afield. This year, of course, the scale of activity has been greatly reduced.
As well as having to work round the regulations on permitted activity, and social distancing, we were also impacted by the lack of available content for our entertainment programme. Many of our professional acts pulled their national tours that would have brought them to the Forum, and our community groups were not able to commit to producing their usual shows. We had attempted to relaunch our cinema programme in the latter part of last financial year, but with very low numbers attending and a lack of suitable releases it was not possible to continue this as we moved into the autumn of 2020.
In the period up to the end of 2020 we were able to put on two comedy nights and show two “event cinema” screenings. We were also pleased that Tom Rolfe was able to go ahead with our autumn half term panto “The Haunted Pirate Ship”, and to create a safe and socially distanced opportunity for families to enjoy a “Santa Spectacular” in the period running up to Christmas
The second Lockdown then led to a closure of normal activity before we were able to welcome Tom Rolfe and the team back again with an Easter production of “The Wizard of Oz”
3
In terms of hirers, there was a slow return of our groups as the lockdown measures started to ease in late 2020, but this was all put on hold as Lockdown 2 was introduced. One-off hires were limited.
In December 2020 we agreed with the NHS to host the local GP led Vaccination Clinic. Initially the plan was for this to utilise the rear hall only, but as the requirements of the Pfizer jab became clear, with the need for space for people to take a 15 minute wait before leaving the building, the main hall was brought into use as well. Initially the plans had been based on a period to the end of March, but this was later reviewed to coincide with the initial end of some key Covid restrictions in late June.
The subsequent extension of those regulations to July further impacted on our ability to start the return to normal activities.
Some of our hirers started to return, but many decided to await until September, and a number of organisations and groups which had formed part of our regular user base decided for a variety of reasons not to return. Rebuilding that user/hirer base will be one of our key challenges going forward.
We were able to restart our entertainment programme – but this continued to be impacted by low ticket sales and a number of acts wishing to defer to a later date. Those that did go ahead saw, in the main, much lower ticket sales than we would have expected pre-pandemic. This continues to be the pattern as we move into the new financial year starting in September 2021, and rebuilding our audience levels is a further major challenge going forward.
A number of films/event cinema screenings were shown in the latter part of the year, most with relatively low audience numbers. We were pleased to finally welcome Francis Rossi. This event had been a near sell out pre – Covid before having to be rearranged, and it was good to see that the large majority of those with tickets turned up for the show. A hire event “Bingo Revolution” also attracted large numbers.
## **Our Initiatives to Support other Charities, Good Causes and Community Initiatives**
We are usually able to report a range of such initiatives. This year for obvious reasons this was not possible. As noted above, however, we were pleased to host the Covid Vaccination Centre.
## **Financial Review**
The formal accounts for the year are included at the back of this report. These reflect the unusual nature of the year.
For the second year they reflect the impact of the Government support packages put in place to support businesses during the pandemic. We continued to benefit from the availability of the Furlough Scheme and the extension of that, and the flexibility of the scheme rules, was of great benefit as we started to bring staff back for part of their normal working hours. Because our core business had been significantly impacted, we were also eligible to receive Business Support Grant.
Our final deficit for the year was £14,493, meaning that we have not had to draw too significantly on our reserves for this year. As at 31[st] August 2021 these stood at £179,642.
The table below summarises our financial performance, and in respect of our income from operations sets that income stream against some of the associated direct costs to show our overall contribution net of direct costs for these key areas. This is set alongside the equivalent figures from 2019-20, but for the reasons noted above we are certainly not comparing “like with like”. These figures show clearly how the Government support measures and the use of the Forum as a Covid Vaccination Centre have been crucial in leading to the overall financial position at the end of the year. It should be noted, however, that this summary is not part of the formal accounts and is prepared purely for internal management purposes, and net contributions from activities do not take account of any allocation of staffing, building and any other overhead costs.
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||||2020-21||||2019-20||
|---|---|---|---|---|---|---|---|---|
|||Income|Direct|Net||Income|Direct|Net|
||||Costs|Contribution|||Costs|Contribution|
|||£k|£k|£k||£k|£k|£k|
|**Sources of Funds**|||||||||
|Donations and legacies||523|-|523||972|-|972|
||||||||||
|Charitable Activities|||||||||
||LettingFees|46,791|-|46,791||52,823|-|52,823|
||Forum Events|29,333|22,990|6,343||84,487|66,440|18,047|
||Cinema incl Projector costs|966|1,076|-110||17,380|7,902|9,478|
||Live Streamings and Event Cinema|2,948|1,798|1,150||20,684|11,718|8,966|
||Bar|5,620|2,392|3,228||28,072|15,128|12,944|
||Catering|2,643|1,299|1,344||10,333|4,724|5,609|
||Equipment Service|2,222|1,000|1,222||1,915|220|1,695|
||Other Income|2,318|-|2,318||5,702|-|5,702|
|||92,841|30,555|62,286||221,396|106,132|115,264|
||||||||||
|Investment(Interest)||240|-|240||533|-|533|
||||||||||
|Separate Material Items of Income|||||||||
||Critical Friend Grant|-|-|-||15,028|-|15,028|
||Covid Business Support Grant|26,500|-|26,500||25,000|-|25,000|
||Job Retention Scheme Grant|26,356|-|26,356||18,502|-|18,502|
|||52,856|-|52,856||58,530|-|58,530|
||||||||||
||**Totals**|146,460|30,555|115,905||281,431|106,132|175,299|
||||||||||
||**Spent On**||||||||
|Charitable Activities|||||||||
||Donations to Charities and Good Causes||-|-|||1,986|1,986|
||Staffing||71,843|71,843|||91,068|91,068|
||Premises Related||30,125|30,125|||43,369|43,369|
||Equipment incl. Depreciation||12,155|12,155|||6,588|6,588|
||Sales Promotion||783|783|||3,475|3,475|
||Other Costs||14,844|14,844|||23,311|23,311|
||Governance||648|648|||613|613|
||||130,398|130,398|||170,410|170,410|
||||||||||
|Separate Material Item of Expense|||||||||
||Critical Friend Project||-|-|||15,028|15,028|
||||||||||
||**Totals**||130,398|130,398|||185,438|185,438|
||||||||||
||Overall(Deficit)/Surplus|146,460|160,953|(14,493)||281,431|291,570|(10,139)|
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Looking now at our financial position at the end of the year.
As a charity we are required to separate the amount of our funds kept for specific purposes (restricted funds), from those that are more generally available to support the organisation (unrestricted funds).
There was no requirement to use monies from the restricted funds we held at the beginning of the year. During the year we received, and spent in full, the Job Retention Scheme/Furlough Grant payable to support staffing costs during the Pandemic. As at 31[st] August 2021 we had a balance of £10,492 in Restricted Funds.
The deficit on our unrestricted funds of £14,493 during the year means that as at 31[st] August 2021 we had a balance of £169,150 in unrestricted funds.
Further details on our Reserves position is included in a later paragraph, and the formal statement of the Reserves Policy is shown on pages 11 and 12 of the report.
## **Looking to the Future – including financial prospects for 2021-22**
As the Covid pandemic unfolded, many aspects of our plans were uncertain because they depended on matters not within our control and were reliant on how things progressed with the pandemic. We anticipated a shorter period during which our business would be interrupted but also thought a greater financial loss was in prospect for that period of closure or severely restricted activity. As it turned out the effect of the pandemic on our operations has been much longer, but the extension of Government assistance schemes and the ability to host the Vaccination Centre has led to a better financial position than expected in those plans, for 2020-21 at least, and hence a reduced call on reserves at the end of 2020-21.
But the delay in moving towards reopening of our services, some of the continuing hesitancy amongst users to return, and the impact on some of our hirers of new ways of working introduced during the pandemic all suggest that our financial challenges will continue into the period ahead.
After a delay caused by the pandemic, the planned Everyman Cinema on the Treadmills site started construction in early October 2021 and is due to open in the summer of 2022. So whilst in theory there would be little or no direct impact from this in the financial year 2021-22 we need to continue to move towards a configuration of our longer term offer that reflects the cinema’s impact on any screen based offer from the Forum.
Numbers booking for a range of shows since our re-opening in July have been, in general, much lower than anticipated. At the time of writing there seems to be some evidence that people are losing some of that earlier hesitancy, but this is not necessarily uniform across all age groups. So it remains difficult to assess with any confidence at what point we might expect audience numbers to return to pre-Covid levels, and when people will start to ask again – “I wonder what is on at the Forum this week” – and become regular attenders. Getting our marketing right will be an important part of getting our audiences back. And getting the mix of events right for those willing and able to come for a night out will also be crucial.
There is still uncertainty about the availability of good film, live stream or event cinema offers going forward.
We are pleased that all our community performance groups will be back this autumn, and have booked in for their usual slots during the year.
A number of organisations that previously hired space from us are no longer in existence or will no longer use the Forum. In some cases this is because changed ways of working during Covid has meant a review of face to face meetings. This is also likely to have impacted other organisations which might have been seen as potential Forum users in the past. So there will be a challenge to rebuild our base of regular and one-off hirers.
We cannot necessarily assume that things will “return to the old normal”, and the cinema issue is an obvious factor in assuming that cannot in fact be the case.
6
All this presents a challenge for an organisation with significant and largely fixed costs of running the building and our systems, and paying for the core staff team.
The Board will need to look at a range of strategies to ensure that we can move to a viable operating model going forward into the medium to longer term and will keep matters under close review. In the shorter term any deficits will need to be managed within our reserves position and this is covered in the next section.
## **Our Review of our Reserves**
As noted above our Reserves at 31[st] August were £179,642. Whilst apparently a healthy balance, the analysis of our prospects for 2021-22 summarised above, are relevant when determining the sufficiency of this reserve and, in particular, how it might be impacted by the challenges we face as we move forward and hopefully see reducing impacts from the Covid pandemic.
Last year, in the light of the uncertainties we saw at the time, we decided to increase our minimum level of free reserves to £75,000. This sum reflected the judgement of the Board as the amount necessary to hold as a minimum level of reserves against the need for working capital and to deal with likely in year risks and unforeseen events. We also agreed not to commit to significant discretionary spend that might impact on reserves given the likelihood that an operating deficit would accrue.
At the same time we also agreed to re-purpose one of our Restricted Reserves to become the Arts Development and Recovery Fund. On the basis of early experience since relaunching our entertainment programme it is clear that audience numbers are in many cases well below what we might have expected for that genre pre-pandemic. The Fund is now available to underwrite events not just in terms of direct costs but also based on reasonable assessments of audience numbers pre-pandemic and hence net income, and across our wider offer. This will enable us to rebuild our programmes with more confidence. The Board has not drawn on this Reserve during 2020-21. We expect to do so in 2021-22. As at 31[st] August 2021 it stood at £9,476.
Taking account of the availability of this Reserve, the Board has looked again at the adequacy of our minimum free reserve figure of £75,000 and concluded that this should remain at the same figure for 2021-22.
Our current projections suggest that during the early part of 2021-22 we will inevitably incur a deficit and we are looking at ways of turning this round later in the year. Because things are so uncertain we believe it is not appropriate to put figures on this for the purposes of this report as matters change regularly. We will seek to minimise that deficit, and believe that our uncommitted reserve as well as the Restricted reserve mentioned above will prove sufficient to get us over this difficult period.
Bearing in mind the likelihood that our reserves will need to be drawn on to support the short-term deficits, it is worth reminding readers of an issue that has been around for some time.
This arises because at present we are relying on the “Cultural Exemption” as part of our calculation of potential vatable income, and in particular a ruling on the definitions relating to this exemption that arose out of a VAT Tribunal decision some time ago. Over three years ago we were informed by the HMRC that there is an intention to appeal this ruling, but there is still no indication of timescales. Should such an appeal be found in favour of HMRC, then there will be an impact on our need to register for VAT, but no assurances have been provided by HMRC about the possibility that the effect of such a ruling would be backdated. Should the HMRC seek to backdate a point of registration for the Forum, this could have potentially significant implications for an assessment of a net VAT liability. It is not possible to quantify this potential liability.
Taken alongside the possible call on reserves for Covid related deficits, the Board has agreed that no significant items of discretionary spend will be committed at this time to protect our reserves position.
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## **Our Staff Team and Volunteers**
The success of our organisation depends critically on the skills and commitment of the staff team. Thanks go to all of them, but particularly to Anita, our Manager, for the work put in this year to keep the organisation “ticking over” during our period of closure and reduced activity, and for starting to get things moving again as we moved into the summer.
We had to take difficult decisions in respect of the team this year because of the Covid pandemic and we are grateful for the understanding of our staff in terms of accepting variations to their working arrangements in line with our reduced requirement for staff hours to support the programme.
As mentioned in last year’s report we had to make two staff redundant in October 2020 because of the reduced workloads and uncertainty into the future. We also said goodbye to another member of the team because of ill health.
As we started to relaunch our programme this summer we were able to make an appointment to a role of House Manager and were pleased to welcome Sophie to the team.
At the end of August our Assistant Manager Tracey left us for another role, and we have been recruiting a replacement. The difficult jobs market has led to issues here and at the time of writing the post remains vacant.
One of our team, Suzi, started maternity leave during the year and we were pleased to be able to offer the maternity cover contract to Alan, one of those affected by the redundancy situation mentioned above.
Thanks go to all our volunteers who have supported us as we re-open. We have identified a need to recruit new members to the volunteer team to replace those moving on, and this has been successful in attracting 11 new members to the team. As anticipated Covid has had an impact on our volunteer numbers. Some have decided not to return. Others are still hesitant and it is not clear whether they will wish to rejoin us at some point in the future. So the need to rebuild the team continues, and our ability to attract and retain sufficient volunteers to undertake tasks such as box-office, stewarding and operating the bar remains one of our key challenges and a risk issue for our ongoing success if we are not able to do so. Since we re-opened post lockdown we have had 30 active volunteers who have completed shifts, excluding members of the Trustee Board, and we have 59 people listed in the team. Work continues to understand whether all of those who have not volunteered recently will feel able to return at some point, and we continue to seek new recruits to the team.
## **Trustees**
During the year we have sought to attract new Trustees to the Board. We have had good success in this campaign and we are pleased that we have been able to co-opt two new members, Graeme Howe and Frances Gallagher who joined the Board in September and stand for election at the AGM. At the AGM the Board is also recommending the appointment of two further Trustees, Martin Brooks and Janet Marshall.
Two longer standing members of the Board stood down during the year, one for health reasons and one because they were moving out of the area. Thanks go to John Funnell and Sue O’Grady for all their input.
After more than 10 years of involvement, starting with the early work of forming the Forum and setting up the Charity, our current Chair Anne Wall has decided not to seek re-election to the Board as she stands down as part of the normal rotation arrangements. Thanks go to Anne for all her hard work and commitment over this period
8
**Trustees’ annual report (including Directors’ report) for the period**
## **From: 1[st] September 2020 to: 31[st] August 2021**
## **Charity name: The Forum (Northallerton) Ltd**
## **Charity registration number:1150546**
## **Company number:8110220**
## **Objectives and activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To further or benefit the residents of Northallerton and
the surrounding area, without distinction of sex, sexual
orientation, race, or of political, religious or other
opinions, by associating the said residents and the local
authorities, voluntary, or other organisations, in a
common effort to advance education, and to provide
facilities in the interests of social welfare, for recreation
and leisure-time occupation, with the objective of
improving the conditions of life for the residents.
In furtherance of these objects, but not otherwise, the
trustees shall have power:
to establish or secure the establishment of a community
centre, and to maintain or manage or co-operate with any
statutory authority in the maintenance and management
of such a centre, for activities promoted by the charity in
furtherance of the above objects.|
|Summary
of
the
main
activities in relation to those
purposes
for
the
public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Because of Covid, the ability of the Forum to deliver its
services during 2020-21 has been severely hampered by
the direct and indirect effects of the pandemic and the
Government restrictions in place during the year.
The underlying intention of the Forum remains the same
as in previous years ie to provide and where possible
develop, extend and enhance the facilities and activities
at The Forum to ensure a sustainable and viable facility
for the future by undertaking the following:
•
Providing letting space to a wide range of
individuals, clubs, other organisations and
businesses serving the local community;
•
Providing a cinema for Northallerton and area;
•
Providing a programme of "Live Stream" events;
•
Promoting a range of events including music,
comedy, theatre, and talks and activity days
aimed at a wide range of community interests;
•
Continuing to operate an Equipment Service,
hiring staging, lighting, display equipment and
keyboards for use at the Forum or in other
venues.
In providing this programme we try to ensure that there
is something on offer to attract all parts of our local|
9
|||community, as set out in our objectives, but also across
all age groups.
Within the context of a year affected by the pandemic we
have sought to deliver these objectives where possible
and viable for the Forum to do so.
Recognising the community benefit of ensuring that an
accessible Covid Vaccination Centre was available in
Northallerton we were pleased to provide the base for
this Centre from December 2020 at the start of the
vaccination programme to June 2021 when we sought
to restart our main community use programme as set out
above.|
|---|---|---|
|Statement
confirming
whether the trustees have
had regard to the guidance
issued
by
the
Charity
Commission on public benefit|Para 1.18|The trustees confirm that they have had regard to the
guidance issued by the Charity Commission on public
benefit in taking decisions on the operation of the Forum,
and in compiling this Annual Report and Accounts.|
## **Additional information**
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity is not in essence a grant making body, and
when we do, these matters are not material to our main
objectives. From time to time, however, the Forum will
put on special events, such as concerts, to raise money
for local charities and good causes. Because of the
Covid restrictions no such fundraising and grant giving
took place in 2020-21. During 2019/20 we raised £1,986
for good causes with details provided in the Annual
Accounts. When a suitable opportunity arises, this
aspect of our work is seen by the Trustees as an
important part of the public benefit that arises through the
operation of the Forum.|
|Contribution
made
by
volunteers|Para 1.38|The input of volunteers, including that from the Trustees
is vital to the continuing viability and success of the
Forum and we are grateful for all these inputs. Key roles
include stewarding of events, assisting with box office
and reception, running the bar, helping distribute
publicity, and assisting in work parties to maintain the
building. They are also great ambassadors for the
Forum, getting our message out to the community**.**
The impact of Covid has meant that there has been less
requirement for volunteer input due to restricted opening
and events. During the period of closure it became clear
that a number of our long standing volunteers felt unable
to continue to provide support and that this was likely to
continue on re-opening. We commenced, therefore, a
campaign to recruit new volunteers. This has had some
success. In particular a number have joined us having
visited the Forum for their vaccination and becoming
aware of what we offer as a volunteering opportunity.
We estimate that as at October 2021 we had a volunteer
pool, excluding the Trustees, of 59.|
10
## **Achievements and performance**
Summary of the main Para 1.20 This detail is provided in the Directors’ Report included achievements of the charity, elsewhere in this document **.** identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
## **Financial review**
|**Financial review**|||
|---|---|---|
|Review
of
the
charity’s
financial position at the end of
the period|Para 1.21|This is incorporated in the Directors’ Report.|
|Statement
explaining
the
policy for holding reserves
stating why they are held|Para 1.22|The Board has reviewed its Reserves Policy to ensure it
remains aligned with our understanding of our
requirements and business risks.
• The need for working capital, and a risk contingency
against possible loss of hirer’s income, and potential
losses on events, together with other unforeseen events,
indicates that a minimum free reserve of £75,000 is
prudent. This is the same as the previous year when we
increased this to reflect the medium-term assessment of
additional risk arising from both the changed operating
environment post-Covid, and our initial assessment of
the impact of the cinema opening in summer 2022.
• We also recognise the particular short-term issues
arising in the first half of 2021-22 when we believe
audience numbers and hirers will be adversely impacted
by hesitancy to return as Covid issues ease. This is likely
to lead to a deficit being incurred in the first half of 2021-
22 as set out in the Director’s Report. Because of this the
Board has agreed that no significant item of discretionary
spend will be undertaken in 2021-22 to maximise the
availability of the uncommitted reserve to meet such a
deficit in 2020-21.
• We need to cover the net balance of our fixed assets.
• We have previously held an Equipment Service Fund.-
a designated unrestricted reserve of £2,000, to provide
against losses or the need to replace equipment. We
have agreed that there is no longer a need to designate
this fund and the balance has been reallocated to the
general unrestricted fund.
• We need to maintain designated reserves in respect of
unspent balances of Funds set up using restricted
income.
• In 2019-20 we agreed to repurpose the restricted Arts
Development Fund to become an Arts Development and
Recovery Fund. This has the potential to widen the
scope of the application of the fund to assist in the post
Covid recovery phase, as set out in the Director’s Report.|
11
|||Having dealt with the quantifiable matters, and taken the
decision in respect of short-term Covid related deficits,
the Board has recognised the potential financial
consequences of a potential forthcoming appeal by
HMRC in respect of a national case involving the
definitions
underpinning
the
Cultural
Exemption
arrangement that the Forum relies on at present. If
successful
this
may
have
significant
financial
implications for the Forum, but we have been unable to
obtain any assurance from HMRC on what would
happen if they succeeded in this appeal in respect of
backdating liability. As in previous years when this has
been highlighted in our report, the Board has concluded,
therefore, that it would be prudent not to commit the
whole of the uncommitted balance at this time, and until
the position is clear. This position remains the case, with
the proviso that the reserves must be available to meet
any short-term Covid related deficit as mentioned above.|Having dealt with the quantifiable matters, and taken the
decision in respect of short-term Covid related deficits,
the Board has recognised the potential financial
consequences of a potential forthcoming appeal by
HMRC in respect of a national case involving the
definitions
underpinning
the
Cultural
Exemption
arrangement that the Forum relies on at present. If
successful
this
may
have
significant
financial
implications for the Forum, but we have been unable to
obtain any assurance from HMRC on what would
happen if they succeeded in this appeal in respect of
backdating liability. As in previous years when this has
been highlighted in our report, the Board has concluded,
therefore, that it would be prudent not to commit the
whole of the uncommitted balance at this time, and until
the position is clear. This position remains the case, with
the proviso that the reserves must be available to meet
any short-term Covid related deficit as mentioned above.|Having dealt with the quantifiable matters, and taken the
decision in respect of short-term Covid related deficits,
the Board has recognised the potential financial
consequences of a potential forthcoming appeal by
HMRC in respect of a national case involving the
definitions
underpinning
the
Cultural
Exemption
arrangement that the Forum relies on at present. If
successful
this
may
have
significant
financial
implications for the Forum, but we have been unable to
obtain any assurance from HMRC on what would
happen if they succeeded in this appeal in respect of
backdating liability. As in previous years when this has
been highlighted in our report, the Board has concluded,
therefore, that it would be prudent not to commit the
whole of the uncommitted balance at this time, and until
the position is clear. This position remains the case, with
the proviso that the reserves must be available to meet
any short-term Covid related deficit as mentioned above.|
|---|---|---|---|---|
|Amount of reserves held|Para 1.22||||
||||Working capital and
risk contingency|£75,000|
||||To cover
undepreciated
capital expenditure|£24,351|
||||Equipment Service
Reserve. Previous
designated reserve
now transferred
general reserve.|NIL|
||||Uncommitted
balance at 31st
August 2021|£69,799|
||||Subtotal
Unrestricted Fund|£169,150|
||||||
||||Arts Development
and Recovery Fund|£9,476|
||||Development Fund
for Young People’s
Activities|£750|
||||Defibrillator
Renewals Fund|£169|
||||Relaxed Screenings
Fund|£97|
||||||
||||Total Funds at 31st
August 2021|**£179,642**|
||||See note above regarding the decision of the Board on
the uncommitted reserve as at 31 August 2021.||
|Reasons for holding zero
reserves|Para 1.22|Not Applicable|||
|Details of fund materially in
deficit|Para 1.24|None|||
|Explanation
of
any
uncertainties
about
the
charity continuing as a going
concern|Para 1.23|The impact of the Covid pandemic has been significant.
There is still a risk that further measures may be
implemented by the Government which might impact
directly on our operations. Even if no changes to the
public health situation or Government measures arise, it
seems likely that the pandemic will impact in the medium
term on the willingness of hirers and audiences to return|||
12
at Pre-Covid levels. Forward planning for these impacts is in place and is kept under regular review. Our reserves position remains strong and we consider these to be adequate to get through this initial period as things begin to return to a “new normal” into 2022. We recognise that this new normal may present challenges, and the opening of a new cinema in Northallerton in the summer of 2022 will add to this. As required, steps will be taken to review our operations to take account of emerging issues.
## **Additional information**
|The
charity’s
principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s principal funds come from the hire of
premises, the surpluses made on events promoted by
the Forum, together with the surplus on bar and catering
activities linked to these uses. In 2020-21 we also
received significant levels of support from Government
Covid related grant schemes.|
|---|---|---|
|A description of the principal
risks facing the charity|Para 1.46|The Directors’ Report highlights the current assessment
of the risks to the operation of the Forum arising from the
changed operating environment as we emerge from the
Covid pandemic. This is impacting on the willingness of
our customers to return, our ability to arrange a full
programme and attract audience numbers for events,
and also on the number of organisations seeking to hire
out space at the Forum. There is a continuing additional
medium term risk linked to the development of a cinema
as part of the Treadmills Scheme which is due to open in
summer 2022.|
## **Structure, governance and management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document:|Para 1.25|The Memorandum and Articles of Association form the
governing documents**.**|
|How
is
the
charity
constituted?|Para 1.25|The charity is a company limited by guarantee,
incorporated under the Companies Act 1985 on 19th
June 2012 (company number 8110220) and obtained
charitable status on 21st January 2013 (registered
charity number 1150546).|
|Trustee selection methods
including
details
of
any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|The appointment of Trustees is a matter for a vote by
Members at an Annual Meeting or at an Extraordinary
Meeting arranged for this purpose. The Memorandum
and Articles of the charity (Clauses 30-38) set out in
detail the role of Trustees and the Members of the charity
at a General Meeting to appoint or re-appoint Trustees.
At each Annual Meeting one third of the Trustees will
stand down, based on length of service, but may seek
re-appointment. The Board of Trustees has the power to
co-opt (Clause 37) additional Trustees but only until the
next General Meeting at which point their re-election will
be a matter for vote at the Meeting.|
13
During 2020-21 two trustees stood down, one because of ill health and the other because of a move out of the area. Three existing trustees stood for re-appointment at the AGM in March 2021 and were duly re-appointed. Since the beginning of 2021-22 two new Trustees have been co-opted to the Board and will stand for election at the next AGM. Two further nominations will be put to members at the AGM No external body is entitled to appoint a Trustee.
## **Additional information**
|Policies
and
procedures
adopted for the induction and
training of trustees|Para 1.51|New Trustees are given an induction on the role of a
trustee based on the standard documentation provided
by the Charities Commission, and are made aware of
specific responsibilities in respect of the Forum, for
example the collective role of the Board in respect of the
Annual Report and Accounts. Key documents including
the Memorandum and Articles of the Charity and the
management arrangements are explained to them, and
access is given to previous Board Papers and minutes,
and to the policies of the Forum. All Trustees are
reminded of these statutory roles at relevant points in the
annual cycle. All Trustees will receive the quarterly
updates from the Charities Commission on key
developments. During 2019-20 the Forum took up
membership of the National Council for Voluntary
Organisations (NCVO). Regular updates and bulletins on
a range of Governance matters are provided by the
NCVO and circulated to all Trustees. If particularly
relevant to the working of the Forum, matters arising from
both these sources will be raised at the Board. All
Trustees are expected to undertake training provided by
the Forum on its policies - for example on health and
safety related items and our equality policy. From time to
time advantage is taken of training provided by external
organisations.|
|---|---|---|
|The charity’s organisational
structure
and
any
wider
network with which the charity
works|Para 1.51|The Board normally meets monthly. During 2020-21 this
has been by a mix of face to face and Zoom meetings.
As we move out of period impacted by Covid we are
reviewing ways of working that may impact on such
things as Trustee Portfolios and Subgroups.
The Forum Manager attends Board Meetings. The post
has delegated responsibility for the day to day running of
the Forum, referring matters to the Board as necessary,
and responsibility to implement decisions of the Board as
agreed.
From 1stApril 2017 Northallerton has had a Business
Improvement District (BID) focussed on the town’s High
Street. Although the Forum lies just outside the
designated area, the Board agreed to become a
Voluntary Member of the BID because of the links|
14
|||between our success factors and those relevant to the
BID. Where appropriate we seek to support BID
initiatives. In the past our membership of the BID has
also
given
us
access
to
valuable
networking
opportunities and services being provided to members
such as training opportunities. We have also taken
advantage of events held by the BID to showcase and
market the Forum. Such opportunities have been limited
this year by the impact of Covid measures.
We continue to work successfully with the Funny Way to
Be Comedy Club and through this partnership and
booking arrangement we have continued to attract a
good range of notable comedians to perform at the
Forum.|
|---|---|---|
|Relationship with any related
parties|Para 1.51|The Forum leases it’s building from Hambleton District
Council on a peppercorn rent, and the lease is based on
the understanding that the building continues to be used
for the community purposes envisaged in the charity’s
Memorandum
and
Articles.
To
monitor
this,
representatives of the Board have regular liaison
meetings with the Council to deal with any issues
affecting the services we provide, and the viability of the
charity, as well as dealing with any building related
issues relevant to the lease
One of our Trustees, Alan Owens, manages a band that
is involved in Forum events. On occasion payments are
made by the Forum for band fees and expenses,
although no such payments were made in 2020-21.
Should this be the case such payments would be
disclosed in note 28 to the accounts. No financial benefit
is taken by the Trustee in question.|
|Pay Policy|Para 1.51|The Forum has agreed a Pay Policy which sets out the
way decisions on pay and conditions of service will apply.
Our approach is based on applying the same conditions
across the workforce, and in respect of pay rates, the
Board has considered the roles and responsibilities
attached to each post and the relative worth of posts. Pay
arrangements and staffing structures are reviewed as
necessary to meet the changing needs of the
organisation. A pay review is completed annually each
year in April and takes account, in particular, of
Government decisions on the National Living Wage.|
15
Reference and administrative details
Charit
name
Other name the chari
uses
isterad chari
number
The Forum
Northallerton
The Forum Northallerton
1150546
The Forum, Bullamoor Road, Northallerton, l+Jorth Yorkshi,
DL6 1LP
Ltd
Charity's principal address
Names of the charity tNstees who manage the charity
Trusteè name
Offlce Iir any)
Datè5 actod rf nrrt for
wh¢ year
Name of person lor bodyl
e¢)titled to apwint trustee
Ifan
Anne Wall
Maureen Willoughby
Chair
CoMpY Secretwy
01109120 to 17/021
Trustee all year
1810W21 to 311W21
Trust all year
Deborah Munton
Company Secretary
Geoff Wal
Treasurer
Alan Owens
Paul Phillips
John Funndl
01109120 to 18103121
Janet Crampton
Sue O'Grady
Rob Bramley
01109120 to 01103121
10
Changes to Trustees since I September 2021
Graeme Howe- COthOPted to the Board on 16109f21
Frances Gallagher- CO
Date: 23/11/2021
Signed:
Name: Karen Wood
Relevant professional Associate of the Chartered Institute of Management Accountants
qualification(s) or body
(if any):
Address: Outsource Accounting Services and Independent Examinations
The Hiscox Building, Peasholme Green, York
YO1 7PR
**----- End of picture text -----**
18
|**The Forum (Northallerton) Ltd**|**The Forum (Northallerton) Ltd**|CharityNo|1150546|1150546||
|---|---|---|---|---|---|
|||CompanyNo|8110220|||
|Annualaccountsforthe period||||||
|Period start date|**01/09/2020**|**To**|Period end
date|**31/08/2021**||
## **Section A Statement of financial activities**
|Guidance Note
S01
S02
S03
S04
S05
S06
S07
**Expenditure (Note 6)**
**Expenditure on:**
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
**Extraordinary items**
S18
S19
S20
Other gains/(losses)
S21
S22
**_Reconciliation of_**
**_funds:_**
S23
S24
**_Total funds carried forward_**
**Transfers between funds**
**Other recognised** **gains/(losses):**
Gains and losses on revaluation of fixed assets for the
charity’s own use
Total funds brought forward
Separate material item of income
Other
**_Total_**
**Net income/(expenditure)**
**_Net movement in funds_**
**Net income/(expenditure) before tax for**
**the reporting period**
**Net income/(expenditure) after tax**
**before investment gains/(losses)**
Raising funds
Charitable activities
Separate material item of expense
Other
**_Total_**
Other trading activities
Investments
Charitable activities
**Recommended categories by activity**
**Income (Note 3)**
**Income and endowments from:**
Donations and legacies|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**£**
**£**
**£**
F01
F02
F03|**Total funds**
**Prior year**
**funds**
**£**
**£**
F04
F05|**Total funds**
**Prior year**
**funds**
**£**
**£**
F04
F05|
|---|---|---|---|---|---|
||523||-|523|972|
||92,841||-|92,841|221,396|
||||-|-|-|
||240||-|240|533|
||26,500|26,356|-|52,856|58,530|
||||-|-|-|
||120,104|26,356|-|146,460|281,431|
|||||||
||||-|-|-|
||134,597|26,356|-|160,953|276,542|
||||-|-|15,028|
||||-|-|-|
||134,597|26,356|-|160,953|291,570|
|||||||
||14,493
-|-|-|14,493
-|10,139
-|
||-|-|-|-|-|
||14,493
-|-|-|14,493
-|10,139
-|
||-|-|-|-|-|
||14,493
-|-|-|14,493
-|10,139
-|
||-|-|-|-||
||-|-|-|-|-|
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||14,493
-|-|-|14,493
-|10,139
-|
|||||||
||183,643|10,492|-|194,135|204,274|
||169,150|10,492|-|179,642|194,135|
19
|**The Forum (Northallerton) Ltd**|**The Forum (Northallerton) Ltd**|**The Forum (Northallerton) Ltd**|Charity No
Company No|1150546|1150546|
|---|---|---|---|---|---|
|||||8110220||
|**Section B Balance**|**sheet**|||||
|Guidance Note
**Fixed assets**
**Intangible assets (Note 15)**
B01
**Tangible assets (Note 14)**
B02
**Heritage assets (Note 16)**
B03
**Investments (Note 17)**
B04
**_Total fixed assets_**
B05
**Current assets**
**Stocks (Note 18)**
B06
**Debtors (Note 19)**
B07
**Investments (Note 17.4)**
B08
**Cash at bank and in hand (Note 24)**
B09
**_Total current assets_**
B10
**Creditors: amounts falling due within**
**one year (Note 20)**
B11
**_Net current assets/(liabilities)_**
B12
**_Total assets less current liabilities_**
B13
**Creditors: amounts falling due after**
**one year (Note 20)**
B14
**Provisions for liabilities**
B15
**_Total net assets or liabilities_**
B16
**Funds of the Charity**
**Endowment funds (Note 27)**
B17
**Restricted income funds (Note 27)**
B18
**Unrestricted funds**
B19
**Revaluation reserve**
B20
**Fair value reserve**
B21
**_Total funds_**
B22|**Unrestricted**
**funds**
**£**
F01|**Restricted**
**income**
**funds**
**£**
F02|**Endowment**
**funds**
**£**
F03|**Total this year**
**£**
F04|**Total last**
**year**
**£**
F05|
||-|-|-|-|-|
||24,351|-|-|24,351|30,023|
||-|-|-|-|-|
||-|-|-|-|-|
||24,351|-|-|24,351|30,023|
|||||||
||1,966|-|-|1,966|2,122|
||11,662|324|-|11,986|8,302|
||-|-|-|-|-|
||249,624|10,168|-|259,792|226,433|
||263,252|10,492|-|273,744|236,857|
|||||||
||117,993|-|-|117,993|72,745|
|||||||
||145,259|10,492|-|155,751|164,112|
|||||||
||169,610|10,492|**-**|180,102|194,135|
|||||||
||460|-|-|460|-|
||-|-|-|-|-|
|||||||
||169,150|10,492|-|179,642|194,135|
|||||||
||||-|-|-|
|||10,492||10,492|10,492|
||169,150|||169,150|183,643|
|||||-||
|||||||
||169,150|10,492|-|179,642|194,135|
_**The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.**_
_**The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.**_
_**The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.**_
_**These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.**_
|Signed by one or two trustees/directors on behalf of all the
trustees/directors|Print Name|Date of
approval
dd/mm/yyyy|
|---|---|---|
||ANNE WALL|23/11/2021|
||GEOFF WALL|23/11/2021|
|Signature of director authenticating accounts being sent to Companies
House|||
||Signature|Date
dd/mm/yyyy|
|||23/11/2021|
||GEOFF WALL||
||||
20
**Section C Notes to the accounts**
## Note 1 **Basis of preparation**
## _**This section should be completed by all charities** ._
## **1.1 Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with:
the Statement of Recommended Practice: Accounting and Reporting by Charities • and with* ✓ preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with* ✓ the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
- and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
Yes
## **1.2 Going concern**
_**If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:**_
An explanation as to those factors that At the reporting date we have a good level of reserves and the support the conclusion that the charity is a Board considers these sufficient to deal with issues that may arise going concern; in the next period because of Covid Disclosure of any uncertainties that make the The uncertainities relate to the ongoing impact of Covid. Please going concern assumption doubtful; see the Annual Report for further details on the assessment of risks. Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees Not Applicable prepared the accounts and the reason why the charity is not regarded as a going concern.
## **1.3 Change of accounting policy**
The accounts present a true and fair view and the accounting policies adopted are those outlined in note 2.2
|Yes*
No*|✓|* -Tick as appropriate|
|---|---|---|
||✓||
## _**Please disclose:**_
|**_Please disclose:_**||
|---|---|
|**_(i) the nature of the change in accounting policy;_**|Not Applicable|
|**_(ii) the reasons why applying the new accounting policy_**
**_provides more reliable and more relevant information;_**
**_and_**|Not Applicable|
|**_(iii) the amount of the adjustment for each line affected_**
**_in the current period, each prior period presented and_**
**_the aggregate amount of the adjustment relating to_**
**_periods before those presented, 3.44 FRS 102 SORP._**|Not Applicable|
21
**Section C Notes to the accounts (contd)**
## **1.4 Changes to accounting estimates**
No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).
**----- Start of picture text -----**
Yes* ✓
* -Tick as appropriate
No* ✓
**----- End of picture text -----**
## _**Please disclose:**_
**----- Start of picture text -----**
(i) the nature of any changes; Not Applicable
(ii) the effect of the change on income and expense or
Not Applicable
assets and liabilities for the current period; and
(iii) where practicable, the effect of the change in one or
Not Applicable
more future periods.
**----- End of picture text -----**
## **1.5 Material prior year errors**
No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).
**----- Start of picture text -----**
Yes* ✓
* -Tick as appropriate
No* ✓
**----- End of picture text -----**
## _**Please disclose:**_
**----- Start of picture text -----**
(i) the nature of the prior period error;
(ii) for each prior period presented in the accounts, the
amount of the correction for each account line item
affected; and
(iii) the amount of the correction at the beginning of the
earliest prior period presented in the accounts.
**----- End of picture text -----**
22
**Section C Notes to the accounts (cont)**
## **Note 2 Accounting policies**
## **2.1 INCOME**
_This standard list of accounting policies has been applied by the charity except for those ticked "No" or "N/a". Where a different or additional policy has been adopted then this is detailed in the box below._
|**Recognition of income**
**Tax reclaims on**
**donations and gifts**
Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift
and is treated as an addition to the same fund as the initial donation unless the donor
or the terms of the appeal have specified otherwise.
Donated services and facilities that are consumed immediately are recognised as
income with an equivalent amount recognised as an expense under the appropriate
heading in the SOFA.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on
receipt. In the reporting period in which the stocks are distributed, they are recognised
as an expense at the carrying amount of the stocks at distribution.
**Donated services and**
**facilities**
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
**Income from interest,**
**royalties and dividends**
This is included in the accounts when receipt is probable and the amount receivable
can be measured reliably.
These are included in the Statement of Financial Activities (SoFA) when:
• the charity becomes entitled to the resources;
· it is more likely than not that the trustees will receive the resources; and
• the monetary value can be measured with sufficient reliability.
**Donated goods**
**Contractual income and**
**performance related**
**grants**
**Offsetting**
There has been no offsetting of assets and liabilities, or income and expenses, unless required
or permitted by the FRS 102 SORP or FRS 102.
**Grants and donations**
Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
In the case of performance related grants, income must only be recognised to the
extent that the charity has provided the specified goods or services as entitlement to
the grant only occurs when the performance related conditions are met (5.16 FRS 102
SORP).
**Legacies**
Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient assets in
the estate and any conditions attached to the legacy are either within the control of the
charity or have been met.
**Government grants**
The charity has received government grants in the reporting period
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.
**Support costs**
The charity has incurred expenditure on support costs.
**Volunteer help**
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in
'Income from other trading activities' with the corresponding stock recognised in the
balance sheet. On its sale the value of stock is charged against 'Income from other
trading activities' and the proceeds from sale are also recognised as 'Income from
other trading activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
The value of any voluntary help received is not included in the accounts but is
described in the trustees’ annual report.|Yes
No
N/a|Yes
No
N/a|Yes
No
N/a|
|---|---|---|---|
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
23
**Section C Notes to the accounts (cont)**
|**2.3 ASSETS**
**Intangible fixed assets**
**Heritage assets**
They are valued at cost.
**Grants with performance**
**conditions**
Where the charity gives a grant with conditions for its payment being a specific level of
service or output to be provided, such grants are only recognised in the SoFA once the
recipient of the grant has provided the specified service or output.
**Grants payable without**
**performance conditions**
Where there are no conditions attaching to the grant that enables the donor charity to
realistically avoid the commitment, a liability for the full funding obligation must be
recognised.
The charity has heritage assets, that is, non-monetary assets with historic, artistic,
scientific, technological, geophysical or environmental qualities that are held and
maintained principally for their contribution to knowledge and culture. The depreciation
rates and methods used as disclosed in note 16
The charity accounts for basic financial instruments on initial recognition as per
paragraph 11.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17
to 11.19, FRS102 SORP.
**Tangible fixed assets for**
**use by charity**
The depreciation rates and methods used are disclosed in note 14
The charity has intangible fixed assets, that is, non-monetary assets that do not have
physical substance but are identifiable and are controlled by the charity through custody
or legal rights. The amortisation rates and methods used are disclosed in note 15
They are valued at cost.
**Provisions for liabilities**
A liability is measured on recognition at its historical cost and then subsequently
measured at the best estimate of the amount required to settle the obligation at the
reporting date
**Basic financial**
**instruments**
The charity has creditors which are measured at settlement amounts less any trade
discounts
Support costs include central functions and have been allocated to activity cost
categories on a basis consistent with the use of resources, eg allocating property costs
by floor areas, or per capita, staff costs by the time spent and other costs by their
usage.
This includes any realised or unrealised gains or losses on the sale of investments and
any gain or loss resulting from revaluing investments to market value at the end of the
year.
**Income from membership**
**subscriptions**
Membership subscriptions received in the nature of a gift are recognised in Donations
and Legacies.
Membership subscriptions which gives a member the right to buy services or other
benefits are recognised as income earned from the provision of goods and services as
income from charitable activities.
**2.2 EXPENDITURE AND LIABILITIES**
**Liability recognition**
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of
the obligation can be measured with reasonable certainty.
**Investment gains and**
**losses**
**Governance and support**
**costs**
Support costs have been allocated between governance costs and other support.
Governance costs comprise all costs involving public accountability of the charity and
its compliance with regulation and good practice.
**Settlement of insurance**
**claims**
Insurance claims are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other
income in the SoFA.
They are valued at cost.
These are capitalised if they can be used for more than one year, and cost at least
**Redundancy cost**
The charity made no redundancy payments during the reporting period.
**Deferred income**
No material item of deferred income has been included in the accounts.
**Creditors**||Yes
No
N/a|Yes
No
N/a|Yes
No
N/a|
|---|---|---|---|---|
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
||£5,000||||
||||||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
|||Yes
No
N/a|||
|||✓|✓|✓|
24
**Section C Notes to the accounts (cont)**
|**Current asset**
**investments**
The charity has investments which it holds for resale or pending their sale and cash and cash
equivalents with a maturity date less than one year. These include cash on deposit and cash
equivalents with a maturity date of less than one year held for investment purposes rather than
to meet short term cash commitments as they fall due.
They are valued at fair value except where they qualify as basic financial instruments.
**Debtors**
Debtors (including trade debtors and loans receivable) are measured on initial recognition at
settlement amount after any trade discounts or amount advanced by the charity. Subsequently,
they are measured at the cash or other consideration expected to be received.
Goods or services provided as part of a charitable activity are measured at net realisable value
based on the service potential provided by items of stock.
Work in progress is valued at cost less any foreseeable loss that is likely to occur on the
contract.
**Investments**
Fixed asset investments in quoted shares, traded bonds and similar investments are
valued at initially at cost and subsequently at fair value (their market value) at the year
end. The same treatment is applied to unlisted investments unless fair value cannot be
measured reliably in which case it is measured at cost less impairment.
Investments held for resale or pending their sale and cash and cash equivalents with a
maturity date of less than 1 year are treated as current asset investments
**Stocks and work in**
**progress**
Stocks held for sale as part of non-charitable trade are measured at the lower of cost or net
realisable value.|Yes
No
N/a|Yes
No
N/a|Yes
No
N/a|
|---|---|---|---|
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
||Yes
No
N/a|||
||✓|✓|✓|
**POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE**
25
**Section C Notes to the accounts (cont)**
**Note 3 Analysis of income**
|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**
Donations and gifts
523
-
523 972
General grants provided by government/other
charities/other bodies
- -
- -
Membership subscriptions and sponsorships which
are in substance donations
-
- -
**Total** 523
- - 523 972
Letting Fees inc commission on ticket sales
46,791
- - 46,79152,823
Forum Events
29,333
- - 29,333 84,487
Cinema
966
- -96617,380
Live Stream Events
2,948
- - 2,94820,684
Bar
5,620
- -5,62028,072
Cateringand Vending
2,643
- - 2,64310,333
Equipment Service
2,222
- - 2,222 1,915
Membership subscriptions and sponsorships which
have an element of benefit
- - - - 250
Box Office Card Fees
2,059
2,059 3,901
Contribution from Hirers to PRS Charges
-
- 788
Other
259
- - 259763
**Total** 92,841
- -92,841 221,396
- - - - -
**Total**
- - - - -
Interestincome
240
- - 240 533
**Total** 240
- - 240 533
Covid- 19 Business Support Grant
26,500
- - 26,50025,000
Covid-19 JobRetentionScheme Grant
- 26,356- 26,35618,502
GrantforCritical FriendExercise
- - - - 15,028
**Total** 26,500 26,356 -52,856 58,530
Other
- - - - -
**Total**
- - - - -
120,104 26,356- 146,460281,431
**Other information:**
**TOTAL INCOME**
**All income in the prior year was unrestricted except for: (please**
**provide description and amounts)**
**Analysis**
**Donations and**
**legacies:**
**Charitable**
**activities:**
**Other:**
**Other trading**
**activities:**
**Income from**
**investments:**
**Separate**
**material items**
**of income:**
Grant towards cost of Relaxed Screenings (£200); Job Retention
Scheme Grant (£18502); Grant for Critical Friend exercise
(£15,028)|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**
**Analysis**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**
**Analysis**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**
**Analysis**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**
**Analysis**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**
**Analysis**|**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total funds**
**Prior year**
**£**
**£**
**Analysis**|
|---|---|---|---|---|---|---|
||Donations and gifts|523|-||523|972|
||General grants provided by government/other
charities/other bodies|-|-||-|-|
||Membership subscriptions and sponsorships which
are in substance donations|
-|||-|-|
||**Total**|523|-|-|523|972|
||||||||
||Letting Fees inc commission on ticket sales|46,791|-|-|46,791|52,823|
||Forum Events|29,333|-|-|29,333|84,487|
||Cinema|966|-|-|966|17,380|
||Live Stream Events|2,948|-|-|2,948|20,684|
||Bar|5,620|-|-|5,620|28,072|
||Cateringand Vending|2,643|-|-|2,643|10,333|
||Equipment Service|2,222|-|-|2,222|1,915|
||Membership subscriptions and sponsorships which
have an element of benefit|
-|-|-|-|250|
||Box Office Card Fees|2,059|||2,059|3,901|
||Contribution from Hirers to PRS Charges|-|||-|788|
||Other|259|-|-|259|763|
||**Total**|92,841|-|-|92,841|221,396|
||||||||
|||-|-|-|-|-|
||**Total**|-|-|-|-|-|
||||||||
||Interestincome|240|-|-|240|533|
||**Total**|240|-|-|240|533|
||||||||
||Covid- 19 Business Support Grant|26,500|-|-|26,500|25,000|
||Covid-19 JobRetentionScheme Grant|-|26,356|-|26,356|18,502|
||GrantforCritical FriendExercise|-|-|-|-|15,028|
||**Total**|26,500|26,356|-|52,856|58,530|
||||||||
||Other|-|-|-|-|-|
||**Total**|-|-|-|-|-|
||||||||
|||120,104|26,356|-|146,460|281,431|
||||||||
|||Grant towards cost of Relaxed Screenings (£200); Job Retention
Scheme Grant (£18502); Grant for Critical Friend exercise
(£15,028)|||||
|**All income in the prior year was unrestricted except for: (please**
**provide description and amounts)**|||||||
|**Where any endowment fund is converted into income in the reporting**
**period or prior period, please give the reason for the conversion.**|||||||
|||Not Applicable|||||
||||||||
|**Within the income items above the following items are material:**
**(please disclose the nature, amount and any prior year amounts)**||Analysis is sufficient to identify material items.|||||
26
**Section C Notes to the accounts (cont)**
## **Note 4 Analysis of receipts of government grants**
|**Government grant 1**
**Government grant 2**
**Other**
**Government grant 1**
**Government grant 2**
**Government grant 3**
**Other**
**_Please provide details of any_**
**_unfulfilled conditions and other_**
**_contingencies attaching to grants_**
**_that have been recognised in_**
**_income._**
**_Please give details of other forms of_**
**_government assistance from which_**
**_the charity has directly benefited._**|**This year**
**£**
**Description**|**This year**
**£**
**Description**|**This year**
**£**
**Description**|
|---|---|---|---|
||CoronavirusBusiness Support Grant||26,500|
||JobRetentionScheme Grant||26,356|
||NoneReceived||-|
||**Total**||52,856|
||**Description**||**Last year**
**£**|
||CoronavirusBusiness Support Grant||25,000|
||JobRetentionScheme Grant||18,502|
||GrantforCritical FriendExercisefrom Hambleton DC||15,028|
||NoneReceived||-|
||**Total**||58,530|
||**Thisyear**
**Lastyear**|||
||Not Applicable|Not Applicable||
||**Thisyear**
**Lastyear**|||
||The Forum is leased to the charity by
Hambleton District Council. This is a 25 year
lease at a peppercorn rent with the Council
retaining some responsibility for structural
maintenancematters.|The Forum is leased to the charity by Hambleton
District Council. This is a 25 year lease at a peppercorn
rent with the Council retaining some responsibility for
structural maintenance matters.||
## **Note 5 Donated goods, facilities and services**
|**Seconded staff**
**Use of property**
**Other**|**Thisyear**|**This year**
**Last year**
**£**
**£**|**This year**
**Last year**
**£**
**£**|
|---|---|---|---|
|||-|-|
|||-|-|
|||-|-|
|||-|-|
|||**Lastyear**||
|**Please provide details of the**
**accounting policy for the recognition**
**and valuation of donated goods,**
**facilities and services.**|Such matters would only be reflected in the
accounts if material and quantifiable|Such matters would only be reflected in the accounts if
material and quantifiable||
|**Please provide details of any**
**unfulfilled conditions and other**
**contingencies attaching to resources**
**from donated goods and services not**
**recognised in income.**
**Please give details of other forms of**
**other donated goods and services**
**not recognised in the accounts, eg**
**contribution of unpaid volunteers.**||||
||
Not Applicable|Not Applicable||
|||||
||The operation of The Forum is underpinned by
significant inputs of unpaid volunteer effort.
These are not costed in the accounts but are
described in the annual report|The operation of The Forum is underpinned by
significant inputs of unpaid volunteer effort. These are
not costed in the accounts but are described in the
annual report||
27
**Section C Notes to the accounts (cont)**
## **Note 6 Analysis of expenditure**
|**Analysis**
**Expenditure on raising funds:**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**Unrestricted**
**funds**
**Restricted**
**income funds**
**Endowment**
**funds**
**Total funds**
**£**
**£**
**This year**
**Last year**|
|---|---|---|---|---|---|---|---|---|
||-|-|-|-|-|-|-|-|
|**Expenditure on charitable activities:**
**Total expenditure on raising funds**|-|-|-|-|-|-|-|-|
||||||||||
|**Cost of Generating Funds**|-|-|-|-|-|-|-|-|
|Forum Events|22,990|-|-|22,990|66,440|-|-|66,440|
|Cinema|607|-|-|607|6,845|103|-|6,948|
|Live Stream Events|1,798|-|-|1,798|11,718|-|-|11,718|
|Cost relatingto Cinema Projector|469|-|-|469|954|-|-|954|
|Bar|2,392|-|-|2,392|15,128|-|-|15,128|
|Catering and Vending|1,299|-|-|1,299|4,724|-|-|4,724|
|Sales Promotion|783|-|-|783|3,475|-|-|3,475|
|Equipment Service|1,000|-|-|1,000|220|-|-|220|
|**Organisational Costs**|-|-|-|-|-|-|-|-|
|Staffing Costs|45,487|26,356|-|71,843|72,566|18,502|-|91,068|
|Premises - Utilities|20,977|-|-|20,977|15,240|-|-|15,240|
|Premises - Other|9,148|-|-|9,148|28,129|-|-|28,129|
|Equipment|6,483|-|-|6,483|916|-|-|916|
|Depreciation|5,672|-|-|5,672|5,672|-|-|5,672|
|Office Expenses|9,660|-|-|9,660|13,222|-|-|13,222|
|Professional Fees|542|-|-|542|828|-|-|828|
|Bank Charges|309|-|-|309|1,119|-|-|1,119|
|Write Off Bad Debts|-|-|-|-|64|-|-|64|
|General Expenses|4,333|-|-|4,333|8,078|-|-|8,078|
|**Governance Costs**|-|-|-|-|-|-|-|-|
|Independent Examiners Fee|600|-|-|600|600|-|-|600|
|Company Operating Costs|48|-|-|48|13|-|-|13|
|**Donations made from Proceeds of**
**Community Fundraising Events**|-|-|-|-|-|-|-|-|
|Donations|-|-|-|-|1,986|-|-|1,986|
|**Total expenditure on charitable**
**activities**|134,597|26,356|-|160,953|257,937|18,605|-|276,542|
|**Separate material item of expense**|||||||||
|"Critical Friend"Exercise|-|-|-|-|-|15,028|-|15,028|
|**Total**|-|-|-|-|-|15,028|-|15,028|
|**Other**|||||||||
|Other|-|-|-|-|-|-|-|-|
|**Total other expenditure**
**TOTAL EXPENDITURE**|-|-|-|-|-|-|-|-|
||134,597|26,356|-|160,953|257,937|33,633|-|291,570|
28
**Section C Notes to the accounts (cont)**
## **Note 7 Extraordinary items**
There were no extraordinary items to reflect in the accounts in the year or in the preceeding year
## **Note 8 Funds received as agent**
Not Applicable
## **Note 9 Support Costs**
_**Please provide details of the accounting policy adopted for the apportionment of costs between activities and any estimation techniques used to calculate their apportionment.**_
The Forum does not allocate non direct organisational costs across activities
## **Note 10 Details of certain items of expenditure**
**10.1 Fees for examination of the accounts**
|**Independent examiner’s fees**
**Assurance services other than audit or independent examination**
**Tax advisory fees**
**Other fees (for example: financial advice, consultancy, accountancy services) paid to the independent**
**examiner**|**This**
**year**
**£**|**Last**
**year**
**£**|
|---|---|---|
||600|600|
||-|-|
||-|-|
||-|-|
29
## **Section C Notes to the accounts (cont)**
## **Note 11 Paid employees**
## **11.1 Staff Costs**
|**Salaries and wages**
**Other Employee and Volunteer Related Costs**
**Staff and Volunteer Training**
**Social security costs**
**Recruitment Costs**
**Total staff costs**
**Pension costs (defined contribution scheme)**|**This year**
**£**|**Last year**
**£**|
|---|---|---|
||70,786|87,348|
||223|2,258|
||804|1,321|
||-|141|
||30|-|
||-|-|
||71,843|91,068|
Staff costs are shown gross. In 2020-21 the accounts reflect a Job Retention Scheme Grant of £26,356 to offset our costs for staff on Furlough for the period up to August 2021. In 2019-20 the equivalent figure was £18,502
**Please provide details of expenditure on staff working for the charity whose contracts are with and are paid by a related party**
None
_**Please give details of the number of employees whose total employee benefits (excluding employer pension costs) fell within each band of £10,000 from £60,000 upwards. If there are no such transactions, please enter 'true' in the box provided.**_
**No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000**
TRUE
**Please provide the total amount paid to key management personnel (includes trustees and senior management) for their services to the charity**
No payments were made to the Trustees of the Charity. The most senior role on the staff group - The Forum Manager - was paid less than the £60k limit in the last year and it is not considered appropriate to share personal details of the salary arrangements in this note
|**The parts of the charity in which the**
**employees work**
**11.2 Average head count in the year**||**This year**
**Number as at**
**31/8/2021**|**Last year**
**Number as at**
**31/8/2020**|
|---|---|---|---|
||**Fundraising**|-|-|
||**Charitable Activities**|6(3.13 FTE)|8(4.00 FTE)|
||**Governance**|-|-|
||**Other**|-|-|
||**Total**|
6 (3.13 FTE)|8(4.00 FTE)|
The headcount and FTE are based on staff in post and their contractual hours. On 31st August 2021 two of our team were on Flexible Furlough and working less than their contractual hours. The figure also includes a member of staff on maternity leave (FTE 0.25). On 31st August 2020 most of our team was on Flexible Furlough and one member of staff (FTE 0.38) was on extended sick leave.
## **11.3 Ex-gratia payments to employees and others (excluding trustees)**
## **11.4 Redundancy payments**
None None
30
**Section C Notes to the accounts (cont)**
**Note 12 Defined contribution pension scheme or defined benefit scheme accounted for as a defined contribution scheme.**
## _**12.1 Please complete this note if a defined contribution pension scheme is operated.**_
|**Thisyear**|**Lastyear**|
|---|---|
|**£**|**£**|
|804|1,321|
|All costs were
allocated to
unrestricted funds
||
||For the period when
staff were placed on
furlough to the end of
July 2020 the
Government Job
Retention Scheme
made a contribution
to the cost of
employer pension
contributions. The
amount covered by
grant (£136) has
been included in the
restricted funds costs
for staffing met by
that grant.|
**Amount of contributions recognised in the SOFA as an expense**
**Please explain the basis for allocating the liability and expense of defined contribution pension scheme between activities and between restricted and unrestricted funds.**
_**12.2 Please complete this section where the charity participates in a defined benefit pension plan but is unable to ascertain its share of the underlying assets and liabilities.**_
**Please confirm that although the scheme is accounted for as a defined** Not Applicable **contribution plan, it is a defined benefit plan. Please provide such information as is available about the plan's surplus or** Not Applicable **deficit and the implications, if any, for the reporting charity**
_**12.3 Please complete this section where the charity participates in a multi-employer defined benefit pension plan that is accounted for as a defined contribution plan.**_
**Describe the extent to which the charity can be liable to the plan for other entities' obligations under the terms** Not Applicable **and conditions of the multi-employer plan Explain how any liability arising from an agreement with a multi-employer** Not Applicable **plan to fund a deficit has been determined.**
31
**Section C Notes to the accounts (cont)**
## **Note 13 Grantmaking**
_**Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.**_
## **This year:**
## **13.1 Analysis of grants paid (included in cost of charitable activities)**
|**Analysis**|**Grants to**
**institutions**|**Grants to**
**individuals**|**Support costs**|**Total**|
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|Grants to charities and good causes
from special Fundraising events|-||NIL|-|
|**_Total_**|**-**|**-**|**-**|**-**|
## _**Please enter “Nil” if the charity does not identify and/or allocate support costs.**_
## **13.2 Grants made to institutions**
|**13.2 Grants made to institutions**|||
|---|---|---|
|**Name of Institution**|**Purpose**|**Total amount of**
**grants paid £**|
|||-|
|**_TOTAL GRANTS PAID_**||**-**|
32
**Section C Notes to the accounts (cont)**
## **Last year:**
## **13.3 Analysis of grants paid (included in cost of charitable activities)**
|**Analysis**|**Grants to**
**institutions**|**Grants to**
**individuals**|**Support costs**|**Total**|
|---|---|---|---|---|
||**£**|**£**|**£**|**£**|
|Grants to charities and good causes
from special Fundraisingevents|1,986||NIL|1,986|
|**_Total_**|**1,986**|**-**|**-**|**1,986**|
## _**Please enter “Nil” if the charity does not identify and/or allocate support costs.**_
|**Name of Institution**|**Purpose**|**Total amount of**
**grantspaid £**|
|---|---|---|
|Ben Hyde Trust|General donation made from proceeds
of Remembrance Dayconcert|1,415|
|Macmillan Cancer Support|General donation made from proceeds
of community fundraising coffee morning|240|
|Dementia Forward|General donation made from proceeds
of community fundraising coffee morning|186|
|Guide Dogs for the Blind|General donation made from proceeds
of community fundraising coffee morning|127|
|Solving Kids Cancer|Additional donation in respect of
community fundraising coffee morning
held in 2018-19|18|
|**_TOTAL GRANTS PAID_**||**1,986**|
33
## **Section C Notes to the accounts (cont)**
**Note 14 Tangible fixed assets**
## **14.1 Cost or valuation**
|At the beginning of
the year
Additions
Revaluations
Disposals
Transfers *
At end of the year|**Freehold land**
**& buildings**
**£**|**Other land &**
**buildings**
**£**|**Plant,**
**machinery**
**£**|**Furniture and**
**fittings**
**£**|**Total**
**£**|
|---|---|---|---|---|---|
||-|-|39,258|24,357|63,615|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|39,258|24,357|63,615|
## **14.2 Depreciation and impairments**
|**Basis**
**Straight Line ("SL")**
**or Reducing**
**Balance ("RB")**
**Rate**
At beginning of the
year
Disposals
Depreciation
Impairment
Transfers
At end of the year
Net book value at the
beginning of the year
Net book value at the
end of the year
**14.3 Net book value**|
N/A|N/A|SL|SL||
|---|---|---|---|---|---|
||||10%|20%
furnishing
10%
equipment||
|||||||
||-|-|20,108|13,484|33,592|
||-|-|-|-|-|
||-|-|3,926|1,746|5,672|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|24,034|15,230|39,264|
|||||||
||-|-|19,150|10,873|30,023|
||-|-|15,224|9,127|24,351|
34
## **Section C Notes to the accounts (cont)**
**14.4 Impairment** _**Please provide a description of the events and**_ No impairment recorded in either this year or _**circumstances that led to the recognition or**_ last year _**reversal of an impairment loss.**_
## **14.5 Revaluation**
_**If an accounting policy of revaluation is adopted, please provide: the effective date of the revaluation**_ Not Applicable _**the name of independent valuer, if applicable the methods applied and significant assumptions the carrying amount that would have been recognised had the assets been carried under the cost model.**_
## **14.6 Other disclosures**
_**(i) Please state the amount of borrowing costs, if any, capitalised in the construction of tangible**_ None in either year _**fixed assets and the capitalisation rate used. (ii) Please provide the amount of contractual commitments for the acquisition of tangible**_ None in either year _**fixed assets. (iii) Details of the existence and carrying amounts of property, plant and equipment to**_ None in either year _**which the charity has restricted title or that are pledged as security for liabilities.**_
35
**Section C Notes to the accounts (cont)**
**Note 15 Intangible assets**
_**The Forum has no Intangible Assets**_
**Note 16 Heritage assets**
_**The Forum has no Heritage Assets**_
- **Note 17 Investment assets**
_**The Forum has no Investment Assets**_
36
**Section C Notes to the accounts (cont)**
## **Note 18 Stocks**
## **18.1 Please state the carrying amount of stock and work in progress analysed between activities.**
|**Charitable activities:**
**_Opening_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**Other trading activities:**
**_Opening_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**Other:**
**_Opening_**
**_Added in period_**
**_Expensed in period_**
**_Impaired_**
**_Closing_**
**Total this year**
**_Total previous year_**|**Stock**|**Stock**|**Donated goods**|**Donated goods**|**Work in**
**progress**|
|---|---|---|---|---|---|
||**For**
**distribution**|**For resale**|**For**
**distribution**|**For resale**||
||**£**|**£**|**£**|**£**|**£**|
|||||||
||-|2,122|-|-|-|
||-|4,693|-|-|-|
||-|3,691|-|-|-|
||-|1,158|-|-|-|
||**-**|**1,966**|**-**|**-**|**-**|
|||||||
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||**-**|**-**|**-**|**-**|**-**|
|||||||
|||||||
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||-|-|-|-|-|
||**-**|**-**|**-**|**-**|**-**|
||-|1,966|-|-|-|
||-|2,122|-|-|-|
Note: The impaired stock reflects items going "out of life" in the period up to 31st August 2021 that were not saleable because of the Covid - 19 closure. In respect of non-alcoholic drinks, these were made available to the NHS team using the Forum as a vaccination centre at no cost. The impaired stock value of £1,158 was offset by £307 of returned beer duty, giving a net charge to the accounts of £851
## **18.2 Please specify the carrying amount of any stocks pledged as security for liabilities**
None either this year or last year
37
**Section C Notes to the accounts (cont)**
## **Note 19 Debtors and prepayments**
|**Note 19 Debtors and prepayments**|||
|---|---|---|
|**19.1 Analysis of debtors**
**Trade debtors**
**Prepayments and accrued income**
**Less: Provision for Bad Debts**
**Total**
**Other debtors (Sum due from Card Merchant Services at year end)**
**Other debtors (Job Retention Grant - balance due to 31st August )**|**This year**
**£**|**Last year**
**£**|
||3,210|379|
||1,940|3,965|
||324|3,447|
||7,512|1,511|
||- 1,000|- 1,000|
||11,986|8,302|
## **19.2 Analysis of debtors recoverable in more than 1 year (included in debtors above)**
|**Prepayments and accrued income**
**Other debtors**
**Total**
**Trade debtors**|**This year**
**£**|**Last year**
**£**|
|---|---|---|
||-|-|
||-|-|
||-|-|
||-|-|
||-|-|
38
**Section C Notes to the accounts (cont)**
## **Note 20 Creditors and accruals**
## **20.1 Analysis of creditors**
|**Trade creditors**
**Accruals and deferred income**
**Income in advance for third party shows**
**Outstanding Gift Vouchers and Credit Notes**
**Taxation and social security**
**Company Credit Card outstanding items**
**Other creditors**
**Total**|**Amounts falling due**
**within oneyear**|**Amounts falling due**
**within oneyear**|**Amounts falling due after**
**more than oneyear**|**Amounts falling due after**
**more than oneyear**|
|---|---|---|---|---|
||**This year**
**£**|**Last year**
**£**|**This year**
**£**|**Last year**
**£**|
||21,499|2,703|-|-|
||66,300|47,981|460|-|
||21,467|13,000|-|-|
||6,546|5,339|-|-|
||1,470|1,535|-|-|
||546|180|||
||165|2,007|-|-|
||117,993|72,745|460|-|
Note: The £460 relates to ticket pre-sales for an event rearranged because of Covid issues to September 2022
## **20.2 Deferred income**
## _**Please explain the reasons why income is deferred.**_
We defer pre-sale of tickets for future events, including monies from third party events where we act as ticketing agent. For our own events income is brought into account at the date the show takes place. For third party events the income is dealt with as part of the post show settlement. Deposits and pre-payments for room hire taking place after the year end are also accrued. A deferred income account for ticket monies was set up in 2020-21 and the figures below reflect that change in accounting treatment. In the previous year a deferred income account was not maintained but an exercise was carried out at the year end to assess and accrue ticket monies for events after the end of the finacial year using our box office system records. The figures for both years are impacted by the need to carry forward income in respect of shows postponed because of Covid -19, as well as outstanding credit notes and gift vouchers offered to those who did not take refunds for cancelled shows.
|**_Movement in deferred income account for ticket monies_**
**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts released to income from current period**
**Amounts released to income from previous periods**
**Balance at the end of the reporting period**|**This year**
**£**|**Last year**
**£**|
|---|---|---|
||-|
Deferred|
||109,745|Income|
||- 24,427|Account|
||-|
Not used|
||85,318|See note|
39
**Section C Notes to the accounts (cont)**
## **Note 21 Provisions for liabilities and charges**
_**Please complete this note if you have included in charity expenditure any provisions. A provision is made when the charity has a liability of uncertain timing or amount.**_
## **21.1 Please provide:**
**- a brief description of any obligations on the balance sheet and the expected amount and timing of resulting payments; - an indication of the uncertainties about the amount or timing of those outflows; and - the amount of any expected reimbursement, stating the amount of any asset that has been recognised for that expected reimbursement.**
A standard sum of £1,000 is included on the balance sheet as a provision for bad debts. This was made in 2012/13 and remains at that level. Dependent on any debt collection issues in any year.
## **21.2 Movements in recognised provisions and funding commitment during the period**
|**Balance at the start of the reporting period**
**Amounts added in current period**
**Amounts charged against the provision in the current period**
**Unused amounts reversed during the period**
**Balance at the end of the reporting period**|**This year**
**£**|**Last year**
**£**|
|---|---|---|
||1,000|1,000|
||-|-|
||-|-|
||-|-|
||1,000|1,000|
**21.3 For any funding commitment that is not recognised as a liability or provision, provide details of commitment made, the time frame of that commitment, any performance-related conditions and** Not Applicable **details of how the commitment will be funded (with contracts for capital expenditure separately identified). 21.4 Where unrestricted funds have been designated to a fund commitment, please disclose the nature of** Not Applicable **any amounts designated and the likely timing of that expenditure.**
40
**Section C Notes to the accounts (cont)**
## **Note 22 Other disclosures for debtors, creditors and other basic financial instruments**
## **Note applies to both this year and last year**
**22.1 Please provide information about the significance of financial instruments (eg. debtors, creditors, investments etc) to the charity's financial position or performance, for example, the terms and conditions of loans or the use of hedging to manage financial risk.**
**22.2 If the charity has provided financial assets as a form of security, the carrying amount of the financial assets pledged as security and the terms and conditions related to its pledge should be given here.**
The charity has a straightforward approach to such matters. Debtors arising from invoices raised are deemed to be payable immediately and our credit control function aims to maintain low outstanding debt with proactive debt management. Our policy is to pay our creditors as soon as possible broadly on a weekly payment cycle. Money held from ticket sales at our box office on behalf of hirers is subject to reconciliation as soon as possible after the completion of the event with a net settlement made if possible within 10 days. At present surplus funds are held in a bank deposit account with instant access. No hedging is undertaken
Not Applicable
## **Note 23 Contingent liabilities and contingent assets**
There were no contingent assets or liabilities during the period or the preceeding year
## **Note 24 Cash at bank and in hand**
|**Other (Floats and Petty Cash)**
**Total**
**Short term cash investments (less than 3 months maturity date)**
**Short term deposits**
**Cash at bank and in hand**|**This year**
**£**|**Last year**
**£**|
|---|---|---|
||-|-|
||222,840|192,599|
||36,507|33,639|
||445|195|
||259,792|226,433|
41
**Section C Notes to the accounts (cont)**
## **Note 25 Fair value of assets and liabilities**
## **Note applies to both this year and last year**
**25.1 Please provide details of the charity's exposure to credit risk (the risk of incurring a loss due to a debtor not paying what is owed) , liquidity risk (the risk of not being able to meet short term financial demands) and market risk (the risk that the value of an investment will fall due to changes in the market) arising from financial instruments to which the charity is exposed at the end of the reporting period and explain how the charity manages those risks.**
Based on experience, our exposure to credit risk is low, with amounts written off each year being under £1000. (£0 in 2020/21 and £64 in 2019/20). We have, however, agreed a provision in the Balance Sheet against such risk at £1000, and this sum has been maintained since 2012/13. Our current position on liquidity risk is low. Cash balances are high and sums are held in a deposit account with instant access. We hold no investments subject to market risk.
**25.2 Please give details of the amount of change in the fair value of basic financial instruments (debtors, creditors, investments (see section 11, FRS 102 SORP)) measured at fair value through the SoFA that is attributable to changes in credit risk.**
None.
## **Note 26 Events after the end of the reporting period**
_**Please complete this note if events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.**_
**Please provide details of the nature of the event** Not Applicable **Provide an estimate of the financial effect of the** Not Applicable **event or a statement that such an estimate cannot be made**
42
**Section C Notes to the accounts (cont)**
## **Note 27 Charity funds**
## **27.1 Details of material funds held and movements during the CURRENT reporting period**
_**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.**_
_*** Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_
|**Fund names**|**Type**
**PE, EE**
**R or U ***|
**Purpose and Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|---|---|---|
|Arts Development
and Recovery
Fund|R|This fund was slighly
repurposed for 2020-21 and is
available to support the
promotion of a wider range of
arts and cultural events or
from the current year to be
available to support events
making reduced contributions
because of audience numbers
being affected by Covid
measures including apparent
audience hesitancy. The
Board decided not to draw on
the Fund in the current year,
but is likely to do so for this
new purpose during 2021-22
as audience numbers continue
to be impacted.|
9,476|-|-|-|-|9,476|
|Development Fund
for Young People's
Activities|
R|The Fund was created with
monies transfered to the
Forum from the Base Project,
a charity that was wound up in
2015/16. It is available to
support cost of activities for
younger people. There was
no call on the Fund in 2020-21|750|-|-|-|-|750|
|Defibrilator Repair
and Renewals
Fund|R|Balance of funding received
from the Coop Community
Fund for the defibrilator
project. This is held for future
costs of replacement items
such as masks and batteries
and any necessary repairs.
There was no call on the Fund
in 2020-21|169|-|-|-|-|169|
|Job Retention
Scheme|R|Government Scheme to meet
specific costs incurred for
furloughed staff. Eligible spend
to year end matched with grant
entitlement.|
|26,356|- 26,356|-|-|-|
|Relaxed Screening
Fund|
R|A fund set up through a
donation to support the cost of
relaxed screenings not met by
ticket sales. There was no call
on the Fund in 2020-21
|97|-|-|-|-|97|
|Equipment Service
Fund|
U|~~Reserve for repair or~~
replacement of items used in
the equipment service that
cannot be met from current
income. There was no call on
the Fund in 2020-21. As part
~~of the review of reserves~~|2,000|-|-|- 2,000|-|-|
|General
UnrestrictedFund|U||181,643|120,104|- 134,597|2,000|-|169,150|
|**Total Funds**|||194,135|146,460|- 160,953|-|-|179,642|
Yes* No* ✓ ✓
**Fund balances carried forward include assets and liabilities denominated in a foreign currency**
43
## **Section C Notes to the accounts (cont)**
## **Note 27 Charity funds (cont)**
## **27.2 Details of material funds held and movements during the PREVIOUS reporting period**
_**Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds'. The 'Total funds' figure below should reconcile to 'Total funds' in the blanace sheet.**_
## _*** Key: PE - permanent endowment funds; EE - expendible endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds**_
|**Fund names**|**Type**
**PE, EE**
**R or U**
*****|
**Purpose and Restrictions**|**Fund**
**balances**
**brought**
**forward**
**£**|**Income**
**£**|**Expenditure**
**£**|**Transfers**
**£**|**Gains and**
**losses**
**£**|**Fund**
**balances**
**carried**
**forward**
**£**|
|---|---|---|---|---|---|---|---|---|
|Arts Development
Fund|R|To support the promotion of a
wider range of arts and
cultural events. The Fund is
available to underwrite any
deficit incurred should events
identified by the Board under
the terms of the Fund incur
such a deficit. There was no
call on the Fund in 2019-20|
9,476|-|-|-|-|9,476|
|Development Fund
for Young People's
Activities|R|The Fund was created with
monies transfered to the
Forum from the Base Project,
a charity that was wound up
in 2015/16. It is available to
support cost of activities for
younger people. There was
no call on the Fund in 2019-
20|750|-|-|-|-|750|
|Defibrilator Repair
and Renewals Fund|R|Balance of funding received
from the Coop Community
Fund for the defibrilator
project. This is held for future
costs of replacement items
such as masks and batteries
and any necessary repairs.
There was no call on the
Fund in 2019-20|169|||-|-|169|
|Critical Friend
Exercise|R|Hambleton District Council
grant paid for this piece of
work.||15,028|- 15,028|||-|
|Job Retention
Scheme|R|Government Scheme to meet
specific costs incurred for
furloughed staff. Eligible
spend to year end matched
with grant entitlement.||18,502|- 18,502|||-|
|Relaxed Screening
Fund|R|A fund set up through a
donation to support the cost
of relaxed screenings not met
by ticket sales|
-|200|- 103|-|-|97|
|Equipment Service
Fund|U|Reserve for repair or
replacement of items used in
the equipment service that
cannot be met from current
income. There was no call on
the Fund in 2019-20|2,000.00|-|-|-|-|2,000|
|General Unrestricted
FundBalance|U||191,879|247,701|- 257,937|-|-|181,643|
|**Total Funds**|||204,274|281,431|- 291,570|-|-|194,135|
**Fund balances carried forward include assets and liabilities denominated in a foreign currency**
|Yes*
No*|Yes*
No*|
|---|---|
|✓|✓|
44
**Section C Notes to the accounts (cont)**
## **Note 27 Charity funds (cont)**
## **27.3 Transfers between funds**
## **This year**
|**Thisyear**|||
|---|---|---|
||**Reason for transfer and where endowment is converted to income,**
**legalpower for its conversion**|**Amount**|
|Between unrestricted and
restricted funds||NIL|
|Between endowment and
restricted funds||NIL|
|Between endowment and
unrestricted funds||NIL|
||||
|**Lastyear**|||
||**Reason for transfer and where endowment is converted to income,**
**legalpower for its conversion**|**Amount**|
|Between unrestricted and
restricted funds||NIL|
|Between endowment and
restricted funds||NIL|
|Between endowment and
unrestricted funds||NIL|
## **27.4 Designated funds This year**
|**Thisyear**
**27.4 Designated funds**|||
|---|---|---|
|**Planned use**|**Purpose of the designation**|**Amount**|
|Equipment Service Fund
(see below)|As part of our review of reserves the Board decided that there was no
further need to designate a separate sum for this purpose, and as at
31/8/2021 the sum was reallocated to the general unrestricted reserve.|NIL|
|**Lastyear**|||
|**Planned use**|**Purpose of the designation**|**Amount**|
|Equipment Service Fund|A fund available for additional equipment for the service, or to meet high
maintenance or renewal costs in any year.|£2,000|
45
**Section C Notes to the accounts (cont)**
**Note 28 Transactions with trustees and related parties**
## **28.1 Trustee remuneration and benefits**
## **This year**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)**
## **Last year**
**None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity (True or False)**
## **28.2 Trustees' expenses**
**No trustee expenses have been incurred (True or False)**
**TRUE TRUE TRUE**
## **28.3 Transaction(s) with related parties**
_**Please give details of any transaction undertaken by (or on behalf of) the charity in which a related party has a material interest, including where funds have been held as agent for related parties. If there are no such transactions, please enter 'true' in the box provided.**_
## **This year**
|**This year**|**This year**|**This year**|**This year**|**This year**|**This year**|||
|---|---|---|---|---|---|---|---|
|**There have been no related party transactions in the reporting period (True or False)**||||||**TRUE**||
|||||||||
|**Name of the trustee**
**or related party**|**Relationship**
**to charity**|**Description of the**
**transaction(s)**|**Amount**|**Balance at**
**period end**|**Provision for bad debts**
**at period end**||**Amounts**
**written off**
**during**
**reporting**
**period**
|
||||**£**|**£**|**£**||**£**|
|||||||||
|**_For any related party, please provide details of any_**
**_guarantees given or received._**
**_In relation to the transactions above, please provide the_**
**_terms and conditions, including any security and the nature_**
**_of any payment (consideration) to be provided in_**
**_settlement._**||||||||
|||||||||
|||||||||
||||Not Applicable|||||
## **Last year**
**There have been no related party transactions in the reporting period (True or False)**
**TRUE**
46
**Section C Notes to the accounts (cont)**
## **Note 29 Additional Disclosures**
**The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.** Whilst no formal provision is made in these accounts, attention is drawn to the issue about the VAT registration position of the Forum as described in the Annual Report
47