N7 COMMUNITY CHOIR
REPORT AND FINANCIAL STATEMENTS
YEAR ENDED: 31st DECEMBER 2022
CHARITY NO: 1150514
N7 COMMUNITY CHOIR
REPORT AND FINANCIAL STATEMENTS
CONTENTS
| Page 1 | Reference and Administrative Information |
|---|---|
| Pages 2 - 7 | Trustees' Report |
| Page 8 | Independent Examiner's Report |
| Page 9 | Statement of Financial Activities |
| Page 10 | Balance Sheet |
| Pages 11 - 14 | Notes to the Financial Statements |
N7 COMMUNITY CHOIR
REFERENCE AND ADMINISTRATIVE INFORMATION
Charity Name N7 Community Choir Charity Number 1150514 Correspondent Address Jonathan Sedgwick 41 Foxham Road London N19 4RR Trustees During the year the following served as trustees: Polly Barker Trustee Sheena Cruse Trustee - Secretary Caroline Millar Trustee Jonathan Sedgwick Trustee - Treasurer Lucy Watson Trustee Co-opted 9th June 2022 Tricia Zipfel Trustee - Chair Bankers Lloyds Bank 39 Piccadilly 1V 0AA Independent Examiner Graeme Tait 35 Fortismere Avenue London N10 3BN
Page 1
N7 COMMUNITY CHOIR
TRUSTEES' REPORT
Structure and Organisation
Vox Holloway is legally registered under the name ‘ N7 Community Choir ’ and adopted its constitution (governing document) on 25 September 2012. It is managed by a Committee of up to nine people, comprising a Chair, Treasurer and Secretary (the Officers ); not more than 2 other members (the Other Committee Members ); and not more than 4 co-opted members (the Co-opted Members ). Committee members are Trustees of the Charity and members of the choir. Committee members are nominated and elected by members of the choir at the Annual General Meeting.
The Committee is responsible for the strategic direction, financial management and day-to-day running of the choir. Trustees are supported by a team of choir members, who help to ensure the smooth running of rehearsals, performances, fund-raising, publicity and other activities. All Trustees and choir members offer their services on a voluntary basis. We employ no staff members but contract on a project by project basis for the services of our Musical Director, Associate Director, Sectional Leaders and musicians and soloists who perform with us.
We are based at St Luke’s church, West Holloway and the church supports us in various ways, including by providing rehearsal and performance space and by helping develop our links within the local community. Each year we make a donation to the church in order to cover some of the costs involved. From time to time we are invited to perform in other venues, mainly in London.
Objectives of the charity as stated in the constitution
The Trustees are confident that we have met our objectives, which are:
to promote, improve and advance public education and participation in, and the appreciation of the art and science of music in all its aspects within the community by the presentation of as wide a range of music as possible, including specifically written works, in public concerts and recitals and in such other ways as the Choir shall determine from time to time; and
to advance other such charitable purposes as the trustees in their absolute discretion shall think fit, in particular by making of grants and donations.
We also confirm that the Trustees have had regard to the Charity Commission's guidance on public benefit.
Aims of the charity
Vox Holloway is committed to being a genuine ‘community choir’ and welcomes anyone who loves to sing. There are no auditions and members are not required to have previous singing experience, belong to any faith, or live in a particular postcode. We recruit by word of mouth, and new members often come because they have been inspired by one of our concerts. We have a core membership of around 100 singers and a much larger network of supporters and occasional participants. We have a good balance of different voices, including strong tenor and bass sections. At times we have had to limit recruitment in the alto and soprano sections. We are committed to achieving excellence in all we do and work hard to help members improve and develop their skills. We want all our performances to be uplifting and, while our main audience is our local community, we often sing in other larger venues and constantly seek to reach out to new audiences.
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N7 COMMUNITY CHOIR
TRUSTEES' REPORT
Aims of the charity (continued)
Our basic programme is to perform three or more times per year, singing an eclectic range of classical, ecclesiastical, folk, pop, and world music. Covid 19 interrupted that pattern. However, we kept Vox going online throughout that difficult period and created a wider online membership, maintained links via Zoom and streamed several virtual concerts. Since then, we have tried to build on these wider connections.
Vox has built a reputation for developing exciting and innovative work, written by our director, Harvey Brough and our founder, Justin Butcher. The compositions have tackled contemporary themes such as mental health, slavery, poverty, and climate change. Our aim is to strengthen that aspect of our work and to extend the scope of what we can present, both to local audiences and more widely. In addition to the creative work of our director and founder, we are greatly helped by working regularly with nationally and internationally recognised singers and musicians, who are committed to working with Vox in a community setting, and who see this partnership as mutually beneficial.
Vox has always been committed to highlighting social issues and to supporting other charities through our fund-raising activities. Since we began in 2009, we have supported more than 20 partner charitable organisations and raised over £80,000 to support their work. this remains a core part of our vision and a distinguishing feature of our choir.
Review of progress in 2022
Since 2021, like many community arts organisations, Vox has been rebuilding post-Covid. By January 2022, choir members were more confident about rehearsing in person, but because Covid 19 remained a threat, we encouraged everyone to take precautions and be considerate of others as we worked together.
Our first performance, at the end of February, was the premiere of The Sun Does Shine , a work that had been in development since 2019. It was a major production involving 13 soloists, musicians and actors and played to a packed audience. Given the storyline – an innocent man who spent 30 years on Death Row in Alabama – we were unsure how people might respond, and we were delighted when it was well received, one commentator suggesting that it was possibly the best work we had done. In preparing for it, choir members had been writing to long term prisoners in the UK and met with a former prisoner and staff from the Prison Reform Trust. This ensured that the emotional power of the piece was fully embraced by the choir and made for a remarkable performance.
Work on a documentary linked to this project had begun in 2021, but filming started in earnest in January and continued intermittently through to October 2022, when we performed the work for a second time and made a professional recording. From July to December, we worked with the film makers on editing and refining the film. The final version, entitled Between the Bars , was ready to be launched by the end of the year.
In March, we held another concert, featuring a programme we had already done online during lockdown: Everything Must Change: songs of Liberation and Transformation. And in the Summer term, we repeated a concert performed some years ago with Monica Vasconcelos: Brazilian Promise, featuring the Sao Paulo Tapes alongside new music. We also recorded the programme with a view to producing a CD in 2023.
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N7 COMMUNITY CHOIR
TRUSTEES' REPORT
Review of progress in 2022 (continued)
A smaller group of choir members attended the Chalke Valley History Festival in June where we performed a selection from Freedom Song to a much smaller crowd than we had anticipated. The Autumn term was a very busy one for the choir. In October, we spent a weekend recording The Sun Does Shine , followed by another performance. And then took on Britten’s Ceremony of Carols and a new work by Harvey Brough, Now We are () Six , for our Christmas concert. This was the finale to a challenging, exhausting, but very fulfilling 12 months.
Throughout 2022, the Vox Chamber Choir met for an hour each week, alongside the main choir, and contributed to all our performances. This small group of about 25 singers enables our Musical Director to include a wider range of music in our repertoire and also offers the chance for more experienced singers to take on more challenging work.
Since lockdown ended, we have steadily rebuilt our numbers such that, by the end of the year, core membership stood at about 70 singers. This is lower than before Covid, but at this level the choir can function well, and since membership is continuing to grow, we are moving in the right direction. We rely on members’ fees to cover our core work and are grateful to those who donate over and above the basic fee, since their generosity means that we continue to thrive and can offer subsidised places to people who are on low incomes.
The Arts Council part funded the documentary, but we had to raise additional funds and are very grateful to people who supported our crowd funding effort and to a very generous anonymous donor. During the year, we successfully applied for another ACE grant to cover the recording costs of The Sun Does Shine and to enable us to take the music and the story into prisons. In November, we began to develop that idea, working with the national Prison Radio Association. This means that the project will extend into 2023.
Trustees met regularly throughout 2022, steering Vox through our first ‘normal’ year since Covid 19. It proved to be a very demanding year. Vox is always creative and increasingly ambitious in the scope of what we do. We couldn’t do it without the inspirational leadership of our Musical Director, ably supported by our Associate Director, but we also rely hugely on the voluntary efforts of our members and especially the committee, all of whom dedicate many hours to making Vox the kind of unique choir that it is. For most of the year, we were supported as well by Matt Evan Smith who had been bass sectional leader and Vox stage manager ever since the early days of Vox. Tragically, in October, he died very suddenly leaving us all bereft. He was a core member of the Vox team and community and is missed terribly.
Financial review
2022 was a complex year involving five concerts at St Luke's, two recording weekends, three off-site performances, the completion of the Freedom Song Outreach project, substantial progress on Between the Bars , our documentary film project, and the commencement of an outreach / podcast project based on The Sun Does Shine material. This has meant that income and costs recognised in the year have grown significantly over 2021 and overall reserves have increased to £18,168 including Restricted Funds. Within this figure the General Reserves have fallen by £2,501 after deficits on each term and a release of Restricted funds, but remain above our target of £5,000.
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N7 COMMUNITY CHOIR
TRUSTEES' REPORT
Financial review (continued)
The Spring term, with 75 members signed up, featured the premiere of The Sun Does Shine . The higher costs involved, which included commissioning the libretto and score, were offset to some extent by a strong JustGiving fundraising campaign, a sell-out concert, albeit with slightly reduced capacity due to a changed layout in the hall, and use of the remaining balances of the 10th Anniversary grant and donations received in 2019. However, despite the end of term concert, Everything Must Change , generating a small surplus, the overall term showed a deficit of around £800.
The Summer term consisted principally of a recording and performance of Brazilian Promise with Monica Vasconcelos and 61 choir members. No specific funding was raised for the significant additional cost of recording the material over a weekend at St Luke's and, despite strong ticket sales for the food-inclusive summer event, there was a deficit for the term of around £2,500. An outdoor performance of extracts from Freedom Song at the Chalke Valley History Festival near Salisbury generated a small fee which covered the professional musicians involved.
The Autumn term saw 76 choir members reprising The Sun Does Shine . We made a full recording of the oratorio and performed a concert. The additional costs of undertaking the recording were funded partly by Arts Council England and a grant from an anonymous donor. We also saw a small surplus on our Christmas concert of works by Britten and Brough - with thanks to our Musical Director for his contribution to keeping the cost of this concert low. But we still saw a deficit for the overall term of around £600.
Other costs incurred in the year, including continued sponsorship of a young musician’s tuition fees, travel costs for a performance visit to Coldingley Prison and overheads such as insurance, have been offset by sales of CDs from stock.
There has been significant movement on Restricted Funds in the year, as set out in Note 4 to the accounts. This relates to the completion of the Freedom Song Outreach project (and the acceptance from Backstage Trust that their objectives have been met and as a result £1,400 has been transferred to General Funds) and ongoing work on three strands of activity relating to The Sun Does Shine material. Information on these projects is given elsewhere in this report.
The Trustees continue to manage the finances carefully. We are conscious that the deferred income that we have been able to bring forward for each of the last three years, principally from the 10th Anniversary Season grant and donation, have now all been recognised and each future term’s budget must therefore be balanced. We are confident that this can be achieved and Vox can continue to undertake the varied and ambitious program that is its hallmark.
Independent examiner
Graeme Tait, a retired member of the Chartered Accountants of Australia and New Zealand who has no involvement in the charity, has indicated his willingness to continue as Independent Examiner.
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N7 COMMUNITY CHOIR
TRUSTEES' REPORT
Risk Management
The Trustees regularly assess the overall risks to which the charity is exposed, especially those relating to the management of our rehearsal process and concerts, our finances and the governance of the charity. Early in 2022, our risk assessment continued to focus on: mitigating the effect of the pandemic on our finances and on our community; rebuilding Vox post-lockdown and enabling people to return to live singing in a safe environment; ensuring that live performances did not lose money given slightly reduced audiences; and delivering all aspects of the major project that had been carried forward: The Sun Does Shine.
Careful management is crucial, and Trustees met five times during the year and held an AGM in September. We also held an away day in April to review progress, agree strategies post-Covid and plan a musical programme for the following 12-18 months. Prior to this we conducted a survey of members asking for feedback and ideas for how we might improve the way we work, and we gathered ideas for potential future concerts. This informed our discussions. We then fed back to members in writing and through an open dialogue over the following weeks. Our aim was to plan ahead so that funding and other issues could be addressed well in advance, and to do this in a way that involved choir members and enhanced their sense of ownership.
We reviewed structural issues and decided to recognise the contribution of one of our sectional leaders by creating the post of Associate Director thus providing more support for our Musical Director. We looked at the committee structure and agreed to co-opt some new members to ensure younger voices were heard. And we began to explore the possibility of seeking core funding in order to bring in some paid admin support in order to help manage the increasingly complex workload reflected in our programme. We have always relied on members to help informally with catering, concert logistics, sales, pastoral care etc. So, without being overly rigid, we decided to identify a number of semi-formal groups to take on various responsibilities in a way that also gives recognition to non-committee members for the work they do.
Venue issues: An ongoing concern has been the poor acoustics at St Luke’s, our home base. During 2022, we experimented with different staging arrangements to mitigate the problems and invested in rubber matting, funded by choir donations. This made for significant improvements.
We have always put a lot of effort into regular communications with the wider membership and with those who are singing each term. The weekly email Newsletter is much appreciated, and the quality of our website continues to improve.
We continue to review our data-base information and update our records in line with GDPR requirements. We also review our policies regularly and make incremental improvements to ensure high overall standards, good governance and scope for future succession.
Summary – in 2022 we carried forward the adjustments needed to return to ‘normal’ after the disruption caused by Covid 19 and lockdown. We used this opportunity to take stock, consult members, review our operations and plan ahead to summer 2024. We also identified future financial challenges we might face and began to work out strategies for addressing these. This is an ongoing process, but at the end of the year, Trustees felt confident about the future of Vox, and had no reason to believe that there were any specific areas of risk that would affect the charity’s performance or effective governance in 2023.
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N7 COMMUNITY CHOIR STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31st DECEMBER 2022
| 2022 Unrestricted Note £ INCOMING RESOURCES Voluntary Income from Donors 2a 24,704 Charitable & Trading Activities 2b 24,274 TOTAL INCOMING RESOURCES 48,978 RESOURCES USED Grants Made 3a 2,624 Direct Charitable Expenditure 3b 49,433 Cost of Generating Funds 3c 446 Other Resources Expended 3d 376 TOTAL RESOURCES USED 52,879 NET INCOMING RESOURCES (3,901) Balances Brought Forward 10,084 Release from Restricted Funds 1,400 Balances Carried Forward 7,583 |
2022 Restricted £ 34,806 - 34,806 - 27,021 - - 27,021 7,785 4,200 (1,400) 10,585 |
2022 Total £ 59,510 24,274 83,784 2,624 76,454 446 376 79,900 3,884 14,284 - 18,168 |
2021 £ 31,475 23,234 |
|---|---|---|---|
| 54,709 | |||
| 1,824 49,791 331 604 |
|||
| 52,550 | |||
| 2,159 12,125 - |
|||
| 14,284 |
Movements on Reserves and all recognised gains and losses are shown above. All of the charity's operations are classed as continuing. Details of restricted income and expenditure are set out in Notes 2 to 4.
The notes on pages 11 to 14 form part of these financial statements.
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I COMMUNITY CHOIR BALANCE SHEET AS AT 31st DECEM8ER 2022 2021 Cuff•nt A•••¢•." Ca•h at D•btov• Prepayments Ac4xued Inccme 20.617 22,315 510 6,575 3.181 10 10 3.572 Tot•1 Current A•••ts 32,081 Cuff•nt Uablllll••: Cr•dltorn Doforred IrKom• Actrual¥ (15,170) 2.627 6,871 16.921) 117.7971 NET A88ET8 18,168 14284 CAprrAL AND RESERVES Genoral FurKl•. Genwal Funds. Olh Rostricled FurAds 1h 10,685 TOTAL CAPITAL AND RESERve8 1Q168 ved by tru8tw of Ihe N7 Conrnnty Choir thr behalF ty.. &gnatur• aoa5 P&J8 10
N7 COMMUNITY CHOIR NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2022
1. ACCOUNTING POLICIES
1a) Basis of preparation and assessment of going concern
The accounts (financial statements) have been prepared under the historical cost convention. The financial statements have been prepared in accordance with the 'Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014' and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
1b) Funds
General funds represent the funds of the charity that are not subject to any restrictions regarding their use and are available for application on the general purposes of the charity. Funds designated for a particular purpose by the charity are also unrestricted but are shown separately.
Restricted funds are those funds that must be spent on restricted purposes and details of the funds held and restrictions are provided as appropriate.
1c) Matching of incoming resources and resources used to termly projects
Each financial year consists of Spring, Summer and Autumn terms with specific projects in each.
Income and expenditure relating to each term's project(s) are recognised within the financial year in which the term falls, subject to the notes below on timing of recognition and recoverability of amounts.
Where the commitment of expenditure relating to a project spans more than one financial year then the expenditure is recognised in the year in which it is incurred with funds to cover the later year's expenditure shown in reserves as Restricted or Designated as appropriate.
1d) Incoming resources
Tax recoverable on Gift Aid donations is recognised when the donation is recognised.
Grants and legacies to the charity are accounted for as soon as the charity is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt by the charity is reasonably certain, unless they relate to a specific project in a future period, in which case recognition is deferred.
1e) Resources used
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the charity.
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N7 COMMUNITY CHOIR NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2022
1. ACCOUNTING POLICIES (Continued)
1f) Current assets
Amounts owing to the charity at the year end in respect of programme advertising or other income are shown as debtors, less provision for amounts that are considered to be uncollectable.
Advances made in respect of material for projects falling into future financial periods are shown as prepayments. The valuation of such advances is reviewed and written down as necessary.
1g) Current liabilities
Amounts owed by the charity at the year end in respect of musicians, concert staging or other expenditure relating to projects in the year are shown as creditors.
Grants, donations and subscriptions received in the year relating to projects or terms falling into future financial periods are shown as deferred income.
1h) Designated funds
The balance shown as designated funds represents expenditure on current or prior year projects which it is intended to incur in the following year. This covers post-production costs for recordings made in the year which it is intended will be released for sale (CD and/or download) in a later year.
| 2. INCOMING RESOURCES 2a) Voluntary Income from Donors Voluntary Subscriptions from Choir Donations received Grants received or recognised in the year Reclaimable Gift Aid 2b) Charitable & Trading Activities Sale of Tickets Performance Fees Sale of Programmes and CDs Donations for Refreshments Sale of Advertising Space in Programmes Non-refundable Advance on music sales |
2022 Unrestricted £ 17,565 3,840 - 3,299 24,704 13,306 3,750 2,582 4,636 - - 24,274 |
2022 Restricted £ - 6,721 28,085 - 34,806 - - - - - - - |
2022 Total £ 17,565 10,561 28,085 3,299 59,510 13,306 3,750 2,582 4,636 - - 24,274 |
2021 £ 15,628 12,556 1,250 2,041 |
|---|---|---|---|---|
| 31,475 | ||||
| 14,886 - 1,295 1,743 560 4,750 |
||||
| 23,234 |
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N7 COMMUNITY CHOIR NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2022
| 3. RESOURCES USED 3a) Grants Made St Luke's Church Prison Reform Trust Young Musician Sponsorship 3b) Direct Charitable Expenditure Purchase of Refreshments Purchase of Scores & Audio Aids Design & Photography Composition, Arrangement & Libretto Musicians (main choir rehearsals) Musicians (performances & Virtual Vox) Musicians (chamber choir rehearsals) Venue Hire & Services Hire of Instruments & Tuning Printing Expenses Audio-visual Professionals Music Licences Stage Management Professionals Hire of Van, Staging & Chairs Purchase of Rubber Acoustic Matting Freedom Song Outreach costs Between The Bars Film Production Making Music Membership 3c) Costs of Generating Funds Fundraising & Publicity 3d) Other Resources Expended Office costs |
2022 2022 2022 2021 Unrestricted Restricted Total £ £ £ £ 1,599 - 1,599 1,599 800 - 800 - 225 - 225 225 |
|---|---|
| 2,624 - 2,624 1,824 |
|
| 2,698 - 2,698 796 3,900 - 3,900 - 750 - 750 540 5,500 - 5,500 - 10,158 - 10,158 3,934 13,984 9,531 23,515 28,319 2,825 - 2,825 - - - - 9,324 85 - 85 864 1,909 - 1,909 1,274 5,513 4,000 9,513 660 584 - 584 120 650 - 650 300 443 - 443 2,426 - 440 440 - - 1,800 1,800 800 - 11,250 11,250 - 434 - 434 434 |
|
| 49,433 27,021 76,454 49,791 |
|
| 446 - 446 331 |
|
| 446 - 446 331 |
|
| 376 - 376 604 |
|
| 376 - 376 604 |
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N7 COMMUNITY CHOIR NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st DECEMBER 2022
| 4. MOVEMENT ON RESTRICTED FUNDS Funds Brought Forward Funds Received JustGiving Fundraising Campaigns The Sun Does Shine Project JustGiving Fundraising Campaign Arts Council England re film Anonymous donor (2022) Arts Council England re outreach Vox 10th Anniversary Season Backstage Trust Grant (final 25%) Anonymous donor (final 25%) Acoustic matting donations Total Received Funds Disbursed Payments to Musicians Freedom Song Project School donation Purchase of Freedom Song CDs Agreed transfer to General Reserves The Sun Does Shine Musicians' rehearsal & concert costs Recording costs Between the Bars film costs Purchase of rubber acoustic matting Total Disbursed Balance of Restricted Funds Held |
2022 2022 2021 £ £ £ 4,200 5,000 - 6,930 5,031 12,600 6,000 8,235 31,866 - 1,250 1,250 2,500 2,500 440 - 34,806 9,430 2,500 9,430 300 1,500 1,400 3,200 800 7,031 4,000 11,250 22,281 - 440 - 28,421 10,230 10,585 4,200 |
|---|---|
The balance of Restricted Funds represents £1,000 for any remaining design work which may be necessary in respect of the Freedom Song outreach project, £5,350 in respect of the "Between the Bars" film being completed in 2023 and £4,235 in respect of the Sun Does Shine outreach and podcast project to be developed through 2023 and 2024.
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