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← Reubens Retreat Ltd

2023-11-30-accounts

Reuben’s Retreat Ltd

Annual Report and Accounts

For the financial year ended 30th November 2023

A place to relax, recharge, remember and rebuild

Charity Registration No. 1150436 Company Registration No. 08292532

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Did you know? Since the start of our charity, 40% of income has been spent on property & refurbishment costs

Contents

Our designated operational fund represents those covering between three and six months of operational costs whilst our designated capital represent those ring-fenced by the trustees for project expenditure at the Glossop site.

Part 1: A year in review

A letter from mummy................................................. 4-5 Our vision & mission.................................................. 6-7 Our timeline.................................................................. 8-9 Why we’re needed..................................................... 10-11 Our year in numbers.................................................. 12-15 Fundraising snapshot................................................ 16-17 Our facilities & future................................................ 18-19 Our stories..................................................................... 20-21 Our people.................................................................... 22-25

Part 2: Financials

Reuben’s Retreat Annual Report and Accounts

For the financial year ended 30th November 2023

Legal, administrative and trustees’ information.......................................... 26-27 Auditors reports.......................................................... 28-30 Statement of financial activities............................ 31 Balance sheet & cash flow....................................... 32-33 Notes to the financial statement........................... 34-43

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Part 1: A year in review

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This financial year was about strengthening and expanding our team, adding further expertise, and reviewing our procedures across many elements of our delivery. Within the first 5 months of the calendar year, we had recruited another 3 awesome hearts for our service delivery.

By the June we had taken on another key fundraiser and a part time grant writer. By Summer we had the support of David Robinson (Retired CEO of Derian House children’s hospice) as a consultant, working behind the scenes with me on some key pieces of vital work. November would see us end our financial year with another key fundraiser.

Father Christmas made a visit in the December of 2022 with another successful round of opening up our entire wing for families, with many sessions of festive love and support delivered. Our final working day of 2022 saw us release 23 doves with our bereaved families, with over 70+ individuals in attendance.

In the New Year we launched a brand new “together not alone” project for our families with the worry wizard and by March we had 20 individuals conquering Everest base camp including 2 beneficiaries and our very own team mates Stacey and Jess.

Springing into Easter with events for families we also had the support of our amazing local fire crew for a charity car wash and open day. May saw 2 intrepid bikers take on 23 countries in 23 days and on their return they received some advice from one of our young fundraisers who had been raising ten’s of thousands for his Brother.

In June we delivered a very special afternoon tea for our bereaved Mums and

A letter from Mummy

beautiful connections were made. This was the month that also witnessed our first mega off site event for families, our “Disney day” celebrating 100 years of Disney, it would be the start of something special.

Our annual ball took us into Summer and more new initiatives were planned for our visiting families.

By Autumn we were planning our first ever accessible pumpkin patch. November saw us feature on children in need and by the end of the year we had also supported our team with 11 reflective practice group sessions and 3 team away days.

Despite the cost of living crisis, we continued to offer exceptional stewardship, attend as much as we could in support of our vital work and we also launched new initiatives, whilst continuing to be there for our families, taking on new referrals every week.

Another year of giving our best for those that needed it.

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Our journey begins in 2012...

Reuben passed away on the 21st of August 2012 from a brain tumour whilst on a family holiday in Devon.

His mummy promised him that his life would not be in vain and she would build a legacy in his name. After all, each life, no matter how brief, can change a little part of our world.

We remain stalwart in our vision and mission and promise to walk with families for as long as they need us.

The family were committed to donating Reuben’s organs, to save others. Unable to do this, his mummy created something special, and just 2 days after losing Reuben, ‘Reuben’s Retreat’ was born.

As a small charity, we promise to always tailor-make a bespoke package of care for each individual family and their needs.

It was to be a sanctuary, a place where families with complexly poorly children could holiday, a place of comfort, peace and tranquillity, a place where fun and memories could be made.

The family had the opportunity to make fantastic and beautiful memories with Reuben in his short life and wanted to gift this opportunity to others. Later, when planning Reuben’s memorial, it was decided that the charity would also support families after the loss of a child.

Find out more at: reubensretreat.org/reubens-story

MISSION

To relieve the distress of families who have suffered the loss of a child or have a child suffering from a complex illness.

VISION

Walking side-by-side, offering emotional and practical support to families of child loss or those that have a child who is complexly poorly and may face an uncertain future. Enabling them to create memories cocooned in the sanctuary of Reuben’s Retreat underpinned by our army of love and compassionate hearts.

LEGACY

‘A place to Relax, Recharge, Remember, Rebuild, built on an army of love and compassion’.

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A team of 20 Trekkers reached Everest Base camp raising over £125,000 for our cause, our biggest event total to date!

Our timeline

We’re busy bees! Phase 1 & 2 renovations 2023 began in Glossop to transform the Lodge. The charity purchased 2015 their ‘forever home’ - a The work was completed historic former ‘cottage’ by August and ‘The Lodge hospital in Glossop, at Reuben’s’ was born - our Derbyshire. bereavement, counselling and 2019 support centre. Reuben’s Retreat We launched our first of had now hit a a series of international 2014 momentous fundraising challenges milestone as they Phases 4,5 and 6 continued as with 28 intrepid trekkers celebrated raising Phase 3 work began, the official build started. taking on Mount Toubkal £1 million in just 23 months. 2016 hauling the main building and the task of overA Senior Fundraiser joined in Morocco and raising over £33,000 for our roof was completed in the HQ team to strengthen cause. September. corporate relationships, run events and apply for 2022 The team proudly grants. welcomed the first overnight guests to Amazing supporters stay at ‘The Lodge at helped to raise in Reuben’s’ for a 2-night excess of £500,000 respite break. in Reuben’s memory 2013 within just 12 months The charity also started to offer increased virtual Reuben’s Reuben’s Retreat began Retreat work with their first support, helping to reach gained its beneficiary family. 2017 more families across the official charity The charity team UK. grew to a team of 10. status. 2020 Reuben’s Retreat turned 5. Amidst the global Phases 4, 5 & 6 began and pandemic the 2021 a full strip out of the main charity managed Reuben’s Retreat was building was completed within to support more 2012 founded to support the year. new families whilst other families facing an 2018 launching four new uncertain future and initiatives, Dads’ those bereaved of a Club, Me Time, precious child. Social Welcare and Yoga. We took delivery of our fully accessible activity wing, propelling our services to Reuben Michael another level. We also received a fabulous Graham died in his The Reuben’s team launched The small HQ team grew to brand new minibus from our friends at mummy’s arms. two new support groups a team of 7. Bolton At Home and we were given the Bereavement Support Group beautiful gift of a new website for Reuben’s and ‘Small Steps’ walking Renovation plans continued birthday from supporters, Digital Sea. group. The frst REUBall was as a building partner was also a roaring success. confirmed to transform the ‘west wing’

We took delivery of our fully accessible activity wing, propelling our services to another level. We also received a fabulous brand new minibus from our friends at Bolton At Home and we were given the beautiful gift of a new website for Reuben’s birthday from supporters, Digital Sea.

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Why we’re needed

Across the UK, there are three times as many children and young people living with life-limiting conditions than there were 20 years ago and that number could grow by a further 50% over the coming decade.

It is estimated that there are currently around 99,000 seriously ill children living in the UK *

The National Child Mortality Database (NCMD) was notified of 3,470 child deaths in England. between April 2021 and March 2022, 396 more than the previous year **

Sources:

The meaning behind our logo

As you may know, we launched Reuben’s charity just 2 days after losing our boy, on the 23rd of August 2012. It was the start of the magic of the number #23 and signs .. but we can talk signs another time ….

Days after laying Reuben to rest, we set about talking to 2 local designers that would become firm forever friends, Erin and Kathy from “stop the clock design”. They had established their business in 2008 after becoming friends at university and realising that their shared obsession for surface pattern and design could lead to creating distinctive, quirky and appealing stationary with a modern edge. Setting up a shed in the garden, a kettle, some biscuits and some big ideas ….

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Mike and I went to meet them in their said shed and were immediately drawn to their warmth, compassion and hopes to help create something unique for Reuben’s cause.

After much discussion we returned. Both had listened intently to what we hoped to create, RR represented Reuben’s Retreat, sunflowers were brought to Reuben’s celebration of life in order to signify what he meant to those that loved him, the ladybird for balance. We amended the grass slightly and request that the team include their trademark fabric look and feel with timeless polka dot and gingham. Here it was

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… in all its glory, our beautiful, unique, warm, engaging, friendly and precious logo. A logo that would get to travel the world and engage our army of love and compassionate hearts. Thank you Kathy, Erin and Stop the clock design for being such an integral part of our journey, always and forever x

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Our reach

We’ve touched the lives of Our year in numbers 1700 beneficiaries to date

64% of these 36% of these were families were bereaved with complexly families poorly children

Derbyshire, Greater Manchester, Cheshire East, West Midlands, Wiltshire, East Yorkshire, Cheshire, South Yorkshire, Caerphilly, Lancashire, Worcestershire, Lincolnshire, Somerset, Bedfordshire, Merseyside.

We provided With a 5964 hours of dedicated family support team support of 5 people (1 x full-time, 4 x part-time)

This year, our amazing supporters helped us raise £650,938

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Here’s how...

1313 We also brought through 27 new families bereaved of a child and 36 families with complexly poorly children for support.

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Our priorities this year were to strengthen our governance as we constantly review and evolve, but also as we introduce new policies, procedures and learnings.

With increased growth of our beneficiary numbers, we also increase our offerings, initiatives and look to expand our internal and external teams and support systems.

This year we successfully recruited two important positions on our family team.

We were also incredibly proud to see a representation of ouRR hub (our sibling programme) feature on BBC’s children in need. Celebrating the funding received for a vital member of our team in her work to provide a first class support system for families of children with medical complexities. It was a truly beautiful piece of work and showcased the unique support we offer to families.

We extended our offer for our bereaved families, with 2 one off bespoke events. An afternoon tea for bereaved Mums and a hike for our bereaved Dads. These events provided lots of opportunity for people to meet and greet, extend their support and network with others. A true reflection of Reuben’s Retreat being a comfort, whilst people are going through tough times.

Our continued work is still testament to the ongoing support for those who relax, recharge, remember and rebuild at our sanctuary.

We are excited for what the future holds and the ability to realise our vision, so that soon we can be a destination for families too and have beautiful accommodation for them to come and stay with us and make magical memories.

898 hours of splishy, splashy fun in our hydrotherapy pool

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0ver 100 hours of peer support groups provided to families bereaved of their child

227 individuals sought our support for the first time

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498 hours of sensory fun

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The more we raise, the more we renovate, meaning the more families we can support.

Un-bee-lieveable!

You’re telling bee!

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Thank you for supporting beautiful work like this…

Fundraising bounced back this year with a very positive spring in its step! We were out in force within our fabulous community and welcomed a host of visitors to our Retreat. We hosted our biggest REUBall to date in July with over 450 people in attendance and launched a new physical challenge by introducing the Yorkshire Three Peaks to our calendar of events.

Our biggest international challenge to date took place with 26 people reaching Everest Base Camp and raising over £125,000 in the Process!

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FUN AND THERAPY IN OUR SENSORY ROOM
By invitation only - please speak to a member of
our Family Support Team for more details
SENSATIONAL SENSORY
SESSIONS
Email: support@reubensretreat.org
Call: 01457 680023Web: www.reubensretreat.org
14/12/2022 11:59
REGISTERED CHARITY NUMBER IN ENGLAND AND WALES - 1150436
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We are forever grateful to our army of compassionate hearts who help us put the FUN into FUNdraising!

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Here’s a small snapshot...

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16 REUBall
Yorkshire Three Peaks
Everest
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Reuben’s Retreat became the official owners of Wood’s Hospital on 23rd April 2014. A beautiful (but dilapidated) building set in the stunning Derbyshire countryside.

The site covers 1.63 acres and is composed of the main building (which was the hospital), an old lodge and a series of small outbuildings. The renovations required to make the site fit for purpose are extensive but incredibly worthy, as they will create a facility that is able to support individuals and families for generations to come.

We split the necessary building works into 10 Phases, which would allow us to tackle them as and when funds allow, and cause minimal disruption to our functioning areas.

Our Retreat is a countryside haven set amongst the rolling hills near to Glossop in Derbyshire. The building looks over the beautiful historic Howard Park with magnificent views of the hilly landscape.

The location of our forever home is ideal, thanks to its close proximity to the counties borders with Cheshire, Greater Manchester, South Yorkshire and West Yorkshire.

The location hosts a good range of activities for our families depending on their needs. There are plenty of beautiful walking trails and hikes, wonderful restaurants, exciting wildlife and relaxing reservoirs nearby.

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Phase 2
Landscaping and creating ✓✓
reflection areas around the
Lodge.
Phase 4
Hydrotherapy pool and ✓✓
track & hoisted changing
suites
Phase 6 ✓
Welcome reception, offices
and accessible track &
hoisted toilet facilities
Phase 8
Two upstairs suites for
Reuben’s Retreat family
breaks
Phase 10
Landscaping our remaining
gardens including sensory
and memorial spaces for
families
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Since
the start of
our charity, 34%
of income has been
spent on property
& refurbishment
costs
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Phase 1 Phase 2 Complete renovation, ex-✓ Landscaping and creating ✓✓ tension and refurbishment reflection areas around the of ‘The Lodge at Reuben’s’ Lodge. Phase 3 Phase 4 Main building; new roof ✓ Hydrotherapy pool and ✓✓ system, pointing, asbestos track & hoisted changing removal and strip out for suites phases 4-6 Phase 5 ✓ Phase 6 ✓

Phase 5 Sensory, movie, play and multi-functional spaces

Phase 7 External hub and outdoor spaces for beneficiary engagement including catering

Phase 9 Two fully accessible track & hoisted self-catering suites for Reuben’s Retreat family breaks

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Although we have a great space in which to meet at the Retreat, at one of our Dad’s Clubs last year we muted the idea of having a get together in our local great outdoors. Some of us had previously enjoyed Bill and Andy’s Reuben’s Rambles so it only seemed sensible to ask them to plan and lead our route.

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On the day itself, 7 Dads met at RR. The weather was pretty kind to us at this point, but how mistaken we were! Within an hour of leaving the Retreat we hit rain, closely followed by more rain. En route we visited the Bleaklow B29 bomber crash site where Bill shared his historical knowledge of the area and crash itself. In total we walked steadily and chatted about all sorts for about 5 hours.

Putting the weather and the physical walking side of the day to one side, the emotional side of the day was evident – and how us Dads have come together, all having one thing in common. Over the different periods of time we’ve individually been coming to Dad’s Club, we’ve been able to listen to each other, sharing stories, upsets, memories and also what challenges life has given us as parents and what it continues to sometimes randomly throw at us. On the walk, some of us didn’t chat about our losses, and that’s the beauty of Dad’s Club; it’s there if and when we need it. The important thing was that we were together and we were outdoors which gave us a sense of belonging.

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I’m sure a similar walk will be discussed again this year and as always and on behalf of the Dads, a big thank you always goes to James, Bill, Andy and also Rich who has been very welcomed as a trustee of RR to Dads Club for their time and support.

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Three cheers...for our REUBENeers

Lana is a regular volunteer and helps at our family events, here’s what she u had to say abo t volunteering - I have been supporting Reuben’s for many years firstly as a REUrunner then as a volunteer at family events.

I love gifting my time to these special events allowing families to create special memories and feel privileged to be able to be part of this. I have volunteered at art therapy and animal therapy helping the families all come together in a safe place and leave all their worries at the door.

It’s just amazing to see them all interacting and having moments that wi ~~ll~~ forever be in their hear ~~t~~ s!

Elinor is responsible for many of the gorgeous photos taken at our events and has been volunteering since 2021 and here’s what she had to say about her volunteering - I started volunteering at Reuben’s Retreat in August 2021. I’d been following their journey on Facebook for a while after being introduced to their work through a friend.

I said I’d always wanted volunteer, and Reuben’s was the perfect place. I was pursuing my creative side of being a photographer and thought I could lend these skills to the charity. Every couple of months or so I spend a day at the Retreat documenting one of their support groups, such as animal therapy, music therapy or art therapy.

I love that not only does my volunteer work provide images for Reuben’s to use in their marketing activities, but more importantly provides the beneficiary families with some extra special memories. It’s amazing meeting all the families and getting to know their stories. Reuben’s is a really special place to be, and I feel privileged to be a part of its journey.

This year, we were fortunate enough to have: 140 fantastic volunteers gifted 3008 hours to us!

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At Reuben’s Retreat, we greatly value our relationships with our external partners and professionals.

The impact of our professional partnerships with other charities and organisations enables the family team to dovetail their work in an informed, meaningful way that best serves our families and ensures robust referral processes which form and shape an excellent bespoke package of support.

Thank you to all who have helped us to expand our services during this time.

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Thank you for all that you do...

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Legal and Administrative Information

Part 2: Financials T

Trustees

Mr A Moss Mr R Barnes Ms S Hurst

Miss K Seth (Resigned 25th March 2024) Mrs T Brooks Mrs E Hale Mr R Bradley Mr D Robinson (Appointed 20th March 2024)

Chief Executive

Mrs N Graham

Charity Number

Charity number 1150436

Company Number

Company number 08292532

Registered Office

Suite 4, St Michaels Court, Stamford Street Central Ashton-under-Lyne, OL6 6XN

Head Office

The Lodge, Reuben’s Retreat, Park Crescent Glossop, SK13 7BQ

Auditors

Azets Audit Services, Alpha House, 4 Greek Street Stockport, Cheshire, SK3 8AB

Structure, governance and management

The Charity is a limited company by guarantee and was incorporated on 13 November 2012.

The Charity was registered with the Charity Commission on 10 January 2013.

The Charity is governed by it’s Memorandum and Articles Of Association dated 13 November 2012

The Trustees who are also the directors for the purpose of company law, and who served during the year and up to date signature of the financial statements are listed above.

None of the Trustees and directors has any beneficial interest in the company. All of the trustees and directors are members of the company and guarantee to contribute £1 in the event of winding up.

Reserves Policy

It is the policy of the Charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees and directors considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the Charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. The Trustees and directors has assessed the major risks to which the Charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Statement of Trustee’s responsibility

The Trustees who are also the directors of Reuben’s Retreat Limited for the purpose of company law, are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards

(United Kingdom Generally Accepted Accounting Practice).

Company Law requires the Trustees and directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements. The Trustees and directors are required to

The Trustees and directors are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Auditor

Azets Audit Services were re-appointed as auditor to the company and a resolution proposing that they be re-appointed will be put at a General Meeting

Disclosure of information to auditor

Each of the Trustees and directors has confirmed that there is no information of which they are aware which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that the have taken appropriate steps to identify such relevant information and to establish that the auditor is aware or such information.

The Trustees’ report was approved by the Board of Trustees And Directors

Details of method of appointment and training of trustees

The board of Trustees will circulate that the Charity is looking for new Trustees, Individuals are invited to apply and following a comprehensive interview process, the board of Trustees will approve the appointment of the new Trustees. All new Trustees receive a training pack and are supported by the existing Trustees.

...................................................... Mr D, Robinson Vice Chair Of Trustees & Director

31/07/2024...................................................... Dated

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Independent Auditor’s Report

Opinion

We have audited the financial statements of Reuben’s Retreat Limited (the ‘Charity’) for the year ended 30 November 2023 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the Trustees’ report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

In our opinion, the financial statements:

Responsibilities of Trustees and directors

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the Charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees and directors with respect to going concern are described in the relevant sections of this report.

As explained more fully in the statement of Trustees’ responsibilities, the Trustees and directors, who are also the directors of the Charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees and directors determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Trustees and directors are responsible for assessing the Charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees and directors either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether te financial statements as a whole, are free from material misstatement, whether due to fraud or error and to issue an auditor’s report that includes our opinion. Reasonable insurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with the ISA’s (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor’s report thereon. The Trustees and directors are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of our audit:

Extent to which the audit was considered capable of detecting irregularities, including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above and on the Financial Reporting Council’s website, to detect material misstatements in respect of irregularities, including fraud.

We obtain and update our understanding of the entity, its activities, its control environment, and likely future developments, including in relation to the legal and regulatory framework applicable and how the entity is complying with that framework. Based on this understanding, we identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. This includes consideration of the risk of acts by the entity that were contrary to applicable laws and regulations, including fraud.

In response to the risk of irregularities and non-compliance with laws and regulations, including fraud, we designed procedures which included:

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Statement of Financial Activities including Income and Expenditure Account

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.

Independent Auditor’s Report

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Use of our report

This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditors’ report and for no other purpose, of the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a bod, for our audit work. for this report, or for the opinions we have formed.

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........................................................................................ Jonathan Ward (Senior Statutory Auditor) For and on behalf of Azets Audit Services

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Chartered Accountants Statutory Auditor Alpha House 4 Greek Street Stockport Cheshire SK3 8AB

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Statement of Cash Flows As at 30th November 2023

As at 30th November 2023

Balance Sheet

Notes
Fixed assets
Tangible assets
12
Current assets
Stocks
13
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within
one year
15
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
17
Designated funds
Unrestricted funds		 2021
£
15,865
11,594
861,085
888,544
(10,983)		 £
1,857,931
877,561
2,735,492
25,239
751,000
1,959,253
2,735,492		 2020
£
19,087
20,057
592,620
631,764
(18,898)		 £
1,846,724
612,866
2,459,590
58,482
320,000
2,081,108
2,459,590

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The financial statements were approved by the Trustees and Directors on .........................................................31/07/2024

Robert Barnes ............................................................. Mr A. MossMr R Barnes Chair Of Trustees & Director Trustee Company Registration No. 08292532

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Notes to the financial statements As at 30th November 2023

Notes to the financial statements As at 30th November 2023

1. Accounting policies

Charity information

Reuben’s Retreat Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Suite 4 St Michael’s Court, St Michael’s Square, Stamford Street Central, Ashton Under Lyne, Lancashire, OL6 6XN.

1.1 Accounting convention

The financial statements have been prepared in accordance with the Charity’s [governing document], the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)”. The Charity is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest f. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the company has adequate resources to continue in operational existence for the foreseeable future.

1.3 Charitable funds

Designated funds have been ring fenced by the Trustees for the delivery of planned capital investment projects and for operational costs of the charity activities, per note 18. Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from grants, whether capital or revenue in nature, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably. Grant income will be deferred if received in advance of meeting performance conditions or if the donor specifically states that the income must be spent in a future accounting period. Income from government grants relating to the Job Retention Scheme are recognised for the salary period they relate to.

Income relating to events is recognised in the period in which the event occurs.

Donations comprise gifts that will not provide any return to the donor other than the knowledge that someone will benefit from the donation. income includes gifts that must be spent on some particular area of work (i.e. restricted income funds).

1 4 Income (Continued)

Income from other trading activities includes income earned from both trading activities to raise funds for the charity and income from advertising and facilities hire. To fall within this analysis heading, the income must be received in exchange for supplying goods and services in order to raise funds for the charity.

Deferred income consists of cash received by the charity, where the income recognition criteria has not been met because entitlement to the income does not exist at the balance sheet date. Deferred income is not recognised in the SOFA until the charity is entitled to the income. Instead, deferred income is disclosed as a liability in the balance sheet.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party. It is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up pf the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated to the portion of the assets use. Resources expended are included in the statement of financial activities on an accruals basis. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.

All costs are allocated between the expenditure categories in the Statement of Financial Activities (SOFA) on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly whilst others are apportioned on an appropriate basis.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Building Renovations - Depreciation will be provided upon phased completion. The Lodge at Reuben’s - 2% straight line Computers - 20% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

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Notes to the financial statements As at 30th November 2023

Notes to the financial statements As at 30th November 2023

1.7 Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

Intangible assets with indefinite useful lives and intangible assets not yet available for use are tested for impairment annually, and whenever there is an indication that the asset may be impaired.

1.8 Stocks

Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.

Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.10 Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments. Financial instruments are recognised in the Charity’s balance sheet when the Charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at mortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at mortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.

1.11 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.12 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the Trustees and directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are deemed to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

There are no key accounting estimates or judgements.

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Notes to the financial statements As at 30th November 2023

Notes to the financial statements As at 30th November 2023

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Notes to the financial statements As at 30th November 2023

Notes to the financial statements As at 30th November 2023

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Notes to the financial statements As at 30th November 2023

Notes to the financial statements As at 30th November 2023

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Thank you for being part of #reubensjourney

Since our 2012 launch 34% of our fundraised

income has been spent on our ambitious 10 phase £multi-million-pound renovation plan. We have now completed 6 phases and in 2021 completed and opened our activity wing including hydro and sensory.

The more we raise the more we renovate, and the more families we are able to reach.

Eventually our vision will be complete and house 4 self-catering suites for families to holiday here.

To date and despite our Retreat not being finished, we have supported over 1700 individuals UK wide.

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@reubensretreat www.reubensretreat.org

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Charity Registration No. 1150436. Company Registration No. 08292532