## FRIENDS OF CHESTNUT GROVE (FoCG) ## Chair’s Report, November 2019 to February 2021 1. The new committee was elected at the Annual General Meeting (AGM) on 12 November 2019: **Committee Elected on 12 Nov 2019:** Co-Chair Loné Olsen Co-Chair Damien Austin-Walker Treasurer Kathy Walker Asst Treasurer Vicky Maher Secretary None elected ## **Committee members** Lorna Moxham Richard Williams Emma Wheeler Emily MacDonald Tracey Preston Kevin Keenoy Kristina Roszynski Matthew Cowley Catherine Farror Fritha Flint Mike Howard Sharon Noble (CG Fundraising Manager) Noga Verber / Richard Cheesborough (School representative) The main objective of the committee was not only to raise additional funds to provide equipment for the students but to build good social and community links with parents and teachers. Unfortunately, due to the Covid-19 global pandemic very few events took place in the last year but we did manage to raise some much needed funds to support the most vulnerable students during the lockdown and absence from normal school life. We achieved this as outlined below. 2. The events and activities we supported and held during the last year were as follows: - 18 Dec 2019 - Winter Concert. A fantastic showcase for the school’s musical talent and its Year 7 choir. We support it by selling seasonal refreshments and holding our annual Winter Raffle. The bar and mulled wine station took £1274.50 (highest amount ever). A popular event to see the year out - Annual Winter Raffle – 30 prizes were donated and raised £968.00 (highest amount ever) - 6 February 2020 – Adult quiz night (over 16s only and open to all parents) with chilli con carne and rice cooked by the canteen staff. Event took £1631 including tickets, bar and raffle - Spring Concert – this was cancelled due to the pandemic - July 2020 – Yearly Production – this was cancelled due to the pandemic - August 2020 – second-hand uniform sale was held at school and on our Facebook page and raised £507 - Year 7 Family Fish and Chips Quiz Night – we usually host a quiz night for our new parents and students in the autumn – this was cancelled due to the pandemic - December 2020 – we teamed up with Ravenstone Primary School, Balham, to sell prebooked Christmas trees at their school and raised £331.25 - In addition, we received £21,445 in donations from various sources including parent donations and our COVID-19 fundraising campaign. We also created a second-hand laptop campaign on our Facebook page in order to support students with home learning We have recorded each event in a form called the Post Event Summary (PES), which gives a full breakdown of the event; including any lessons learned. Despite the pandemic we have been active as much as could have been possible. We have allowed our Facebook page to be used by the school for non-PTA activities in order to increase communications between the school and the parents. This has increased our FB page followers to 368 (pre-Covid we had 232 followers). In the last year we have donated a total of £11,400 to the school - £2,000 to help buying additional laptops for the students for home learning and £9,400 to enable the school to recruit a psychologist to provide professional counselling to students during the Covid-19 pandemic up to and including the academic year (July 2021). The support the Friends have received from the teaching staff, Sharon Noble and premises officers (especially Jamal) has contributed enormously to the success of our events. We would also like to thank Kathy Walker for her incredible hard work and dedication over the last 6 years as our Treasurer and committee member. We are now actively looking for a new treasurer (currently c/o Damien Austin-Walker, Co-Chair). ## **Upcoming Events** We currently have no planned events due to Covid-19. Loné Olsen, Co-Chair, 25[th] January 2021 |**FRIENDS OF CHESTNUT GROVE ACCOUNTS FOR YEAR ENDED 31.10.2020**|| |---|---| ||| |Opening balance as at 01.11.2019|7,792.55
£| |Income|£29,413.81| |Expenditure|2,959.50
£| ||| |Closing balance as at 31.10.2020|**34,246.86**
**£**| ||| |**Balance as follows:**|| ||| |Petty Cash|129.85
£| |Treasurers account|34,117.01
£| ||**34,246.86**
**£**| ||| ||| |**Detailed Income and expenditure form 1st November 2019 to 31st October 2020**|| ||| ||| |**INCOME**|| ||| |Winter concert-Bar|1,086.50
£| |Winter concert-Raffle|968.00
£| |Spring Quiz-Bar|664.50
£| |Spring Quiz-raffle|221.00
£| |Spring quiz-parentpay|712.95
£| |Part payment F&Chip 19|300.35
£| |Donation-parent|10,000.00
£| |Donation (CAF)|500.00
£| |Donations-COVID|3,310.00
£| |Donation-regular|100.00
£| |Donation to school (WLT)|508.00
£| |Donation-Hellman & Frieman|6,550.00
£| |Donation-6th form|477.00
£| |Gift Aid|3,498.51
£| |Second hand uniform sale|507.00
£| |Trial of sum up|£10.00| ||| |**INCOME total**|**29,413.81**
**£**| ||| |**EXPENDITURE**|| ||| ||| |Stock|959.97
£| |Parentkind membership|122.00
£| |Licences|63.00
£| |raffle tickets|83.00
£| |items for quiz|18.69
£| |Washing powder ( uniforms )|10.00
£| |Carbon conversations (18/19)|£95.00| |Paid back trial on sum up|10.00
£| 0000001 |back to school-WLT +|1,135.00
£| |---|---| |Sum up fees|24.08
£| |Virgin justgiving fees|438.76
£| ||| |**EXPENSES TOTAL**|**£2,959.50**| ||| |GRAND TOTAL|**26,454.31**
**£**| ||| ||| ||| ||| ||| ||| ||| ||16,846.75
£| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| ||| 0000002 (K)00003 (K)00004 (K)00005 (K)000( (K)00007 (K)00008 (K)0000g 000(K)010 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name Friends of Chestnut Grove **members of On accounts for the year** 19/20 **Charity no** 1150342 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2020 **DD / MM / YYYY** . **Responsibilities and** As the charity trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect,: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Eileen Flanagan **Date:** 9[th] March 2021 **Relevant professional qualification(s) or body** Chartered Institute of Management Accountants **(if any):** **October 2018** 1 **IER** 37 Ribblesdale Road **Address:** London SW16 6SF ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). ## **Give here details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**