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2020-12-31-accounts

Financial Statement

for the year ending

31st December 2020.

2019 RECEIPTS NOTE 2020
88579 Offerings 1 75784
43367 Sundry Receipts 2 22749
1716 Additional Receipts 3 365
8816 Mission Work 4 5448
5229 Communion Offerings 5 2034
4515 Charity Receipts 6 330
3575 Church Community Social Events 10 3649
155797 SUB TOTAL 110359
360 Bank Interest 9 399
156157 TOTAL 110758
2019 PAYMENTS 2020
39074 Pastoral and Associated Costs 11 38816
6638 Other Salaries and Associated Costs 12 6828
3553 Pension Deficit 13 2724
17608 Mission Work 14 9085
5944 Communion Offerings 15 2950
5314 Charity Donations 16 1000
3772 Utilities 17 2675
1148 Buildings 18 5816
3394 Insurances 3443
2932 Printing and Stationery, Postage 1281
9204 Miscellaneous 19 6111
1824 Affiliation Fees 1848
262 Reimbursements 22 723
5033 Church Community Social Events 23 2868
105700 SUB TOTAL 86168
Movement / Transfer to Other Greenfield Bank
53675 Accounts 21 43082
159375 TOTAL 129250
50097 Balance of Receipts over Payments 24191
DEPARTMENTAL
3892 Receipts 7 849
3426 Payments 20 1236
2019 Note 1 - Offertories 2020
39328 Envelopes 26682
35881 Direct Credits to Bank 44323
13370 Cash 3531
0 Grants 1248
88579 TOTAL 75784
2019 Note 2 - Sundry Receipts 2020
24892 Donations 7665
5976 Soup Station 4405
0 CDs/ Newsletters 485
100 Buildings: Lettings / Fund 0
0 Flowers 385
12399 Gift Aid 9809
43367 TOTAL 22749
2019 Note 3 - Additional Receipts 2020
1666 Coffee Morning 365
50 Miscellaneous 0
1716 TOTAL 365
2019 Note 4 - Mission Work 2020
3335 BMS World Mission 3856
1123 Baptist Union Home Mission 480
2902 Christian Aid 40
440 Barnabus Fund 436
479 Open Doors 436
537 Scripture Union 0
0 Other 200
8816 TOTAL 5448
2019 Note 5 - Communion Offerings 2020
5229 Various 2034
5229 TOTAL 2034
2019 Note 6 - Charity Receipts 2020
4515 Various 330
4515 TOTAL 330
2019 Note 7 - Departmental 2020
2715 Choir 632
412 Junior Church 120
198 Open Door 36
567 Men's Fellowship 61
3892 TOTAL 849
2019 Note 8 - Internet Account 2020
0 No transactions 0
2019 Note 9 - Bank Interest 2020
103 Internet Account 1 55
77 Internet Account 2 37
134 N & I Investment Account 122
34 Baptist Union Ministry Account 13
12 Baptist Union Corporation Account* 0
0 Barclays Investment Account** 37
0 Monmouth Building Society 135
360 TOTAL 399
*account closed 2019
**account opened 2020
2019 Note 10 - Church Community Social Events 2020
2211 Pantomime 3649
284 Church Trip 0
1080 Christmas Lunch 0
3575 TOTAL 3649
2019 Note 11 - Pastoral and Associated Costs 2020
33399 Stipend and Housing Allowance 33706
1325 Pulpit Supplies 660
4350 Expenses 4450
39074 TOTAL 38816
2019 Note 12 - Other Salaries and Associated Costs 2020
275 Organist 100
6363 Cleaner and Caretaker 6728
6638 TOTAL 6828
2019 Note 13 - Pension Deficit 2020
3553 Baptist Pension Scheme Shortfall 2724
3553 TOTAL 2724
2019 Note 14 - Mission Work 2020
4699 BMS World Mission 5111
240 Support for BMS Hope Home 220
2727 Baptist Union Home Mission 573
3083 Christian Aid 0
500 Barnabus Fund 585
550 Open Doors 585
2574 Soup Kitchen 211
784 Street Connect 800
351 Bibles for Children 0
1500 Mission Africa 0
600 Scripture Union 0
0 Special 1000
17608 TOTAL 9085
2019 Note 15 - Communion Offerings 2020
225 Leprosy 225
200 Heol Goffa School 225
360 Christian Blind Mission 350
200 British Heart Foundation 200
0 Cancer Research Wales 130
175 Motor Neurone Association 100
175 Save the Children 100
200 Versus Arthritis(formerly Arthritis Care) 100
334 Bloodwise 100
500 Good News for Everyone(formerly Gideon’s UK) 100
400 MAF 120
250 Age Cymru Dyfed(formerly Age Cymru Sir Gar) 100
350 Bible Society 100
1200 Spurgeons 600
600 Cardiff Baptist College 100
200 Llanelli Talking Newspaper 100
275 Parkinson’s UK Association 100
300 Llanelli Hospice 100
5944 TOTAL 2950
2019 Note 16 - Charity Donations 2020
250 SASRA 0
1400 Llanelli Hospice 0
120 Salvation Army 0
350 MIND 0
840 Parkinson’s UK(2019 Annual Walk) 0
350 British Heart Foundation 0
400 Daylight Trust 0
400 Divinity Trust 0
289 Crisis for Christmas 0
250 PPH Breast Care Unit 0
250 PPH Chemotherapy Unit 0
50 Lammas Street Day Centre(memory of Irene Rees) 0
330 Benevolent Fund 200
35 Other 0
0 Trussell Trust Foodbank 200
0 Blood Bikes 350
0 Richard Taylor Fund 250
5314 TOTAL 1000
2019 Note 17 - Utilities 2020
3535 Light and Heat 2504
237 Water 171
3772 TOTAL 2675
2019 Note 18 - Buildings 2020
839 General Repairs 674
143 Property Renovations 4750
166 Fire Protection 392
1148 TOTAL 5816
2019 Note 19 - Miscellaneous 2020
802 Licences 1962
759 Technical Costs 984
600 Piano and Organ Tuning 198
1212 Cleaning and Associated Costs 1271
135 PAT Testing 148
0 Health & Safety 1415
5640 Legal Costs 0
56 International Bank exchange charges 0
0 Training 133
9204 TOTAL 6111
2019 Note 20 - Departmental 2020
2336 Choir 865
546 Junior Church 371
94 Open Door 0
450 Men's Fellowship 0
3426 TOTAL 1236
2019 Note 21 - Transfer to other Bank Accounts 2020
53675 Transfer to other Greenfield Bank Accounts 43082
53675 TOTAL 43082
2019 Note 22 - Reimbursements 2020
63 Junior Church - Books 0
199 Youth Materials 723
262 TOTAL 723
2019 Note 23 - Church Community Social Events 2020
3108 Pantomime 2868
340 Church Trip 0
1080 Christmas Lunch 0
255 Miscellaneous 0
250 Anniversary 0
5033 TOTAL 2868

STATEMENT OF ASSETS AND LIABILITIES at 31 December 2020

----- Start of picture text -----
HSBC - COMMUNITY ACCOUNT £
Balance at 1 January 2020 3064.11
Balance of Receipts over Payments Jan - Dec 2020 24190.62
Transfer in from Greenfield Barclays A/C (reimbursement) 500.00
Transfer in from HSBC A/C No 1 (for DDA + return to fund donors) 7950.00
Transfer in from HSBC A/C No 2 (to finance building work) 12750.00
Transfer to Barclays Soup Stn A/C Jan-Dec 2020 -4323.26
Transfer to HSBC Internet A/C No 2 August 2020 -8000.00
Transfer to Monmouth BS - October 2020 -9809.00
Transfer to Monmouth BS - December 2020 -14000.00
Reimbursement -6950.00
Balance at 31 December 2020 5372.47
HSBC INTERNET ACCOUNT No 2 (Building Fund) £
Balance at 1 January 2020 38308.04
Interest added Jan-Dec 2020 36.74
Transfer into HSBC Community A/C as loan (March & June 2020) -8000.00
Return transfer August 2020 8000.00
Transfer into HSBC Community A/C (to finance building work) -4750.00
Balance at 31 December 2020 33594.78
NS&I INVESTMENT ACCOUNT £
Balance at 1 January 2020 16931.47
Interest added Jan-Dec 2020 121.90
Balance at 31 December 2020 17053.37
MONMOUTH BUILDING SOCIETY £
Balance at 1 January 2020 38000.00
Transfer from HSBC Community Account - Oct 2020 9809.00
Transfer from HSBC Community Account - Dec 2020 14000.00
Interest added March 2020 134.58
Balance at 31 December 2020 61943.58
BARCLAYS COMMUNITY ACCOUNT (for operation of Soup Station) 1x £
Balance at 1 January 2020 5225.47
Balance of Receipts over Payments -770.54
Transfer in from HSBC Community A/C - April 2020 1934.00
Transfer in from HSBC Community A/C - June 2020 50.00
Transfer in from HSBC Community A/C - August 2020 205.00
Transfer in from HSBC Community A/C - Sept 2020 870.00
Transfer in from HSBC Community A/C - Oct 2020 429.26
Transfer in from HSBC Community A/C - Nov 2020 430.00
Transfer in from HSBC Community A/C - Dec 2020 405.00
Transfer into HSBC Community A/C April 2020 (reimbursement) -500.00
Balance at 31 December 2020 8278.19
----- End of picture text -----

TOTAL CASH ASSETS 126242
BAPTIST UNION CORPORATION (Ministry Fund) £
Balance at 1 January 2020 3977.13
Interest Added Jan-Jun 2020 9.10
Interest Added July-Dec 2020 3.68
Balance at 31 December 2020 3989.91
THE FOLLOWING THREE ACCOUNTS ARE DESIGNATED FOR GREENFIELD CESSATION FUND
HSBC INTERNET ACCOUNT No 1 (Restricted) £
Balance at 1 January 2020 54553.15
Transfer to HSBC Community A/C (for payment of DDA) -1000.00
Transfer to HSBC Community Account (for repayment to donors) -6950.00
Interest Added Jan-Dec 2020 55.44
Balance at 31 December 2020 46658.59
LLOYDS BANK TREASURER'S ACCOUNT (Restricted) £
Balance at 1 January 2020 65010.00
Balance at 31 December 2020 65010.00
BARCLAYS COMMUNITY ACCOUNT £
Balance at 1 January 2020 £70225.47 A/C split 10 January 2020 into:-
£5225.47 - Community Account which is nowUNRESTRICTEDsee 1x
£65000.00 - Business Savings AccountRESTRICTEDsee 2x
BARCLAYS BUSINESS SAVINGS ACCOUNT (Restricted)2x £
Opening Balance at 10 January 2020 65000.00
Interest Added Jan-Dec 2020 37.33
Balance at 31 December 2020 65037.33
TOTAL CESSATION FUNDS 176705.92
TOTAL MONETARY ASSETS
AT 31st DECEMBER 2020
BANK AND CASH BALANCES £
Representing balances on the following accounts:-
General Fund (Unrestricted) 126242.39
Manse Fund (Designated) 98437.87
Ministry Fund (Restricted) 3989.91
Sunday School Legacy Fund incl. interest (Designated) 1796.16
Junior Church (Designated) 360.82
Choir Fund (Designated) 2049.50
Open Door Fellowship (Designated) 200.79
Men's Fellowship (Designated) 1212.76
Cessation Fund (Restricted) 176705.92
410996.12

Basis of Accounts

THESE ACCOUNTS HAVE BEEN PREPARED ON A 'RECEIPTS AND PAYMENTS' BASIS

THE CHURCH IS THE BENEFICIAL OWNER OF THE FOLLOWING ASSET - CHURCH PREMISES AT MURRAY STREET LLANELLI CARMARTHENSHIRE SA15 1DZ

THE LEGAL TITLE OF THIS ASSET IS HELD BY THE CHURCH'S CUSTODIAN TRUSTEE THE BAPTIST UNION CORPORATION LTD.

THE CHURCH ALSO OWNS FIXTURES, FURNITURE AND EQUIPMENT WITH AN INSURED VALUE OF £101,573 AND A CHURCH ORGAN INSURED FOR £242,488

GREENFIELD BAPTIST CHURCH IS A REGISTERED CHARITY - 1150291

LIABILITIES - CESSATION FUND CONTINGENCY

THE ACCOUNTS AND STATEMENTS OF ASSETS AND LIABILITIES SET OUT IN THIS BOOKLET AND RELATING TO THE YEAR ENDING 31st DECEMBER 2020 ARE AS APPROVED BY THE TRUSTEES OF GREENFIELD BAPTIST CHURCH

These Accounts were approved by the Trustees and signed on their behalf by:-

Rev. David Jones (Minister) ……………………………………………………………………………..

Annette Gravell (Church Treasurer)………………………………………………………………….

INDEPENDENT EXAMINERS’ REPORT to the TRUSTEES OF GREENFIELD BAPTIST CHURCH, LLANELLI

We report on the accounts of the charity for the year ended 31[st] December 2020.

Respective responsibilities of trustees and examiners

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 and that an independent examination is needed.

It is our responsibility to:

Basis of independent examiner’s report

Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with our examination, no matter has come to our attention:

(1) which gives us reasonable cause to believe that in any material respect the requirements:

have not been met; or

(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Names: Mr A H Williams

Ms S Angelone

Date: 8[th] September 2021

TRUSTEES’ REPORT 2020

Church Address: -

Greenfield Baptist Church

Murray Street Llanelli

SA15 1DZ

Trustees: -

Minister - Rev David Jones BD Church Secretary - Mr Darryl Benjamin BSc Church Treasurer - Mrs Annette Gravell BSc MBA MSc JP Ms Sheenah Angelone Mr John Davies Mrs Sandra Davies Mr Stephen Davies Mr Stuart Leeke (completed term of office) Mr Graham Meredith Mr Mathew Taylor BEng MSc Mrs Susan Wooller Mr Michael Wooller Vacancy (1)

Bankers: -

HSBC Lloyds Bank Vaughan Street Stepney Street Llanelli Llanelli Barclays Bank Monmouth Building Society City of Cardiff branch Union Street Cardiff Swansea

Independent Internal Examiners: -

Mr A H Williams Ms S Angelone

CONTENTS

  1. GOVERNING DOCUMENT

  2. CHURCH PURPOSE AND OBJECTIVES

  3. GREENFIELD CHURCH VALUES

  4. THE MINISTER

  5. CHURCH TRUSTEES

  6. CHURCH MEMBERSHIP

  7. CHURCH SERVICES AND MEETINGS

  8. PASTORAL CARE

  9. CHURCH WEBSITE

  10. CHURCH ADMINISTRATION

  11. MANAGEMENT OF RISK

  12. CHURCH POLICIES AND PROCEDURES

  13. SAFEGUARDING

  14. HEALTH AND SAFETY

  15. MISSION WORK

  16. CHARITY WORK

  17. USE OF THE CHURCH BY EXTERNAL ORGANISATIONS

  18. TECHNOLOGICAL AIDS

  19. GREENFIELD PREMISES

  20. FINANCIAL STATEMENTS

  21. BUILDING DEVELOPMENTS

  22. RESERVES POLICY.

  23. CONCLUSION AND REINFORCEMENT OF PURPOSE

1. GOVERNING DOCUMENT.

Greenfield Baptist Church, Llanelli (hereinafter referred to as Greenfield) is a registered charity with the Charity Commissioners of England and Wales - Charity Number 1150291.

The current governing document - ‘The Constitution’ - was adopted at a Special Church Meeting held on 30th April 2014.

2. CHURCH PURPOSE AND OBJECTIVES

The principal purpose of the Church at Greenfield is the advancement of the Christian faith according to the principles of the Baptist denomination. The church may also advance education and carry out other charitable purposes within the United Kingdom and/or other parts of the world.

Greenfield seeks to proclaim the Gospel of Jesus Christ and to ensure that the church continues to be a warm and welcoming community of faith.

In terms of Christian witness Greenfield strives, to ensure good stewardship of the resources and talents that God has provided, aiming to be a living witness to God's grace, at the heart of Llanelli.

3. GREENFIELD CHURCH VALUES

God is passionate about humanity. Even though humanity turned away from God, He demonstrated His love, forgiveness, and intention for us by sending His Son Jesus into the World. Jesus’ life, teaching, death, and resurrection prove that passion. Greenfield seeks to demonstrate God’s love through word and action, by valuing one another , and modelling ourselves on Jesus and His example. We recognise we cannot achieve this through our own strength or ability, instead , relying on God’s grace, love, and power. We are committed to being a body led by the Spirit of God; seeking God’s will and purpose in all we do in His name.

We strongly believe, as a church community, that relationships are the foundation of our Christian faith and hope. The building and developing of relationships with God and with one another are vital aspects of our church life as Christians.

It is often emphasised that Greenfield is so much more than ‘just a building’. The significance of worshipping without a building has certainly been evident during the Pandemic Lockdowns. The effective partnership of David, our Minister and Darryl, our Church Secretary, has made it possible to provide ‘online’ and ‘phone in’ services as well as social media provision.

Baptists passionately believe in the uniqueness of Jesus, the importance of personal faith, and the expression of that faith through Believers’ Baptism. So, as a gathered community of believers, we seek to discern the will of God: -

4. THE MINISTER

The Rev David Jones continues to serve the church with unfailing Christian commitment. He has been the minister at Greenfield since September 1989. Through his witness and guidance membership numbers have been sustained in the church throughout this period.

5. CHURCH TRUSTEES.

The Minister, as defined by his role and responsibilities, is deemed to be a Church Trustee. Greenfield Church Constitution purports that a maximum, of up to twelve additional Trustees, are elected from among the baptised Church Members. Trustees at Greenfield are appointed for an initial four-year term with the opportunity to be nominated for reappointment at the end of each four-year term. The role of district deacon is incorporated into the role of a Trustee.

There are inherent legal responsibilities constituent with the role of Trustee. Prospective Trustees at Greenfield are apprised of the Baptist Unions guidelines and the Charity Commission requirements prior to submitting their name for consideration as a Trustee. It is acknowledged by all Greenfield Trustees that each has a personal responsibility to keep up-to-date with Charity Commission guidelines for Trusteeship.

Trustees recognise a duty under Common Law to act in the best interests of the charities they serve. Trustees, generally, should neither benefit from the charity nor be influenced by their wider interests, when involved in decisions affecting the charity. For charitable organisations, Trustees have a legal duty to avoid conflicts of interest under s175 of the Companies Act 2006. A Conflict-of-Interest Protocol is operational at Greenfield.

The Church Secretary and Church Treasurer are acknowledged as the Senior Officers of the church. They are appointed from within the group of Church Trustees, in accordance with the Church Constitution.

6. CHURCH MEMBERSHIP

During 2020 Greenfield witnessed two baptisms and received two additional members by profession and restoration.

In the year 2020 sixteen members sadly passed away and there were no transfers of membership.

7. CHURCH SERVICES AND MEETINGS

In March 2020 the national lockdown linked to the Covid-19 pandemic, resulted in total closure and temporary suspension of face-to-face worship within the chapel. When the resumption of communal worship was legally permitted , care was taken to ensure compliance with specific Risk Assessment procedures and within strict rules for hygiene and safety. Additional services have continued on-line, utilising the telephone network, Zoom, Skype , and other media platforms.

The normal schedule for services at the chapel is displayed below: -

Sunday

11.00 a.m. Morning Service (Family Worship with Junior Church and Crèche facilities) 6.00 p.m. Evening Worship

All who love the Lord are invited to share in the Lord’s Supper. Communion, served by the Minister, is also available to members who are housebound or who no longer live independently, although this has been suspended during lockdown.

– – 2.30 3.30 p.m. Sunday Study Social Just 4 Youth

Monday ( on the 2[nd] Monday of each month)

7.00 p.m. Men’s Fellowship

Tuesday

10.30 a.m. Morning Service

Wednesday

2.30 p.m. Open Door Fellowship

6.30 to 8.30 p.m. Greenfield Soup Station

The Soup Station is an important aspect of Greenfield’s efforts to outreach into the local community. A ‘door’ service has continued throughout the lockdown period.

6.30 to 7.30 p.m. Café Church

Thursday

6.30 p.m. Church Choir rehearsal

Friday

6.00 p.m. to 7.15 p.m.

Saturday

Special ‘Mission’ Breakfasts are occasionally held on Saturday mornings.

Periodically , on Saturday mornings Trustees congregate for Breakfast and Prayer.

Special Services

Open-air services are held within the church grounds at key times during the Christian calendar , and members of the local community are also warmly welcomed. The support of the Salvation Army band, which regularly accompanies the annual outdoor Christmas Carol Service, is greatly appreciated.

Recording of Services

Sunday services, including sermons, are recorded, and can be accessed on the church website, You Tube , and on the church Facebook page. Edited recordings, including sermons and selected hymns, are available on CD or DVD. The Trustees and Church Members are grateful for the technical expertise of those Church Officers and family members who are engaged in this work , and who make this programme of outreach a reality. The provision for recorded services during Lockdowns has been a lifeline for so many and the feedback has been extremely positive and complementary.

On line and conference call services introduced during the Pandemic

Following the introduction of lockdowns during the Covid-19 Pandemic, where it was not possible to hold services in the chapel, various online and conference call services were set up to maintain the work of the church. Since the easing of restrictions and the return to the chapel, some of those initiatives have continued. Currently there are two online video services in English per week, one released on a Sunday morning at 10 o’clock and a ‘Just a Thought’ from our minister on a Tuesday morning. Both recordings are available through our church YouTube channel and our Facebook group. Additionally, there are currently two conference audio calls, one on a Sunday evening as an epilogue service at 8pm and a prayer and bible study call on a Tuesday evening at 7 pm.

8. PASTORAL CARE

The Minister leads the church in respect of Pastoral Care. He is supported by the Trustees in their combined role as district deacons. Church membership is structured into twelve specific districts each with its own district deacon and district officer. Pastoral care is an integral part of the responsibilities of district deacons who are expected to operate as specific and trusted links to members within their designated districts. Invoking, where necessary, the beneficial support of their respective district officer , deacons are expected to support the

Minister by providing a major part of the pastoral care structure within their designated area. There are many church members who are also proactive in providing care and support to other church members , and we thank God for this important and caring ministry that is undertaken in His name. Pastoral care and support has been of crucial importance during lockdown.

9. CHURCH WEBSITE

The church website is a valuable source for promoting Christian worship and specifically Greenfield’s mission. It plays a crucial role in extending and expanding the ministry at Greenfield. The website is updated regularly and provides information relating to all church activities. The church is extremely fortunate to have a member who, as a committed volunteer, sets up and consistently manages the church website. Greenfield’s web address is: www.greenfieldchurch.net

10. CHURCH ADMINISTRATION

The administration of the church is the shared responsibility of the Minister and Trustees.

All matters requiring the approval of church members are submitted by the Trustees to one of the three church members’ meetings held annually. Additional church meetings may be held, as required.

Minutes, recording decisions taken, are kept in accordance with the Church Constitution.

It was not possible during Lockdowns to hold planned church meetings and some urgent decisions had to be taken by church Trustees at their ‘Conference Call’ meetings (as per guidance from the Baptist Association). Ratification will be sought at forthcoming Church Meetings for any decisions made in this manner on behalf of the church membership.

11. MANAGEMENT OF RISK

All aspects of life involve risk and the church is no exception. The Charity Commission expects trustees of charities to assess the risks, they carry and to take steps to mitigate those risks (s tatement from the Association of Church Accountants and Treasurers).

11.1 Risk Register

Greenfield has a comprehensive Risk Register which is reviewed annually (unless there is a specific need to review within that period). The Risk Register is structured under the following headings: -

11.2 Risk Assessments

The church Trustees recognise their duty to identify and assess risks to which the church is exposed. Standard risk assessments have been produced for the following identified risks: -

A review of the standard risk assessments file is undertaken on an annual basis. Specific risk assessments are completed for operational matters which extend the boundaries of the standard risk assessment for that location or activity.

Specific Risk Assessments were undertaken, as appropriate, for the use of the church during Lockdown, and for the reopening of the various activities when Lockdown easing became applicable.

12. CHURCH POLICIES AND PROCEDURES

Greenfield Trustees recognise the importance of having policies and procedures in respect of operational matters and to mitigate risk. Numerous policies and procedures have been introduced which direct operational matters and

promote regulatory compliance. These policies and procedures are structured under the following five headings:

Copies of all Policies and Procedures are held on file in the Church Admin Office. Individual copies are obtainable from the Church Secretary. An updated policy grid can be found in Appendix A at the end of this report.

13. SAFEGUARDING

13.1 Children and Young People

Greenfield adheres to the Baptist Union Child Protection Schemes. All who work with children and young people in Greenfield are provided with a copy of the appropriate safeguarding documentation.

All leaders and volunteers are subject to DBS (Disclosure and Barring Scheme) checks prior to engaging in any activity with children or young people.

All Trustees, Leaders and Volunteers attend relevant training courses arranged by the Baptist Association.

Videos issued by the Baptist Association which appertain to the care of children and young people, are shown at Church meetings.

13.2 Working with Adults at Risk within the Church

All Trustees, Leaders , and Volunteers who are engaged in activities with Adults at Risk in Greenfield , are invited to attend relevant training courses arranged by the Baptist Association.

An ‘Entry and Behavioural Policy’, designed to safeguard both volunteers and guests, is operational and complies with the requirements of Greenfield’s Insurers.

13.3 Recruitment of Volunteers

A robust Recruitment of Volunteers policy and procedure designed to meet Safeguarding Standards for ‘Working with Children’ and ‘Working with Adults at Risk’ is in force.

14. HEALTH AND SAFETY

Greenfield church Trustees recognise their responsibilities under the auspices of ‘Health and Safety’. Health and Safety features as a standard agenda item at all Trustees’ meetings and church meetings, and the Health and Safety Administrator delivers a requisite report at each meeting. Numerous opportunities are taken to remind department leaders, church members and regular attenders of the importance of reporting ‘near-miss’ episodes as well as actual accidents. An Accident Report book is available outside the Church Admin Office.

15. MISSION WORK

Mission work is integral to the advancement of the Christian faith, and Greenfield Church’s community shows strong commitment to a range of mission work activities.

15.1 Developing the work of Mission

The weekly Soup Station and the Mission Breakfasts promote the work of Christian mission. Testimonies of invited speakers at Mission Breakfast have afforded a wonderful revelation of God’s redeeming love and saving grace.

The support of the local community in aid of the Soup Station has been greatly appreciated, particularly during the period of pandemic.

Greenfield, inspired by visits from representatives of ‘Street Connect’ in Glasgow , now makes regular contributions to their developing cause of street mission and particularly drug addiction. The work of ‘Street Connect’ now includes outreach cafes and community recovery groups. Apart from their engagement in residential ‘rehab’ work , ‘Street Connect’ is now working in partnership with GPs to establish opportunities for individuals to ‘detox’ whilst remaining in employment or at home.

The introduction of the Sunday Study Social, and the Café Study sessions (held in a local café), have been additional opportunities aimed at developing mission work with children and the under 50s . Some health and safety measures introduced during Covid19 have limited the availability of certain parts of Greenfield at specific times. The church Trustees have been truly grateful for the generosity of the Trustees of Bethel Seaside for allowing the young people, under the leadership of Lisa Isaac, to utilise the facilities at Bethel.

The church Trustees were encouraged by the fact that the Greenfield Junior Church sought to continue meeting during the church closure by utilising social media platforms.

As a group , the Greenfield Junior Church continues its support of the mission work at Hope Home in north-west Thailand. This worthy cause, established

under the auspices of the British Missionary Society , provides a home and refuge for children with severe disabilities.

15.2 Church Newsletters

The weekly newsletter is an additional and valuable source for communicating church news and associated information. Copies are usually distributed at Sunday and Tuesday services but most , currently , are despatched digitally or via the general postal service.

15.3 Newspaper Outreach

The Minister contributes a weekly column conveying a Christian message to the local newspaper ‘The Llanelli Star’ . Readership extends across Llanelli and outlaying districts.

15.4 Reaching out to the wider Community

Sadly, the Lockdown prevented the occasional attendance of children and babies from a local Family Centre at Tuesday morning services. We look forward to the time when we can safely invite them to join us at worship as it affords a wonderful opportunity of ministry not just to the children, but also to their nursery assistants and family members who accompany them.

The Minister continues to contribute to the fortnightly recordings of the Llanelli and District 'Talking Newspaper for the Blind', usually by providing the 'epilogue'. This medium affords an additional opportunity for reaching out to the wider community.

An annual bereavement service, arranged in conjunction with local Funeral Directors, is held at Greenfield during Advent. Feedback confirms that the service provides an important opportunity to proffer support for individuals or families grieving the loss of a loved one.

The Minister is engaged as a Hospital Chaplain at Ward 9, Prince Philip Hospital Llanelli but during Lockdown he instead became the Chaplain to the local ‘Nightingale Hospital’. He is additionally engaged in supporting individuals or families who approach the church for pastoral care and assistance to deal with domestic needs.

16. CHARITY WORK

16.1 Communion Offerings

The church supports local and national charities, principally through offerings taken at all Communion Services throughout the year. These charitable offerings are augmented by specific fund-raising activities organised by various church departments and by designated retiring collections. The breakdown of these Communion Offerings can be seen in the financial section of this report.

16.2 Church Choir Initiatives

Apart from their support at church services and special events members of the choir are actively involved in raising funds for worthy causes. Funds raised regularly by the church choir, through cake stalls, book stalls, and bric-a-brac stalls are generally directed to specific local causes.

16.3 Church Members engaged in Designated Charity Work

Several church members are regularly engaged in charity work for a range of local and national charities, including Llanelli Talking Newspaper, Bloodcancer UK, Torch Christian Fellowship, Age Cymru Sir G â r, Cancer Research, British Heart Foundation, Barnardo’s, Parkinson ’ s UK, Trussell Food Bank, and the Cancer Information Support Services.

16.4 Trussell Food Bank

Greenfield supports the local Trussell Trust Food Bank located at Myrtle House, Llanelli. Contributions of foodstuffs and toiletries are delivered weekly to the food bank. Covid 19 restrictions have caused a cessation of the link with the Food Bank but Greenfield has continued to operate the Wednesday evening soup station as one mechanism of reaching out to some in need.

17. USE OF THE CHURCH BY EXTERNAL ORGANISATIONS

Greenfield, as one of the largest and most centrally situated churches in Llanelli and is used for special, formal fundraising events.

The Trustees of the church are supportive of the use of the chapel by selective external organisations. Various local schools utilise the facilities for concerts and prize giving events. Local choirs use the facilities for concerts, auditions or as a rehearsal venue.

The church lettings policy accords with guidance from Greenfield’s Insurers. The church secretary is the main point of contact in respect of church lettings so that appropriate regulatory checks can be consistently undertaken.

18. TECHNOLOGICAL AIDS.

Technology, including the use of audio-visual equipment are an integral part of worship and mission. The Trustees are extremely grateful for the valuable services provided by church members in organising and operating the various technical services e.g., the church website, power point and other technical aids.

Platforms such Facebook, YouTube, Zoom, WhyPay and Skype have been extremely useful during the Lockdown.

Loop systems, for individuals with hearing loss, are installed in both the chapel and the schoolroom.

19. GREENFIELD PREMISES.

19.1 Beneficial Ownership

The church is the beneficial owner of the following asset - the church premises - the legal title of which is held by the church’s custodian Trustees – The Baptist Union Corporation Ltd.

19.2 The Chapel

The 162-year-old church building is subject to a constant need of upkeep and maintenance. Greenfield is a Grade 2 listed building, and this imposes restrictions and constraints on the building, development and repair work permitted. Previous experience has demonstrated that, as a listed building in a prominent area of the town, repair and replacement have had to be consistent with original materials, impacting heavily on cost.

19.3 Church Manse

The church does not currently own a manse. Financial provision is, however, retained in a Manse Fund specifically for the purpose of supporting a minister of the church in need of housing accommodation. The Manse Fund is registered as a separate Charity – Registration Number 226501.

19.4 Buildings Survey

The church is insured with the Baptist Insurance Company. The most recent insurer’s survey was undertaken in June 2016. A quinquennial survey investigation is planned for beginning of 2022 at the recommendation of the Baptist Union.

20. FINANCIAL STATEMENTS

The Trustees are jointly and severally responsible for ensuring that complete and accurate financial statements are prepared for each financial year. These statements are required by law to give a true and fair account of that Charity and of the surplus or deficit for the respective financial year.

The Trustees are required to:

The accounts of Greenfield Baptist Church are prepared on a ‘Receipts and Payments’ basis. The Accounts and Statements of Assets and Liabilities for

the year ending 31 December 2020 are set out in the Financial Section of this 2020 Church Report.

Church members have agreed that the end of year accounts be examined by external examiners every 5 years. The 2016 Financial Results were subject to external examination. The examination of the annual financial results will remain the responsibility of the formally appointed Internal Examiners until the next external examination of accounts is scheduled for the 2021 accounts. The Internal Examiners report for 2020 can be found in the Financial Section of this document.

The Financial Report, The Trustees’ Report , and the Internal Examiners’ Report in respect of 2019 were all accepted by the church Trustees on behalf of the church membership. These reports were filed , with the Charity Commission within the acknowledged, revised, deadline date. The reports were circulated to all members prior to submission to the Charity Commission. Formal ratification by church members will be sought at the first possible Church meeting.

20.1 Finance Regulations

The Financial Regulations Policy and Procedure implemented in 2016 contains specific requirements for Departmental Treasurers. Training sessions delivered by the Internal Examiners have resulted in greater consistency of accounting methods and the Internal Examiners and the Trustees are grateful for the hard endeavours of all Departmental Treasurers.

20.2 Payment of Trustees

The Minister of the church continues to be the only Trustee who is remunerated by the church charity.

20.3 Principal Funding Sources

The main source of church income is derived from the generous regular offerings of church members and other worshippers. Legacy income and Gift Aid income, including the Gift Aid Small Donations (GASDS), supplement this income source. Trustees continue to encourage those who are eligible, to participate in the Gift Aid scheme. The relevant forms are available from the Church Treasurer.

Increasing numbers of worshippers now contribute directly through the banking system; other worshippers wishing to avail themselves of this facility are invited to contact the Church Treasurer for further details and the requisite form.

Bespoke gifts for specific purposes or projects are often received; many are anonymously donated and cannot, therefore, be formally acknowledged. The church Trustees are keen to take the opportunity through this church report, to express their gratitude for these kind, generous, and often anonymous gifts.

20.4 Pensions

The church is an employer participating in a pension scheme known as the Baptist Pension Scheme (“The Scheme”), formerly known as the Baptist Ministers’ Pension Fund, until 31 December 2011 (“The Ministers’ Fund”). The Scheme is a separate legal entity which is administered by the Pension Trustee (Baptist Pension Trust Limited).

Monthly contributions ae made towards the Defined Benefit Deficit Scheme of the Baptist Pension Fund.

20.4.1 Pensions Auto Enrolment

The Trustees met their responsibilities under Auto Enrolment of Pensions , and achieved the 1 January 2017 Staging Date. Subsequent re-enrolment parameters have also been met.

20.5 Cessation Event

Formal notification of a cessation event was received from the Baptist Pension Scheme in November 2018. Church members, mindful that a cessation event could have serious financial implications for the church, recommended that the Church Trustees seek legal guidance on the matter. Blake Morgan Solicitors (Cardiff) were engaged, and subsequently the church entered a Deferred Debt Arrangement (DDA) in August 2020. Estimated debt figures are issued monthly by the Baptist Pension Administrators and Greenfield Trustees review these figures on a monthly basis.

21. BUILDING DEVELOPMENTS

21.1 Planned Preventative Maintenance

Planned, preventative maintenance is under the auspices of the church Trustees. All costs are approved in accordance with the Financial Regulations of the church.

21.2 Reactive Maintenance

Greenfield has service contracts to cover any breakdown in respect of heating. Constant checking of the premises is designed to minimise the need for much reactive maintenance.

21.3. Building improvements or developments

During the lockdown period advantage was taken, when appropriate, to install secondary glazing in parts of the chapel.

The use of a drone has been invoked to identify some roofing problems which have recently been detected. Estimates for repair work are currently being sought.

Most proposed building improvement work has been curtailed due to the pandemic and in particular to uncertainty regarding Greenfield’s Cessation Fund liability. The following improvements or developments are currently being scheduled or investigated:-

22. RESERVES POLICY.

The building improvements itemised in section 21 above feature within the Reserves Policy. In addition, changes to the ministerial leadership of the church at some future time, may well result in major reduction in income and this change could also create ensuing housing costs.

Greenfield has agreed to support a church member for the next three years of study at the Baptist College. Actual financial costings are not currently available.

Additional costs are anticipated for plans associated with the development of youth ministry at Greenfield.

With the possible expansion of some of the developments within the operation of the church it is probable that additional ministerial support.

Concern and uncertainty created by the notification by the Baptist Pension Authority that Greenfield faced a cessation event has had a major impact on planned and proposed building work. Following receipt of formal notification from the Pensions Authority a decision was taken by church members, at a specially convened meeting, to accumulate sufficient financial funds to cover the initial sum notified as a church liability. Immediate action was taken to place some funds in restricted accounts and to further accrue sufficient funds to meet the estimated sum advised in the initially notification. This responsibility and action curbed schedules for planned building work and proposed developments and in effect imposed a moratorium on such activities. Subsequently the Covid19 restrictions have had a further influence.

As indicated in 20.5 above, Greenfield has now entered into a Deferred Debt Arrangement with the Pension Fund and is therefore restored as a member of the Pension Fund. It is anticipated that sufficient monitoring of estimated debt figures will now permit the Trustees, to place on the agenda of the next possible church meeting, an item seeking release of restriction for some of the funding currently allocated to the Pension Liability.

23. CONCLUSION AND REINFORCEMENT OF PURPOSE

This report from the Trustees of Greenfield relates to the year of 2020 and is a true reflection of the Christian work and witness of the church and its efforts to reach out to its members, friends and to the wider community.