Charity Reglstration No. 1150274 Company Number.. 8175947 (England and Wales) ACTIVATE RAWMARSH LIMITED TRUSTEES, REPORT AND ACCOUNTS YEAR ENDED 31ST AUGUST 2024
ACTIVATE RAWMARSH LIMITED TRUSTEES, REPORT AND ACCOUNTS YEAR ENDED 31ST AUGUST 2024 CONTENTS Page Legal and Administrative Infomation Trustees. report Independent examiner's report Statem8nt of financial activit5es Balance sheet Notes to the accounts 9-15
ACTIVATE RAWMARSH LIMITED LEGAL AND ADMINISTRATIVE INFORMATION YEAR ENDED 31ST AUGUST 2024 Charity Number: 1150274 Company Number: 8175947 Trustee Board Mlss Diane Brownett Dr Joanna Baker- Rogers Miss Pieternella Hannah Postill Mrs Nicola Jane Goodwin Rev Neal Goodwin (resigned 1610912023) (resigned 1610912023) Sacretary Miss Nicola Jane Sharpe Miss Rebecca Clarke (appointed 1910312025) (reslgned 2110212025) Rogl8ter•d offlce & prlnclple address Hlgh stet Centre High Street Rawmarsh Rotherham S62 6LN Banker8 Unity Trust Bank plc Nine Brindleyplace 4 Oozells Square Birmingham B12HB Indopendent ExamlnerlAccountant Chrlstine H. Drabble MAAT 75 Old Retford Road, Handsworth Sheffield S13 gQY
ACTIVATE RAWMARSH LIMITED TRUSTEES. REPORT YEAR ENDED 31ST AUGUST 2024 The trustees, including those who are also dlrectors of the company and charity for the purposes of the Companies Act, present this annual report and the unaudited financial statements of the charity for the twelve months ended 31 st August 2024. Structure. Governance and Management The charity is a company limited by guarantee and a registered charity. The charity's goveming documents are its Memorandum and Articles of Associatlon. Policy decisions are taken by the trustees who when complete consist of at least three and not more than fifteen persons who belng individuals over 18, of which there shall be no more than three 'nominated' indlviduals from The High Street Centre, all of whom must support the charitsble objectives. All officers are elected into post at Ihe Annual General Meeting and serve for 8 period of three years. Charitable Objectlves To advance in life and relieve th8 needs of children and young people thelr famllies and people wlth their caring responsibilitles within Rawmarsh and the surrounding areas by: (a) The provision of recreational and leisure time activities provided in the interest of social welfare to encourage their participation in positive activities designed to improve their conditions of life., (b) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in soclety as mature and responsible individuals. Revl6w of financlal posftlon Full details of the financial position are set out on pages 7 and 8 supported by the accompanying notes lo the accounts. R88erves policy Under spend from grant fundlng is rolled into the next flnancial year and is not to be considered as retained eamings. However, it is the policy of the charity that unrestricted funds which have not been designated for 8 specific use, should be accumulated and mainlained at a level equivalent to between three and six month's expendlture, thus rnaintalning sufficient funds to avoid the need for overdraft facilities and to also cover potential redundancy. The trustees consider that this level of reserves would provide sufficient funds that, in the event of a signlficant drop in funding, they will be able to continue the charity's current activities while consideration is glven to ways in which addltional funds may be raised. Rlsk factors The trustees have examined the main business and operational risks whlch the charity could face and are ensuring that regular reports are produced so that necessary steps can b8 taken to reduce those risks to acceptable levels. The major risks to which the company are exposed are examlned and reviewed regularly and systerns have been established to mitigate any risks identified. Major extemal risks to funding are cutrently being reviewed by the Management and Trustees. Internal risks are minimised by procedures for authorisation of all transactions and to ensure a high quality of service delivery throughout the organisation. Procedures and policies are reviewed to ensure thal they continue to meet the needs of the organisation. |Page 2
ACTIVATE RAWMARSH LIMITED TRUSTEES, REPORT (continued) YEAR ENDED 31ST AUGUST 2024 Revlew of Activities This financial year has been very productive for Activate while they finalis8 a wlde range of activities and young people throughout the week. We continue to be thankful for our funders, slaff and volunteers who enable this to happen. We run a regular programme of term time activities for children of all ages from toddlers to teens, including supporting children with additional needs. We have also continued to supwrt activities durlng school holidays supporting disadvantaged children to increase friendships, have more fun and leam new skills. In addition this year we have continued to support parents and carers and have seen friendships grow and anxiety levels reduced while providing Ihem with new opportunities. During the year we were able to support 476 indivldual children, young people and family members. Also, during the year we have successfully gained several grants which have enabled Activate Rawmarsh to provide a range of activities for children, young people and their families. The Trustees are very pleased with how the charity responded introducing a new timetable of scheduled activities and delighted with the range of activities we are able to provide for local children. young people and families in Rawmarsh and the surroun(Jing area. Publlc Bonefit The public benefit of Aclivate. based in Rawmarsh Rotherham, activities are that by encouraging participation and involvement by young people and their families they gain new experiences, make friends, gain confidence and receive personal and social development as part of a group and as individuals and by taking part in leisure time and recreational activilies as part of the family or wlth their carers thi8 benefits the relalionships withln the farnlly setting and gives opportunities for social interactlon and fun sesslonsloutings with other families who may be financially disadvantaged helping to improve thelr conditions of life. By developing their participation, commitment, ownership and leadership they gain a voice and can Influence activities which directly affect their lives and the lives of thelr families. Activate provides support for young people lo develop their own activities lo develop their leadership skillslfundraising capacity and financial knowledge all of which develop their capacity in laler life and as leaders within the community increasing their positive contrlbution within the community to improve the lives of others as well as their own. Activate is open to all young people in Ihe Rawmarsh area, whlch is an area of high deprlvation with social and economic disadvantaged communities. |Page 3
ACTIVATE RAWMARSH LIMITED TRUSTEES. REPORT {continued) YEAR ENDED 31ST AUGUST 2024 Directors and Trustees The directors of the charitable company are also trustees for the purpose of charity law and are referred to in this report as trustees. The trustees named on the company Information page have served throughout the year. Appointment of members is governed by the Memorandum and Articles of Association of the charity. The board of trustees is authorised to appoint new trustees lo fill vacancies arising through resignation or death of an existing trustee. In the event of the Charity being dissolved, every member promis8S to pay £1 towards the cost of dissolution and the liabilities incurred by the charity. No remun8ration is paid to the directors and none of them has any interest in shares or retained reserrfes. Nor have any trustees received any expenses for services provided to the charity. Exemptlons The trustees have taken advantage of the exemption avallable to small compani8s, including the audit exemption. |Page 4
ACTIVATE RAWMARSH LIMITED TRUSTEES, REPORT (continued) YEAR ENDED 31ST AUGUST 2024 Statement of Trustees, Responsibilities The trustees, who are also directors of the company and charity for Ihe purposes of the Companies Act, present this annual report and financial statements of the company for the year ended 31 st August 2024. The trustees have adopted the provisions of the Statement of Recommended Practlce (SORP FRS102, 2015) Accounting and Reporting by Charitles in preparing the annu81 report and financial ststements of the charity. Cornpany law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of Ihe charity and of the incoming resources and application of resources for that year. In preparing those accounts, the trustees are required to: Select sultsble accounting policies and then apply them consistently Make judgements and estlmates that arè reasonable and pru¢Jent Prepare the financial statements on the going concern basls unless it is Inappropriate to presume that the charlty will continue its actlvities The trustees are responsible for maintainlng proper accounting CordS which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Company's Act 2006. They have general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charity and to prevent and detect fraud and other irregularitl8S. In so far as the trustees are aware: There is no relevant information of which the company's Independent Examlner is unaware, and The trustees hav8 taken all steps that they ought to have taken to make themselves aware of ary relevant informatlon and to establish that the Independent Examiner is aware of that information. Approval This report was approved by the trustees on the 8 May 2025 and signed on their behalf by: Diane Brownett (Trustee . Chairperson)
REPORT OF THE INDEPENDENT EXAMINER TO THE TRUSTEES OF ACTIVATE RAWMARSH LIMITED YEAR ENDED 31ST AUGUST 2024 The following is a report on the accounts set out on pages 710 15. Respectlve responsibilities of trustees and examlner The trustees (who are also Ihe directors of the company for the purposes of company law) are responsible for the preparation of Ihe accounts. The trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income exceeded £250.000 in Ihis financial year. l am qualified to undertak8 the examination, being a qualified member of the Association of Accounting Technicians. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent 8xamination, it is my spOnSibl11tY to: examine the accounts under section 145 of the 2011 Act; follow the procedures laid down in the general directions given by the Charity Commissioners under section 145{5)(b) of the 2011 Act. and State whether particular matters have come to my attentlon. Basis of Independent examlnorf8 report My exarnination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the 8ccounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out In the statement below. Independent examlnor'8 Statement In connection with my èxaminatlon, no matter has come to my attentlon: 1. which glves me reasonable cause to belleve thal in any material respect the requlrements: to keep accounting records in accordance with section 386 of the Companies Act 2006; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of section 396 of the Companies Act 2006 and wilh the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met. or 2. to which, in my opinion, attention should be dwn in order to enable a proper understanding of the accounts to be reached. Signed: Dated: 8 May 2025 Christine H. Drabble MA4T 75 Old Retford Road, Handsworth, Sheffield. S13 9QY |Page 6
ACTIVATE RAWMARSH LIMITED STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31ST AUGUST 2024 Note8 Unrestricted funds Rgstricted funds Total 2024 Total 2023 Income from Donations and Legacies Charitable Activltles Grants and contracts Other charitable activilies Other Income 320 250 570 154 25,038 2,265 3,054 107,378 1,522 132,416 3,787 3.054 46,594 1.197 1,516 49,461 Total Incomlng Resources Resources Expendod 109 150 139,827 Expenditure on Charitable Activities 8,621 4,233 87,561 5,504 73,065 76,182 9,737 74,261 8,372 Administratlve & Support Total Resources Expended 82,633 Net Incomlng resources before transfeY8 Tran8fers 17,823 610 36,085 610 53,908 (33,172) 18,433 35,475 53,908 Statement of Accumulated Funds Accumulated funds brought forward N8t incoming resources for the year Accumulated funds carried forwar(I 32,321 10,507 35,475 45.982 42,828 53,908 96,738 76,000 33,172 42,828 50,754 The Statement of Financial Activities includes all gains and losses recognis8d in the year. All the activities of the charltabl8 company are classed as continuing. Comparative income and expenditure figures for each fund are shown in the notes.
ACTIVATE RAWMARSH LIMITED BALANCE SHEET AS AT 31ST AUGUST 2024 2024 2023 Notes Current assets Debtors & prepayments Cash at bank and in hand Total current assets 7,481 93,107 100,588 6,123 39,900 46,023 Liablliti05 Creditors & accwals Amounts falling due in one year 10 3,852 3,195 Net current assets 42,828 Not a38ets Funds of the charity Unrestrlcted funds Restricled funds 50,754 45,982 32,221 10,507 11 Exemption from audit For the year ended 31st August 2024 the company was entitled to exemptlon from audit under section 477 of the Comp8nies Act 2006 relating to small companies. Directors, responsibllltles.. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476,. The directors acknowledge responsibilities for complying with the requirements of the Companies Act 2006 with r8spect to 8Gcounting records and the preparation of accounts. These financi81 statements have been prepared in accordance with the special provisions relatlng to small companies subjeGt to the small companies Trgime. The trustees dedare that they have approved the financial ststements above. Signed on behalf of the charity's trustees on 8 May 2025: Diane Brownett Trustee arpe Co. Secretary
ACTIVATE RAWMARSH LIMITED NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31ST AUGUST 2024 1. Accounting Policies Basis of the re aration of the accounts The financial statements have been prepared in accordance with Accounting and Reporting by Charities Stat8ment of Recommended Practice applicable to charities preparing their accounls in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2015)- (Charities SORP {FRS102) and the Companies Acl 2006. Activate Rawmarsh Limited rneets the definition of a public benefil entity under FRS 102. Assets and liabilities are initially recognlsed at historical cost or transaction value, unless otheThvise stated in the relevant accountlng policy note(s). This is the first year that accounts have been prepared under FRS 102. There is no restatement of comparatives required. Income and expenditure have been analysed In the accounts uslng natural classification, in accordance with the provlsions of Section 4.6, SORP 2015 (charities below lh8 audit threshold). The charity also meets the requirements for exemption for preparing a statement of cash flows. Going Concorn Note Afler reviewing the charity's forecasts and projections and its reserves, the trustees have reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future. The charity therefore contSnues to adopt the going Goncem basis in preparing its financial statemenls. Incomlng re80urces All material incoming resources have been included In the Stslement of Flnanclal Activities when the ch8rlty Is entitled to the income, when any perfonnance conditions attached are met, when It is probable that the incorne wlll be received and when the amounl can be measured reliably. Donated goods and servlce8 Donated facilities and serniices are recognised in the accounts, at the amount the charity would pay in the open market for a service equlvalent to that being donated, when the charity would otherwise have purchased them and the value can be measured reliably. Donated goods for the charity's own use are recognised as income, at their fair value. The contribution of general volunteers is not recognised as income in the charity accounts. Resources Expended All expenditure is Included on an accruals basis and Is recognised as a liability is incurred. The charity is not reglstered for VAT and accordingly resources expended are shown gross of irrecoverable VAT. Grants Receivable Grants, including granls for purchase of fixed assets, are recognised in fvll in the Stat8Tnent Of Financial Activity in the year in which they are receivable.
ACTIVATE RAWMARSH LIMITED NOTES TO THE FINANCIAL STATEMENTS (contlnued) YEAR ENDED 31ST AUGUST 2024 1. AcTh)unting Policies continued Charltable Expendlture Charitable expenditure includes the direct costs of activities and depreclatlon on related assets. Where such costs late to more than one functional cost category, they have been allocated on an estimated proportional basis. Expenditur8 is accounted for on an accruals basis. Depreciatlon The company current has no fixed assets to depreciate and therefore no depreciation policies. Unrestricted Funds Unr8Stricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. Restrlcted Fund8 Restricted funds are to be used for specific purposes adher8 to th8 conditions as laid down by the donor. Expenditure which meets thesè criteria is charged to the approprlate fund. 2. Income from donation8 and legacles Total 2024 Total 2023 Restricted Donations General donatlons 250 320 570 154 154 Income from gifts and donations £570 {2023 - £154) of which £250 (2023 - £21) was attributable to restricted and £320 (2023 - £133) was attributable to unrestrlcted funds. 3. Income from charltabla activitles Total 2024 Total 2023 Grants & Contracts 132,416 1,522 46,594 Activity sessions Income from Subs 1.948 317 1,197 Session staff supplied 136,203 47.791 Income from charitable activities £136.203 (2023 - £47,971) of which £108,900 (2023 - £46,594) was attributable to restricted and £27.303 (2023 - £1.197) was attributable to unrestricted funds.
ACTIVATE RAWMARSH LIMITED NOTES TO THE FINANCIAL STATEMENTS (continued) YEAR ENDED 31ST AUGUST 2024 Grants and contracts Total 2024 Total 2023 Children in Need 14.917 Comic Relief - Groundwork UK Comic Relief - Cost of Llvlng C{0P Trip 2024 GarfieAd Western - 2024 5,000 3,500 2,454 15.000 500 Green Social - Walk, Talk, Paddle Grounoknrks -Tesco 4,999 10,000 3,730 24,900 5.000 25,803 Masonic Charitable Fu Natlonal Lottery - Play. Leam & Grow Po3tcode Neighbours RMBC - Carers RMBC- HAF RMBC- Playtime Playgroup RMBC - Youth fund 21,607 700 5,871 6,000 1,000 7,687 4.055 7,000 The Brelms The Charles & Elsie Sykes Trust Trusthouse 1,500 VAR - Mentsl Heath 6,787 500 Warm Spaces Woodroffe Benton 132,416 46,594 4. Income from investments and other Income Total 2024 Total 2023 Bank interest Sundry Incorne 2.217 837 1,448 68 3,054 1.516
ACTIVATE RAWMARSH LIMITED NOTES TO THE FINANCIAL STATEMENTS {continuod) YEAR ENDED 31ST AUGUST 2024 5. Analys18 of expenditure on charitable activities Activitles undertakon dlreclly Grant funding of activities Support CO8t8 Support Total Charltablo Actlvltlos 8,621 67,561 9,737 85.919 £73,065 (2023 - £63.840) of the above costs were attributable to restricted funds. £12,854 (2023 - £18,793) of the above costs were attributable to unrestricted funds. 6. Support costs Actlvltle8 undertaken dlrectly Grant fundlng of activitle8 Basls of allocatlon Total Payroll C08t8 Management F•• Actual cost 385 385 Actual cost 4.232 4,232 Admln18tratlon Costs Actual cost 2,806 3,291 Insuranco Actual cost 669 437 1,106 SubsGrlptlon8 Actual cost 210 210 Bank Charges Actual cost 129 129 Governan Actual Cost 350 384 4,233 5,504 9,737 7. Employees The average number of employees during the period is 5 part-time (2023.5), calculated on the basis of full time equivalents, was as follows: Number of employees Service Dellvery 2024 2023 2024 2023 Wages and Salarles Employers NIC Employment Allowance Pension 39,992 1,237 (1,237) 999 40,991 37,640 1,056 (1.056) 933 38,573 8. Trustg•s None of the trustees (or any persons connected with them) received any remuneration during the year.
ACTIVATE RAWMARSH LIMITED NOTES TO THE FINANCIAL STATEMENTS (continued) YEAR ENDED 31ST AUGUST 2024 9. Debtors Total 2024 Total 2023 Trade Debtors Accrued income Pre-paid Expenditure 933 6,500 6,123 7,481 6,123 10. Credltor8: amounts falllng du8 within one year Totsl 2024 Total 2023 Trade Creditors HMRC Tax Pension Deferred Income Accruals 625 291 245 2,267 424 3,852 2,103 168 924 3,195
ACTIVATE RAWMARSH LIMITED NOTES TO THE FINANCIAL STATEMENTS (contlnued) YEAR ENDED 31ST AUGUST 2024 11. Restricted Funds Balance asat 01109123 Balance asat 31108124 Income endllure Tran8 Chlldr•n In Nd 14,917 2,454 15,000 3.730 500 3.815 2.454 2,354 66 11,102 Co-op Trlp 2024 Garflold Westorn - 2024 12,646 Green Soclal - Walk, Talk, Paddle Groundwork3 -Tes¢o 3.664 500 Masonlc Charltable Fund Natlonal Lottery- Play, Learn & Grow 4.999 3,063 1,936 10,000 250 9.950 240 Restrlcted Donatlons 21 31 RMBC - Carers 5,000 5,000 RMBC- HAF 137 137 RM8C - HAF {Summ•r 2023) RMBC . HAF (Chrlstmas 2023 RMBC - HAF (Easter 2024) RM8C - HAF (Summer 2024) RMBC - Playtime Playgroup RMBC - Youth Fund 1,021 4,743 4,834 14,319 554 (137) 4,743 4,884 16,178 50 (50) 1,907 3,704 2,400 3,333 6,000 1,000 1,522 7.687 4,055 500 5,4g4 2,679 792 610 RM8C- Youth Aprll 24 to March 25 The 8rolm8 654 5,208 The Charles & Elslè Sykes Trust Trlps & Moals Trusthouse 1.000 925 597 7,687 VAR- Mental Health Fund 5,207 9,262 500 Woodroffe Benton 10.507 109.150 73,062 610 45,982 Children in Need 3 year programme from June 2019. A fun social youth group for disadvantaged children with additional ndS to meet weekly and enjoy fun outings together. c0P Trip 2024 - Enhanced different groups by proving opportunity to enjoy social outings and activities together including Rand Farm Park, Cleethorpes and Wentworth farm. Garfield Weston - Proving core funding to support the running of Activate from cAretskers cost to room hire and funding fun activities within in each groups. IPage 14
ACTIVATE RAWMARSH LIMITED NOTES TO THE FINANCIAL STATEMENTS {contlnued) YEAR ENDED 31ST AUGUST 2024 Green Social pr8scribing - Provided blue and green activities within nature to support mental health including walking and paddle l)oarding. Groundworks Tesco's - Provided a trip lo Holmfirth for parents of children with additional needs and two fun outings for two children's youth clubs. Masonlc Charltable fund - 3 year programme for junior club aged children to socialise, make friends. leam new skills and build their confidence. Natlonal Lottery - Play. Learn & Grow - Playgroup for babies, toddlers and their parenu carer. A safe space for babies and toddlers to play, grow, leam and soclalise together as well as providing opportunity to support and tackle parent mental health. RMBC Car•rs - Provide Social support and opportunities for unpaid carers of children with additional needs. RMBC Healthy Actlvlty Fund (Summ•r 23 & 24, Chrlstma8 23, Easter 24) - school hollday activities for disadvantaged children. RMBC Playtime Playgroup - A weekly playgroup to support the development of early years and new mums mental heallh. RMBC Youth Fund - A weekly youth club for children in the community to learn new skills and build confidence also opportunity to support transition to secondary school. RMBC Youth Aprll 2024 - March 2025 - A weekly youth club for chlldren in the community to make new friends leam new skills and build confKJenc8. The Brelms Trust - A weekly social support group for unpald carers to support each other to make friends and build their confidence. The Charles & Elsle Sykes Trust- grant towards staff pay and core costs Trusthouse - Contribution towards the Project Coordinators salary. VAR - Mental Health - A weekly drop in for parents suffering with m8ntal health to support each other and empower each other. Woodroffe Benton - Core cost towards improving the quality of Ilfe and social engagement for people with learning disabilities.