_**Charity No. 1150261: Company Limited by Guarantee No. 8322991**_ **THE 76th ANNUAL GENERAL MEETING Tuesday 4th October 2022 at 3.00pm** ## **Elleray Hall Social Centre** **Elleray Hall Elleray Road** **TEDDINGTON TW11 0HG** ## **Elleray Community Association** ## **Trustees/Directors** ## **2019 to 2020** ## **Chairman:** Joan Barnett ## **Vice-Chairman:** ## **Hon. Treasurer:** ## **Hon. Secretary:** Vacant Sue Read Tabitha White ## **Committee Members:** Michael Hill Elected Fiona Brennan Elected (Resigned October 2021) Maralyn Hutchinson Elected Mary McDowall Elected (Passed away December 2021) David Sagar Elected Frankie Gomez-Cuckson Elected Jan Marriott Elected (Resigned October 2021) **Independent Examiners:** David Howard Chartered Accountant 47, Queens Road Weybridge KT13 9UH ## **THE ANNUAL GENERAL MEETING OF** ## **ELLERAY COMMUNITY ASSOCIATION** ## **Will be held on Tuesday October 2021 at 3.00pm in ELLERAY HALL, ELLERAY ROAD, TEDDINGTON** ……………………………………………………………………………………………………… ## **Agenda** - **1 Welcome** by the Chair ## **2 Apologies for Absence** - **3 Adoption of Last Year’s Minutes** - **4 Adoption of Annual Report** for the year ended 31[st] March 2022 - **5 Adoption of Financial Statements** for the year ended 31[st] March 2022 - Chartered Accountants **6. Election and re-election of Trustees/Directors** - **Re-election:** David Sagar, (proposed by Maralyn Hutchinson, seconded by Frankie Gomez-Cuckson); Tabitha White (proposed by Sue Read, seconded by Joan Barnett) **7. Election of Independent Examiners –** David Howard Charter Accountant 47, Queens Road, Weybridge KT13 9UH **8. Confirmation of Custodian Trustees –** Maralyn Hutchinson and Joan Barnett **9. Any other Business** # **Elleray Community Association** ## **Registered Charity No.1150261** ## **Company No. 8322991** # **Minutes of Annual General Meeting 12[th] October 2021** ## **1 Welcome:** Joan gave a special welcome to Liz Thompson, company member and to Gillian Williams, the new manager to her first AGM Joan Barnett welcomed everyone and thanked them for attending the AGM. She announced that it was the Charity’s 75[th] AGM: such an achievement. **Present:** Elizabeth Thompson, Frankie Gomez-Cuckson, Gillian Williams, Michael Hill, Tabitha White, Sue Read, Maralyn Hutchinson, Joan Barnett, David Sagar. **Apologies for Absence:** Company Members: Frank & Ivy Varney, Trustee: Terry McDowall ## **2. The Adoption of Last Year’s Minutes.** Sue Read proposed the adoption of last year’s minutes and Elizabeth Thompson seconded it. All accepted them by show of hands. ## **3. The Adoption of Annual Report for the year ended 31[st] March 2021** The Annual Report was circulated prior to this meeting. There were no questions. Maralyn Hutchinson proposed the adoption of the Annual Report, Frankie Gomez-Cuckson seconded it. All accepted the proposal by show of hands. ## **4. Additional updates** Whilst the report covers most aspects of what happened from April 2020 to end of March 2021, Joan Barnett commented on a couple of subsequent items, saying: _'The last 18 months since the first Covid-19 lockdown have been a very difficult time for everyone._ _I would just like to say how very proud I feel that we have managed to battle through the difficulties that the pandemic created to our services and the ways we continued to support our members. I am looking forward to serving our members and the community again._ _I hope we can encourage our members back, especially those who have continued to stay isolated at home, reluctant to go out in fear of contracting the virus._ _When we have been able to open, we have been fortunate that some of our volunteers have returned to support us, this has enabled us to start offering our services again._ _Members returning have enjoyed the opportunity to meet with their friends and socialise, some of whom have not seen each other for months.’_ She shared the following information: - There are now three new members of staff in place, who are settling into their jobs. - The centre has already reopened for three days a week. This week it is opening for an additional day. - The aim is for the centre to be back open for 5 days a week. However, there’s a need to negotiate with the three activities which have, for some time, used the hall on Wednesdays, to see whether members can be accommodated on the same day, or see if the activities taking place Wednesdays can use a different room or be given a different time slot. - Majoly who has stepped up as the cook is doing very well. She is now cooking home cooked lunches for the members, who are appreciating them, as they have spent a long time either trying to cook for themselves or relying on others. - We are fortunate that some of our regular Hirers have returned, which is good news. We have also been able to accommodate new hirers, and continue to receive new requests, showing there’s still a need for community space. - Since April 2021, 27 new members have joined. This is a positive reminder that the services are needed. - A ‘Welcome Back' party was held on the 7[th ] October. The attendance figure was 50. This number included current members, members coming back for the first time since the first lockdown and those wishing to see what we offer. It was a great celebration organised by the staff with volunteers at hand to help and enjoyed by all. Great comments were received from the members who attended. It is hoped that there will be more events like this in the future. This was funded through a council grant of £250: because the council cancelled the Full of Life Fair again this year, they asked organisations working with the elderly to apply for funds to hold an event in-house. A representative from the council visited on the day to monitor use of funds given. - Joan expressed her gratitude that throughout the pandemic we have continued to receive grants from Richmond Council helping to cover our overheads and The Hampton Fund funding for our AVC’s post costs These have both helped with the shortfalls arising from not receiving funding from our regular sources, for example, members, local businesses, fundraising, donations etc. - Trustees continue to meet with council officers and their nominated architect, discussing all aspects of the new centre. Hopefully we will hear in November whether the plans have been approved, then the project can move forward to the next stage, which is a tender, when invited contractors will price for the works. There is still a long way to go, but it is hoped that the outcome will be a new Community Centre not only for our members but for community use ## **5. The Adoption of Financial Statements for the year ended 31[st] March 2021** Everyone has received the accounts before the meeting. Joan thanked Sue for all her hard work with the accounts. Elizabeth Thompson proposed the adoption of the Financial Statements and Sue Read seconded this. All confirmed acceptance of the proposal. ## **6. Election & Re-election of Trustees/Directors.** During the year Fiona Brennan and Jan Marriott have retired from the Trustees Board, so on behalf of the Trustees Joan thanked Fiona and Jan for their support during their time as Trustees. Re-Elections: Joan Barnett – proposed by Terry McDowall Terry McDowall – proposed by Frankie Gomez-Cuckson Frankie Gomez-Cuckson – proposed by Tabitha White All proposals were accepted by a show of hands. ## **7. Election of the Independent Examiners.** It was proposed that David Howard Chartered Accountants, Weybridge Surrey are our Independent Examiners This was agreed by a show of hands. ## **8. Confirmation of Custodian Trustees:** It was proposed that Maralyn Hutchinson and Joan Barnett continue as Custodian Trustees by Michael Hill and seconded by Sue Read. This was agreed by a show of hands. ## **9. A.O.B.** - There was a discussion about how to encourage more members to return and to reassure them about safety. Christmas might be a very good opportunity. It would be a good time to reinstitute the Business Meeting to explore such possibilities further. - Joan finished by thanking the amazing volunteers who returned to Elleray Hall to support in providing services to members when the centre reopened. - She thanked the Trustees and staff for their continued support throughout the recent difficult periods and expressed the hope that we can look forward to a better year ahead. - In closing the meeting, she thanked everyone for taking the time to attend this meeting, showing support for Elleray Hall and she expressed appreciation of the opportunity to have a face-to-face meeting. ## **Elleray Community Association** ## **Chairman’s Report for the year ending 31[st] March 2022** The past year continued to be a challenge due to the unforeseen periods of further lockdowns due the Coronavirus (Covid-19) pandemic. During these times Trustees, staff and volunteers continued to support members in several ways, they kept in touch by continuing our telephone befriending, sent regular newsletters and quizzes, and our tutors provided online exercise classes, sing-a-longs with Carl our choir master. When we reopened, we were delighted that an increasing number of members found their way back to Elleray Hall again, participating in the many activities they enjoyed prior to the Pandemic. Having said that we were aware that some members may have found that their physical and mental health had been detrimentally affected during lockdown and unfortunately this resulted in some being unable to return to the centre due to age, mobility, and these feelings of vulnerability. ## **Centre Services** Finally in January 2022 life appeared to be returning to normal and we were able to welcome back our members and reopened five days a week, staff and volunteers worked tirelessly towards providing a full range of activities, our hairdressing and chiropodist services returned. New activities were introduced, a weekly current affairs group facilitated by a volunteer, funding from Active Richmond financial supported sessions in Gentle Relaxation, Calming Skills and Mindful Techniques for members. We also partnered with Teddington Jazz Appreciation Club who started to hold their monthly sessions occupying one of our rooms, our members were welcome to attend. Our much-valued lunchtime service returned, and we were able to provide members with a twocourse lunch. Staff arranged a few trips local out these included, a boat trip by Thames Boat Project, Hampton Court for a Sensory Visit, garden centres and pub lunches. We were delighted to welcome new users to our services which was a great indicator that ‘life was returning to normality’. We held a Welcome Back to Elleray Hall celebration funded by Full of Life Fair, offering members a morning craft activity, lunch, live music and sing-along and an afternoon cream tea. It was great opportunity to get members together again and enjoy each other’s company after the long periods of lockdown. For the first time in two years, we were able to offer a Christmas Lunch to our members. We offered a three-course lunch, a glass of wine, mince pies and tea in the afternoon, with cake to take home. A grand raffle, prizes donated by local businesses, Santo Grotto, where members could have their photos taken with Father Christmas. Entertainment provided by a Frank Sinatra tribute singer. It was good to see everyone enjoying themselves. During the year we were pleased to welcome back our regular hirers, and some new hirers were accommodated, which was encouraging as hirers play an important part in raising revenue to support the services we offer. We have a variety of organizations using the premises on a weekly basis, including ballet and stage schools, alcohol and drug addiction support groups, national childbirth trust, wayfarers cycling group, girl guides, pilates classes, monthly antique markets, and a taekwondo school. Local schools where also a great support to our members, students from Newlands House donated Easter gifts which were distributed to members by volunteers. Christ Church, New Malden and St Mary’s and St Peters C of E Primary Schools wrote Easter cards to every member. Also, local school children designed and wrote Christmas cards for the members, the cards where much appreciated by our members. It was a good community project for local young people to be involved in. In the past we have collaborated and hosted with ‘Churches Together Teddington’ to provide meals on Christmas Day, unfortunately, due to the outbreak of the Omicron variant the Christmas meals had to be delivered direct to people’s homes. Those people living on their own including some of our members who benefited from this service ## **Trustees** Throughout the year we continued to hold Trustees Board and Business meetings, attended a Richmond AgeUk contract meeting, and continued to attend video meetings with Richmond and Wandsworth Project Officers and their nominated architects to discuss our new Social Centre. We look forward to this becoming a reality hopefully, in 2023 Two Trustees retired during the year, Fiona Brennan and Jan Marriott, we thank them for their support throughout their time serving as our Trustees. Sadly, Terry Mc Dowell another of our Trustees passed away suddenly Christmas 2021. I am always appreciative of the time Trustees give in not only supporting me but the management of Elleray Hall Social Centre. ## **Staff/Volunteers** The staff team at Elleray Hall has seen significant changes during the last year, Gillian Williams joined our staff team as Centre Manager, Sam Vaughnley as our activities and volunteer coordinator, and Fay Whittam, Centre Administrator. Majoly Keutchanso continued working as our cook. Volunteers played an important part in supporting members throughout the lockdown periods and then when Government regulations allowed us to reopen, they supported staff in getting our services back to normal. ‘Where would we have been without them’! ## **Funding** We were fortunate that we continued to receive our quarterly grant from the Community Independent Living Service contract this helped us to cover staff costs and provided services to our users when the Centre was able to be open. Again, this year The Hampton Fund supported us by providing funds to cover the salary and oncosts attached to our activities and volunteer’s coordinator’s job. This post has become integral to our services to enable us to offer a wide range of activities to our members and offer voluntary work to the community. A stall at ‘Teddington Lighting Up’ manned by Estate Agents Chase, Buchanan raised £200 for us selling wooden house Christmas tree decorations make by Elleray Hall’s staff and volunteers, using recycled materials. Teddington Society funded the purchase of a defibrillator to be housed in Elleray Hall, we were grateful for this as an extra safeguard for users of the Centre and the community in general. In conclusion looking back over the year, the Trustees, staff, and volunteers showed great commitment to our members and services throughout difficult times to ensure they were able to return to a safe environment, thus giving them the opportunity to meet old friends and make new ones instead of being at home lonely and isolated. Their support was invaluable. Regards Joan Barnett, Chairman Charlty R•gr$trntlon No. 1150261 Company Reglstr•Uon No. 08322991 (England and Wales) ELLERAY COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 ELLERAY COMMUNITY ASSOCIATION LEGALAND ADMINISTrATIVE INFORMATION Trustges J L8amett MrMKHiN Mrs M L Hutthin8( Mr D N Sagar MissTVthlte Ms F Gomè2.Cud¢son Mrs S Read Charfty number 1150281 Comp•ny number 08322991 Prfn¢lyl 4ddres8 Elknrny Hall Eller8y Rood Teddingl*Jn Middlesex Unlte(l Klngdom TWI1 OHG R•9l$t•r•d offleè Elleray H811 É118ray Road T￿(￿ngton Mtddlesex UnR8d Kingdom rA111 OHG Ind•pendfrnt •x•mln•r Phmip Lane. FCCA 1 Path Road Hampton Widt Klngslon Th8m8 Kf14AS ELLERAY COMMUNrrY ASSOCIATION CONTENTS Pag• Trustees. report Staiemenl ofTfusteÉs' ￿spOrtS￿lI111es Independent exAn￿ne¢S rèport Stslemenl of financial activili Balance sheet Not￿ to t￿ finandal Stato￿nts 8-15 ELLERAY COMMUNITY ASSOCIATION TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2022 The Tnjstees present their roport and financial sl*erwits for the year ended 31 Marth 2022. The financ181 stalements have be8n prep8red in accordance with the acwJunting po￿￿eS set out in nots 1 to the financ181 slalom8nls and LX)mpty wlth thg Compani88 Act 2C06 and "AccounlSn9 and Reporting by Charities: Statement of Recomrnended Practte appllcable lo prep8ring their ac4))unts in ac(x)rdance with the Financial Repo￿n9 Stsn¢J8rd apph"Gable n the UK and Republr of IrelaThJ {FRS 1021" las amended for actountlno per￿d$ commencing from 1 January 2016) ObJ•ctlv•s and actlvl¢l•• The Charity6 objects are to fvrther or tenefft the residents of LryKlon Borough of RlthmorKI wNhout distinCt￿fi of sèx. Sexual origntalhjn, rac* or of polit¢*. relvJiou5 or oll*r cpinions by assoclating together the said resldenls. Gentre members and the Ictal aulhtsnléas, voluntary or olher organ188llons in A common effort lo trav8n￿ educallon and to provide I￿litIeS In the fft18rests of social welfare for the rècrèauon and lelsuro tlme occupation wlth the oblectyve of improvlng ltte quality of lile for Ihe elderly, focusing on religving knnelinèss and 18olalion. The aims of the Charity are to promote s¢￿181 irduslon for the public t*neffl amongst vulnerable adylts who arfr sodally exdudaj. For the purposes of IhSs dauso 'socLaly exduded, rneans adutts who are èxcluded from Sodoly, or parts of socigty as a r•sutt of one or mofe of the fonowing f%lors'. ohl age,. di88bllity', lon811ness.' I￿la￿On,. physical aThJ rn¢ntsl health dis8bilities. The Charity objects also aim lo relw those in n•ed In any m8nn8r charllable In law. The olm8 of the Charfty arn to con8uIt and learn from ¢)Id8r peoplg In our mombetship and the local communbty. We will develop new 8clivil*s based on our rnsewch and will bo prepared lo ¢Jevelop these further or drop tham rf they a￿ found to be iadting in supporl. The Trustees have paid due regard lo guldance Issued by ￿ Chadty Commls8ion In de¢￿Ing *that aclfvllie8 the Chartty should undertak8. The most slgnlflconl x¢ivlty is the serylc£ end supw)rt lo older Feople. We aim to b8 frlendly and encouroglng. We provldg a Tnld.day meal at a reasonab￿ cost and B wid8 rangè of ath"¥ilies on eath day of the week, Monijay to Frljay. Our glrn is to offer at least Iwo d8My a(INitl8S taklng Into 8ccount the varylng ￿l￿bIlIt￿$ of 80me ol our members. We beli8ve provKling aclN(¢ies gi￿$ Ihe meM￿rS the opportUn￿Y to soGlalise and make new Irfjends, team new skills and to buikl up their o)nfidence. This an helps lo increase sell*$leem. Th8s8 Wl turn hdp lo ￿lIeVe the Isolath)n and boredcrfn ol being at home by th8msefve5. We aL80 offer in- house access to hairdressing and chiropody seT¥iQS. The Charlty Is relbanl on vdunlary help. OWINJ the yew we had four part-time members of st8ff. All the rest of the tssks are dealt with by volunteers. AchS•v•ments and pgrfornianG• We are a vébranl and very much 'alivd soci81 cenlre. offering a wide choicE ol activities, o)nversalion 8nd laughtef. It is enjoyable to be Involved. The Covkl-19 pandeFnic continued lo have a major Impad on the 8eNices we werg able lo offer during the first quarter of this y8ar. From sumry*r ornyards. wg gradualty lumed lo a more nomial level of services prov*Jed. The￿ has been no InvestmgnL 8part Irorn a fixed tem sav￿198 acc4Xrt. durn9 this perfod Ihe trustees regularfy revlew Ihe imiestment strategy and fdevant (yportunilw. MainlBining our Present level of wjlunleers is cru¢)al to prov•Jing the Serv￿ we offer. We continue to Tecruil new trustees and volunteers frrm outsKle sour￿. Flnanclal revlew Our gross income was £183.028 {2021- £177.7161. exceeding eyndilure by £34,645 {2021- £60,938) ELLERAY COMMUNITY ASSOCIATION TRUSTEES, REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2022 Our reseNgs pcll¢y is to have 8pproxim8lety slx Il￿nthS r85ervos. W6 are currenlty above thbs lèv61 bul some ol our current reseNes will be used for the nects5sary Tefitwnents in our c4nlre or ¢￿sidered wmhln our invèslmenl strategy. Our prlncipal fvndef5 were London 8orough of RKhmond up￿ Thames {vla Richmond Age UK) and The Hampton Fund. M05t ol the core services are ba¢ked by the L8RuT Grant and The Hampton Fvnd finances our AclNities & Wunleers Coryordinotofs wst. The ￿￿finI In￿Stment polky Is lo keep ￿ reseNes we have in the bank accounts. In total, we have unreslricled reserves 01 £220.141 (2021 É169.710}. The Trustees have re¥￿￿ed and ￿)nSIdered that adequats ffjsour￿s continued lo be availab￿ lo fvnd the adiviiies ol the charity lor the foresee$ble futuré. The Twslees have agreed Ih81 £45.CK)0 8hwld be set awde and all¢xaled lor Ihe fvlurg purchgsg of fvmliure 8nd fil￿n95 for Ihe proposed new ¢enlre. In order lo mgxYni$o our ctlmmunity ser4lce wtenual. Th¢ Tru8lee8 have assesse(I tho major rfsks to whth the Charfty b exposed. and aro Satisllod that systems afe In plae• lo mltlg8le exposure lo the major rfsks. None of the menagement tru*8es hokj any property r¢bled to the Ch8rfty. Koy Obl•ctlves for th• lutur•: To conlnue lo provldo 8 Wafm. welts)mlng and safe onvfjronmenl. oll¢ring • wlde cholc* of actfvltles io promole independen¢e end wdlbeilg. To offer volunloertng opportunI￿e9 lo peo￿9 Ihlng In Iho lo¢al communlty. To meet the taryets sel wtthln our contract wilh Rthmornl Agg UK. lo •nabte us lo con11n￿ lo rncelvg funding. Strudurn• qov•rn*nc• and man•gem•nt The Charrty Is a company limlted by guarantee and was sel up by a Memorandum and Artlcte8 ofAssoclatSon on 7th December 2012. The Charity gained charilabk slalu5 (regi51ered tharlly number 1150261} on 20th Oe¢&mber 2012. The Trusle8$, who arn also th• dlrector3 lor the w￿088 of cornpanylgw. and who swved durkng the ygar #nd up lo Ihe dale o151Jnalure of the finandal slaiefflenls weo.. Mfs J L Barnell Mrs F Brennan MfMKHill Mr5 M L Hulchlnson Mlss M T M￿oWa Mfs J Moriioit Mr D N Sag8r Ml$s T Whlte Ms F Gomez.CuGk S Read {Re*ned 12 Oclobgr 2021) {Oece8sed 25 Oocerrthr 2021) (Reslgned 12 Octo￿r 2021) The policlès and prwedure5 for inductKJn aN1 IrainirKJ of Iruslees 8re Ihal Icral courne5 are used 8nd Ihe lalesl Charf(y Commission documents are ovalable for c*nsult81ion 81 the ￿ntre. The management tru51ees 8Te r8crulled and appointed annualty at theAnnual Ger*ral MeellNJ. Non8 of the Twstees has any berteficial Interest in the c4mp8rty. All of Twstees are membeTr of the company and ouwantee lo contr*ute £1 In the etspnl of a winding up. ELLERAY COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED)IINCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2022 The ￿t1¢Y and general managemenl of the affairs of Elleray Cthmmunity Associgtion is directed by the managen*nl Iruslees unless delemilned olhepmise In theAnnual Gen8ral Meeting. The Managemenl Comrnitlee nom8lly meels regularfy. The commlttee lake Inlo a¢o)unl commènts made by the Members Community Meetlros. #s y￿11 as feedb8t* from mefftss. questI)nnal￿s. The tharfty b a member of local cou￿1 for Volunlary ServTrc8 and other charttabl8 organlsat4ons whlch inGlud8 Ri¢hmonLI & Kkng$kn Aceéssible Trnnsport 8rrfl TeddIngtt￿ Sodety. The Tru81ees' report was approved by th8 BO8￿ ofT￿le8$. Mrs J L 8arntrtt ELLERAY COMMUNITY ASSOCIATION STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2022 The Truslegs. who are also the direc10￿ of EI￿raY Cofflmunity ASS￿lat￿)n for Ihe purpos8 of company law, are resFn under secli¢)n 14515llb) of the 2011 AGL Independent examinerfs $tstement I have Gompleted my examination. I ¢l￿fi￿ thal no matters have ￿rne lo my attention in connection with the exami1all￿ glving me cause to t*lK?v8 that in any maleirdl respecl.. aco)unling records were kept in respect of the Charity as wulfed by seclion 386 of the 2006 ALI: Ihe finanrial Statements do not accor(I wlh Ilw rewds.. or Ihe financial statements do nol cL)mply with the aC￿untIng oquirements of section 396 of Ihe 2006Act other than any reqU1￿men1 that the accounts gbve a true ath1 f8r view which is not a matter considered as part of an Independent examination: or the financ￿1 51atements have not been prtpafed in a(tcrflance wfth the meth(K15 and of Ihe Statement of Recommended Practice for actsjunliig 8nd reporting by applicable lo charfties epariNJ Ihelr aGrA)unts n accordance wilh th8 Fmano* RewtirvJ Standarf applicab* In the UK and Republic ol Ireland {FRS 102). I have no con￿m$ and havè cune across no olher matters In con1￿￿tOn wilh the examlnatton lo whtch altenbon should be dr￿n in this rep)rt in ordef to enable a proper understanding of Ihe fin8ncial statements lober che(l. Philip Lane, FCCA For and on behaff of David Howard Charternd Accounthts 1 Path Road Hampton Wick Kingston Upon Thames KT14AS Dated.. a7.1.913. ELLERAY COMMUNITY ASSOCIATION STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022 Unrnstrsct•d Restrlctèd funds lunds 2022 2022 Tgtal Total 2022 2021 Nots Donations and gfdnts Charlt8ble 8ctivKes Olhor Irddlng acllvlles Inv8$lmenls Comnavirus Job Retenllon Stheme Grants and Loeal Buslness Grarlts 45,295 16.094 30.254 351 68,700 113.995 16.094 30.254 351 112.766 161 5.270 928 22.334 22.334 58.391 Totsl Incom• 114.328 68.7 183,028 177.716 Ralsing funds 124 124 Charit8ble 8cUvitss 83.773 64,486 148.259 118.778 Tot41 resourG•$ •xp•ndod 83.897 64,486 148.383 116.778 Net Incom• lor th• yeirl Not fflov•m•nt In fundg 30.431 4214 34.645 60.938 Fund balanc•8 al 1 hprll 2021 189,710 11.988 201,698 140,780 Fund balanctt at 31 m0￿h 2022 220.141 16,202 236.343 201.698 The 81)lemenl of fmancial act￿￿9$ Ind￿1￿8 811 g•ln$ and loss•s rnctynl8ed In the ygar. All income and eypendlture derive from o)ntlnukng 8dfville6. The stolement of finanu818¢tivrtres 81so COM￿leS with Ihe requ¥emenls for an income ond expendlturo a¢xounl under Ihe C￿panIeS Act 20C6. ELLERAY COMMUNITY ASSOCIATION BALANCE SHEET ASAT31 MARCH2022 2022 2021 Flxed •8$ots Tanglble assets Current assets Stocks Oeblors Cash al benk and th hand 12 1.855 1.853 13 14 939 1.881 286,444 23.887 346.748 371.497 289,264 Crndltors: amounts falllng due wlthln on• y•ar 15 (137.¢)J91 (89.419) Nel ¢urr¢nt 885•1s 234.488 199,845 Total as8•ts 19$5 cuirnnt Il•bllltles 236.343 201,698 Income funds R•slricted fund8 un￿$1￿Cted funds 16.202 220.141 11,988 189,710 236,343 201.e98 The company Is enVIknI to the exemwon from Ihe audll wulremènt ts)nt8lned kn secllon 477 01 Ihg Compan188 Act 2006. for the year endod 31 March 2022. No member ol tho ¢>)mpany has deposiled a nolco. purnusnt to seclion 476. requiring an audit of Ihese financial stslements. The Truslees 9cknowl8dgo Ihdf respLMsibililles lor onsurlng th8t the chaiity keeps accountlng rè¢ord$ whlch ts)mply with Section 386 01 the Acl ond for pr8parin9 financial stslemenls which give o Ifue and fair view ol Ihe slate oT8ffairs ol tha company as al the end of Ihe financial year and ol ts Inrx*ming resoL4rces and 8pplicalson of resour¢¢s. In¢luding tts h)c>)m and expendilure, for financial yyar In 8C4xryJarbc4 wmh Ihg requIre￿ntS of section8 394 and 395 and whith otherwise ￿mplY with the ￿qUIremen15 of Ihe Companie¥ Act 2006 relalin9 10 rin8ncial stslements. so lor a$ appkable lo Ihe company. These flnandal staiemenl8 have bèen prepared kn M)rdgftce with pn¥l￿On8 8ppllcabl& Io c4)mpanles subjéci ￿ the small c¢mp8nies ￿gIMe. The finwdal sial¢ments We￿ approved by the To6tees C￿ .... Mrs J L Bamell Trustee Company Reglstrntlon No. 08322991 ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022 Aceounong pollcles Charlty Inforniauon Elleray Community AsS￿l0110n Is o Private C￿MpanY linited by guarantee inccvporaied Sn ErYJland 8nd Wales. The registsred Offi￿ Is Elleray Hall, Eleray Road. T*JdlrKJlon, Mlddlgsox. TW11 OHG. Unfjted Klngtjom. 1.1 Accountlng conventlon Th8 financ181 statements have been prepafod In afxortlance wilh the Companies Act 2006 and 'Acccwnling and Reportmig by CharilBs: Slalemenl of Recomrnended Prad1￿ applic•ble lo charit￿S prepar¥ig Iheir accounts in accordance wrth the Flnancial Reportlw Sl8ndord aPF4table In Ihe UK and Republic of Ireland IFRS 1021" la5 amended for accounllng ￿￿)d5 comm8ndn9 from 1 January 20161. Tho Cha￿ty Is Put￿lC Benefit Enllly as defined by FRS 102. Thg Charlty has taken advantage of tt￿ provoims In SORP for charftio$ opptylng FRS 102 Update Bulleiln 1 not lo prepare a Statement of Cosh Flows. The fin8n¢l81 $18temenls are Prepared In slerllng. Is Ihe lunctthal currency of the Charity. Monetary 8moynl$ In these fjnéndal slalemenls are rounded to the negresl £. The fin8n¢éal staloments hav8 b&en prepared under the hlslorlcal cosi conv•ntlon. modifi81J lo Indude the revaluation of f￿eh0kl properties and lo Indude investment properties and cerl8kn flnandal instrumènts 41 fair value. The prtn¢ipal aG¢ountsng pdiGks odopled a(e 8el below. 1.2 Golng concern Al Ihg tim& of 8pprovlng the fthandal stslements. the Trustees heve a ￿89t)nable expectslknn that the Charily has *dequale res¢yJrces to LX)nlinue in operational existenc£ for the foreseeable fulure. Thus th¢ TN$loes conllnue to adopt Ihg golThd ¢4)n¢em of ac03unllng In pryFlng th• ffinandal stslements. 1.3 Charftsble fund* Unrestricted lund8 Bre availab18 for use #l Ihe di9uelN)n of iho Trustge$ In furtherance ol thelr charllabl¢ obl￿[￿e$ unless the funds have been designated lor other purposes. Reslrlcted fijnds are subled 10 5pedfK conditions by donors 8s lo how ttwy may be used. The purposes and uses of the reslricleo funds are sot oul h tho noie$ io lh8 fin4nclal Stalements. Endowment ILmds I￿ subjecl lo swcifK corlllllcffis by donorn that Ihe capllal must be m8lntsln8d by tho Charlly. 1.4 Incomlng resour¢•s Income is recognised vlhen the Chority 15 legally ertti1￿ lo il after any performance (xm￿lI10￿S have been met. the a￿Unts ran be me8suffjd ￿l0￿y. and bt 15 probable ihal will be rec¢ived. Cgsh don81ions are ￿e3)gnISed on receipl. Other donations a￿ ￿ognised once the Charity has been noiiftsd of Ihe dLmatlon. unless perfomance condilpjns wuire defeTral of the amount. Income tsx recoverable in relalion lo donatlons ￿￿1ved under GiliAid or deeds of covenant is rgo)gnis¢d al Ihe time of the (1Wts￿. Lag8a8s are recognlsed on recelpt or otheTh¥lse If Ihe Charfty has b8èn nolffj*d of an ImpenJlng dislribulioft, the amount Is known. and receipt is exrrtled. Ifthe amwnl Is not known. th8 tegacyls ITeated as a conlingenl asset. ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Accountlng pollcles {Contlnuedl Tumover Is mea5urf al the felr value of Ihg 9)nsK￿ratIoN or 19￿1¥0b1e and ￿preSen(S amounts receivoble for goods and Sery1￿ prOv￿￿ed in the rtOm￿l cx)urse of business. nel ol dKounts, VAT and other sales relalod taxe8. 1.5 Rèsources exwnded Exp•ndr(ure Is recognised on an ac£nJal basis as a lablSty is In¢urred. Expendllure InchKles any VAT whlch cannot bg fully recovered, and Is reported as part of the ewndrtute lo which it r81ates. Charitable eypendlture comprfses th¢xe (x>sts Inwred by the charlty h Ihe delvery of tts act￿411e$ and servlces for Its benefidarfes. 11 Indudes both cosls that ¢an be alJDealed direclly lo Suth adlvltle8 and those costs ol an Indirect naluft n¢c¢ssary lo support them. 1.6 Tanglble flx•d as8et8 Tanglble fixed 8s8é18 ar• Inftl81ty measured at L¥)sl a￿1 sub8equenlty mè88ured al o)$1 or v8bJallon, nel of deP￿CIal￿on and any impaifmenl losses. Depreclallon Is re¢x9nised $0 a$ lo wrlte off the cost or vaknalK>n of assets less Ihelr resKlual valuas over Ihelr useful on ihe following bases.. Flxlures and fittings 25% balanc* The galn or loss arfslng on tho dlsposal ol an asset Is do19rn)Ined 4$ Ihtr differ8nc8 b8tween the pr¢tè&ds and the carrylng value of Ihe assel. and b re¢cgnised In nel Incamellgxpenditurèl for thè yeaf. 1.7 Stocks Slocks are meg$ured al the bwer ol c•sl 8nd estlmatgd ￿lI¥j prfc* 18s8 lo Comp￿10 and s•ll. Cost comprises dired materials 8nd, where apph'cable. diiecl labour c4)sls 8nd Iho5e overheads Ihal h8ve b8en incvrred in brfnglng Ihe stocks lo their present kKalion and condition. Item$ hekrf lof dtstribu1￿n al no or nomknal considerallon are measured the lower d replaeèmenl cost arxy ￿$t. Nèt ￿all$sbIe value in the esumaled selling prKe18ss all estinaled costs of c4Thyletion 8ThJ Costs to be Incufred in markellng. selling and dislribulton. 1.8 Cash and cosh equlval•nts C88h 8nd cash equivalgnts indude cash in haTrJ, depO￿¢S hekl #t call wllh banks, other short-lerni Ilquld Inveslments with origin81 m8turiltes of three ￿nIh$ (¥ bess. and bank o¥erdfats. 8ank overdi¥ft5 pre shown within borrowlngs in ￿[reTrt liabrfli￿s. 1.9 FlnanGlal Instruments The Ch8rtty has el8cled to apply the provlsknns ol seCt￿n 11 'Baslc Flnancial In$lwmenls' and SediDn 12 'Olher Flnanaal I￿1￿MentS Issues. ol FRS 102 to of its fm8nclg1 instruments. Flnancial instruments are recognlsed in the Charilfs baL4nce sheet wl*n the Charity becomes party lo the conlraclual provislons of the in51rument Financkql assets and liabilities a￿ offsel. with Ihe net 8fkYwnts presented rn the finanaal slalemenls. when there is a leg81ty enforceoble right to set off th8 recogni5ed amovnts gnd there is an intention lo settse on a nel basb5 or to realise the assel and seffle the IAbllty shmulianeousty. ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Accountbng poIIGIo¥ {Contlnuedl B•$lc Ilnan¢l•l assets Basic finandal assets. wh1(* Ind￿10 debtors and cash and bank balances, are Inlllaly measured at tronsaction prfce Including transaction costs and 8fe subsgqu&ntly carrted at amortts9d cost uslng Ihe effective interest methcxl unless the arrangement conslitules a financing trans8CtKJn. where th8 transaction Is measured al Ihe present value of Ihe future reGelpts dlscounted 81 a markth rat¢ of Interest. Fln8ndal assets classified as receivable within one year are not amorti5ed. B•sl¢ Ilnan¢lal li8bllltl*s Baslc flnanclal Ilabilitles. Including crndllors arLI bank loans a￿ Inlllally rewJnb5•d 4t transacllon prfce unless the arrangement tonslitules 8 finandng transactlon, where Ihe debt Inslrument L8 me8SUTed 81 the present v8lue of the future payments dlsg)unlgJ al a rna￿et rnte of intgre5t. Finanaal Ilablliues dassified as poyable wilhln one year are not amrtised. Debt Instnjmenls are $ubsequenlty ￿r￿e(la1 a￿￿1$￿d eosl, tsslng the effec1￿8 Inteml rate molhod. Tr8do ¢redilorg are obllgatlons lo pay lor 9th18 or serylces th•t ho￿ b&en acquired in Ihe ordinary cvurse of operallons from suppliers. Amounts payabkn a￿ dossrfied 8s currenl ligbilili8$ if payment is due wlthln one year or le35. 11 not, they are pTrsent8d as r￿D•CulT¢n1 liab￿11￿$. Trado ueditors a￿ reC￿gnISed Inlyally al transacb'on pricé and subsequently mÈ#sured al aMoriL￿ cos1 uwng the effectivo interest mèlhtxl. Dere¢ognltlon offln8ncl•l li•bllldes Fin8nC￿l liabdilies dre dereccgnlsed wlwl the Ch•riWs contractU81 obligalbns expiw (* are dlscharged or Con￿lled. Crltlcal accountlng •stlm•t•s and Judgemfrnts In the 8pplScalSon of thè Ch8W8 xcounlthg w11d￿. the TrusteK are requlrnd to mak8 ludgements, estimates and assumptions gbovt the Car￿.Ag amount of assets and liabilit¢tis that 80 not re8dily app8rent from other souices. The eslimales and assodated assumplion$ are based on hlslortGal oxportence and other factors that are ¢onSide￿ lo be re￿Vant. A¢fval rnsults may from tr￿59 gslimale8. The esllmales ond underlyin9 85sumptiMs arn revEwed on an ongolng b85is. Rev151on3 lo aWgunlbn9 esllmales are Tocognlsed in the perloj in whkh thg gstimale is reylged where lh• r8vlslon 8ffect8 only Ihal pertod. or In the perlod of Ihe ￿¥1510￿ and fijturè perfc¥Js where Ihe revision affe¢ls both ￿rrent 8nd fvlure periods. 10- ELLERAY COMMUNtrY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Donatlon$ and grants Unrnstrlcled Restrkted funds funds Total Total 2022 2022 2022 2021 Donotlons and gifts Income frtyn Grants Subscriplion$ 1.959 42,176 1.160 1.959 110.876 1.160 3,281 109.468 37 68.700 45.295 68.700 113.99S 112.766 For th• y•ar ended 31 Ma￿h 2021 44.766 88.000 112.766 Charltsbl• actl¥ltl•i R•¥lrfct•d In¢(m• from ¢h•rftsbl• •t￿￿1t1•8 Totsl 2022 2021 Soles of food and b•ver8geB Anallary Ir8ding Income 15213 15,213 65 16.094 16,094 161 Investments Unrn$trkt•d funds Total 2022 2021 Interg$1 r¢c¢i¥abl8 351 928 11 ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Olhor trading actlvltles 2022 2021 Fundralslng evenl$ Shop ￿)CoMe Lettlng and li¢enslng orrangemgnls 11,802 664 17,788 590 4,680 Other Iradln9 ￿t￿lieS 30,254 5.270 Coronavlnm Job R•tsntlon SGh•m• Grants and Loc•1 Busln•#8 Grants Unrnstrlcl•d fund¥ Totsl 2022 2021 Coronavlrus Job Retenlth schw￿ Gronts Local Business Grants Fund 2.484 19.850 21.448 37,143 22,334 58,591 Ralslnp fund• Unre•trlct•d lund• Total 2022 2021 Pvbllcty cost8 124 Fundralslng ONI putAlclty 124 124 12 ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 Charltstsle aclbvltles 2022 2021 Stsff costs Depreclalion and impolmlenl Renl and Wal8r Lightin9 and Healing Repalrs and M8lnlenan¢ Insurane Stsff Tr8lning Jnd Recrultmenl Olher costs and IT (x>sts Telephone Printing, Posloge 8nd Sl•Uonery Fees for actlvllles Cleaning malerk8ls and seThk4s LoNery, rgfflès and Idr Purchase ol lood and bevera￿5 60,475 619 45,532 7,549 135 2.227 830 270 555 1,240 10.607 8.389 48 6.624 55.0 618 44.883 3.276 63 2,097 45 730 557 1.932 1,939 1,912 48 260 145,100 113,458 Sh8Tr cf govorn•n¢x ¢osts 3.159 3,322 148,259 116,778 10 Tru8t¢es Nono of the Twslees {or any persons conn•ct•d vAth them) recew any remunernlk*n or benefits from thè Charfty dudng the yegr. 11 Employ••s Number of •mployoes The aver8ge monthly numbèr of•mpk*y•e8 during Ihe yearw• 2022 Numbor 2021 Number Employment ¢osts 2022 2021 Wages and salarfes Social secuiity costs 58.916 1.559 53,158 1.938 60.475 55.096 13- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022 12 T•nglble fixed assets Cost At 1 April 2021 Additions 7.385 621 Al 31 M8rch 2022 8,006 Depr¢cSatlon and Impalrm•nt Al 1 Aprtl 2021 Dgpr8uaUon charyod In the year 5.532 619 Al 31 Mar¢h 2022 8,151 Carrylng #mount Al 31 March 2022 1,855 Al 31 Marth 2021 1,853 13 Stock• 2022 2021 Flnlshod goods and goods for ￿Sale 939 14 Debtor¥ 2022 2021 Amounts ljlllng dug wlthln on• y••r: Trnde deblo Prepayments and ac¢rued Incorne 22.727 1.160 814 1.067 23.887 1,881 15 Credttor¥: •mounts lalllng wlthln ¢￿e ￿•r 2022 2021 Notss Grant Income in advance 16 21,617 2,783 1.579 111.030 21.817 278 1.494 66.030 Other ¢￿di(￿rS Accruals 8nd deferred irKx>me 137.009 89,419 14- ELLERAY COMMUNrrY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED FOR THE YEAR ENDED 31 MARCH 2022 16 Grant Income DefeTred incorne is Ind￿led In financ4al 8t8twnts as follcA¥S: 2022 2021 Grants rerAgi¥ed in atfvan 21.617 21,617 17 Related porty transactlons There were no diSd(￿b￿ related paty trarwtions during the JEar12021- non9). 15- _**Charity No. 1150261: Company Limited by Guarantee No. 8322991**_ **THE 76th ANNUAL GENERAL MEETING Tuesday 4th October 2022 at 3.00pm** ## **Elleray Hall Social Centre** **Elleray Hall Elleray Road** **TEDDINGTON TW11 0HG** ## **Elleray Community Association** ## **Trustees/Directors** ## **2019 to 2020** ## **Chairman:** Joan Barnett ## **Vice-Chairman:** ## **Hon. Treasurer:** ## **Hon. Secretary:** Vacant Sue Read Tabitha White ## **Committee Members:** Michael Hill Elected Fiona Brennan Elected (Resigned October 2021) Maralyn Hutchinson Elected Mary McDowall Elected (Passed away December 2021) David Sagar Elected Frankie Gomez-Cuckson Elected Jan Marriott Elected (Resigned October 2021) **Independent Examiners:** David Howard Chartered Accountant 47, Queens Road Weybridge KT13 9UH ## **THE ANNUAL GENERAL MEETING OF** ## **ELLERAY COMMUNITY ASSOCIATION** ## **Will be held on Tuesday October 2021 at 3.00pm in ELLERAY HALL, ELLERAY ROAD, TEDDINGTON** ……………………………………………………………………………………………………… ## **Agenda** - **1 Welcome** by the Chair ## **2 Apologies for Absence** - **3 Adoption of Last Year’s Minutes** - **4 Adoption of Annual Report** for the year ended 31[st] March 2022 - **5 Adoption of Financial Statements** for the year ended 31[st] March 2022 - Chartered Accountants **6. Election and re-election of Trustees/Directors** - **Re-election:** David Sagar, (proposed by Maralyn Hutchinson, seconded by Frankie Gomez-Cuckson); Tabitha White (proposed by Sue Read, seconded by Joan Barnett) **7. Election of Independent Examiners –** David Howard Charter Accountant 47, Queens Road, Weybridge KT13 9UH **8. Confirmation of Custodian Trustees –** Maralyn Hutchinson and Joan Barnett **9. Any other Business** # **Elleray Community Association** ## **Registered Charity No.1150261** ## **Company No. 8322991** # **Minutes of Annual General Meeting 12[th] October 2021** ## **1 Welcome:** Joan gave a special welcome to Liz Thompson, company member and to Gillian Williams, the new manager to her first AGM Joan Barnett welcomed everyone and thanked them for attending the AGM. She announced that it was the Charity’s 75[th] AGM: such an achievement. **Present:** Elizabeth Thompson, Frankie Gomez-Cuckson, Gillian Williams, Michael Hill, Tabitha White, Sue Read, Maralyn Hutchinson, Joan Barnett, David Sagar. **Apologies for Absence:** Company Members: Frank & Ivy Varney, Trustee: Terry McDowall ## **2. The Adoption of Last Year’s Minutes.** Sue Read proposed the adoption of last year’s minutes and Elizabeth Thompson seconded it. All accepted them by show of hands. ## **3. The Adoption of Annual Report for the year ended 31[st] March 2021** The Annual Report was circulated prior to this meeting. There were no questions. Maralyn Hutchinson proposed the adoption of the Annual Report, Frankie Gomez-Cuckson seconded it. All accepted the proposal by show of hands. ## **4. Additional updates** Whilst the report covers most aspects of what happened from April 2020 to end of March 2021, Joan Barnett commented on a couple of subsequent items, saying: _'The last 18 months since the first Covid-19 lockdown have been a very difficult time for everyone._ _I would just like to say how very proud I feel that we have managed to battle through the difficulties that the pandemic created to our services and the ways we continued to support our members. I am looking forward to serving our members and the community again._ _I hope we can encourage our members back, especially those who have continued to stay isolated at home, reluctant to go out in fear of contracting the virus._ _When we have been able to open, we have been fortunate that some of our volunteers have returned to support us, this has enabled us to start offering our services again._ _Members returning have enjoyed the opportunity to meet with their friends and socialise, some of whom have not seen each other for months.’_ She shared the following information: - There are now three new members of staff in place, who are settling into their jobs. - The centre has already reopened for three days a week. This week it is opening for an additional day. - The aim is for the centre to be back open for 5 days a week. However, there’s a need to negotiate with the three activities which have, for some time, used the hall on Wednesdays, to see whether members can be accommodated on the same day, or see if the activities taking place Wednesdays can use a different room or be given a different time slot. - Majoly who has stepped up as the cook is doing very well. She is now cooking home cooked lunches for the members, who are appreciating them, as they have spent a long time either trying to cook for themselves or relying on others. - We are fortunate that some of our regular Hirers have returned, which is good news. We have also been able to accommodate new hirers, and continue to receive new requests, showing there’s still a need for community space. - Since April 2021, 27 new members have joined. This is a positive reminder that the services are needed. - A ‘Welcome Back' party was held on the 7[th ] October. The attendance figure was 50. This number included current members, members coming back for the first time since the first lockdown and those wishing to see what we offer. It was a great celebration organised by the staff with volunteers at hand to help and enjoyed by all. Great comments were received from the members who attended. It is hoped that there will be more events like this in the future. This was funded through a council grant of £250: because the council cancelled the Full of Life Fair again this year, they asked organisations working with the elderly to apply for funds to hold an event in-house. A representative from the council visited on the day to monitor use of funds given. - Joan expressed her gratitude that throughout the pandemic we have continued to receive grants from Richmond Council helping to cover our overheads and The Hampton Fund funding for our AVC’s post costs These have both helped with the shortfalls arising from not receiving funding from our regular sources, for example, members, local businesses, fundraising, donations etc. - Trustees continue to meet with council officers and their nominated architect, discussing all aspects of the new centre. Hopefully we will hear in November whether the plans have been approved, then the project can move forward to the next stage, which is a tender, when invited contractors will price for the works. There is still a long way to go, but it is hoped that the outcome will be a new Community Centre not only for our members but for community use ## **5. The Adoption of Financial Statements for the year ended 31[st] March 2021** Everyone has received the accounts before the meeting. Joan thanked Sue for all her hard work with the accounts. Elizabeth Thompson proposed the adoption of the Financial Statements and Sue Read seconded this. All confirmed acceptance of the proposal. ## **6. Election & Re-election of Trustees/Directors.** During the year Fiona Brennan and Jan Marriott have retired from the Trustees Board, so on behalf of the Trustees Joan thanked Fiona and Jan for their support during their time as Trustees. Re-Elections: Joan Barnett – proposed by Terry McDowall Terry McDowall – proposed by Frankie Gomez-Cuckson Frankie Gomez-Cuckson – proposed by Tabitha White All proposals were accepted by a show of hands. ## **7. Election of the Independent Examiners.** It was proposed that David Howard Chartered Accountants, Weybridge Surrey are our Independent Examiners This was agreed by a show of hands. ## **8. Confirmation of Custodian Trustees:** It was proposed that Maralyn Hutchinson and Joan Barnett continue as Custodian Trustees by Michael Hill and seconded by Sue Read. This was agreed by a show of hands. ## **9. A.O.B.** - There was a discussion about how to encourage more members to return and to reassure them about safety. Christmas might be a very good opportunity. It would be a good time to reinstitute the Business Meeting to explore such possibilities further. - Joan finished by thanking the amazing volunteers who returned to Elleray Hall to support in providing services to members when the centre reopened. - She thanked the Trustees and staff for their continued support throughout the recent difficult periods and expressed the hope that we can look forward to a better year ahead. - In closing the meeting, she thanked everyone for taking the time to attend this meeting, showing support for Elleray Hall and she expressed appreciation of the opportunity to have a face-to-face meeting. ## **Elleray Community Association** ## **Chairman’s Report for the year ending 31[st] March 2022** The past year continued to be a challenge due to the unforeseen periods of further lockdowns due the Coronavirus (Covid-19) pandemic. During these times Trustees, staff and volunteers continued to support members in several ways, they kept in touch by continuing our telephone befriending, sent regular newsletters and quizzes, and our tutors provided online exercise classes, sing-a-longs with Carl our choir master. When we reopened, we were delighted that an increasing number of members found their way back to Elleray Hall again, participating in the many activities they enjoyed prior to the Pandemic. Having said that we were aware that some members may have found that their physical and mental health had been detrimentally affected during lockdown and unfortunately this resulted in some being unable to return to the centre due to age, mobility, and these feelings of vulnerability. ## **Centre Services** Finally in January 2022 life appeared to be returning to normal and we were able to welcome back our members and reopened five days a week, staff and volunteers worked tirelessly towards providing a full range of activities, our hairdressing and chiropodist services returned. New activities were introduced, a weekly current affairs group facilitated by a volunteer, funding from Active Richmond financial supported sessions in Gentle Relaxation, Calming Skills and Mindful Techniques for members. We also partnered with Teddington Jazz Appreciation Club who started to hold their monthly sessions occupying one of our rooms, our members were welcome to attend. Our much-valued lunchtime service returned, and we were able to provide members with a twocourse lunch. Staff arranged a few trips local out these included, a boat trip by Thames Boat Project, Hampton Court for a Sensory Visit, garden centres and pub lunches. We were delighted to welcome new users to our services which was a great indicator that ‘life was returning to normality’. We held a Welcome Back to Elleray Hall celebration funded by Full of Life Fair, offering members a morning craft activity, lunch, live music and sing-along and an afternoon cream tea. It was great opportunity to get members together again and enjoy each other’s company after the long periods of lockdown. For the first time in two years, we were able to offer a Christmas Lunch to our members. We offered a three-course lunch, a glass of wine, mince pies and tea in the afternoon, with cake to take home. A grand raffle, prizes donated by local businesses, Santo Grotto, where members could have their photos taken with Father Christmas. Entertainment provided by a Frank Sinatra tribute singer. It was good to see everyone enjoying themselves. During the year we were pleased to welcome back our regular hirers, and some new hirers were accommodated, which was encouraging as hirers play an important part in raising revenue to support the services we offer. We have a variety of organizations using the premises on a weekly basis, including ballet and stage schools, alcohol and drug addiction support groups, national childbirth trust, wayfarers cycling group, girl guides, pilates classes, monthly antique markets, and a taekwondo school. Local schools where also a great support to our members, students from Newlands House donated Easter gifts which were distributed to members by volunteers. Christ Church, New Malden and St Mary’s and St Peters C of E Primary Schools wrote Easter cards to every member. Also, local school children designed and wrote Christmas cards for the members, the cards where much appreciated by our members. It was a good community project for local young people to be involved in. In the past we have collaborated and hosted with ‘Churches Together Teddington’ to provide meals on Christmas Day, unfortunately, due to the outbreak of the Omicron variant the Christmas meals had to be delivered direct to people’s homes. Those people living on their own including some of our members who benefited from this service ## **Trustees** Throughout the year we continued to hold Trustees Board and Business meetings, attended a Richmond AgeUk contract meeting, and continued to attend video meetings with Richmond and Wandsworth Project Officers and their nominated architects to discuss our new Social Centre. We look forward to this becoming a reality hopefully, in 2023 Two Trustees retired during the year, Fiona Brennan and Jan Marriott, we thank them for their support throughout their time serving as our Trustees. Sadly, Terry Mc Dowell another of our Trustees passed away suddenly Christmas 2021. I am always appreciative of the time Trustees give in not only supporting me but the management of Elleray Hall Social Centre. ## **Staff/Volunteers** The staff team at Elleray Hall has seen significant changes during the last year, Gillian Williams joined our staff team as Centre Manager, Sam Vaughnley as our activities and volunteer coordinator, and Fay Whittam, Centre Administrator. Majoly Keutchanso continued working as our cook. Volunteers played an important part in supporting members throughout the lockdown periods and then when Government regulations allowed us to reopen, they supported staff in getting our services back to normal. ‘Where would we have been without them’! ## **Funding** We were fortunate that we continued to receive our quarterly grant from the Community Independent Living Service contract this helped us to cover staff costs and provided services to our users when the Centre was able to be open. Again, this year The Hampton Fund supported us by providing funds to cover the salary and oncosts attached to our activities and volunteer’s coordinator’s job. This post has become integral to our services to enable us to offer a wide range of activities to our members and offer voluntary work to the community. A stall at ‘Teddington Lighting Up’ manned by Estate Agents Chase, Buchanan raised £200 for us selling wooden house Christmas tree decorations make by Elleray Hall’s staff and volunteers, using recycled materials. Teddington Society funded the purchase of a defibrillator to be housed in Elleray Hall, we were grateful for this as an extra safeguard for users of the Centre and the community in general. In conclusion looking back over the year, the Trustees, staff, and volunteers showed great commitment to our members and services throughout difficult times to ensure they were able to return to a safe environment, thus giving them the opportunity to meet old friends and make new ones instead of being at home lonely and isolated. Their support was invaluable. Regards Joan Barnett, Chairman