_**Charity No. 1150261: Company Limited by Guarantee No. 8322991**_ **THE 75th ANNUAL GENERAL MEETING Tuesday 12[th] October 2021 at 3.00pm** ## **Elleray Hall Social Centre** **Elleray Hall Elleray Road** **TEDDINGTON TW11 0HG** ## **Elleray Community Association** **Trustees/Directors 2019 to 2020** |**Chairman:**|Joan Barnett| |---|---| |**Vice-Chairman:**|Vacant| |**Hon. Treasurer:**|Sue Read| |**Hon. Secretary:**|Tabitha White| |**Committee Members:**|| |Michael Hill Elected|| |Maralyn Hutchinson Elected|| |Fiona Brennan Elected|| |Mary McDowall Elected|| |Jan Marriott Elected|| |David Sagar Elected|| |Frankie Gomez-Cuckson Elected|| **Independent Examiners:** David Howard Chartered Accountant 47, Queens Road Weybridge KT13 9UH ## **THE ANNUAL GENERAL MEETING OF ELLERAY COMMUNITY ASSOCIATION** ## **Will be held on Tuesday October 2021 at 3.00pm in ELLERAY HALL, ELLERAY ROAD, TEDDINGTON** ……………………………………………………………………………………………………… ## **Agenda** - **1 Welcome** by the Chair - **2 Apologies for Absence** - **3 Adoption of Last Year’s Minutes** - **4 Adoption of Annual Report** for the year ended 31[st] March 2021 - **5 Adoption of Financial Statements** for the year ended 31[st] March 2021 Chartered Accountants **6. Election and re-election of Trustees/Directors** - **Re-election: Joan Barnett** **Mary McDowall** **Frankie Gomez-Cuckson** **7. Election of Independent Examiners –** David Howard Charter Accountant 47, Queens Road, Weybridge KT13 9UH **8. Confirmation of Custodian Trustees –** Maralyn Hutchinson and Joan Barnett **9. Any other Business** **Elleray Community Association Registered Charity No.1150261 Company No. 8322991 Minutes of Annual General Meeting – 15[th] September 2020** 1. **Welcome:** Joan Barnett, Maralyn Hutchinson, David Sagar, Fiona Brennan, Tabitha White, Elizabeth Thompson, Michael Hill, Frankie Gomez-Cuckson, Jan Marriott, Sue Read ## **Apologies** : Terry McDowall, Peter Temlett Joan Barnett welcomed everyone to the meeting and thanked them for attending. 2. **The minutes** from the last meeting were accepted by the trustees, after a proposal by Liz Thompson and seconding by Tabitha White. 3. **The Adoption of Annual Report for the year ending 31[st] March 2020** Sue Read proposed the adoption of the Annual report. This was seconded by David Sagar and approved by all. ## 4. **Additional information from Joan Barnett, relating to the period from April 2020** - Emelia Harris, the manager, started maternity leave at the beginning of July. Her enthusiasm and dedication to the centre has been sorely missed, but we wish her well. It would be lovely, when possible to invite her and her son, Jesaja for a special tea party. - John Ferguson, the cook, retired in June and it would be lovely to invite him back before he moves away from the area. - Vanessa Cozen has worked through the Covid 19 situation, either from home or in the office. Joan Barnett proposed a vote of thanks to her, Vanessa is covering office duties and preparing for when the centre re-opens. - Majoly Keutchanso and Diane Hearn are still furloughed under the Job Retention Scheme and will return to work at the end of October. - Through Covid 19, the Hampton Fund has continued to fund Vanessa Cozen’s post this financial support has been much appreciated. - Richmond council has continued to provide our grant through the Covid 19 pandemic situation via the CILS contract. This has been a great financial support as there has been very little income received. - The Covid 19 restrictions have been especially hard for members, **particularly** those at home alone feeling isolated. Trustees, staff and volunteers have provided a telephone befriending scheme to cover at least 60 members including volunteers. They are contacted by phone on a regular basis for a chat to ensure that they are coping. If necessary, they are signposted to the services they need. These phone calls have been much appreciated and at times ensured that people have received the correct support after a fall. Hopefully we will be able to welcome them back soon so they can resume their social networking. - Richmond Council Officers and Councillors have continued to work throughout the pandemic on the proposal to build a purpose-built community centre in Teddington. This new centre will allow us to expand our services to our existing members, encourage new members and will provide the borough with a valuable community resource which can provide other groups/organisations affordable space for community activities. We hope to see the start of our vision being fulfilled next year. **5. The Adoption of Financial Statements for the year ended 31[st] March 2020** Everyone had received a copy of the draft accounts prior to this AGM, which have been agreed by the Trustees. Liz Thompson proposed the Adoption of the Financial Statements. This was seconded by Michael Hill and approved unanimously, following a discussion at the last trustees meeting an addition note has been included on page 2 paragraph 4 that £35, 000 is set aside for the move to the new building. ## **6. Election & Re-election of Trustees/Directors.** _The following trustees were re-elected unanimously:_ Michael Hill – proposer Tabitha White Jan Marriott – proposer David Sagar Maralyn Hutchinson – proposer Michael Hill _The following trustees was elected unanimously:_ Sue Read (as Treasurer) - Proposer Joan Barnett Joan welcomed Sue Read and thanked her for taking on the role of Elleray Community Association’s treasurer. This is a role that is very important to the charitable organisation. Her accountancy expertise will be a great asset. Unfortunately, Peter Temlett was unable to attend this meeting. He has decided to step down as a trustee. Joan Barnett would like to minute ‘On behalf of the trustees our thanks to Peter Temlett for his dedication and support for the many years he has served as trustee and prior to that the time he gave as a volunteer as Elleray’s bookkeeper keeping the finances in order. ## **7. Election of the Independent Examiners.** It was proposed that David Howard Chartered Accountants, Weybridge Surrey act as our Independent Examiners. This was agreed by a show of hands. ## **8. Confirmation of Custodian Trustees:** Fiona Brennan proposed and Frankie Gomez-Cuckson seconded that Maralyn Hutchinson and Joan Barnett act as the custodian trustees. This was confirmed by a show of hands. ## **9. A.O.B.** There were no additional questions. Joan Barnett thanked her fellow trustees for their support throughout the last year and the staff team who work endlessly to provide the services to the members. She also expressed a big ‘thank you’ to all the volunteers as without their support and empathy, we would be unable to provide a welcoming place for members to be and we would be unable to provide services to the community. The trustees also expressed their gratitude to Joan Barnett for her outstanding leadership and dedication through such a challenging time. **Elleray Community Association** **Chairman’s Report for the year ending 31[st] March 2021** ## **What a Year!!!** During the last 12 months Elleray Hall services suffered greatly due to the various lockdowns and restrictions placed upon us due to the Coronavirus (Covid-19) pandemic. During the lockdown periods we managed to keep the centre staffed for contact purposes. Staff worked either from home or at the centre, although it became necessary to furlough 2 staff members as they were unable to carry out their duties from home. Trustees and Staff looked at alternative ways to keep in contact with members and volunteers who were felt may be isolated as many were living on their own. Below where some of the support services offered to our members and volunteers during the lockdown periods: - Telephone befriending, volunteers and staff phoned over 60 members on a regular basis either twice weekly, weekly or fortnightly. Often this phone call was the only person they spoke to, this also gave an opportunity for the befrienders to ensure members were getting sufficient food, shopping and necessary medical care. - Some of our tutors offered free one-line sessions, which included our popular Morning Choir sing-along sessions, the chair-based Pilates tutor offered clips for our members to enable them to continue exercising at home, and our Relaxation and Meditation tutor offered sessions to members who had shown an interest in attending them. - One of our volunteers, when requested from members continued to offer support digitally, this was well received. - 240 members, plus our volunteers were regularly sent the monthly newsletter TOPIC, Activity Packs which included, quizzes, puzzles, exercises, reminiscence articles and any other relevant news items. - Volunteers were invited to online Zoom coffee mornings which proved popular. - We were able to signpost members to organisations who offered vital services e.g. food parcels and care support. - Students and volunteers became pen pals to some of our members. (Letters were exchanged via the centre to maintain confidentiality) - Our hairdresser and chiropodist offered home visits. - Whilst the centre was closed two support groups continued to meet at the centre under the Covid-19 ‘permitted exceptions. ## **Reopening** - When Covid regulations allowed us to reopen Trustees and staff worked hard to ensure that the centre was offered to users as a ‘Covid’ safe place, policies and hygiene procedures were put in place and government guidelines were adhered to. - Due to the necessary restrictions in place, we were only able to offer a limited number of members to coffee mornings with a chair-based activity. However, this gave some members who had been isolated at home for many weeks the opportunity to meet with friends for a chat. - During the reopening periods volunteers continued to offer phone befriending and the newsletters continued to be sent out to those members who felt unable to return to the centre but still needed this alternative support. - Our Zumba and Tia Chi exercise classes returned with limited attendance numbers because of the need to following Covid-19 regulations. - Our Hairdresser and Chiropodist services returned to the centre. - When Covid-19 restrictions allowed, hirers returned, although it was only possible if we could accommodate their sessions in the hall as there were distancing requirements. ## **Partnerships** - We were awarded funding from ‘Active Richmond’, this was used to offer members Relaxation and Mindfulness Techniques classes and allowed us to offer the sessions to members at a very reduced cost, therefore making it affordable to everyone. - Collis School pupils designed and produced Christmas cards writing caring messages inside, these were sent out to our members. These were much appreciated by our members. - Newland House School students wrote regularly to 20 members. The students also designed and produced Easter cards for all our members, they also donated food items as Easter parcels for the members. Volunteers delivered these to our most vulnerable members. - The 5[th] Teddington Guides donated Christmas treats for the members, this 75 Christmas parcels were put together and volunteers distributed them to some of our members. - Christ Church, C of E School, New Malden made fabulous homemade cards and heart pegs, these were sent to the members in time for Christmas. - We referred members to the Vineyard Food Project so they could receive free food parcels, delivered to their homes. - A Trustee continued to meet with the Community Centre Forum Group via Zoom, these meetings were chaired by Richmond CVS giving an opportunity for group members to receive support from each other by exchanging ideas on how other organisations were dealing with the Covid-19 situation and the restrictions in place - Richmond and Kingston Accessible transport resumed their service, when possible, to allow our members to attend the centre, although there was a need to limit the number of members travelling in the minibus due to the Covid restrictions, we offered places to those who were at home alone. - In October, Park Road Surgery Teddington used Elleray Hall to carry out their patients’ flu jabs. ## **Funding** - We continued to receive a grant from the Hampton Fund to cover the cost of our Activity and Volunteer Coordinator post. - Fortunately, we continued to receive our quarterly grant from Richmond Council, which was administered via Richmond Age UK being our contract leader. - We also applied and received two business grants, which proved financially very helpful to us, covering the shortfall of income which we did not receive from our regular sources e.g. members, fundraising events, donations, or hirers. ## **Trustees/Staff/Volunteers** During the year Trustees used online ‘Zoom’ meetings to hold regular Trustee Meetings and our Annual General Meeting. Support from the Trustees has been forthcoming throughout the last year. During the lockdowns, two staff members were furloughed as they were unable to carried out their normal duties in the centre. Emelia Harris our manager and Vanessa Cozens our activity and volunteer coordinator managed the centre either from home or at the centre. John Ferguson our cook retired in June and Majoly Keutchanso was offered and accepted the position of cook. In July 2020 Emelia our manager took maternity leave and then subsequently resigned, relocated abroad with her family due to her husband’s work. Vanessa became the main linchpin, often worked on her own at the centre, organising and providing the centre services. We are grateful for her support during this difficult time. We are very grateful to our volunteers who helped us through the lockdown periods by delivering parcels and cards to members, telephone befriending members and when we could reopen for limited periods of time, they attended the centre and assisted/supported the staff in providing our services. ## **New Centre** Throughout this last year, via Zoom meetings Trustees continued to meet with Councillors, Council Officers, and architects to progress the building of the new centre, which included discussions on leases for the existing building and the new centre, these discussions will be ongoing. ## **Our Future** In the coming months we hope to be able to resume our full service to the community in a Covid safe environment and welcome back our members and users to Elleray Hall Social Centre. Kind Regards Joan Barnett Chairman Charfty Reglstrallon No. 1150261 cl￿pary Roglstratlon N•x 08322991 IEngland and Wales) ELLERAY COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 ELLERAY COMMUNITY ASSOCIATION LEGAL AND AOMINISTRATIVE INFORMATION Truste8s rs J L 8amett Mts F Brennan MrMKHi M L Huithins Miss M T MCDow￿l Mrs J Marrtott MrD N Sagar Miss T Vthile S Read (Applli￿ed 15 September 2020) harlty numbor 1150261 Company numbor 08322991 Prlnclpal addrnss Elleray Hll Elleray Road Teddinglon Middlesex United lfjngdom TW11 OHG R•glstered offico Elleray Hall Elleray Road Teddinglon Middlew United lfjngdom TW11 OHG Ind•p•nd•nt •xamlngr Phthp L¥￿. FCCA 1 Park Road lampton lthd( Kingston Upon Thames Surrey United lfjngd(xn Kf1 4AS ELLERAY COMMUNITY ASSOCIATION CONTENTS Trustees, report statement of TfUStees' ￿spon￿b￿leS Independent examiitrs report Statement of finanual actrAt*s 84lance sheet Notes to the finanaal slalements 8-15 ELLERAY COMMUNITY ASSOCIATION TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCM 2021 The TfU¥tee& present their reprrtt and financwl slatemerts for the year erthd 31 March 2021. Th& final￿jaI statements have been pw#red In awdance vAlh the a￿￿nI￿n9 polKie$ sel out in note 1 10 the ffinancial ststements and comply with the Companies Act 2006 and 'Ac¢ounting and Repo￿ng by Charille$'. Stalernent of Rec(wnmerKled Practice applicable to ch8rits.es preparing thelr accounts In acrA)rdance h￿th the Flnanda Reporting Stsndard applicable In the UK and Republic of Ireland IFRS 1021. la$ amended for ac¢ountlng pertods commengng from 1 January 2016) ObJoct1v￿ and •ctlvltl The Charity's 0￿.eCt5 are lo furlher (Y benefit the residents of London Borough of Richmond V+ilhoul distin¢ti¢)n of sex. sexual orlent8llon, race or of political. r￿gIoUS or other opinions by ass¢Jdating together the said residents, centre members and the local authoriles. voluntary or olher Organisalions Sn a common effort to advance educabon and lo provide faolibo$ in Ihe interests of social w2lfare for the recreation and lelsur• Ilma occupation wilh the obleclive of improving the quah'ty of life for Ihe elderty, locuslng on relieving lonelines8 end lsolatlon. The alms of the Chanty are to promote sodal incluslon lor Ihe public benefrt amongst vulnerable adults are so¢ially exduded. For the purp05ès of INS dause 'sodaly exdudetr me•ng ad￿ts vtho are exduded from society, or parts of sodety as g result of one OT rw¢ of Ihe follov•ing ts¢torn.' old a9e', di5abilrty', lonelines8', Isolation,. physlcal and menlat heath disabililies. The Chanty ows Iso aim to relief those in nèèd in any manner tharfialAe In law. The alms of the Charity are to consult Ohd leam from the older people In our membersh* and the local commvnity. Tr￿11 develop new a¢tiwbe$ based m our research and VAII be prepared to develop these further or drop them If are found lo b• lackwi9 in 8upporL The Trustees hjve paid due r•gard to guldance ISSL￿d by th• Charfty Ccrfnmlsslon in deddln9 •Glivileg the Ch•rity 8hoLAd undert•k¢. The mosl signifirAnl actimty is the ser¥ice and $upport to older people. We aim lo be friendly and encouraging. We provide a mld-day meal al a re4son8ble Cost and a vlde Mge ol on each day of the week, Monday lo Frfjday. Our alm Is lo offer at leayt ￿ daily acttviJe5 lakjng into account the varying d18abS1I1ies of some ol our membern. believe PrO￿dirtg acfjvlties gl¥es the memb•rs the opportunity to sodalise and make new frlends. leam new skills and ID buld up their confidence. Thls all helps to increase self.gsle•m. These In tum h¢lp to relle¥e the Isolallon and bmdom ol belng al home by Ihemselves. The Chanty Is rellant on voluntary help. Dwin9 the ye•r h•d four part.llme men*>ers of staff. hjl the rèst of the ar¢ dea# %￿th by ¥(￿￿￿te•r$. Achl•v•ffl8nts and perfomian We 8re a ￿brant and very rnuch 'afive' sodal centre, ¢fflering a ￿de cholce ol acti￿ties. conversatton and laughter. It Is enjoyable lo be Involved. However. due lo the CovKI-19 pandemic and frequent lockdowns. we were foT¢ed lo close lor a slgniftcanl PEriod during thls finanaal year. The economlc impact ¢Jn thls mltigated by the fvrfough scheme and local business grants ￿￿Ch were frxtunate lo oblaln. There has been no inveslment, apart from a fixed lemi Savings a￿fil. dukln9 thls pertod bul the trustees regularfy review the invesknenl strategy and relev8nl oppyiuniti'es. Mairrtaining our present level of vohJnteer5 n cru¢iab to proNiOng the we Offer. We continue to r•cruit newtruslees and volunteers from Sources. FlnanGlal r•Yl•w Our gr￿ Income was £177.716 (2020- £186,594), exceedHIg expenditure by £60.93812020- £10.169) ELLERAY COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2021 CMr reseThes policy 1$ to have apwoxirnately months reseNe$. We are ￿￿en￿Y above this level but some of our current reserves thrfll be Lwd for Ihe necessary refjoen*nts tii our centre or car￿dered withln our investsnenl strategy. Our prindpal funders were London Borough of Rlehmmd Upon Thames (via Rlchmond Age UK) and The Hampton Fvnd. Most of the core serylces are backed by the LBRUT Grant and The Hamploh Fund ffin3nce$ our Acti￿ties & Volunteérs Cowdinatsls The ￿rrellI Investmenl pokcy is lo keep the reser4es we have in the b•nk ¥ccounli. Ih t¢)tsl. have unrestiicted reserves of £189,710 {2020 £133.0761. The Tnjslees have ￿VIeWed and constdered that •dequate resources wilnued to be available to fund the 8ctbwb.es of the charity for the foreseeeble future. The Twslees have agreed that £45.000 shoukl be set aslde and alocaled for the future purch85ts of lumblure gnd fiitings lor the proposed new c•ntre. in wder to ma￿MIse our communlty service potentO81. The Truste•s h4V• •88essed the mai¢r ri$ks to *tl¢h lh• Chailty ré exposed. •nd are satisfied systems ar• In plaGe to MI￿9•te exposur• lo the ffla￿T rf¥kJ. None oflhe managem•nt truslees h¢id 4ny woperty rdated to the Charity. K•y Oty•ctlv•• lol the firtur•'. To continue to provide a wrdrm. wèlcominy and gale en¥inrnt. oftdng a V&id• tholce of acllvlttes to promote independence and **llbelng. To offer volurbtee￿n9 opportunities to people Imng in the local community. To meet tho tslgets ￿1 ￿thIn ow contracl vAth Rictimond Age UK. to enab￿ us ts ¢onllnue lo recelve lundlng. 8truciuro* gov•m•nc• Ind man•g•m•nt The Chanty 1$ a ¢ompany limiled by guar8nl¢e and was Set up by a Memorandum and Article8 ofAssociation on 7th December 2012. Th• Charity galned ¢hafltable ¥l¥lus Ire918lernd ch•rFty number 1150261) on 20th December 2012. The Trnslees. vtho are algo the directcKs for the puryKse of cOm￿nY law, and vlt￿ served dwlng th6 year and up to Ihe dale of slgnature of the finandaj statements We￿.. MrsJ L Bamett Mrs F 8rennan MrMKHill Mrs M L Hutthinson Miss M T McDowall Mr P J Temlett Mrs J Maffiott Mr D N Sagar Mlss T WPMle MS F Gomez-cuckson Mrs S Read IR•llred 15 Serten*er 2020) (ApFdnted 15 Septembw 20201 The policies and procedures for indUC￿n and traSning of trustees are Ihal loeal courses are used and the latest ChJr6ty Commission do¢ufflents are available for conS￿atiOn at the centre. Tlte management tNstees ara recruited and appointed annually at I￿AnnUal General Meeting. None oflhe Trustee5 has any beneficlal Inleresl in the company. Al oflhe T￿￿ are memberyJ olthe company and guarantee to conlribute £1 in the evert of a Windry up. ELLERAY commuN￿y ASSOCIATION TRUSTEES, REPORT (CONTINUED)(INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2021 The policy arKI general management of the aff•its of Eleray CoThwnunity Asswation is direL*ed by the management trustees unless detemilned othen*ise in the knnual General Meeln9. The Management Commlttee nomially meets regularty. The committee tske into account ￿rnrnents made by the Members Comffiunity Meettngs. a$ V+*ll as leedback from members questionwres. The Gharity is a member of the IDCEI C￿n￿l forw￿1*Y Ser¥lce ar* othv (tharitable organisations whi include RiChM￿d & lfjngston Accessit4e Tran5Wt and the Teddington Soriety. The Twslees. report vras approved by the Board ofTwstee5. r8 J L Barn•tt Daled.. ELLERAY COMMUNITY ASSOCIATION STATEMÉNT OF TRUSTEES. RESPONSIBILMES FOR THE YEAR ENDED 31 AIARCH 2021 The TN$lees, vtho are also the directors ol Elerwi Community Association for the purwse of company law, are responsible for preparing the Trustees, RepNt and the financial statements in a¢cordance vith applicable law ond Uniied lfjngdom Accounting Stsnilwds (United Generally A￿ed Accountlng Practice). Ccmpany Law ￿qUIreS the Twstees to prepa￿ finan¢ial ststements for each financial year %thich give a true and faw Mew of the stale of affairs of the Charity and of the incoming re50wces and appli¢ation of resources, including the income and expendiiure, of charitatile coryany trthai yew. In preparing these financial statements, the T￿s￿e# are required to: . seled suitalyle accwnting palicie5 and then appty them cOn￿Sten1￿. - obseNe the methods and prin17ples in the Charilies SORP.. - make iud9ements and estynales Ilwt we reasonable and pnMlen( - slate vthelher #p￿Cable UK Aco)urrting Slandards hawe been fol0v￿￿. subj.ect to any materol depertures disdosed and explained in the financial statements.. and - prepare the finanaal statsments ￿ Ihe gowry concem bas1$ unless it Is Inappropriate to presume that the Charty thlll conbnue in operation. The Trustees are responsible for keeplng adequate accounty ￿rdS that d￿ck)Se vAlh reasonable accuracy at any lime the fin8noal position of the Chaiity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responslble for safeguarding the assets of the Charity and hence for taking feasonable steps forthe wevenllon and detedion of fraL￿ and other trregularbbes. ELLERAY COMMUNITY ASSoc￿￿ON INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ELLERAY COMMUNITY ASSOCIATION I report to the Trustees on my examLnalion af the financlal slaleThents of Elleray Comui¥tyAssoclatlon (the Chadty) for the year ended 31 Marth 2021. Responslbllltle$ and basls of r•port A$ the TNslees of the Charity (ar￿ also its (firectofs for the purp05es of company law) you are responsible for the p￿ParatiOn of the financlal ststemenls in accordance ￿1th the reqviremenls of the Companies A 2006 (the 2006 Act). Having satisfied myseff that the finandal *atemenl$ Chaiity are I￿t required to be audited under Part 16 of the 2006 Act and a￿ digible fly independent exarThnabon. I reptyt in respect of my examination of the Chariws ffinancial statements carrfed out under section 145 of the Charltles Act 2011 (the 2011 AL1). In Carylng out my examinat'on I have fdlowed all the appkable Directions given by the Charity Commission under section 145(5)Ib) of the 2011 ACL Indgpondont examlnqrfs stat•mont I have completed my examinatrjn. I confimi that no maitW5 have come to my attention in co￿e¢ll0n Yith the examinallon giving me cause to believe that in any material respect aewunting records were not kept In resped of the Chailty a$ required by section 386 of the 2￿8 Art Ihe finan¢ial statements do not accord V*lth those recNds; or the finanual statements do nol ¢ompty with the accounting requiremenls of section 396 of the 2006 Act other than any requirement that Ihe accounts give a true and fair view ￿thiGh is not a matter considered as part of an independent examination", or the financial statements have not been wepared in at￿rdance ¥￿th the methods and yinciples of the Statement of Re¢￿ts falllng duo Wlthln an• y•ar 14 (89.4191 (45.706) Nel current ai#et8 199.845 138,699 Total a¥••l• curvent Il•blllO•• 201.698 140,760 InGom• fundg Fleslrided lunds Unre8trl¢t¢+J fu￿5 11.988 189,710 7,684 133,076 201,698 140,760 The company 15 entitted to the emernptlon from the audit rnqulrnmenl ¢<￿taIned In seGtlon 477 of the Comp8ni•8 A¢t 2006, for the year ended 31 M•rth 2021. The dlrectors acknovAedge their responsibrfilies for comptylng w￿th the requiremerts ol th• Ctxry>anle8 Act 2006 wllh resped lo accountlng records and the preparatsn of finanual Btatements. The members have not requlred Ihe t4mp8ny Io ¥S)taln an a￿111 of Its finanrial slalemEnts for the year In queslon In oGGordan¢e v#lth seclion 476. These fjnantyal $talements have been prepared in accwdance vlith the provlsions oppliG8ble to conwanle8 subject lo the small companies regime. 6/9111 The fi￿n¢la1 Statements were approved by the Trustees on ....... .. ......... MTS J L Bamett Trust•• Company Rgglstrdtion No. 08322991 ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 AccountlTrg poll¢l8s Charfty InfonTratlon Elleray Community Assodation is a priv* conwany by guawtee incorp)rated li England and Wdles. The re9islered office ts ElleTay Ham. 81• Road, Teddington. VAddlesex, TW11 OHG. United lfjngdom. 1.1 Accountlng ¢onv•ntlon The finandal statements be￿ prepared in acCordar￿ *ith the Companies Ad 2006 and 'Accounting and Repti￿N9 by Charities.. Statement of Recommended Pr8cbee applicable to charifies preparing their accounts in accordance vlth the Finanaal Repoitin9 Standard applicable in the UK and Republic of Ireland IFRS 1021. {a5 amended for accountsng periods ¢ommertUl9 from 1 January 2016). The Charity is a Public 8enefft Ents'ty as defined ty FRS 101 The Charity has tsken advantage of Ihe provisions in the SORP for d￿lilIeS applying FRS 102 Update Bullelui I not to prepare a Statement of Cash Fltsvrs. The finanryal statements affj prepared in sterfry, *tiich is the fun¢tbonal currency of the ch￿ty. Monetary omunts In these financial ststements are rounded to the nearest £. The financial ststeMer￿ have been prepared under the historical cost convention. modffled to include the revaluation of freehold properties and to indude inveslrnent properties and certain finanaal instruments at fair vaue. The prmipal accounting wlhies adopted we set out bdow. 1.2 Golng concern At the time of approving Ihe finanaal statements. the Trustees have a ￿8$onable expectation that the harity has adequate res¢)ur¢e$ lo Continue in operational existence for the foreseeable future. Thus the TNstee$ continue to adopt the gtyng concern basis of acccwnting in preparing Ihe finanaal statements. 1.3 Charflabl• funds Unrestricte(l fvnds are available for use at tr￿ disc¥etion of the Tntstee5 in fvrtherance of their charitabbe objecbves. Restricied lunds are suty'ect to specific condiéNJns by donors as to how they may be used. The pu￿05¢$ and uses of the restricted knnds are sel Qui in the notes to the financial statements. Endowment funds are wtied to speofrc condilions by dor￿rn that the cawtsl must be malntained ty the Charity. 1.4 Incomlng w9S(￿r¢•$ Incryne 1$ recognised when the Charity 1$ k9alty enbued to it after any perfomiance condibons have been mel. the amounts can be measured refiatdy. and r( is probal)le that income vall be received. sh d¢)naUons are recognised cffj rerApL Oiherdmations are reuyiised once the Charity has been notified ofthe donatiixi. unless perfLvmance condth'cms requwe deferral of the amount. Income tax recoverable in relation to d￿ationS received urKler Gift or deeds of covenant is recognised at the time of the donatiixi. Leg8des we recognlsed on receipt or othemise rfthe Chaffty has been llDtified of an impending distribution, the aTr￿unt bs known. ond feceipt 15 exfftd. 11 the #mount 1$ not kn¢>MI. the legacy Is Irealed as a contingent asseL ELLERAY commuN￿y ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS IcoKfiNUED) FOR THE YEAR ENDED 31 MARCH 2021 Accountlng pollcles (C¢nllnugd) tum¥er is measured atthe fair value of the consideralion recelved or re¢Èrvth and Trpresents amounts receiwable for goods and seNces promded in the normal cwrse of business. net of diswurrts, VAT and other sajes related tsxes. 1.5 Rosourc•s ex￿nded Expenditure is recognised on an accrual baws as a I'abrfity is ir￿r￿. E>penditure indudes any VAT lthlch ￿not be fully recovered. arxl is reported as wt of the expendily￿ to Ithich it ￿lates. Chaitsble expendtiure comprises those cosls Incurreil by the charity in the delivery of its athities and services for its benefiaaries. It indudes both rnsts Ihal can be allo¢aled th"Tectty to such and those Gosts of an indirect nature rTrecessary to supwt them. 1.6 Tanglblo Ilxed 4ss•ts Tangible fixed assets are initialty meawred at cost and subsequenty measure(l at tost or ¥a￿ation. net of depreciation and any impaimient losses. Depreaation is recognised so as lo wfftte off Ihe cost ro valuation of assets less their restdual values over their useful h'ves on the follovling bases- Fixtures and 25% reducing balance The gain or loss arisin9 on the disposal of an asset is detemiined as the drfleTence bets¥een the sale proceeds and the wying vdue of the asset. and is recogr￿Sell in net incomel(expenditUTel for the year. 1.7 sto¢ks Stocks are measured at Ihe lower of cost and estimated setling pice less ¢o$l$ lo complete and sell. Cosl comprise5 direct materials and, vthere aP￿1¢able, direct lab(wr costs and those oVert￿ad5 that have been Incurred in bringing the stocks lo their present locatton and condition. Items held for thstribution 81 no or nominal con5ideratlon we measured the lower of replacement cost and cost. Nel realisable value is the estimated selling Frfice less all eslim8ted costs of COm￿et10n and Costs to be incuThed In mak*eting, seling and distn"bubon. 1.8 Ca$h and ush •qulval8nts Cash and cash equivalents indude cash in haNI, depogts hdd al call 4Mth banks. other short4emi liquid investmen15 with original maturities ol Ihree months ty less. and bank overdrafts. Bank overdrafts are shovm vAthin borrowings cuffenl liakMlilie$. 1.9 Flnanclal Instruments The Charity has elected to oppty Ihv prnvi￿o￿s of Sedion 11 'Basic Finan¢ral Insbwmenl$' and Section 12 'Other Flnanc4al Instruments Issues. of FRS 102 to al of its ￿anr￿al instruments. Finanraal instruments aR recognised in the Chwws ￿ance sheet vthen Ihe Charity becomes paty to tt contractual provlsions of the instrument Finawal assets and liabilities are off5eL Yrith the net am￿nts presented in the financial statements, when lhe￿ is a legally enforceable right to sel off the re¢ognised amounts and 1here is an intention to setue on a ntrt basls or to realise the asset and Sett￿ the fiabil&ty Imullaneousty. ÉLLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Accountlng pollde¥ (Contlnued 8aslc Ilnanclalassets Ba*¢ finanoal assets. *tiich WKlude deb1ry5 and eash and bank b•lanGes. are inibalty measured at transaclion price induding transaction costs and are subsequenuy caffled at amoiti5ed cost uslng the effective interest method unless the arraTrJement constitute5 a finan¢in9 transaction, wtherè the transaction is measured al the present value of the fijture receipts discounted at a m¥kel rate of interest. Finan¢ial assets ctassified as recw¥able *iihin one year a￿ not amorlised. Baslc financlal Ilabllilies Basic ffinanaal liabdities. Includhg crethtors and bank k*ans are initially recognised at transacton prfce unle5$ the awangement ¢onstittrtes a ffinancing transadion. vthere the debt instrument is meaSU￿d at Ihe present value of the fvture payments digeeAmted at a mathet fate of irrteresl. Finan¢481 liabilities da¥stfied as payable wilhin one year are not amortised. Oebl instruments are Subsequ￿ carried at amwti5ed cos( uyng the effective ￿lterest rate method. Trade creditors are obligations to pay for goods or seT¥ices that have been acquired In the Ordinary course of operations from ￿pplIer$. Amounts payable are dassified as current liabilities rf payment Is due wthin one year (* less. If not, they are presented as nonwujrrent liabililtes. Trade c￿lI0r5 a￿ Tecognised Initiany al transaL*¢n price and subsequenuy measured at amorbsed cosl using the effecltve Inte￿91 method. DeTrcognltlon of finonclalliabifities Financial liabilits.es are derecogrused *then ts Chwivs ￿ntr￿1 oblwiffis exwe or are discharged or Cancelled. Donatlon$ and ￿gael•S Unrestrl¢tsd R•5tr1ct•d funds Totsl ffijnds fvnds 2021 20 20 2020 2020 2020 Donalions and gifts Income from Gran15 SJbscripti¢ns 3,261 41,468 37 3,261 86.468 37 4.559 40.903 6.907 4.559 59,653 6,907 45.000 18.750 44.766 45,000 89.766 52.369 18.750 71.11 10- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMEiifs ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Ch•rftabl• actlvltl•s T•i•l 2020 dB Inconl ch•rftabl• 2021 Sales olfood and beverages The Harnplon Fund grants Anallary trading inctyne 96 96 23.lJOO 65 41.390 25,500 1,556 23.000 65 23.000 161 23,161 68,446 Anatysis by fvnd Unrestsicted fvnd5 Restricted fvnds 161 23.000 23.000 23,000 161 23.161 For the year gndgd 31 March 2020 Unrestricted fvnds Reslricled fvnd5 42,946 42,946 25.500 25,500 27.056 41.390 68.446 Other tradlng aGdvlllo8 2021 2020 Fundralslng events Shop income Letting and licen￿n9 wements 590 24,543 618 21.868 4,680 c)ther trddlng acivities 5.270 47,029 11- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS I¢ONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Inv•8lments Unrnstrkt•d fund$ Total 2021 2020 Interest ￿e1vable 928 CoronavIn￿ Job Retentlon Schomg Grants and Local Buslnets Grants Unrestrlct 2021 2020 Coronawrus Job Relention Sche￿￿ (¥an Local Business Grants Fund 21.448 37.143 58,591 Ralslng funds Totsl un￿Strided fvnds 2021 2020 Publioty costs 881 Fvndrai$ing and publiryty 881 12- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Charltsljle actlvltles 2021 2020 Staff ￿$ts Deprectalion and imp8imwnt Rent and Water U9hting and Healtng Repairs and Maintenance Insurance Staff Traning and Recrultmeni ljher ojsts and IT costs Telephone Prfnting, P05tage and Stationery Fees for actiwes Cleaning m*erials and serlices Lottery, raffles and lair Saturday Club parties Purchase of food and beverage$ Outings, bingo and entertaining 55,096 618 44.883 3,276 83 2.097 45 730 557 1.932 1.939 1.912 48 8B.905 687 19,876 6.440 352 2.034 209 4,350 802 1.084 14.706 6,319 1.518 805 21.298 1,640 260 113.456 171,025 Share of goveman¢e costs 3,322 4.519 116.778 175,544 Anatysls by fund Unrestricted funds Restricted fvnds 53,082 63,696 116.778 For tho y•aT onded 31 hlarch 2020 Unreslricted fvnds Restricted fvnds 133,96S 41,579 175.$44 TNstses None olthe Trustees {or any Thllh them} recefived any rtmuneralL￿ or benefits frtsn the harity dL•fjny the year. 13- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 10 Employo•s The average mwthly number ofemthees during the yew vms: 2021 Numbor 2020 Number Emplo￿*￿1 costs 2021 2020 Wages and salaries Soclal sevJrity cosls 53.158 1.938 84.453 4.452 $5.096 88.905 11 Tanglbl• IIMd 8ss•ts Fi¥tur¢• QRd ffttlnq5 Cost At 1 Aprfl 2020 A￿￿￿on$ 6.975 410 At 31 Marth 2021 7,385 D•preclatlon ahd knpAlrm•nt Al 1 April 2020 Depreciation charged in the year 4,914 618 At 31 Mar(* 2021 5,532 Carrylng amount At 31 March 2021 1.853 At 31 March 2020 2,061 12 Stocks 2021 2020 Flnlshed good$ and good3 for resale 939 835 -14- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMEKTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 13 Dolrtors 2021 2020 Amounts falllny due fhlthln on8 year. Trade debtors PrePa￿entS and a¢¢n￿d income 814 1.067 22.771 2.184 1.881 24.95$ 14 Crndltots: amounts falllng du8 Thlthln on• year 2021 2020 Grant income in advance Trade creditors Other creditors AccN81s and deferred income 1S 21.617 278 1,494 66.030 21,617 171 2,888 21,030 89.419 45,706 15 Grant Incom• Deferred Income is induded in the financial st*menls as folM". 2021 2020 Grants r￿ved in advance 21.617 21,617 16 Rolated party tran$a¢tlons There were no disdosatAe ￿lated paty trartsaclions dwing year12020- none). 1s- Charfty Reglstrallon No. 1150261 cl￿pary Roglstratlon N•x 08322991 IEngland and Wales) ELLERAY COMMUNITY ASSOCIATION ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 ELLERAY COMMUNITY ASSOCIATION LEGAL AND AOMINISTRATIVE INFORMATION Truste8s rs J L 8amett Mts F Brennan MrMKHi M L Huithins Miss M T MCDow￿l Mrs J Marrtott MrD N Sagar Miss T Vthile S Read (Applli￿ed 15 September 2020) harlty numbor 1150261 Company numbor 08322991 Prlnclpal addrnss Elleray Hll Elleray Road Teddinglon Middlesex United lfjngdom TW11 OHG R•glstered offico Elleray Hall Elleray Road Teddinglon Middlew United lfjngdom TW11 OHG Ind•p•nd•nt •xamlngr Phthp L¥￿. FCCA 1 Park Road lampton lthd( Kingston Upon Thames Surrey United lfjngd(xn Kf1 4AS ELLERAY COMMUNITY ASSOCIATION CONTENTS Trustees, report statement of TfUStees' ￿spon￿b￿leS Independent examiitrs report Statement of finanual actrAt*s 84lance sheet Notes to the finanaal slalements 8-15 ELLERAY COMMUNITY ASSOCIATION TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCM 2021 The TfU¥tee& present their reprrtt and financwl slatemerts for the year erthd 31 March 2021. Th& final￿jaI statements have been pw#red In awdance vAlh the a￿￿nI￿n9 polKie$ sel out in note 1 10 the ffinancial ststements and comply with the Companies Act 2006 and 'Ac¢ounting and Repo￿ng by Charille$'. Stalernent of Rec(wnmerKled Practice applicable to ch8rits.es preparing thelr accounts In acrA)rdance h￿th the Flnanda Reporting Stsndard applicable In the UK and Republic of Ireland IFRS 1021. la$ amended for ac¢ountlng pertods commengng from 1 January 2016) ObJoct1v￿ and •ctlvltl The Charity's 0￿.eCt5 are lo furlher (Y benefit the residents of London Borough of Richmond V+ilhoul distin¢ti¢)n of sex. sexual orlent8llon, race or of political. r￿gIoUS or other opinions by ass¢Jdating together the said residents, centre members and the local authoriles. voluntary or olher Organisalions Sn a common effort to advance educabon and lo provide faolibo$ in Ihe interests of social w2lfare for the recreation and lelsur• Ilma occupation wilh the obleclive of improving the quah'ty of life for Ihe elderty, locuslng on relieving lonelines8 end lsolatlon. The alms of the Chanty are to promote sodal incluslon lor Ihe public benefrt amongst vulnerable adults are so¢ially exduded. For the purp05ès of INS dause 'sodaly exdudetr me•ng ad￿ts vtho are exduded from society, or parts of sodety as g result of one OT rw¢ of Ihe follov•ing ts¢torn.' old a9e', di5abilrty', lonelines8', Isolation,. physlcal and menlat heath disabililies. The Chanty ows Iso aim to relief those in nèèd in any manner tharfialAe In law. The alms of the Charity are to consult Ohd leam from the older people In our membersh* and the local commvnity. Tr￿11 develop new a¢tiwbe$ based m our research and VAII be prepared to develop these further or drop them If are found lo b• lackwi9 in 8upporL The Trustees hjve paid due r•gard to guldance ISSL￿d by th• Charfty Ccrfnmlsslon in deddln9 •Glivileg the Ch•rity 8hoLAd undert•k¢. The mosl signifirAnl actimty is the ser¥ice and $upport to older people. We aim lo be friendly and encouraging. We provide a mld-day meal al a re4son8ble Cost and a vlde Mge ol on each day of the week, Monday lo Frfjday. Our alm Is lo offer at leayt ￿ daily acttviJe5 lakjng into account the varying d18abS1I1ies of some ol our membern. believe PrO￿dirtg acfjvlties gl¥es the memb•rs the opportunity to sodalise and make new frlends. leam new skills and ID buld up their confidence. Thls all helps to increase self.gsle•m. These In tum h¢lp to relle¥e the Isolallon and bmdom ol belng al home by Ihemselves. The Chanty Is rellant on voluntary help. Dwin9 the ye•r h•d four part.llme men*>ers of staff. hjl the rèst of the ar¢ dea# %￿th by ¥(￿￿￿te•r$. Achl•v•ffl8nts and perfomian We 8re a ￿brant and very rnuch 'afive' sodal centre, ¢fflering a ￿de cholce ol acti￿ties. conversatton and laughter. It Is enjoyable lo be Involved. However. due lo the CovKI-19 pandemic and frequent lockdowns. we were foT¢ed lo close lor a slgniftcanl PEriod during thls finanaal year. The economlc impact ¢Jn thls mltigated by the fvrfough scheme and local business grants ￿￿Ch were frxtunate lo oblaln. There has been no inveslment, apart from a fixed lemi Savings a￿fil. dukln9 thls pertod bul the trustees regularfy review the invesknenl strategy and relev8nl oppyiuniti'es. Mairrtaining our present level of vohJnteer5 n cru¢iab to proNiOng the we Offer. We continue to r•cruit newtruslees and volunteers from Sources. FlnanGlal r•Yl•w Our gr￿ Income was £177.716 (2020- £186,594), exceedHIg expenditure by £60.93812020- £10.169) ELLERAY COMMUNITY ASSOCIATION TRUSTEES. REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2021 CMr reseThes policy 1$ to have apwoxirnately months reseNe$. We are ￿￿en￿Y above this level but some of our current reserves thrfll be Lwd for Ihe necessary refjoen*nts tii our centre or car￿dered withln our investsnenl strategy. Our prindpal funders were London Borough of Rlehmmd Upon Thames (via Rlchmond Age UK) and The Hampton Fvnd. Most of the core serylces are backed by the LBRUT Grant and The Hamploh Fund ffin3nce$ our Acti￿ties & Volunteérs Cowdinatsls The ￿rrellI Investmenl pokcy is lo keep the reser4es we have in the b•nk ¥ccounli. Ih t¢)tsl. have unrestiicted reserves of £189,710 {2020 £133.0761. The Tnjslees have ￿VIeWed and constdered that •dequate resources wilnued to be available to fund the 8ctbwb.es of the charity for the foreseeeble future. The Twslees have agreed that £45.000 shoukl be set aslde and alocaled for the future purch85ts of lumblure gnd fiitings lor the proposed new c•ntre. in wder to ma￿MIse our communlty service potentO81. The Truste•s h4V• •88essed the mai¢r ri$ks to *tl¢h lh• Chailty ré exposed. •nd are satisfied systems ar• In plaGe to MI￿9•te exposur• lo the ffla￿T rf¥kJ. None oflhe managem•nt truslees h¢id 4ny woperty rdated to the Charity. K•y Oty•ctlv•• lol the firtur•'. To continue to provide a wrdrm. wèlcominy and gale en¥inrnt. oftdng a V&id• tholce of acllvlttes to promote independence and **llbelng. To offer volurbtee￿n9 opportunities to people Imng in the local community. To meet tho tslgets ￿1 ￿thIn ow contracl vAth Rictimond Age UK. to enab￿ us ts ¢onllnue lo recelve lundlng. 8truciuro* gov•m•nc• Ind man•g•m•nt The Chanty 1$ a ¢ompany limiled by guar8nl¢e and was Set up by a Memorandum and Article8 ofAssociation on 7th December 2012. Th• Charity galned ¢hafltable ¥l¥lus Ire918lernd ch•rFty number 1150261) on 20th December 2012. The Trnslees. vtho are algo the directcKs for the puryKse of cOm￿nY law, and vlt￿ served dwlng th6 year and up to Ihe dale of slgnature of the finandaj statements We￿.. MrsJ L Bamett Mrs F 8rennan MrMKHill Mrs M L Hutthinson Miss M T McDowall Mr P J Temlett Mrs J Maffiott Mr D N Sagar Mlss T WPMle MS F Gomez-cuckson Mrs S Read IR•llred 15 Serten*er 2020) (ApFdnted 15 Septembw 20201 The policies and procedures for indUC￿n and traSning of trustees are Ihal loeal courses are used and the latest ChJr6ty Commission do¢ufflents are available for conS￿atiOn at the centre. Tlte management tNstees ara recruited and appointed annually at I￿AnnUal General Meeting. None oflhe Trustee5 has any beneficlal Inleresl in the company. Al oflhe T￿￿ are memberyJ olthe company and guarantee to conlribute £1 in the evert of a Windry up. ELLERAY commuN￿y ASSOCIATION TRUSTEES, REPORT (CONTINUED)(INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2021 The policy arKI general management of the aff•its of Eleray CoThwnunity Asswation is direL*ed by the management trustees unless detemilned othen*ise in the knnual General Meeln9. The Management Commlttee nomially meets regularty. The committee tske into account ￿rnrnents made by the Members Comffiunity Meettngs. a$ V+*ll as leedback from members questionwres. The Gharity is a member of the IDCEI C￿n￿l forw￿1*Y Ser¥lce ar* othv (tharitable organisations whi include RiChM￿d & lfjngston Accessit4e Tran5Wt and the Teddington Soriety. The Twslees. report vras approved by the Board ofTwstee5. r8 J L Barn•tt Daled.. ELLERAY COMMUNITY ASSOCIATION STATEMÉNT OF TRUSTEES. RESPONSIBILMES FOR THE YEAR ENDED 31 AIARCH 2021 The TN$lees, vtho are also the directors ol Elerwi Community Association for the purwse of company law, are responsible for preparing the Trustees, RepNt and the financial statements in a¢cordance vith applicable law ond Uniied lfjngdom Accounting Stsnilwds (United Generally A￿ed Accountlng Practice). Ccmpany Law ￿qUIreS the Twstees to prepa￿ finan¢ial ststements for each financial year %thich give a true and faw Mew of the stale of affairs of the Charity and of the incoming re50wces and appli¢ation of resources, including the income and expendiiure, of charitatile coryany trthai yew. In preparing these financial statements, the T￿s￿e# are required to: . seled suitalyle accwnting palicie5 and then appty them cOn￿Sten1￿. - obseNe the methods and prin17ples in the Charilies SORP.. - make iud9ements and estynales Ilwt we reasonable and pnMlen( - slate vthelher #p￿Cable UK Aco)urrting Slandards hawe been fol0v￿￿. subj.ect to any materol depertures disdosed and explained in the financial statements.. and - prepare the finanaal statsments ￿ Ihe gowry concem bas1$ unless it Is Inappropriate to presume that the Charty thlll conbnue in operation. The Trustees are responsible for keeplng adequate accounty ￿rdS that d￿ck)Se vAlh reasonable accuracy at any lime the fin8noal position of the Chaiity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responslble for safeguarding the assets of the Charity and hence for taking feasonable steps forthe wevenllon and detedion of fraL￿ and other trregularbbes. ELLERAY COMMUNITY ASSoc￿￿ON INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ELLERAY COMMUNITY ASSOCIATION I report to the Trustees on my examLnalion af the financlal slaleThents of Elleray Comui¥tyAssoclatlon (the Chadty) for the year ended 31 Marth 2021. Responslbllltle$ and basls of r•port A$ the TNslees of the Charity (ar￿ also its (firectofs for the purp05es of company law) you are responsible for the p￿ParatiOn of the financlal ststemenls in accordance ￿1th the reqviremenls of the Companies A 2006 (the 2006 Act). Having satisfied myseff that the finandal *atemenl$ Chaiity are I￿t required to be audited under Part 16 of the 2006 Act and a￿ digible fly independent exarThnabon. I reptyt in respect of my examination of the Chariws ffinancial statements carrfed out under section 145 of the Charltles Act 2011 (the 2011 AL1). In Carylng out my examinat'on I have fdlowed all the appkable Directions given by the Charity Commission under section 145(5)Ib) of the 2011 ACL Indgpondont examlnqrfs stat•mont I have completed my examinatrjn. I confimi that no maitW5 have come to my attention in co￿e¢ll0n Yith the examinallon giving me cause to believe that in any material respect aewunting records were not kept In resped of the Chailty a$ required by section 386 of the 2￿8 Art Ihe finan¢ial statements do not accord V*lth those recNds; or the finanual statements do nol ¢ompty with the accounting requiremenls of section 396 of the 2006 Act other than any requirement that Ihe accounts give a true and fair view ￿thiGh is not a matter considered as part of an independent examination", or the financial statements have not been wepared in at￿rdance ¥￿th the methods and yinciples of the Statement of Re¢￿ts falllng duo Wlthln an• y•ar 14 (89.4191 (45.706) Nel current ai#et8 199.845 138,699 Total a¥••l• curvent Il•blllO•• 201.698 140,760 InGom• fundg Fleslrided lunds Unre8trl¢t¢+J fu￿5 11.988 189,710 7,684 133,076 201,698 140,760 The company 15 entitted to the emernptlon from the audit rnqulrnmenl ¢<￿taIned In seGtlon 477 of the Comp8ni•8 A¢t 2006, for the year ended 31 M•rth 2021. The dlrectors acknovAedge their responsibrfilies for comptylng w￿th the requiremerts ol th• Ctxry>anle8 Act 2006 wllh resped lo accountlng records and the preparatsn of finanual Btatements. The members have not requlred Ihe t4mp8ny Io ¥S)taln an a￿111 of Its finanrial slalemEnts for the year In queslon In oGGordan¢e v#lth seclion 476. These fjnantyal $talements have been prepared in accwdance vlith the provlsions oppliG8ble to conwanle8 subject lo the small companies regime. 6/9111 The fi￿n¢la1 Statements were approved by the Trustees on ....... .. ......... MTS J L Bamett Trust•• Company Rgglstrdtion No. 08322991 ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021 AccountlTrg poll¢l8s Charfty InfonTratlon Elleray Community Assodation is a priv* conwany by guawtee incorp)rated li England and Wdles. The re9islered office ts ElleTay Ham. 81• Road, Teddington. VAddlesex, TW11 OHG. United lfjngdom. 1.1 Accountlng ¢onv•ntlon The finandal statements be￿ prepared in acCordar￿ *ith the Companies Ad 2006 and 'Accounting and Repti￿N9 by Charities.. Statement of Recommended Pr8cbee applicable to charifies preparing their accounts in accordance vlth the Finanaal Repoitin9 Standard applicable in the UK and Republic of Ireland IFRS 1021. {a5 amended for accountsng periods ¢ommertUl9 from 1 January 2016). The Charity is a Public 8enefft Ents'ty as defined ty FRS 101 The Charity has tsken advantage of Ihe provisions in the SORP for d￿lilIeS applying FRS 102 Update Bullelui I not to prepare a Statement of Cash Fltsvrs. The finanryal statements affj prepared in sterfry, *tiich is the fun¢tbonal currency of the ch￿ty. Monetary omunts In these financial ststements are rounded to the nearest £. The financial ststeMer￿ have been prepared under the historical cost convention. modffled to include the revaluation of freehold properties and to indude inveslrnent properties and certain finanaal instruments at fair vaue. The prmipal accounting wlhies adopted we set out bdow. 1.2 Golng concern At the time of approving Ihe finanaal statements. the Trustees have a ￿8$onable expectation that the harity has adequate res¢)ur¢e$ lo Continue in operational existence for the foreseeable future. Thus the TNstee$ continue to adopt the gtyng concern basis of acccwnting in preparing Ihe finanaal statements. 1.3 Charflabl• funds Unrestricte(l fvnds are available for use at tr￿ disc¥etion of the Tntstee5 in fvrtherance of their charitabbe objecbves. Restricied lunds are suty'ect to specific condiéNJns by donors as to how they may be used. The pu￿05¢$ and uses of the restricted knnds are sel Qui in the notes to the financial statements. Endowment funds are wtied to speofrc condilions by dor￿rn that the cawtsl must be malntained ty the Charity. 1.4 Incomlng w9S(￿r¢•$ Incryne 1$ recognised when the Charity 1$ k9alty enbued to it after any perfomiance condibons have been mel. the amounts can be measured refiatdy. and r( is probal)le that income vall be received. sh d¢)naUons are recognised cffj rerApL Oiherdmations are reuyiised once the Charity has been notified ofthe donatiixi. unless perfLvmance condth'cms requwe deferral of the amount. Income tax recoverable in relation to d￿ationS received urKler Gift or deeds of covenant is recognised at the time of the donatiixi. Leg8des we recognlsed on receipt or othemise rfthe Chaffty has been llDtified of an impending distribution, the aTr￿unt bs known. ond feceipt 15 exfftd. 11 the #mount 1$ not kn¢>MI. the legacy Is Irealed as a contingent asseL ELLERAY commuN￿y ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS IcoKfiNUED) FOR THE YEAR ENDED 31 MARCH 2021 Accountlng pollcles (C¢nllnugd) tum¥er is measured atthe fair value of the consideralion recelved or re¢Èrvth and Trpresents amounts receiwable for goods and seNces promded in the normal cwrse of business. net of diswurrts, VAT and other sajes related tsxes. 1.5 Rosourc•s ex￿nded Expenditure is recognised on an accrual baws as a I'abrfity is ir￿r￿. E>penditure indudes any VAT lthlch ￿not be fully recovered. arxl is reported as wt of the expendily￿ to Ithich it ￿lates. Chaitsble expendtiure comprises those cosls Incurreil by the charity in the delivery of its athities and services for its benefiaaries. It indudes both rnsts Ihal can be allo¢aled th"Tectty to such and those Gosts of an indirect nature rTrecessary to supwt them. 1.6 Tanglblo Ilxed 4ss•ts Tangible fixed assets are initialty meawred at cost and subsequenty measure(l at tost or ¥a￿ation. net of depreciation and any impaimient losses. Depreaation is recognised so as lo wfftte off Ihe cost ro valuation of assets less their restdual values over their useful h'ves on the follovling bases- Fixtures and 25% reducing balance The gain or loss arisin9 on the disposal of an asset is detemiined as the drfleTence bets¥een the sale proceeds and the wying vdue of the asset. and is recogr￿Sell in net incomel(expenditUTel for the year. 1.7 sto¢ks Stocks are measured at Ihe lower of cost and estimated setling pice less ¢o$l$ lo complete and sell. Cosl comprise5 direct materials and, vthere aP￿1¢able, direct lab(wr costs and those oVert￿ad5 that have been Incurred in bringing the stocks lo their present locatton and condition. Items held for thstribution 81 no or nominal con5ideratlon we measured the lower of replacement cost and cost. Nel realisable value is the estimated selling Frfice less all eslim8ted costs of COm￿et10n and Costs to be incuThed In mak*eting, seling and distn"bubon. 1.8 Ca$h and ush •qulval8nts Cash and cash equivalents indude cash in haNI, depogts hdd al call 4Mth banks. other short4emi liquid investmen15 with original maturities ol Ihree months ty less. and bank overdrafts. Bank overdrafts are shovm vAthin borrowings cuffenl liakMlilie$. 1.9 Flnanclal Instruments The Charity has elected to oppty Ihv prnvi￿o￿s of Sedion 11 'Basic Finan¢ral Insbwmenl$' and Section 12 'Other Flnanc4al Instruments Issues. of FRS 102 to al of its ￿anr￿al instruments. Finanraal instruments aR recognised in the Chwws ￿ance sheet vthen Ihe Charity becomes paty to tt contractual provlsions of the instrument Finawal assets and liabilities are off5eL Yrith the net am￿nts presented in the financial statements, when lhe￿ is a legally enforceable right to sel off the re¢ognised amounts and 1here is an intention to setue on a ntrt basls or to realise the asset and Sett￿ the fiabil&ty Imullaneousty. ÉLLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Accountlng pollde¥ (Contlnued 8aslc Ilnanclalassets Ba*¢ finanoal assets. *tiich WKlude deb1ry5 and eash and bank b•lanGes. are inibalty measured at transaclion price induding transaction costs and are subsequenuy caffled at amoiti5ed cost uslng the effective interest method unless the arraTrJement constitute5 a finan¢in9 transaction, wtherè the transaction is measured al the present value of the fijture receipts discounted at a m¥kel rate of interest. Finan¢ial assets ctassified as recw¥able *iihin one year a￿ not amorlised. Baslc financlal Ilabllilies Basic ffinanaal liabdities. Includhg crethtors and bank k*ans are initially recognised at transacton prfce unle5$ the awangement ¢onstittrtes a ffinancing transadion. vthere the debt instrument is meaSU￿d at Ihe present value of the fvture payments digeeAmted at a mathet fate of irrteresl. Finan¢481 liabilities da¥stfied as payable wilhin one year are not amortised. Oebl instruments are Subsequ￿ carried at amwti5ed cos( uyng the effective ￿lterest rate method. Trade creditors are obligations to pay for goods or seT¥ices that have been acquired In the Ordinary course of operations from ￿pplIer$. Amounts payable are dassified as current liabilities rf payment Is due wthin one year (* less. If not, they are presented as nonwujrrent liabililtes. Trade c￿lI0r5 a￿ Tecognised Initiany al transaL*¢n price and subsequenuy measured at amorbsed cosl using the effecltve Inte￿91 method. DeTrcognltlon of finonclalliabifities Financial liabilits.es are derecogrused *then ts Chwivs ￿ntr￿1 oblwiffis exwe or are discharged or Cancelled. Donatlon$ and ￿gael•S Unrestrl¢tsd R•5tr1ct•d funds Totsl ffijnds fvnds 2021 20 20 2020 2020 2020 Donalions and gifts Income from Gran15 SJbscripti¢ns 3,261 41,468 37 3,261 86.468 37 4.559 40.903 6.907 4.559 59,653 6,907 45.000 18.750 44.766 45,000 89.766 52.369 18.750 71.11 10- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMEiifs ICONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Ch•rftabl• actlvltl•s T•i•l 2020 dB Inconl ch•rftabl• 2021 Sales olfood and beverages The Harnplon Fund grants Anallary trading inctyne 96 96 23.lJOO 65 41.390 25,500 1,556 23.000 65 23.000 161 23,161 68,446 Anatysis by fvnd Unrestsicted fvnd5 Restricted fvnds 161 23.000 23.000 23,000 161 23.161 For the year gndgd 31 March 2020 Unrestricted fvnds Reslricled fvnd5 42,946 42,946 25.500 25,500 27.056 41.390 68.446 Other tradlng aGdvlllo8 2021 2020 Fundralslng events Shop income Letting and licen￿n9 wements 590 24,543 618 21.868 4,680 c)ther trddlng acivities 5.270 47,029 11- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS I¢ONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Inv•8lments Unrnstrkt•d fund$ Total 2021 2020 Interest ￿e1vable 928 CoronavIn￿ Job Retentlon Schomg Grants and Local Buslnets Grants Unrestrlct 2021 2020 Coronawrus Job Relention Sche￿￿ (¥an Local Business Grants Fund 21.448 37.143 58,591 Ralslng funds Totsl un￿Strided fvnds 2021 2020 Publioty costs 881 Fvndrai$ing and publiryty 881 12- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 Charltsljle actlvltles 2021 2020 Staff ￿$ts Deprectalion and imp8imwnt Rent and Water U9hting and Healtng Repairs and Maintenance Insurance Staff Traning and Recrultmeni ljher ojsts and IT costs Telephone Prfnting, P05tage and Stationery Fees for actiwes Cleaning m*erials and serlices Lottery, raffles and lair Saturday Club parties Purchase of food and beverage$ Outings, bingo and entertaining 55,096 618 44.883 3,276 83 2.097 45 730 557 1.932 1.939 1.912 48 8B.905 687 19,876 6.440 352 2.034 209 4,350 802 1.084 14.706 6,319 1.518 805 21.298 1,640 260 113.456 171,025 Share of goveman¢e costs 3,322 4.519 116.778 175,544 Anatysls by fund Unrestricted funds Restricted fvnds 53,082 63,696 116.778 For tho y•aT onded 31 hlarch 2020 Unreslricted fvnds Restricted fvnds 133,96S 41,579 175.$44 TNstses None olthe Trustees {or any Thllh them} recefived any rtmuneralL￿ or benefits frtsn the harity dL•fjny the year. 13- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 10 Employo•s The average mwthly number ofemthees during the yew vms: 2021 Numbor 2020 Number Emplo￿*￿1 costs 2021 2020 Wages and salaries Soclal sevJrity cosls 53.158 1.938 84.453 4.452 $5.096 88.905 11 Tanglbl• IIMd 8ss•ts Fi¥tur¢• QRd ffttlnq5 Cost At 1 Aprfl 2020 A￿￿￿on$ 6.975 410 At 31 Marth 2021 7,385 D•preclatlon ahd knpAlrm•nt Al 1 April 2020 Depreciation charged in the year 4,914 618 At 31 Mar(* 2021 5,532 Carrylng amount At 31 March 2021 1.853 At 31 March 2020 2,061 12 Stocks 2021 2020 Flnlshed good$ and good3 for resale 939 835 -14- ELLERAY COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMEKTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021 13 Dolrtors 2021 2020 Amounts falllny due fhlthln on8 year. Trade debtors PrePa￿entS and a¢¢n￿d income 814 1.067 22.771 2.184 1.881 24.95$ 14 Crndltots: amounts falllng du8 Thlthln on• year 2021 2020 Grant income in advance Trade creditors Other creditors AccN81s and deferred income 1S 21.617 278 1,494 66.030 21,617 171 2,888 21,030 89.419 45,706 15 Grant Incom• Deferred Income is induded in the financial st*menls as folM". 2021 2020 Grants r￿ved in advance 21.617 21,617 16 Rolated party tran$a¢tlons There were no disdosatAe ￿lated paty trartsaclions dwing year12020- none). 1s-