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← The Civic (Stourport) Limited

2024-06-30-accounts

Registered Numbers: Charity 1150208 Company 8057037

The Civic Group

Trustees Annual Report

(TAR 2024)

and Impact Report

Report of the Trustees

and Financial Statements for The Civic (Stourport)

Registered Charity and Company Limited by guarantee for the year ended June 2024

The Civic Hall, Martins Way Stourport-on-Severn Worcestershire DY13 8UJ

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Registered Numbers: Charity 1150208 Company 8057037

Contents

Reference and Administrative details 1
Chair's Statement 4
Report of the Trustees 7
Governance Code 19
Statement on Public Benefit 21
Report of the Independent Examiner 23
Statement of Financial Activities 24
Balance Sheet 25
Notes 27

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Registered Numbers: Charity 1150208 Company 8057037

Reference and Administrative Details of the Charity for the year ended 30th June 2024

Trustees

Jo Anne Stevens – Resigned 19[th] February

Cheryl Skidmore

Tim Schmeising-Barnes

Rob Pritchard

Sarah Taylor-Robinson

Jamie Turvey – Resigned 10[th] May

Charity Registration Number

1150208

Company Registration Number

8057037

The Civic Hall Mr Geoff Boswell

Martins Way

Stourport-on-Severn Solicitors

Worcestershire Fodens Solicitors

DY13 8UJ Fodens Business Centre

M54 Junction 6

Company Secretary Telford

John Caldwell Shropshire

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Registered Numbers: Charity 1150208 Company 8057037

Chairs Statement

for the year ended 30th June 2024

Just like that another year has flown by at The Civic, as usual full of the normal ups and downs that running a charity brings!

The programme at The Civic continues to provide a wide range of entertainment catering to all areas of the community.

The events vary from community shows to big spectacular tribute bands, from ballroom dancing to wrestling and all things in between – our new motto is “there is always something going on at The Civic”.

We have over the year had a few cancellations due to low ticket sales and we are currently reviewing the type of acts we book to ensure that they are relevant to our audiences.

Many venues in Stourport are now offering entertainment and a lot of this is free so we need to consider what’s on offer when making our bookings. At the end of last year, we made a booking for a new local company to put on an adult panto.

On the first performance a large number of the audience walked out, demanding refunds saying that the show was of a very poor quality and was not offering value for money. It was also very crude apparently but that maybe is to be expected of an adult panto.

After an unprecedented number of emails and social media comments were received it was decided that the remaining two shows should be cancelled with full refunds being given to everyone who had purchased tickets. This resulted in a lot of media attention with the company involved making some very unkind comments. We remained professional and didn’t rise to the bait and stand by the decision we made which was to protect the reputation of The Civic.

In September last year we re-launched Encore Youth and now have a small thriving group who recently put on their very first show The Wonderful Wizard of Oz. The show was very well supported, and I would like to thank everyone who worked hard to make it a success especially James Tweedale who has taken on leadership of the group.

In October last year we introduced our “Friends in the Foyer” scheme which invites people to come along and enjoy some social time with refreshments and the chance to make new friends in a warm and welcoming space. Our first week we had just one person show up but now we welcome around 15 people each

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Registered Numbers: Charity 1150208 Company 8057037

week and they have formed a lovely little friendship group.

We obtained some funding to be spent for the benefit of this scheme and now have an urn, some board games and some puzzles! We have not yet decided where the rest of the funds will be spent so watch this space!

Earlier in the year a refurbishment of our kitchen was undertaken by a small team of volunteers who worked tirelessly to make a wonderful transformation. We are extremely lucky to have such a talented bunch of people and we cannot express our gratitude enough. All of our volunteers work so hard for us, and we just simply would not survive without them all.

We introduced a recognition scheme for our volunteers, and I hope they realise how valued they are – thank you.

Sadly, due to ill health Jo-Anne had to step down as a trustee and then last month due to family commitments Jamie also had to step down. I would like to thank them both for the work they did for us and for them to know they are always welcome back if their circumstances change.

I am incredibly grateful to our dedicated board of Trustees. Their skills and knowledge have been invaluable in helping to direct the charity through the past year.

This year we also lost one of our founding members Barbara Goode who was very loved by us all. Barb will be missed by everyone, and we are hoping to put on a tribute concert in her memory later in the year to support her chosen charities.

We are continuing to work with the Town Council and as we write this a new lease is imminent. We hope that over the term of the this lease our relationship will continue to grow and that moving forward we may be in a position to secure a longer-term lease.

As always, The Civic would not operate without the commitment and dedication of our Management Team. They continue to provide us with a strong base for our Charity and we would like to congratulate them and Jess on the birth of their granddaughter at the end of May.

Of course, there are still many challenges ahead of us, but we end the year confident that The Civic can move forward and become the hub of the community in Stourport and a building that we, the Town Council and the residents of Stourport can be proud of.

Cheryl Skidmore Chair of Trustees

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Registered Numbers: Charity 1150208 Company 8057037

Trustees Report

for the year ended 30th June 2024

The Trustees (who are also directors of the Charity for the purposes of the Companies Act) present their annual report together with the audited financial statements of The Civic (Stourport) Limited (the charity) for the ended 31 July 2016.

The Trustees confirm that the Annual Report and financial statements of the charity and group comply with the current statutory requirements, the requirements of the charity's governing document and the provisions of the Statement of Recommended Practice (SORP).

The Charity is a charitable company limited by guarantee and was established by a Memorandum and Articles of Association, in December of 2011, and formerly registered as a charity with the Charities Commission in England and Wales on the 17th of December 2012.

None of the Trustees have a financial interest in the company. The Trustees are members of the company and agree to contribute £10 in the event of winding up.

• Method of Appointment or Election of Trustees

Each year at the Annual General Meeting, a third of the Trustees in rotation, stand down. They may stand for election, and if agreed by the members, be reelected. If the charity does not fill the vacancy created by his or her resignation, he or she shall, if willing to act, be deemed to have been re-elected.

If a vacancy occurs during the year, the members and remaining Trustees may discuss inviting new Trustees with specific skills or recommendation to join the board.

• Policies adopted for the Induction of Trustees

On appointment, new Trustees are offered an induction process including the provision of extensive background literature, including Charity Commission guidelines for Trustees, the Charities Governance Code, and a range of documents concerning the management and history of the Charity.

New Trustees are invited to discuss the role, in advance, with the existing Trustees so they are aware of the commitment and background of the Charity.

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Registered Numbers: Charity 1150208 Company 8057037

• Organisation Structure and Decision Making

The compliance and strategy of the Charity are managed by the Trustees, with assistance from staff.

The day-to-day management of the Charity and its venue is completed by Staff and members of the Charity.

• Risk Management

The Trustees have assessed the major risks to which The Civic is exposed, and are satisfied that systems, policies, and procedures are in place to mitigate exposure to these risks. These are monitored throughout the year.

Plans for the Future Period

Plans for the coming reporting period include:

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Registered Numbers: Charity 1150208 Company 8057037

Objectives and Activities

• Policies and Objectives

The purpose (or objects) of the Charity is:

• Mission Statement

In order to implement the purposes of the Charity, The Civic has created the following mission statement:

The Civic Hall, Stourport is a unique space.

It aims to be the most important community venue in the area and an inspirational model for community participation in cultural, artistic and leisure activities.

• Core Beliefs

To help us implement the purposes of the Charity and achieve the Mission Statement we operate under the following core beliefs:

  1. We operate a Community Hall for the whole community to use and enjoy.

  2. We encourage participation in a varied programme of cultural, artistic and leisure activities.

  3. We seek as wide an audience for our events as possible.

  4. Our diverse programme is our cornerstone, but we are also a place of creation, development, and learning, as well as performance.

  5. We should never forget that the community is our reason for existence.

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Registered Numbers: Charity 1150208 Company 8057037

• Aims and Objectives

The Civic, Stourport has five core aims for the period 2021-28.

Each of these Aims has four objectives which we will seek to achieve over the period of the plan, monitored via a series of measurable outcomes.

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Registered Numbers: Charity 1150208 Company 8057037

• REVIEW OF THE YEAR

The Lease on The Civic Hall

Since the last Annual Report discussions regarding a new lease have continued and the positive spirit of joint working and common goals has maintained a steady progress towards a new agreement.

Bewdley Town Criers

The Civic took the unusual and extraordinary step to cancel two performances of the Adult Pantomime which Bewdley Town Criers and Freddie Just presented called "Bewdley and The Beast 3" due to the unprecedented number of complaints and requests for refunds that we received following the first performance.

The Civic had worked with the company on a door split basis, provided rehearsal access and time, promoted the event, hosted box office services and in the end provided scenery and props.

The complaints were not about the mature content but were focused on the low standard of performance, sound issues, and other problems that had been caused by the company.

The company took the opportunity to promote the cancellation of the two shows as a “woke” issue and claimed “cancel culture” had been the real issue. They took this stance to several local papers, and it was picked up by a regional paper who syndicated across other regions and a national title.

The Civic issued one statement via social media and we were not approached for further comment. Our position was defended by several visitors to the opening night production.

The publicity did have a knock-on effect to the national Adult Panto Tour production that we hosted in March, but apart from this ticket sales were unaffected for other events.

Kitchen

Between February and April 2024, we undertook an update and renovation to the Kitchen, and parts of the Bar Area. This took a lot of hard work from our team of volunteers, but the results were worthy of a 5 Star Rating from the Environmental Health Officer.

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Registered Numbers: Charity 1150208 Company 8057037

Defibrillator

The Civic installed a Defibrillator.

The unit has been fitted to external wall on the library side of the building, facing the car park so that it is always accessible to the public, and has been added to the national register so that Emergency Services can direct people to it.

This was made possible through grants from Monday Night Group and London Hearts, as well as our own fundraising, and was first proposed by one of our volunteers.

Friends In The Foyer

The Civic launched a new social group for the community called Friends in The Foyer. They meet every Wednesday between 1pm and 3pm and they choose what they do – that could be having a chat, playing games, or organising other activities.

D-Day Celebrations

The Charity supported the commemorative events in the town by displaying the Town Council’s Colouring-In competition in our window display.

Loss of a Founder

In April we lost one of our original founding members, Barbara “Auntie Barb” Goode.

Barbara was one of the original people involved in the creation of The Civic being present from the very first meeting, through to the creation of the Charity, and beyond into the management of the venue.

Barb was a member of our management committee for a number of years, and at times led the Housekeeping Team, Front of House Team, and formed the ENCORE Musical group.

Her level-headed approach to problem solving came in handy on more than one occasion in the early days. Her creativity and ability to be both a persuasive and a calming presence was always welcomed.

Her commitment to The Civic was recognised when she was made a Life Member, as part of the initial cohort, at our AGM in October 2023.

She was of course, more than that to several of us at The Civic, she was part of the Family.

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Registered Numbers: Charity 1150208 Company 8057037

She was font of advice, experience, and of course love - mixed with a beautiful sense of humour and a gentle nature that was simply irresistible.

We wish to extent our sympathy and love to Barbara’s Family and Trevor.

• PROGRAMMING AND EVENTS

Our ability to offer a varied and attractive arts programme which is accessible to all remains one of our priorities.

We do not seek to maximise our income at all costs; our belief, as a charity, is to generate an income through a varied arts programme which is accessible to all, whilst offering a facility for those who wish to use it.

Some of our offerings deliver large numbers of patrons, and even a few welcome sell-outs, but equally important are the niche performances, or appearances by developing artists - sometimes only a handful of patrons may attend those performances, but we accept this as a price we pay for offering variety.

Likewise, our Private Hire offering is as diverse as we can make it, and we try to provide for everyone from the well-established to the newly started.

In House and Collaborations :

ENCORE Youth: “ T he Wizard of OZ ” and adaptation by Matthew Tweedale ENCORE Drama: A Trio of One Act Plays

ENCORE Music: Travelling Through Broadway

Ballroom – Monthly Ballroom and Sequence Dancing night with Brian’s Super sounds

Wrestling – Family friendly event each quarter with HCW Wrestling Indoor Car Boot

Storytime and Craft Days: Seasonal sessions with a story and craft play Murder Mystery Evenings: with On The Floor Theatre Company Wedding Fayre

Touring Productions/Events: 

Wyre Forest Symphony Orchestra

Afternoon Tea: A couple of our special afternoon tea events

Bingo Revolution

Country Superstars Show

The Bohemians: Queen’s Greatest Hits

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Registered Numbers: Charity 1150208 Company 8057037

Forbidden Nights The Upbeat Beatles ABBA Alike

Honalee: Santa’s Christmas Wish

Don’t Go Into The Cellar: War of The Worlds

Ballet Theatre UK

Barry Steele and Friends

The Christmas Tree Who Came To Tea

Bewdley Town Criers The Follicles

Antiques and Collectors Fairs

Adult Panto Tour

A Celebration of Simon and Garfunkel

Fairshare Theatre Company: Stepping Out

Bavarian Night: Bierkeller Schunklers Bavarian German Oompah Band Diva of the Decades

Ours Star Theatre Company: Sherlock’s Excellent Adventure Glamstar: 70’s Night

The Bootleg Shadows Jolene: The Dolly Parton Story Jay Adkins: A State of Mind

Private Hires:

79 private hires in total ranging from Blood Donations Sessions, and returning performances by Stourport Choral, Stourport Brass Band, and Monday Night Group, and Fusion Prog Festival.

These bookings used 165 of the 321 days the venue was available for, or 51% (up from 42% in 2022/23).

Community Event and Free uses: Stourport Carnival Friends in the Foyer HSBC Pop up Events Carnival Disco Night Three Kings Parade Carnival Queen Choosing MacMillian Coffee Morning with the Mayor

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Registered Numbers: Charity 1150208 Company 8057037

Exhibitions

Rob Pritchard – Local Artist Paintings

Christmas Tree Exhibition – Featuring Trees designed and decorated by local organisations and businesses

Odd Socks – a collaboration exhibition whereby members of the community were encouraged to donate odd socks to display. Whilst there were no set themes visitors were encouraged to think in terms of diversity, community, acceptance, imperfection, and memories.

Festivals

Fusion 5 – Music Without Boundaries returned to The Civic Hall with an even bigger and better festival than before.

People from all over the country had travelled to Stourport for this weekend.

Wyre Forest Dance Festival – Long established annual Dance Festival which welcomes over 1,500 competitors

Limelight’s Summer Dance Festival – A recent addition to the calendar building on the success of the Wyre Forest Dance Festival

Tickets

The ticketing data is taken from 1[st] July to 30[th] June inclusive.

These numbers do not include sales from Monday Night Group Pantomime, Limelight, Fusion Festival, Talking Props Performing Arts School, the Limelight Summer Dance Festival, or the Wyre Forest Dance Festival as they manage their own ticket sales and admissions.

Over 32% of the tickets sold were to visitors from outside the Wyre Forest area (versus 27% 2023/24) with 14% of total sales made to outside the county of Worcestershire (versus 17% 2023/24).

The remainder of the tickets (approx. 68%) were purchased by people living within the Wyre Forest area (the area of benefit), with the majority from residents in Stourport (34% of the total - 47% of those within the area of benefit).

78% of the total number of tickets were sold online (versus 78% 2022/23)

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Registered Numbers: Charity 1150208 Company 8057037

• Stakeholders

The Charity receives some support from Stourport Town Council in their capacity as landlords.

We receive benefit in kind from Wyre Forest District Council in relation to Business Rate Relief.

• Volunteers

Of course, all the things detailed here are only possible because of our amazing band of volunteers. You all know who you are, and we are grateful to you whether you offer your services once a quarter for an hour or two, or whether sometimes it feels that you are here so often you might as well have a bed in the dressing room upstairs!

We could not run without you!

Please consider yourselves thanked wholeheartedly for everything you do.

We are grateful for the assistance, both personally and professionally, that you have been able to provide during this last year.

• Staffing

During the period, the Charity employed two full time members of paid staff at the venue: a Hall Manager, and a Business Manager.

The Charity also employed two part time cleaners.

No members of staff receive more than £60,000 in salaries and benefits.

Financial Review.

The results of the year and financial position of the Charity are shown in the financial statements that follow.

No income was received from or spent outside of the UK.

Restricted and Designated funds are illustrated below.

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Registered Numbers: Charity 1150208 Company 8057037

During the year financial performance is carefully monitored against a preagreed budget. The budget is reviewed by the Business Manager and the subcommittee headed by the Finance Trustee. The remaining Trustees are updated as part of their regular meetings.

• Reserves Policy

The Charity's reserves policy was established during 2016 and was established to maintain sufficient reserves to fund their obligations to their landlord regarding rent payments and their obligations to the visitors and staff who visit the building.

The ultimate aim of the Trustees is to acquire reserves equivalent to at least one year's core costs of maintaining and managing the Civic Hall, Stourport along with the costs of administrating the Charity.

Trustees understand the need for reserves and will take steps to ensure that these are rebuilt as a priority and have set aspirational targets as part of the budget for the coming year.

This has not been fully realised this year.

• Operational Communications

The Charity tried a new meeting structure for volunteers and stakeholders this year. Volunteers have responded well and appear to enjoy the level of engagement and social aspects now included.

Stakeholder engagement could be improved, but this may be a professional detachment related to securing the lease as the relationship with our landlords has improved over the past 12 months.

Communications between volunteers is often through face-to-face discussion or via social media messaging systems. A newsletter is also distributed monthly to all members.

Trustees also use a variety of online tools for meetings and formal decisions.

Trustees invested in a Zoom Video conference licence during the pandemic to enable communication to improve and enable our arts groups to meet and rehearse. The licence is still in place and forms part of our future communication strategy.

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Registered Numbers: Charity 1150208 Company 8057037

• Governance Costs

Costs associated with the Governance of the Charity related to payments to the Independent Examiner for our accounts, and a small sum for generating Impact Assessment data and represented less than 1% of expenditure.

• Cost of Fundraising

The Civic counts the cost of running the Civic Hall as part of its “costs of fundraising” as activities that take place in the account for all our income. These costs include the cost of running the venue and staffing it. However, it does not include event costs, marketing, or front of house services.

These costs equated to 41% of our total expenditure during the reporting period (up from 34% last year).

• Material Investments Policy

The Charity's governing document gives the charity the power to invest monies not immediately required. The Charity does not currently have any investments.

• Related Parties

Any payments made to Trustees, or their connected persons are in line with Organisational Policies.

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Registered Numbers: Charity 1150208 Company 8057037

• Trustees Responsibilities Statement

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

Company law requires the Trustees to prepare financial statements for each financial year. Under company law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and the group, and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company and the group’s transactions and disclose with reasonable accuracy at any time the financial position of the charitable group and enable them to ensure that the financial statements comply with the Companies Act 2006.

They are also responsible for safeguarding the assets of the charitable company and the group and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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Registered Numbers: Charity 1150208 Company 8057037

Good Governance Code

The board of Trustees understands that Good Governance enables and supports the growth of the Charity, whilst enabling and supporting the charity's compliance with the law and relevant regulations.

Trustees have implemented a process to meet the principles laid out in the newly revised Charity Governance Code . We have used the principles to develop a range of indicators to help us achieve a standard of Governance that is appropriate to our organisation.

We are currently able to Apply or Explain our progress towards all relevant indicators and principles for smaller charities. We have a longer-term aspiration of being able to meet many of the requirements for larger charities.

Areas of development within these indicators include improving our Impact Assessment, as highlighted above

Foundation: The Trustee Role and Charity Context

Trustees undergo a full induction process which highlights their role and what is required of them in the role. Trustees are recruited from supporters of the Charity and its work, or local community members who understand the local area or who have worked with local organisations.

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Registered Numbers: Charity 1150208 Company 8057037

1. Organisational Purpose

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Registered Numbers: Charity 1150208 Company 8057037

2. Leadership

3. Integrity

We believe this to be the fairest, clearest, and most consistent approach to our operation, and meets with the aims and objectives of the Charity.

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Registered Numbers: Charity 1150208 Company 8057037

4. Decision Making, Risk, and Control

5. Board Effectiveness

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Registered Numbers: Charity 1150208 Company 8057037

6. Diversity

7. Openness and Accountability

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Registered Numbers: Charity 1150208 Company 8057037

Statement of Public Benefit

for the year ended 30th June 2024

The Trustees confirm that they have complied with the duty in Section 4 of the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit “Charities and Public Benefit”.

Definition of the term

We define the term 'public' as "Public in General", as described in the Charities Commission guidance PB1, meaning that all of the public can benefit from the purpose, and the benefit is not limited to people with a particular need or who have to satisfy some other criteria.

Area of Benefit

The defined area of benefit as per our Articles of Association is the Wyre Forest District and surrounding areas.

Statement of Public Benefit derived from the activities of the charity.

In setting our objectives and planning our activities, the Trustees have considered the Charity Commission’s general guidance on public benefit and its supplementary guidance on advancing education and on fee-charging.

The Civic is committed to enabling as many people as possible to benefit from activities at The Civic Hall, and the Community Centre at Lickhill whilst it was under our management.

To this end we aim to produce programmes of events at the Hall which will Engage, Educate and Entertain participants across a wide range of art forms and leisure activities, appealing to as wide an audience as possible, with no one art form taking precedence.

We seek to be an accessible resource for the community and the primary cultural facility in the Wyre Forest District Area. To this end we also hire out the space for other performing arts groups, leisure groups, and community organisations to use.

By diversifying our programming and hiring use we can ensure that the venue is here for future generations of our community.

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Registered Numbers: Charity 1150208 Company 8057037

Public Benefit: Venue Hire Fees

We ensure that we promote the use of the venue for a range of activities and that any charges for hire are fair and affordable for all.

Our prices for hire are amongst the cheapest in the area for similar sized venues, and in some cases, we are cheaper than smaller venues.

We had to take the step to increase hire prices by an average of 30% in January 2023 because of several increased costs.

Public Benefit: Ticket Prices

The ticket price average is calculated using published ticket prices for any event, at The Civic Hall, at which the Public can attend, including Private Hires.

The average ticket price dropped to £12.13 – a decrease of 3.4%

This decrease was achieved by offsetting high-cost events (£20+) with events under £10.

There is increasing pressure on ticket prices due to the increased costs of bringing in a professional programmed shows and events.

In addition to offering standard ticket prices, we also offer group tickets for Family performance events, as well as offering discounted tickets for larger groups to some events.

The Civic is aware, and mindful of, hidden costs to attending events at the venue such as the changes to parking fees and hours, lack of public transport through the evening, and the cost of local Taxi’s services.

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Registered Numbers: Charity 1150208 Company 8057037

Disclosure of Information to Auditor

Each of the persons who are Trustees at the time when this Trustees' Report is approved has confirmed that:

In preparing this report, the Trustees have taken advantage of the small companies’ exemptions provided by section 415A of the Companies Act 2006.

This report was approved by the Trustees on 1st October 2023 and signed on

their behalf by:

Company Secretary/Business Manager

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Registered Numbers: Charity 1150208 Company 8057037

Independent Examiners Report to The Members of The Civic (Stourport) Limited

EXAMINERS' REPORT TO THE DIRECTORS ON THE UNAUDITED ACCOUNTS

FOR THE YEAR ENDED 30 JUNE 2024

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the company and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view' and the report is limited those matters set out in the statement below.

In connection with my examination, no matter has come to my attention:

(1) Which gives me reasonable cause to believe that in any material respect the requirements:

(2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

Geoff Boswell Independent Examiner 2 Tuckingmill Cottages Canworthy Water Launceston PL15 8UW

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Registered Numbers: Charity 1150208 Company 8057037

Financial Statements For the year ending 30th June 2024

The Civic, Stourport Financial Activities

July 2023 - June 2024

Income
Total CC - Contributed Income
Total Community Centre - Lickhill -
Income
Total Contributed Income
Total Events - INC
Total Front of House Income
Total INCOME Business Plan
Total Income
Expenditures
Total Business Costs
Total CC - Business Costs
Total CC - Events
Total CC - Staffing
Total Community Centre- Lickhill -
Expenses
Total Event - EXP
Total EXPENSE Business Plan
Total Front of House
Total Internal Finance
Total Marketing
Total Staff Costs
Total Expenditures
Net Income/(Expenditure)
Jul 2023 - Jun 2024
Jul 2022 - Jun 2023(PY)
£ 0.00
£ 0.08
£ 0.00
£ 8,783.84
£ 19,261.17
£ 6,008.11
£ 128,692.02
£ 132,728.44
£ 67,243.47
£ 62,989.44
£ 35.00
£ 0.00
£ 215,231.66
£ 209,857.33
£ 31,916.07
£ 24,261.04
£ 0.00
£ 2,839.78
£ 0.00
£ 274.46
£ 0.00
£ 5,624.00
£ 0.00
£ 8,738.24
£ 75,434.53
£ 90,497.27
£ 262.22
£ 1,737.16
£ 42,417.12
£ 34,098.40
£ 824.38
£ 2,015.00
£ 2,649.02
£ 15,684.56
£ 54,149.47
£ 44,382.86
£ 207,652.81
£ 221,414.53
£ 7,578.85
-£ 11,557.20

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Registered Numbers: Charity 1150208 Company 8057037

Statement of Financial Activities For the year ending 30th June 2024

Charity Balance Sheet as of 30th June

Fixed Assets
Equipment and Fixtures
Bar Stock
Cash Assets
Bar Reserve
Petty Cash
Box Office Reserve
Ice Cream Float
Raffle Float
Cash in HSBC BMM A/C
Cash in HSBC Community A/C
Cash in CAF Cash A/C
Cash in CAF Gold A/C
Cash in Unity Current A/C
Cash in Unity Savings A/C
Total Net Current Assets
Total Net Assets		 2022-23
£19,845.92
£3,629.48
£350.00
£50.00
£30.00
£30.00
£20.00
£0.92
£6,100.29
£416.97
£89.15
£25.69
£0.71
£6,633.73
£30,589.13		 2022-23
£25,609.07
£3,715.14
£350.00
£50.00
£30.00
£30.00
£20.00
£0.92
£4,280.82
£118.23
£87.00
£29.79
£0.69
£4,517.45
£34,321.66

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Registered Numbers: Charity 1150208 Company 8057037

Notes to the Financial Statements For the year ending 30th June 2024

1. ACCOUNTING POLICIES

1.1 Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008).

The financial statements have been prepared in accordance with the Statement of Recommended Practice (SORP), 'Accounting and Reporting by Charities' published in March 2005, applicable accounting standards and the Companies Act 2006.

1.2 Company status

The charity is a company limited by guarantee. The members of the company are the Trustees named on page 4. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.

1.3 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for purposes. There was one designated fund active during this period.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

There is one restricted fund at this time.

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Registered Numbers: Charity 1150208 Company 8057037

1. ACCOUNTING POLICIES (continued)

1.4 Incoming resources

Voluntary income including donations, gifts, legacies, and grants that provide core funding, are of general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when:

Income from rentals is recognised in the period to which they relate.

Investment income is recognised on a receivable basis.

Income from theatre admission tickets is included in the period in which the income is received and is shown in Receipts.

1.5 Fundraising

The Civic is compliant with the recognised standards of fundraising as set out in the Code of Fundraising Practice.

The Civic has policies and procedures in place regarding our fundraising activities.

The Civic has not used any professional or commercial participators to raise funds on our behalf.

1.6 Resources expended

Where expenditure is directly attributable to specific activities it has been included in those cost categories. Non recoverable VAT has been included with the relevant expenditure.

1.7 Basis of consolidation

There are no subsidiaries to consolidate into the accounts

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Registered Numbers: Charity 1150208 Company 8057037

1.8 Tangible fixed assets and depreciation

1. ACCOUNTING POLICIES (continued)

Tangible fixed assets are stated at cost less depreciation where applicable. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Leasehold property: Over the life of the remaining lease period

Equipment and fixtures: 16.6% straight line per year for six years, or over length of the lease, whichever is shorter.

Total Asset value now stands at: £19,845.92

1.9 Investments

The Civic has no investments.

1.10 Operating leases

Rentals under operating leases are charged to the Statement of Financial Activities on a straight-line basis over the lease term.

1.11 Stocks

The Civic does not own any stocks.

Categories

The Charity has adapted its classifications to bring it in line with similar bodies in the industry.

2. Staff Costs

This includes Salaries, Training, Pensions and Admin costs associated with the employment of paid staff, as well as audit and accountancy fees, and payments related to Volunteers (Uniforms etc).

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Registered Numbers: Charity 1150208 Company 8057037

3. Events

ENCORE Productions

Income from our in-house drama groups.

Encore Drama Senior 679.91
Encore Music 752.76
Encore Youth 1,021.72
£2,454.39

Expenditure for these activities:

Encore Drama (Senior) 389.65
Encore Music 692.64
Encore Youth 229.37
£1,311.66

4. Contributed Income

Donations, gifts, bank interest, and general core grants were received from the following sources:

Contributed Income

==> picture [369 x 116] intentionally omitted <==

----- Start of picture text -----
||| |---|---| |Bank Interest Earned| |Bank Loan|10,000.00| |Donations and legacies|2,851.29| |Fundraising events|2,780.35| |Gift Aid|328.81| |Local Authority Grants|1,000.00| |Raffles and Lotteries|2,298.10| |Total Contributed Income|£ 19,261.17|

----- End of picture text -----

5. Front of House Services

This section includes income from the Bar, catering, and Ice Creams

Front Of House Income

Bar Income
Catering
Ice Cream INC
Total Front of House Income		 66,067.17
782.00
394.30
£ 67,243.47

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Registered Numbers: Charity 1150208 Company 8057037

Front Of House Expense
Bar - Exp
Catering
Cleaning
Ice Cream
Repair and maintenance
Stage Costs
Total Front of House Expense		 32,193.34
592.95
2,096.60
454.18
6,656.72
423.33
£ 42,417.12

6. Marketing

Marketing
Brochure/Flyer Printing
Posters/Flyers
Print Advertising
Social Media
Ticketsource Tickets
Website
Total Marketing		 1,356.52
65.93
25.00
668.01
533.56
£ 2,649.02

7. Charges and Repayments

7.1 Private Hire Ticket Payments

This relates to ticket money collected at the venue on behalf of Private Hire Users who chose to use our box office service. This money was banked in line with financial security policies and paid out at the conclusion of their hire period. This category was moved from Business Costs to Event Fees last year.

Stourport Brass Band
S17 Promotions - Bohemians
Carpet Trades Musical Theatre Company
S17 Promotions- Beatles
Stourport Choral
Monday Night Group - Goldilocks
Charming Entertainment Ltd - Alice in Wonderland
Wyre Forest Symphony Orchestra
Stourport Brass Band		 £ 180.00
£ 8,227.00
£ 2,321.02
£ 5,982.41
£ 840.00
£ 754.20
£ 9,725.29
£ 276.00
£ 160.00
£ 28,465.92

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Registered Numbers: Charity 1150208 Company 8057037

7.2 Bank Charges and Ticket Refunds

Bank Fees/Charges
Refunds		 397.03
807.02
1,204.05

8. Business Costs

Bank Fees/Charges
Bank Loan Repayments
Heat/Water/Light
Hygiene Supplies
Insurances
IT Services
Legal and professional fees
Licences
Phone and Internet
Printing/Postage/Stationary
Refunds
Refuse
Rents
Training/Subscriptions/Admin
Total Business Costs		 397.03
4,421.44
476.09
2,691.89
1,070.19
1,720.60
2,677.40
2,762.76
1,639.06
2,807.23
807.02
1,765.00
6,140.00
2,540.36
£ 31,916.07

9. Capital Purchases

All items purchased this year have been included in the relevant sections

10. Business Plan/Projects

All items purchased this year have been included in the relevant sections. Business Plan Specific expenditure not related to Capital purchases are:

Aim 1.4 Improved Appearance
Aim 2.1 Low Engagement
Aim 3.1 Cultural Democracy
Total EXPENSE Business Plan		 105.00
17.53
139.69
£ 262.22

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Registered Numbers: Charity 1150208 Company 8057037

11. Lickhill Community Centre

Community Centre Income/Expenditure is still shown as it was part of last year's accounts, even though both were zeroed from February in 2023.

12. Related Party Transactions

During the year, the Charity did not make or receive any payments, to or from, any of its members other than authorised expenses.

13. Creditors

The Charity has one Creditor HSBC Bank .

The Charity took out a cash flow loan of £10,000 in July 2023 over a period of 24 months.

At the end of the fiscal year the balance remaining was £5,747.56 The Loan has 13 more payments due.

14. Debtors

At the year end the Charity had two invoices overdue: NHS Blood £300 Bingo Revolution £345 £645

15. Restricted Funds

Currently there are No Restricted funds.

During the course of the year, we spent the previous year's Defibrillator restricted fund after receiving match funding from London Hearts.

16. Designated Funds

The Charity received £1,000 from Wyre Forest District Council’s Warmer Space Scheme as funding towards our Friends in the Foyer scheme.

Some of the funding has been spent with planned spending in the new fiscal year.

Internal Finance

Designated Fund 3 - Warm Space

£74.38

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