## **Hollingbury Park Pre-School Ltd** **( A company limited by guarantee)** ## **Charity No. 1150200** **Company No. 07904951** ## **Trustees' Report and Unaudited Accounts** **31 March 2022** **Hollingbury Park Pre-School Ltd Contents** ||**Pages**| |---|---| |Trustees' Annual Report|2 to 4| |Independent Examiner's Report|5| |Statement of Financial Activities|6| |Balance Sheet|7| |Notes to the Accounts|8 to 14| Page 1 **Hollingbury Park Pre-School Ltd Trustees Annual Report** The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2022. ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Company No. 07904951** ## **Charity No. 1150200** ## **Principal Office** Ditchling Road Brighton East sussex United kingdom BN16JU ## **Registered Office** Ditchling Road Brighton East Sussex BN1 6JU ## **Directors and Trustees** The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year: H. Freeman T. Lee D. Parker M.L. Patel B. Puddick E.T. Simpson S. Wooler J. Mepham (Resigned 1 January 2022) ## **Company Secretary** M. Winder ## **Accountants** Time Accounts Limited Room 34 Basepoint Business Centre Little High Street Shoreham-by-sea BN43 5EG Page 2 **Hollingbury Park Pre-School Ltd Trustees Annual Report** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** The Trustees meet annually to discuss and approve the company accounts. The Governing Document —PLA Constitution 2008 are also approved at the AGM along with election of Trustees to the board are carried out at the AGM. All staff and Trustees are required to have a Disclosure and Barring Service (DBS) check in line with statutory requirements and to be at the required appropriate level for supervision and guidance of the children in our care. The general manager reports to the trustees on all matters relating to the running of the playgroup and financial ## **OBJECTIVES AND ACTIVITIES** The company is limited by guarantee and its objectives are to provide quality care and education for children in the local community aged from two years to primary school age, following Statutory Framework for the Early Year Foundation Stage. ## **ACHIEVEMENTS AND PERFORMANCE** 2021/2022 has been a challenging year due to the Covid-19 pandemic and returning to normal life. This has caused an impact on the amount of children attending the setting. This has resulted in a loss of top up and general fees which caused a drop in hours given to staff. We have supported the children and their families throughout the pandemic. We have talked to the children about it, giving support where needed. We have also supported parents through telephone conversations. We have an open-door approach allowing parents to ring anytime they feel they need to and someone will always make themselves available. We had quite a few children leaving to go to school in September and we do not have the same number of children replacing them. The staff have cut hours to make sure the business stays financially stable. Although we will not be up to full capacity in September, we continue to have enquiries and visits from prospective parents, so anticipate that attendance will increase. We have also had a new sign put up on the front of the building and had large banners printed and displayed to increase advertising. ## **FINANCIAL REVIEW** The trustees receive annual reports on operational and financial matters. These provide a formal check that the charity is performing legally, safely and within its means. All Trustees have assessed major risks to which the Charity is exposed, in particular, those related to the operations and finances of fund held and are satisfied that systems are in place to mitigate exposure. The Charity holds its funds at HSBC bank and is satisfied that they have procedures in place to ensure funds are held securely. The business is funded by fees from parents and carers and from the Early Years Entitlement Provision for two (where applicable), three- and four-year olds. The Income received by the charity is applied to various running costs ranging from staff wages, rent, supplies,equipment and general running costs. The trustees have established a policy of maintaining an appropriate level of reserves to enable the adequate function of the charity in order to maximise the charitable work that it carries out. The trustees review the level of reserves at regular intervals as a part of their annual review of the operational and financial matters reports which they receive. Page 3 **Hollingbury Park Pre-School Ltd Trustees Annual Report** ## **Policy on reserves** The trustees have established a policy of maintaining an appropriate level of reserves to enable the adequate function of the charity in order to maximise the charitable work that it carries out. The trustees review the level of reserves at regular intervals as a part of their annual review of the operational and financial matters reports which they receive. The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102). Signed on behalf of the board B. Puddick Trustee Page 4 **Hollingbury Park Pre-School Ltd Independent Examiners Report** ## **Independent Examiner's Report to the trustees of Hollingbury Park Pre-School Ltd** I report to the charity trustees on my examination of the financial statements of Hollingbury Park Pre-School Ltd for the year ended 31 March 2022 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes. ## **Responsibilities and basis of report** As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that: - accounting records were not kept in accordance with section 386 of the 2006 Act ; or - the financial statements do not accord with those records; or - the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or - the financial statements have not been prepared in accordance with the Charities SORP (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Mrs Hannah Thatcher, FCA LLB Institute of Chartered Accountants England and Wales Time Accounts Limited Room 34 Basepoint Business Centre Little High Street Shoreham-by-sea BN43 5EG Page 5 **Hollingbury Park Pre-School Ltd Statement of Financial Activities** ## **for the year ended 31 March 2022** |**Notes**
**Income and endowments from:**
Donations and legacies
4
Other
5
**Total**
**Expenditure on:**
Charitable activities
6
Other
7
**Total**
**Net expenditure**
Transfers between funds
**Net expenditure before other**
**gains/(losses)**
**Other gains and losses**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**2022**
**£**
6,500
91,733|**Total funds**
**2022**
**£**
6,500
91,733|**Total funds**
**2021**
**£**
-
99,511| |---|---|---|---| ||98,233
100,598
2,057|98,233
100,598
2,057|99,511
103,062
-| ||102,655|102,655|103,062| ||(4,422)
-|(4,422)
-|(3,551)
-| ||(4,422)|(4,422)|(3,551)| ||(4,422)
11,311|(4,422)
11,311|(3,551)
14,862| ||6,889|6,889|11,311| Page 6 **Hollingbury Park Pre-School Ltd Balance Sheet** ## **at 31 March 2022** |**at 31 March 2022**|| |---|---| |**Company No.**
**07904951**
**Notes**
**2022**
**£**
**Current assets**
Debtors
10
434
Cash at bank and in hand
9,041
9,475
**Creditors:**Amount falling due within one year
11
(2,586)
**Net current assets**
6,889
**Total assets less current liabilities**
6,889
**Net assets excluding pension asset or liability**
6,889
**Total net assets**
6,889
**The funds of the charity**
**Unrestricted funds**
12
General funds
6,889
6,889
**Total funds**
6,889|**2021**
**£**
1,171
13,405| ||14,576
(3,265)| ||11,311
11,311| ||11,311| ||11,311| ||11,311| ||11,311| ||11,311| These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 March 2022 the charitable company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006. The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Approved by the board on And signed on its behalf by: B. Puddick Trustee Page 7 **Hollingbury Park Pre-School Ltd Notes to the Accounts** ## **for the year ended 31 March 2022** - 1 **Accounting policies** ## **Statement of compliance** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP 2019 (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006 and Charities Act 2011. ## **Basis of preparation** Hollingbury Park Pre- School Limited meets the definition of a public benefit entity under FRS 102. Assets and Liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. ## **Fund accounting** |**Fund accounting**|| |---|---| |Unrestricted funds|These are available for use at the discretion of the trustees in furtherance of the| ||general objects of the charity.| |Designated funds|These are unrestricted funds earmarked by the trustees for particular purposes.| |Revaluation funds|These are unrestricted funds which include a revaluation reserve representing| ||the restatement of investment assets at their market values.| |Restricted funds|These are available for use subject to restrictions imposed by the donor or| ||through terms of an appeal.| |**Income**|| |Recognition of|Income is included in the Statement of Financial Activities (SoFA) when the| |income|charity becomes entitled to, and virtually certain to receive, the income and the| ||amount of the income can be measured with sufficient reliability.| |Income with related|Where income has related expenditure the income and related expenditure is| |expenditure|reported gross in the SoFA.| |Donations and|Voluntary income received by way of grants, donations and gifts is included in| |legacies|the the SoFA when receivable and
only when the Charity has unconditional| ||entitlement to the income.| |Tax reclaims on|Income from tax reclaims is included in the SoFA at the same time as the| |donations and gifts|gift/donation to which it relates.| |Donated services|These are only included in income (with an equivalent amount in expenditure)| |and facilities|where the benefit to the Charity is reasonably quantifiable, measurable and| ||material.| |Volunteer help|The value of any volunteer help received is not included in the accounts.| |Investment income|This is included in the accounts when receivable.| |Gains/(losses) on|This includes any gain or loss resulting from revaluing investments to market| |revaluation of fixed|value at the end of the year.| |assets|| |Gains/(losses) on|This includes any gain or loss on the sale of investments.| |investment assets|| Page 8 **Hollingbury Park Pre-School Ltd Notes to the Accounts** ## **Expenditure** - Recognition of All expenditure is recognised once there is a legal or constructive obligation to expenditure that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset's use. Other support costs are allocated based on the spread of staff costs. - Expenditure on These comprise the costs associated with attracting voluntary income, raising funds fundraising trading costs and investment management costs. - Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities charitable activities and services in the furtherance of its objects, including the making of grants and governance costs. - Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. - Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. - Other expenditure These are support costs not allocated to a particular activity. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. ## **Taxation** The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. ## **Freehold investment property** Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise. ## **Stocks** Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market. Page 9 **Hollingbury Park Pre-School Ltd Notes to the Accounts** ## **Going concern** The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity. ## **Exemption from preparing a cash flow statement** The charity adopted Bulletin 1 published on 2 February 2016 and have thereof not included a cash flow statement in these financial statements. ## **Trade and other creditors** Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. ## **Fund structure** Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity. ## **Financial instruments** ## _Classification_ Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument. Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities. ## **Pension costs** The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. ## **Receipt of donated goods, facilities and services** All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity. Page 10 **Hollingbury Park Pre-School Ltd Notes to the Accounts** ## 2 **Charity Status** The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation. The charity is incorporated in England and Wales. The address of its registered office is: Hollingbury Park Pavillion Ditchling Road Brighton Sussex BN1 7HS ## 3 **Statement of Financial Activities - prior year** |**Income and endowments from:**
Other
**Total**
**Expenditure on:**
Charitable activities
**Total**
**Net income**
**Net income before other**
**gains/(losses)**
**Other gains and losses:**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
**Total funds carried forward**
4
**Income from donations and legacies**
Donations received
The charity received a donation of £6,500 towards cost and fitting of an
the children.|**Unrestricted**
**funds**
**Total funds**
**2021**
**2021**
**£**
**£**
99,511
99,511
99,511
99,511
103,062
103,062
103,062
103,062
(3,551)
(3,551)
(3,551)
(3,551)
(3,551)
(3,551)
14,862
14,862
11,311
11,311
**Total**
**Total**
**2022**
**2021**
**£**
**£**
6,500
-
6,500
-
artificial grass Astro turf for|**Total funds**
**2021**
**£**
99,511| |---|---|---| |||99,511
103,062| |||103,062| |||(3,551)| |||(3,551)| |||(3,551)
14,862| |||11,311| |||**Total**
**2021**
**£**
-| |||-| Page 11 **Hollingbury Park Pre-School Ltd Notes to the Accounts** ## 5 **Other income** |Fees and supplies
Other Income|**Unrestricted**
**£**
91,622
111
91,733|**Total**
**2022**
**£**
91,622
111
91,733|**Total**
**2021**
**£**
98,540
971| |---|---|---|---| ||||99,511| During the year the Charity received funding totalling £76,971 (2021: £90,278) included in fees and supplies from Brighton and Hove City Council as part of the Early Years Free Entitlement (EYFE) scheme. The funds are used towards providing services carried out by the charity and are designated towards such use. ## 6 **Expenditure on charitable activities** |**_Governance costs_**
Accountant Fees-other fees
paid to auditors/accountants
Allocated support cost|**Unrestricted**
**£**
2,244
98,354
100,598|**Total**
**2022**
**£**
2,244
98,354
100,598|**Total**
**2021**
**£**
1,777
101,285| |---|---|---|---| ||||103,062| Included within governance costs is £2,244 (2021: £1,777) in relation to accountancy and independent examination services provided. ## 7 **Other expenditure** |Employee costs
General administrative costs|**Unrestricted**
**£**
1,912
145
2,057|**Total**
**2022**
**£**
1,912
145
2,057|**Total**
**2021**
**£**
-
-| |---|---|---|---| ||||-| ## 8 **Trustee remuneration and expenses** One or more of the trustees has been paid remuneration in the current or prior periods. ||||**Other**| |---|---|---|---| |**Trustee**|**Remuneration**|**Pension**|**benefits**| |T. Lee|16,204|486|-| |D. Parker|16,559|497|-| Page 12 **Hollingbury Park Pre-School Ltd Notes to the Accounts** |9|**Staff costs**||||| |---|---|---|---|---|---| ||||**2022**||**2021**| ||Pension costs||1,912||1,784| ||||1,912||1,784| ||No employee received emoluments in excess of £60,000.||||| ||The average monthly number|of full time equivalent employees during||the year was as|follows:| ||||**2022**||**2021**| ||||**Number**||**Number**| ||||6||6| ||||6||6| |10|**Debtors**||||| ||||**2022**||**2021**| ||||**£**||**£**| ||Prepayments and accrued income||434||1,171| ||||434||1,171| |11|**Creditors:**||||| ||amounts falling due within one year||||| ||||**2022**||**2021**| ||||**£**||**£**| ||Other taxes and social security||410||488| ||Other creditors||346||365| ||Accruals||1,830||2,412| ||||2,586||3,265| |12|**Movement in funds**||||| ||||**Incoming**||| |||**At 1 April**|**resources**
**(including**
**other**|**Resources**
**expended**|**At 31 March**
**2022**| |||**2021**|**gains/losses)**||| ||||**£**|**£**|**£**| ||**Unrestricted funds:**||||| ||**General funds**|11,311|98,233|(102,655)|6,889| ||**Total funds**|11,311|98,233|(102,655)|6,889| ||||**Incoming**||| ||||**resources**||| ||||**(including**||| |||**At 1 April**|**other**|**Resources**|**At 31 March**| |||**2020**|**gains/losses)**|**expended**|**2021**| ||**Unrestricted funds:**||||| ||**General funds**|14,682|99,511|(103,062)|11,311| Page 13 **Hollingbury Park Pre-School Ltd Notes to the Accounts** ## 13 **Analysis of net assets between funds** |Current assets
Current liabilities
Total Net assets
Current assets
Current liabilities
Total Net assets
14 **Reconciliation of net debt**
Cash and cash equivalents
Net debt|**At 1 April**
**2021**
**£**|**Unrestricted**
**funds**
**£**
9,475
(2,586)
6,889
**Unrestricted**
**funds**
**£**
14,576
(3,265)
11,311
**Cash flows**
**£**|**Total**
**£**
9,475
(2,586)| |---|---|---|---| ||||6,889| ||||**Total funds**
**at 31 March**
**2021**
**£**
14,576
(3,265)| ||||11,311| ||||**At 31 March**
**2022**
**£**| ||13,405|(4,364)|9,041| ||13,405
13,405|(4,364)
(4,364)|9,041| ||||9,041| ||||| |**_Pension commitments_**
The pension cost charge to the
company amounted to:|**2022**
**£**
1,912||**2021**
**£**
1,784| The charity operates a defined contribution pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme. ## 16 **Related party disclosures** ## _**Controlling party**_ The company is limited by guarantee and has no share capital; thus no single party controls the company. Page 14