REGISTERED COMPANY NUMBER: 07877025 (England and Wales) REGISTERED CHARITY NUMBER: 1150183
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
FOR
NATIONAL HEREDITARY BREAST CANCER HELPLINE (A COMPANY LIMITED BY GUARANTEE)
NATIONAL HEREDITARY BREAST CANCER HELPLINE
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
| Page | |||
|---|---|---|---|
| Reference and Administrative Details | 1 | ||
| Report of the Trustees | 2 | to | 7 |
| Independent Examiner's Report | 8 | ||
| Statement of Financial Activities | 9 | ||
| Balance Sheet | 10 | to | 11 |
| Cash Flow Statement | 12 | ||
| Notes to the Cash Flow Statement | 13 | ||
| Notes to the Financial Statements | 14 | to | 22 |
| Detailed Statement of Financial Activities | 23 | to | 24 |
NATIONAL HEREDITARY BREAST CANCER HELPLINE
REFERENCE AND ADMINISTRATIVE DETAILS FOR THE YEAR ENDED 31 MARCH 2023
TRUSTEES G Anderson Policeman A P D Fewings Retired W J Watson Helpline Manager J V Squires Retired REGISTERED OFFICE Unit 71 Storforth Lane Trading Estate Storforth Lane Hasland Chesterfield Derbyshire S41 0QZ REGISTERED COMPANY 07877025 (England and Wales) NUMBER REGISTERED CHARITY 1150183 NUMBER INDEPENDENT EXAMINER Marriott Gibbs Rees Wallis Limited Chartered Certified Accountants First Floor Unit 4, Broadfield Court Sheffield South Yorkshire S8 0XF
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES Objectives and aims
The charity's objective is to promote and protect good health and relieve sickness for the public benefit by:1. Operating, organising, managing and promoting an association for the training and/or education and/or general advice into all areas of hereditary breast cancer;
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Managing a national helpline for the delivery of advice into all areas of hereditary breast cancer; and
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Helping and supporting anyone concerned about their increased risk of developing cancer due to family history.
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Providing the social network facility of support as this now seems to be an important signpost route that people rely upon.
In order to achieve this objective the charity has opened charity shops, which also act as community support and information centres, providing support to patients and families affected by hereditary cancer via discussion with volunteers and provision of resources. Signposting to all our facilities
This will also raise community awareness of hereditary cancer to promote early detection and management.
The charity will continue to make use of the 45 existing support groups set up by Wendy Watson who will attend meetings wherever possible; although since the pandemic the groups have been much more active online and remained that way. The Leicester Birmingham group is very active in actual face to face meetings - approximately every 6-8 weeks on a Sunday lunchtime. Each group is made up of an average of 50 volunteers and 2 or 3 administrators with the aim to build links with their local genetic services. This is proving very successful so far, with most geneticists adhering to NICE Guidelines on familial breast cancer and providing their patients with contact details of the Helpline and its support groups. The extra group - Tamoxifen and Side Effects which was added 3 years ago devised due to the pandemic reducing access to genetic services, testing, and surgical intervention. This group has continued to expand during 22/23 and accepts new requests to join on a daily basis. It has become an important feature of the Helpline facilities.
The charity continues to build links to encourage triangulation between clinicians, patients and researchers. This will improve the governance and focus of future research.
In determining the charities objectives and planning, its activities the trustees have had due regard for the guidance published by the Charity Commission for public benefit. The overwhelming letters and testimonials from users leaves one in no doubt of the benefits received.
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
OBJECTIVES AND ACTIVITIES
Significant activities
The helpline service is available 24hrs every day through social media, and 9am until 8pm by telephone. Emails are answered throughout a 24 hour period. The Helpline has identified other volunteers by way of training courses to help lead other groups around the UK.
The helpline continued its activities throughout 2022/23. Its role still of paramount importance to those using it, even more so due to the lack of NHS services available, and the backlog that has resulted through the pressures on all services. We had expert advice and governance 24/7 available from Prof Gareth Evans, Prof Julian Barwell and also additional guidance from surgeon Lester Barr, a former trustee and chair of The Genesis Appeal.
Psychological assessments are also taking far too long through the NHS - up to 2 years in some areas. This has in some cases resulted in breast cancer being contracted and people actually dying. Such an unacceptable situation needed action; and the charity has enlisted the help of Cath Parfitt, Masters degree in Counselling who also has a history of a BRCA fault in her Husband's family and therefore her children. These assessments are being undertaken within 2 weeks from referral to report. NICE guidelines have also not been adhered to and the Helpline is working to ensure this practice becomes robust - given the millions of pounds and valuable hours put into this guidance.
Other campaigns and the helpline continued, ably supported by the extra efforts of our professional advisors and fully trained staff members who took the reins whilst the previous mainstay of the charity, Wendy, had the debilitating (but benign) huge brain tumour removed.
National Hereditary Breast Cancer Helpline still operate several charity shops throughout the country.
Public benefit
The Trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Work done over the years by the helpline founder shows how many millions of pounds have been saved by; 1) Campaigning for recognition of these gene faults; and
2) Spearheading the campaign against the patenting of the genes in the European Parliament.
The work is not restricted to these two components but they have had the most considerable impact. Campaigns for NICE guidelines to be debated and adopted to ensure equality of service for all.
Further information can be found on our website:http://www.breastcancergenetics.co.uk/helpline-achievements/
Volunteers
The charity had help from over 300 volunteers, covering the charity shops and 45 support groups.
The Charity is extremely fortunate to have the strong support of three world renowned advisors.
Wendy Watson MBE continues to provide peer support to all on a voluntary basis. Details of remuneration received for Wendy Watson's role as Helpline Advisor can be found in Note 8.
The two professional medical advisors act voluntarily. These two advisors have been key to the service long before it became a registered charity. They, along with Wendy, continue to be influential worldwide.
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The charity has maintained its six charity shops and information centres. It has always been intended to run the charity shops and for them to have the means of funding themselves as self-supporting information centres.
The Helpline is a valuable resource for all, with GP's calling as well as the general public. Ongoing training is supplied to staff by Prof Barwell.
The support groups were being run as online meetings in replacement of face-to-face meetings due to social restrictions, and Wendy has headed several webinar online help sessions during lockdowns. The opportunity to meet and speak face to face with other who have gone through similar experiences had long been recognised for its importance by geneticists across the UK and echoed in NICE Guidelines.
A support group was formed to help support people with questions over any potential side effects and concerns of Tamoxifen. Wendy received excellent support letters from both medical advisors congratulating her on 'selfless' work whilst public services were on hold and unavailable.
Fundraising activities
The charity shops continue to receive a steady volume of donations. All contributions are completely voluntary and are very gratefully received.
We have a fundraising partnership with Skycycle Limited. Charity bags are distributed in license areas and filled with unwanted shoes, clothing, toys and bric a brac. The charity receive £75 for every tonne that Skycycle sell from house-to-house collections and £120 for every tonne collected from clothing banks. We also have a further partner, MV clothing who are contributing £18k per annum.
We have also joined the Fundraising Regulator.
Investment performance
The charity has no investments.
Internal and external factors
The information sections within the charity shops and continuously improved and updated. A large proportion of shop space is allocated to giving information and charity shops are used for regular drop in sessions to give advice. The charity shops running costs continue to be apportioned as 50% fundraising and 50% charitable activity.
FINANCIAL REVIEW
Financial position
At 31 March 2023 the charity had unrestricted surplus funds of £102,434 (2022: £120,472).
Principal funding sources
The principal source of funding for the charity is charity shop income. The charity also benefits from donations and the continued goodwill of the public.
Shop income increased during the year however overall income was lower following the removal of Covid support grants.
Investment policy and objectives
The charity does not hold any investments.
Reserves policy
The charity does not have an official policy amount as due to extreme circumstances it is difficult to project future needs, however the bank balances are usually at least £10k in credit.
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW
Going concern
Queries are answered by two of the world's respected medical advisors. The charitable activities are currently carried out by these experts in a voluntary capacity. The results are of course unparalleled. Patients are enabled to access referrals wrongly denied by uneducated medics. Support is always on hand by the lead helpline advisor, Wendy Watson MBE, who has global experience in this field. Wendy has advised and lectured professionals across Europe and the USA.
The charity is reliant on ongoing trading activities and donations for its continued existence. Total charity shop income in 2023 was £296,705 which is back to the pre-Covid level of income. The donations of clothing, furniture and electricals are now in abundance with sufficient to stock the shops for many years to come. The lowering of the Central costs and utilisation of the warehouse as a 'shop' open to the public has significantly improved the charity's financial performance.
The information centres only need to be self supporting as our main charitable aim is to provide a service - not to raise monetary donations. They are self supporting by selling charity goods in the same vein as charity shops. We will continue to assess our remaining information centres/charity shop outlets for viability. For any sites continually losing money we shall consider closure, hence making the whole venture more stable and profitable.
The charity suffered a deficit during the year which has led to delays in paying HMRC and our other creditors. The charity financial position has improved since the year end and the trustees believe that the charity can produce a surplus going forward. Consequently, the accounts have been prepared on a going concern basis.
FUTURE PLANS
Our continued objectives and aims are to raise awareness of hereditary breast cancer and reduce mortality. We also will give support to those who find themselves at risk due to family history. The choices are stark; do nothing, be screened regularly, or opt for elective surgery. That option is the only near sure fire way of preventing breast cancer in those at risk.
Activities planned to achieve aims
The charity ball was held on 21 April 2023 to coincide with celebrations of 30 years of Wendy Watson's successful surgery. We usually host a charity ball every year.
We continued to monitor the number of charity shops outlets and their profitability, hence making the whole venture more stable and profitable. At the end of 2023 our venues are:
Rotherham Matlock Morley Ilkeston Doncaster Hasland Warehouse
The charity will receive £18,000 income next year from MV Clothing.
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
FUTURE PLANS
Activities planned to achieve aims (continued)
Group support meetings will continue to be held and attended by a core group of people. The meetings welcome new members who are preparing to start their journey. Discussions are always informal around all aspects - most significantly impending surgery. It is of great importance for people to have the opportunity to speak to others who have already been through the process and can share their experiences.
Indeed this 'need' was highlighted as number 2 key priority for adoption in the recent NICE Guideline update on familial breast cancer. Helpline founder Wendy Watson always attends to be on hand with any queries or difficulties.
The charity have recently received extra support from Professor James Coyne of the University of Penn.
We have already made a series of podcasts to cover all aspects of hereditary breast cancer introduced by all the top professionals. The plan is to continue with the podcasts which all feature Wendy Watson and Rebecca Measures, entitled Mother/Daughter - Breast of Friends. The podcasts are made with no cost to the charity, save for the follow up printed materials added to our shops as part of the information service.
A series of podcasts to raise awareness in the 97% of the population has also uncovered many startling facts. Notably Coleen Nolan's family were tested in 2009. Found not to have a fault in BRCA1&2. Tragically 60,000 people were tested negative who should now be recalled for panel tests. The Helpline has made it their mission to alert everyone as this is not protocol with either GPs or genetic departments.
A docu/drama has been commissioned for Channel 4 on Wendy's life. A musical has been commissioned - with West End connections on Wendy's life. This is a lively comedic but informative way to raise awareness in the populus.
Wendy has been invited to be the UK patient representative for a new form of breast screening called Mammowave. Mammowave is a clinical trial running for a further 4 years in UK hospitals and running alongside trials in Italy, Portugal, Spain, France and a few other European countries.
Prof James Coyne, Emeritus Professor of Psychology in the USA has also asked for Wendy Watsons and the Helpline's assistance in obtaining funding in the USA for a similar incentive. Wendy started this up initially in 200 and they have asked for permission to use our videos to get further funding.
The charity will continue to offer the services of a fully trained (Masters degree) counsellor, and hope to benefit greatly from the extra publicity in 2023/24.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document and charity constitution
The organisation is a company limited by guarantee, incorporated on 9 December 2011 and registered with the charities commission on 14 December 2012 as amended by special resolution registered at Companies House on 11 December 2012.
The company was established under a Memorandum of Articles, which established the objects and powers of the charitable company and is governed under its Articles of Association.
Recruitment and appointment of new trustees
The current Trustees are detailed on the reference page. If recruitment is required this will follow the policy and procedures to ensure that all legal and good practice requirements are met.
To enhance the work of the charity, the trustees appointed would have an interest in the work being conducted into Hereditary Breast Cancer.
Organisational structure
The trustees are responsible for the overall management and control of the charity. They are grateful to the many volunteers who give their time to the charity to enable it to be successful in fulfilling its objectives.
The Trustees believe that the organisation is well placed to fulfil the objectives of the charity into the future.
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023
STRUCTURE, GOVERNANCE AND MANAGEMENT
Induction and training of new trustees
Any new Trustees are given details of the rules and objectives of the charity.
They are invited to work in the central distribution centre and meet some of the volunteers, together with attending meetings held by the support groups.
Key management remuneration
Key management includes Wendy Watson and all trustees. Wendy Watson was working on a self-employed consultancy basis until July 2021. Details of trustees' payments are included in Note 8.
No other trustees received remuneration in the period.
Key changes in management and trustees
There are currently 4 appointed trustees as at the accounts sign off date, John Squires, Grant Anderson, Adrian Fewings and Wendy Watson.
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on 31 January 2024 and signed on its behalf by:
J V Squires - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF NATIONAL HEREDITARY BREAST CANCER HELPLINE
Independent examiner's report to the trustees of National Hereditary Breast Cancer Helpline ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan Pickstone FCCA The Association of Chartered Certified Accountants
Marriott Gibbs Rees Wallis Limited Chartered Certified Accountants First Floor Unit 4, Broadfield Court Sheffield South Yorkshire S8 0XF
31 January 2024
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2023
| 2023 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 8,220 Other trading activities 3 296,705 Other income 4 19,922 Total 324,847 EXPENDITURE ON Raising funds 5 198,523 Charitable activities 6 Helpline costs 3,342 Campaigning and raising awareness 133,575 Activity support costs 7,445 Total 342,885 NET INCOME/(EXPENDITURE) (18,038) RECONCILIATION OF FUNDS Total funds brought forward 120,472 TOTAL FUNDS CARRIED FORWARD 102,434 |
2022 Total funds £ 1,525 276,943 62,161 |
|---|---|
| 340,629 | |
| 182,826 4,159 117,138 19,028 |
|
| 323,151 | |
| 17,478 102,994 |
|
| 120,472 |
CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
The notes form part of these financial statements
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
BALANCE SHEET 31 MARCH 2023
| 2023 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 11 23,499 CURRENT ASSETS Stocks 12 142,550 Debtors 13 6,626 Cash at bank and in hand 13,846 163,022 CREDITORS Amounts falling due within one year 14 (64,929) NET CURRENT ASSETS 98,093 TOTAL ASSETS LESS CURRENT LIABILITIES 121,592 CREDITORS Amounts falling due after more than one year 15 (19,158) NET ASSETS 102,434 FUNDS 19 Unrestricted funds 102,434 TOTAL FUNDS 102,434 |
2022 Total funds £ 31,790 133,525 8,954 21,497 163,976 (49,556) 114,420 146,210 (25,738) 120,472 120,472 120,472 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
BALANCE SHEET - continued 31 MARCH 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 31 January 2024 and were signed on its behalf by:
J V Squires - Trustee
The notes form part of these financial statements
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2023
| Notes Cash flows from operating activities Cash generated from operations 1 Interest paid Interest element of hire purchase payments paid Net cash used in operating activities Cash flows from investing activities Purchase of tangible fixed assets Net cash provided by/(used in) investing activities Cash flows from financing activities Capital repayments in year Net cash (used in)/provided by financing activities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
2023 £ 778 (413) (1,233) (868) - - (6,783) (6,783) (7,651) 21,497 13,846 |
2022 £ (29,991) (196) (379) (30,566) (19,995) (19,995) 12,996 12,996 (37,565) 59,062 21,497 |
|---|---|---|
The notes form part of these financial statements
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 31 MARCH 2023
1. RECONCILIATION OF NET (EXPENDITURE)/INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES
2.
| ACTIVITIES | |||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Net (expenditure)/income for the reporting period | (as per the | ||
| Statement of Financial Activities) | (18,038) | 17,478 | |
| Adjustments for: | |||
| Depreciation charges | 8,291 | 6,527 | |
| Interest paid | 413 | 196 | |
| Interest element of hire purchase and finance lease rental payments | 1,233 | 379 | |
| (Increase)/decrease in stocks | (9,025) | 12,080 | |
| Decrease in debtors | 2,328 | 2,513 | |
| Increase/(decrease) in creditors | 15,576 | (69,164) | |
| Net cash provided by/(used in) operations | 778 | (29,991) | |
| ANALYSIS OF CHANGES IN NET DEBT | |||
| At 1.4.22 | Cash flow | At 31.3.23 | |
| £ | £ | £ | |
| Net cash | |||
| Cash at bank and in hand | 21,497 | (7,651) | 13,846 |
| 21,497 | (7,651) | 13,846 | |
| Debt | |||
| Finance leases | (14,663) | 2,783 | (11,880) |
| Debts falling due within 1 year | (4,000) | - | (4,000) |
| Debts falling due after 1 year | (14,333) | 4,000 | (10,333) |
| (32,996) | 6,783 | (26,213) | |
| Total | (11,499) | (868) | (12,367) |
The notes form part of these financial statements
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Going concern
The financial statements have been prepared on a going concern basis.
The trustees have assessed whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
At the balance sheet date the charity had surplus unrestricted fund of £102,434 (2022 - £120,472).
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Income is derived from the provision of goods and services and is stated net of VAT.
Donations and legacies
Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.
Investment income
Interest on funds held on deposit is included when receivable and the amount can be reliably measured by the charity: this is normally upon notification of the interest paid or payable by the Bank.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities in raising funds.
Charitable activities
Charities expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature.
Tangible fixed assets
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment loss.
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES - continued
Tangible fixed assets
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
| Asset Class | Depreciation method and rate |
|---|---|
| Motor vehicles | 20% on cost |
| Fixtures and fittings | 15% on cost |
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Where practical, donated goods for resale are measured at fair value on initial recognition, which is the expected proceeds from sale less the expected costs of sale. Costs include cleaning and processing of goods into a saleable condition.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. DONATIONS AND LEGACIES
| 2. | DONATIONS AND LEGACIES | ||
|---|---|---|---|
| 2023 | 2022 | ||
| £ | £ | ||
| Gifts and donations | 8,220 | 1,525 | |
| 3. | OTHER TRADING ACTIVITIES | ||
| 2023 | 2022 | ||
| £ | £ | ||
| Charity shop income | 296,705 | 276,943 |
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
4. OTHER INCOME
| Fundraising Other income Covid 19 Council Grants JRS grant income |
2023 £ 6,113 13,809 - - 19,922 |
2022 £ 14,224 594 30,334 17,009 |
|---|---|---|
| 62,161 |
Fundraising income of £6,113 (2022 - £14,224) includes income received from fundraising events such as balls, charity sports days and other fundraising events held by the charity. Fundraising income also includes the money the charity receives from Skycycle Limited.
5. RAISING FUNDS
Raising donations and legacies
| Fundraising events - balls etc Other trading activities Purchases Stock movement Trustees' remuneration etc Staff costs Rent and rates Light, heat, and insurance Repairs and maintenance Sundry Travel and subsistence Printing, postage, stationery Depreciation Finance costs Bank charges and cardnet Interest payable and similar charges Aggregate amounts |
2023 £ 4,767 2023 £ - (9,025) 34,011 78,494 46,562 7,974 423 2,785 15,407 2,720 8,291 187,642 2023 £ 4,468 1,646 6,114 198,523 |
2022 £ 7,193 2022 £ 1,584 12,080 18,473 69,975 31,094 12,332 1,494 4,843 10,957 1,623 6,527 |
2022 £ 7,193 |
|---|---|---|---|
| 170,982 | |||
| 2022 £ 4,076 575 4,651 182,826 |
2022 £ 4,076 575 |
||
| 4,651 |
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
5. RAISING FUNDS - continued
Allocation and apportionment of charity shop costs
The charity shops running costs are apportioned as 50% fundraising and 50% charitable activity expenditure. A large proportion of shop space is used for upgraded information centres and for community support and advice.
Allocation and apportionment of staff costs
Staff costs are apportioned as 50% other trading activities and 50% helpline, campaigning and raising awareness. This is to account for the time spent by staff offering support and advice in addition to running the charity shops.
6. CHARITABLE ACTIVITIES COSTS
| Helpline costs Campaigning and raising awareness Activity support costs |
Direct Costs £ 3,342 133,575 7,445 |
|---|---|
| 144,362 |
7. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
8.
| Depreciation - owned assets Independent examiners fee TRUSTEES' REMUNERATION AND BENEFITS Trustees' salaries Trustees' fees Trustees' social security |
2023 £ 8,291 3,125 2023 £ 32,496 - 1,515 34,011 |
2022 £ 6,527 2,950 2022 £ 17,500 10,000 973 |
2022 £ 6,527 2,950 |
|---|---|---|---|
| 28,473 |
Trustees' fees were paid to Wendy Watson for her role as helpline advisor in the prior year. Wendy Watson received £Nil (2022 - £10,000) trustees' fees while was working on a self-employed contractor basis.
From August 2021 Wendy Watson has been employed by the charity and received a salary of £32,496 (2022 - £17,500) for her position of helpline advisor .
No remuneration was paid to Wendy Watson for her role as trustee.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 9. STAFF COSTS Wages and salaries Social security costs Other pension costs The average monthly number of employees during the year was as follows: Average number No employees received emoluments in excess of £60,000. 10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Other income Total EXPENDITURE ON Raising funds Charitable activities Helpline costs Campaigning and raising awareness Activity support costs Total NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
2023 2022 £ £ 184,683 164,647 4,682 2,486 1,636 1,293 191,001 168,426 2023 2022 13 16 Unrestricted fund £ 1,525 276,943 62,161 340,629 182,826 4,159 117,138 19,028 323,151 17,478 102,994 120,472 |
|---|---|
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
11. TANGIBLE FIXED ASSETS
| Fixtures and Motor fittings vehicles £ £ COST At 1 April 2022 and 31 March 2023 71,696 53,916 DEPRECIATION At 1 April 2022 70,315 23,507 Charge for year 828 7,463 At 31 March 2023 71,143 30,970 NET BOOK VALUE At 31 March 2023 553 22,946 At 31 March 2022 1,381 30,409 The net carrying amount of tangible assets includes the following amounts in respect of under finance leases and hire purchase contracts: 2023 £ Motor Vehicles 13,996 12. STOCKS 2023 £ Stocks 142,550 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Other debtors - Prepayments and accrued income 6,626 6,626 |
Fixtures and Motor fittings vehicles £ £ COST At 1 April 2022 and 31 March 2023 71,696 53,916 DEPRECIATION At 1 April 2022 70,315 23,507 Charge for year 828 7,463 At 31 March 2023 71,143 30,970 NET BOOK VALUE At 31 March 2023 553 22,946 At 31 March 2022 1,381 30,409 The net carrying amount of tangible assets includes the following amounts in respect of under finance leases and hire purchase contracts: 2023 £ Motor Vehicles 13,996 12. STOCKS 2023 £ Stocks 142,550 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Other debtors - Prepayments and accrued income 6,626 6,626 |
Fixtures and Motor fittings vehicles £ £ COST At 1 April 2022 and 31 March 2023 71,696 53,916 DEPRECIATION At 1 April 2022 70,315 23,507 Charge for year 828 7,463 At 31 March 2023 71,143 30,970 NET BOOK VALUE At 31 March 2023 553 22,946 At 31 March 2022 1,381 30,409 The net carrying amount of tangible assets includes the following amounts in respect of under finance leases and hire purchase contracts: 2023 £ Motor Vehicles 13,996 12. STOCKS 2023 £ Stocks 142,550 13. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2023 £ Other debtors - Prepayments and accrued income 6,626 6,626 |
Totals £ 125,612 93,822 8,291 102,113 23,499 31,790 assets held |
Totals £ 125,612 93,822 8,291 102,113 23,499 31,790 assets held |
|---|---|---|---|---|
| 2023 | 2022 | |||
| £ | £ | |||
| 13,996 | 17,995 | |||
| 2023 £ 142,550 2023 £ - 6,626 6,626 |
2022 £ 133,525 2022 £ 619 8,335 8,954 |
|||
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 14. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Bank loans and overdrafts (see note 16) Hire purchase (see note 17) Trade creditors Social security and other taxes VAT Wages and salaries control Other creditors Pensions control Accruals 15. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Bank loans (see note 16) Hire purchase (see note 17) 16. LOANS An analysis of the maturity of loans is given below: Amounts falling due within one year on demand: Bank loans Amounts falling between one and two years: Bank loans Amounts falling due between two and five years: Bank loans 17. LEASING AGREEMENTS Minimum lease payments fall due as follows: Net obligations repayable: Within one year Between one and five years |
2023 2022 £ £ 4,000 4,000 3,055 3,258 14,590 8,057 20,566 11,228 4,534 5,481 2,495 - 7,360 9,056 - 266 8,329 8,210 64,929 49,556 2023 2022 £ £ 10,333 14,333 8,825 11,405 19,158 25,738 2023 2022 £ £ 4,000 4,000 4,000 4,000 6,333 10,333 Hire purchase contracts 2023 2022 £ £ 3,055 3,258 8,825 11,405 11,880 14,663 |
2022 £ 4,000 3,258 8,057 11,228 5,481 - 9,056 266 8,210 |
|---|---|---|
| 49,556 | ||
| 2022 £ 14,333 11,405 |
||
| 25,738 | ||
| 2022 £ 4,000 |
||
| 4,000 | ||
| 10,333 | ||
| 14,663 |
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
| 17. | LEASING AGREEMENTS - continued | |||
|---|---|---|---|---|
| Non-cancellable | ||||
| operating | leases | |||
| 2023 | 2022 | |||
| £ | £ | |||
| Within one year | - | 6,417 | ||
| 18. | SECURED DEBTS | |||
| The following secured debts are included within creditors: | ||||
| 2023 | 2022 | |||
| £ | £ | |||
| Hire purchase contracts | 11,880 | 14,663 | ||
| Hire purchase creditors are secured on the assets acquired under the contract. | ||||
| 19. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1.4.22 | in funds | 31.3.23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 120,472 | (18,038) | 102,434 | |
| TOTAL FUNDS | 120,472 | (18,038) | 102,434 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources | Movement | ||
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 324,847 | (342,885) | (18,038) | |
| TOTAL FUNDS | 324,847 | (342,885) | (18,038) | |
| Comparatives for movement in funds | ||||
| Net | ||||
| movement | At | |||
| At 1.4.21 | in funds | 31.3.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 102,994 | 17,478 | 120,472 | |
| TOTAL FUNDS | 102,994 | 17,478 | 120,472 |
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023
19. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 340,629 340,629 |
Resources Movement expended in funds £ £ (323,151) 17,478 (323,151) 17,478 |
|---|---|---|
20. RELATED PARTY DISCLOSURES
Wendy Watson
(Wendy Watson is a subscriber member of the charity and trustee).
During the year, fees of £nil (2022 - £10,000) were paid to Wendy Watson for her role as helpline advisor.
Since August 2021 Wendy received a salary for her position as helpline advisor. During the year Wendy received wages of £32,496 (2022 - £17,500).
No remuneration was paid for her role as trustee.
As at 31 March 2023, Wendy Watson was owed £7,360 (2022 - £9,056) in respect of running costs paid on the charities behalf. This amount is repayable on demand.
21. CHARITY STATUS
The charity is a company limited by guarantee and consequently does not have share capital. Each member is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of it being wound up.
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| INCOME AND ENDOWMENTS Donations and legacies Gifts and donations Other trading activities Charity shop income Other income Fundraising Other income Covid 19 Council Grants JRS grant income Total incoming resources EXPENDITURE Raising donations and legacies Fundraising events - balls etc Other trading activities Purchases Trustees' salaries Trustees' social security Wages Social security Pensions Rent and rates Light, heat, and insurance Repairs and maintenance Sundry Travel and subsistence Printing, postage, stationery Depreciation on fixtures and fittings Depreciation on motor vehicles Stock movement Finance costs Bank charges and cardnet Bank loan interest Hire purchase interest |
2023 £ 8,220 296,705 6,113 13,809 - - 19,922 324,847 4,767 - 32,496 1,515 76,093 1,583 818 46,562 7,974 423 2,785 15,407 2,720 828 7,463 (9,025) 187,642 4,468 413 1,233 6,114 |
2022 £ 1,525 276,943 14,224 594 30,334 17,009 |
|---|---|---|
| 62,161 | ||
| 340,629 7,193 1,584 17,500 973 68,573 756 646 31,094 12,332 1,494 4,843 10,957 1,623 1,063 5,464 12,080 |
||
| 170,982 4,076 196 379 |
||
| 4,651 |
This page does not form part of the statutory financial statements
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NATIONAL HEREDITARY BREAST CANCER HELPLINE
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023 |
||
|---|---|---|
| Finance costs Charitable activities Trustees' fees Helpline/Campaigning Staff Wages Helpline/Campaigning Staff social security costs Helpline/Campaigning Staff pensions costs Rent and rates Light, heat and insurance Telephone Campaigning raising awareness Repairs and maintenance Accountancy fees Legal and professional fees Bookkeeping services Total resources expended Net (expenditure)/income |
2023 £ - 76,094 1,584 818 46,562 7,974 3,342 120 423 3,125 - 4,320 144,362 342,885 (18,038) |
2022 £ 10,000 68,574 757 647 31,094 12,332 4,159 2,240 1,494 2,950 1,238 4,840 |
| 140,325 | ||
| 323,151 | ||
| 17,478 |
This page does not form part of the statutory financial statements
Page 24