Shropshire Parent and Carer Council
Financial Statements
For The Year Ended 31 March 2023
Shropshire Parent and Carer Council (PACC) Reference and Administrative Details
Charity Name Shropshire Parent and Carer Council
Other names PACC Charity Number 1150180 Principal Address Crab Tree Cottage Dunns Heath Berwick Shrewsbury SY4 3HY Trustee's Julie Davenport Sarah Thomas Zara Bowden Natalie Hughes Christine Thomas Michael Thomas Accountant Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
Trustees' Report of Shropshire Parent and Carer Council (PACC) on the Accounts for the Year Ended 31 March 2023
The trustees present their annual report and financial statements of the charity for the year ended 31 March 2023. The financial statements have been prepared in accordance with the Charities Act 1993 and the Statement of Recommended Practice: Accounting and Reporting by Charities published in 2005.
Structure, Governance and Management
The charity is registered with the Charity Commission and is run in accordance with the constitution adopted on 3 December 2011 and as amended on 16 November 2012.
Trustee selection methods
The Trustees are appointed by the committee. The committee actively seeks out Trustees from suitably experienced members of the wider community.
Objectives and Activities
The objectives of the Charity are to relieve the needs of children with disabilities and additional needs, their parents, carers and families, particularly but not exclusively by (a) the creation of a Shropshire parent/carer community that reduces isolation and strengthens the capacity of parents and carers to support their families, (b) by the provision of information to inform and empower parents/carers about the services and issues that affect their families, (c) by the provision of opportunities for parents and carers to influence the decisions that affect their families and to contribute to developing services that meet the needs of their families.
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
The Charity carries out these objectives by running parent groups, workshops, training, providing parent carer representation and offering emotional support.
Achievements and Performance in the year
This year we have had some great success. The Preparation For Adulthood Navigators have gone from strength to strength, with more new contacts being made and positive impact for families being fed back to us. We have seen growth in connecting to the wider Parent Carer community with new school community based PACC Facebook Groups and being invited into school SEND information sessions, both of which have introduced PACC to new families. Our Healthy Lives Program ran through the Spring, Summer, and Autumn holidays providing opportunities for young people to experience new activities, make new friends, and have some fun. There have been many more amazing accomplishments along with continuing our influence over the system to improve the experience of families within the Shropshire SEND Community.
Our Reps have continued to tirelessly champion the voices of families within Partnership and Programme Boards, workstream meetings, production of communications (such as the Local Offer Newsletter), as well as within any conferences or events attended locally, regionally, and nationally.
None of what we do in PACC could be achieved without the support of our Trustees and the engagement of the Parent Carer Community, but most importantly it could not be done without out amazing team of volunteers, staff and representatives. They work tirelessly to ensure Parent Carers voices are championed. They out in many hours of their own time to support activities and attend meetings to ensure the Shropshire SEND Community has opportunities to experience healthy lifestyles and personalised care and support. They are the greatest asset within our organisation and do not get anywhere near enough credit for their commitment to PACC and the SEND Community, we cannot thank them enough.
As we move into the next year, we look forward to expanding the team, where possible, and working with new community providers and organisations to continue the fantastic outcomes we are achieving.
Reserves Policy
The Trustees aim to maintain free reserves at a low level sufficient to supplement the day to day running of the Charity.
The restricted funds are made up of grants and are spent according to the grant requirements which assist the Charity in meeting it's objectives. Any money left over at the year end is kept in reserves to be spent in the following year.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Zara Bowden
Chair
Date
12.09.2024
Independent Examiner's Report to the Management Committee of Shropshire Parent and Carer Council (PACC) on the Accounts for the Year Ended 31 March 2023
Basis of independent examiner’s report
We report on the accounts of PACC for the year ended 31 March 2023 which are set out on pages 2-11.
The Group's officers are responsible for the preparation of the accounts. The Group's officers consider that an audit is not required for this year and that an independent examination is needed. It is our responsibility to:
-
examine the accounts
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to follow the general directions for the conduct of an independent examination
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to state whether particular matters have come to our attention.
Basis of independent examiner’s statement
Our examination was carried out in accordance with general directions for an independent examination. An examination includes a review of the accounting records kept by the committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
-
which gives us reasonable cause to believe that in, any material respect, the requirements • to keep appropriate accounting records; and
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to prepare accounts which accord with the accounting records and comply with applicable financial reporting standards
have not been met; or
- to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
Date: 12/09/2024
Shropshire Parent and Carer Council (PACC) Statement of Financial Activities for the Year Ended 31 March 2023
| Note Incoming Resources Incoming resources from generated funds: Voluntary income 3 Other income Total Incoming Resources Resources Expended Charitable Activities 4 Governance costs 5 Total Resources Expended Transfer Between Funds Net Incoming Resources Fund balance brought forward at 1 April 2022 Fund Balance Carried Forward at 31 March 2023 Net Incoming Resources Before Transfers |
Unrestricted Funds Restricted Funds Total Funds 2023 2023 2023 £ £ £ - 278,350 278,350 272 - 272 272 278,350 278,622 2,198 183,888 186,086 - 752 752 2,198 184,640 186,838 (1,926) 93,710 91,784 3,282 (3,282) - 1,356 90,428 91,784 6,511 16,653 23,164 7,867 107,081 114,948 |
Total Funds 2022 £ 53,944 - |
|---|---|---|
| 58,870 | ||
| 57,185 480 |
||
| 57,665 | ||
| (3,721) - |
||
| (3,721) | ||
| 26,885 | ||
| 23,164 |
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
Shropshire Parent and Carer Council (PACC) Balance Sheet as at 31 March 2023
| Note Fixed Assets 7 Tangible Fixed Assets Current Assets Bank balances Accounts receivable 8 Current Liabilities Creditors 9 (due in less than 1 year) Net Assets Represented by Funds Unrestricted fund 11 Restricted funds 11 Capital grant fund 11 |
£ £ 1,748 116,107 - 116,107 (2,907) 114,948 6,119 107,081 1,748 114,948 2023 |
£ £ 1,805 27,528 1,600 29,128 (7,767) 23,164 4,706 16,653 1,805 23,164 2022 |
£ £ 1,805 27,528 1,600 29,128 (7,767) 23,164 4,706 16,653 1,805 23,164 2022 |
|---|---|---|---|
| 23,164 | |||
| 4,706 16,653 1,805 |
|||
| 23,164 |
The Trustees approve the accounts which comprise of the SOFA, the Balance Sheet and the related notes and acknowledge their responsibility for the accounts, including the appropriateness of the applicable financial reporting framework, and for providing Community accounting Services Ltd with all information and explanations necessary for their compilation.
Zara Bowden
Chair
Date
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2023
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
(a) Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice : Accounting and Reporting by Charities issued in March 2005.
(b) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purpose, the use of which is restricted to that area or purpose.
(c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to, and certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
(d) Resources Expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. Expenditure is recognised on an accrual basis and is reported as part of the expenditure to which it relates:
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the Independent Examiner's fee and payroll costs.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. Floor areas, per capita or estimated usage.
(e) Fixed Assets
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Fixtures, fittings and equipment
20% reducing balance basis
Impairment reviews are carried out as and when evidence comes to light that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.
2 Trustee's Remuneration
No Trustees received a remuneration during the year ( 2022: £nil )
Trustees are reimbursed expenses throughout the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2023
3 Voluntary Income
| Grants Donations Total 4 Resources Expended - Charitable Activities Support Costs Administration support Wages Pension costs Staff welfare Training & training materials Travel & subsistence Depreciation of tangible fixed assets Direct costs Printing & Stationery Computer costs Advertising & website costs Insurance Storage Conference costs Activities Room hire DFE underspend repayment Miscellaneous Total 5 Governance Costs Independent Examiner's fee |
Unrestricted Restricted Total Funds Funds Funds 2023 2023 2023 £ £ £ - 278,350 278,350 - - - - 278,350 278,350 Unrestricted Restricted Total Funds Funds Funds 2023 2023 2023 £ £ £ - 47,894 47,894 - 26,948 26,948 - 258 258 350 - 350 - 1,090 1,090 890 875 1,765 437 - 437 - 1,075 1,075 - 712 712 - 1,738 1,738 - 1,956 1,956 - 1,209 1,209 - 1,442 1,442 271 98,309 98,580 - 357 357 - - - 250 25 275 2,198 183,888 186,086 Unrestricted Restricted Total Funds Funds Funds 2023 2023 2023 £ £ £ - 752 752 |
Total Funds 2022 £ 50,344 3,600 |
|---|---|---|
| 53,944 | ||
| Total Funds 2022 £ 17,287 11,650 - - - 177 451 760 2,175 631 1,814 1,165 2,928 16,408 - 1,700 39 |
||
| 57,185 | ||
| Total Funds 2022 £ 480 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2023
6 Net Incoming Resources for the Year
| This is stated after charging: Depreciation of owned assets |
2023 437 |
2022 451 |
|---|---|---|
7 Tangible Fixed Assets
| Fixtures, Fittings & Equipment £ Cost As at 1 April 2022 3,328 Additions 380 Disposals - As at 31 March 2023 3,708 Depreciation As at 1 April 2022 1,523 Charge for the year 437 On disposals - As at 31 March 2023 1,960 Net Book Value As at 31 March 2023 1,748 As at 1 April 2022 1,805 8 Accounts Receivable 2023 £ Trade debtors - 9 Creditors - due in less than one year 2023 £ Trade creditors 529 Accruals 775 Social security 1,603 2,907 |
2022 £ 1,600 |
|---|---|
| 2022 £ 6,319 950 498 |
|
| 7,767 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2023
10 Analysis of Net Assets Between Funds
| Tangible Fixed Assets Current Assets Current Liabilities Net Assets at 31 March 2023 11 Statement of Funds Brought Forward £ Unrestricted Funds Shropshire Council 192 Capital Grant Fund 1,805 General 4,514 6,511 Restricted Funds Department for Education - Regional Meeting 12,476 Actio - PA Pool Project - NMAIS - Healthy Lives - AIS - PFA Navigator - LDA Peer Support Funding 4,177 Total 16,653 Total of Funds 23,164 |
Unrestricted Funds £ 1,748 6,119 - 7,867 Incoming Resources £ - - 272 272 17,500 - 12,000 1,350 162,500 35,000 - 50,000 - 278,350 278,622 |
Restricted Funds £ - 109,988 (2,907) 107,081 Resources Expended £ - (437) (1,761) (2,198) (17,783) (4,072) (11,992) (12) (112,043) (13,401) - (19,337) (6,000) (184,640) (186,838) |
Total Funds £ 1,748 116,107 (2,907) 114,948 Transfers in/(out) £ - 380 2,902 3,282 283 - (8) - (9,000) - 4,000 (380) 1,823 (3,282) - |
Carried Forward £ 192 1,748 5,927 |
|---|---|---|---|---|
| 7,867 | ||||
| - 8,404 - 1,338 41,457 21,599 4,000 30,283 - |
||||
| 107,081 | ||||
| 114,948 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2023
The following Statements of Financial Activities do not form part of the statutory accounts.
12 Detailed Income & Expenditure Accounts
| Department for Education Income Grants Total income Expenditure Administration support Wages Training Travel and subsistence Accountancy Workshop/Forum costs Room hire Storage Conference costs Computer costs Printing & stationery Insurance Advertising Website costs Sundry costs Total expenses Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2023 £ 17,500 17,500 8,895 - 960 708 752 - 357 1,209 - 712 619 1,956 873 742 - 17,783 (283) 283 - - |
2022 £ 16,350 |
|---|---|---|
| 16,350 8,002 840 - 83 480 105 - 1,165 2,928 1,221 12 1,814 329 180 39 |
||
| 17,198 | ||
| (848) 848 - |
||
| - |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2023
12 Detailed Income & Expenditure Accounts (Continued)
| Regional Meeting Income Contribution to regional meeting Total income Expenditure DFE Underspend repayment Activities Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward Actio Income Grants received Total income Expenditure Admin support Wages Advertising & website costs Printing & stationery Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2023 £ - - - 4,072 4,072 (4,072) - 12,476 8,404 2023 £ 12,000 12,000 7,875 3,750 123 244 11,992 8 (8) - - |
2022 £ 3,600 |
|---|---|---|
| 3,600 1,700 - |
||
| 1,700 | ||
| 1,900 (1,050) 11,626 |
||
| 12,476 | ||
| 2022 £ 13,639 |
||
| 13,639 8,835 5,360 122 748 |
||
| 15,065 | ||
| (1,426) 1,658 (232) |
||
| - |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2023
12 Detailed Income & Expenditure Accounts (Continued)
| PA Pool Project Income Grants Total income Expenditure Travel & subsistence Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward NMAIS Income Grants received Total income Expenditure Admin support Conference costs Activities Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2023 £ 1,350 1,350 12 12 1,338 - - 1,338 2023 £ 162,500 162,500 26,500 1,442 84,101 112,043 50,457 (9,000) - 41,457 |
2022 £ - |
|---|---|---|
| - - |
||
| - | ||
| - - - |
||
| - | ||
| 2022 £ - |
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| - - - - |
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| - | ||
| - - - |
||
| - |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2023
12 Detailed Income & Expenditure Accounts (Continued)
| Healthy Lives Income Grants Total income Expenditure Wages Activities Admin support Travel & subsistence Sundry Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward AIS Income Grants received Total income Expenditure Activities Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward PFA Navigator Income Grants received Total income Expenditure Training Wages Pension Admin support Printing & stationery Travel & subsistence Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2023 £ 35,000 35,000 6,000 4,136 3,198 42 25 13,401 21,599 - - 21,599 2023 £ - - - - - 4,000 - 4,000 2023 £ 50,000 50,000 130 17,199 258 1,425 212 113 19,337 30,663 (380) - 30,283 |
2022 £ - |
|---|---|---|
| - - - - - - |
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| - | ||
| - - - |
||
| - | ||
| 2022 £ - |
||
| - - |
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| - | ||
| - - - |
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| - | ||
| 2022 £ - |
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| - - - - - - |
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| - | ||
| - - - |
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| - |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2023
12 Detailed Income & Expenditure Accounts (Continued)
| LDA Peer Support Funding Income Grants received Total income Expenditure Activities Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward Unrestricted Funds - General Income Other income Total income Expenditure Admin support costs Computer Travel & subsistence Staff welfare Activities Sundry Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2023 £ - - 6,000 6,000 (6,000) 1,823 4,177 - 2023 £ 272 272 - - 890 350 271 250 1,761 (1,489) 2,902 4,514 5,927 |
2022 £ 10,000 |
|---|---|---|
| 10,000 1,823 |
||
| 1,823 | ||
| 8,177 (4,000) - |
||
| 4,177 | ||
| 2022 £ 375 |
||
| 375 450 954 94 - - - |
||
| 1,498 | ||
| (1,123) 1,470 4,167 |
||
| 4,514 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2023
12 Detailed Income & Expenditure Accounts (Continued)
| Unrestricted Funds - Shropshire Council Income Grants received Total income Expenditure Staff costs Administration support Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward Unrestricted Funds - Capital Grant Fund Expenditure Depreciation Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2023 £ - - - - - - - 192 192 2023 £ 437 437 (437) 380 1,805 1,748 |
2022 £ - |
|---|---|---|
| - - - |
||
| - | ||
| - - 192 |
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| 192 | ||
| 2022 £ 451 |
||
| 451 | ||
| (451) 1,074 1,182 |
||
| 1,805 |