MILTON KEYNES SCOUT DISTRICT MILTON KEYNES DISTRICT SCOUT COUNCIL MINUTES OF THE ANNUAL GENERAL MEETING held on the 27th September 2023 at The Cruck Barn. Bradwell Abbey at 7.30 pm PRESENT . There were 68 persons present- list available on request Welcome and Opening remarks Bernard Hancox welcomed everyone and thanked them for attending. Thought read by Bev Delaney Apologies for absence There were 34 apologies To approve the Minutes of the Annual General Meeting held on the 28th September 2022. These had been circulated to the District and proposed for approval by Rosie Worrall and seconded by Rex Exon.. Governance Topics a. Adopt the model constitution from Policy. Organisation and Rules This has been circulated to the District Scout Council and Bernard Hancox proposed that this be adopted. Seconded by Rosie Worrall b. Note the District's financial year- The Chair confirmed that the financial year would be the 1st April to the 31st March. c. Agree the number of members that may be elected to the Trustee Board Four members to be elected and this was proposed by lan Walker and seconded by Lesley Pantling d. Agree the quorum for each of the District Scout Council (including this AGM) meetings of the District Trustee Board and meetings of any sub- committees. Bernard Hancox proposed that this to be set at 15 for the AGM and the quorum for District Trustee Board meetings would be one third membership of the board plus the Chair or District Treasurer, Seconded by Alex Garner. There are no sub committees at the present time. Review of the previous year The District Commissioner's review of Scouting in Milton Keynes District Jason Raggett, the Deputy District Commissioner presented this. The report had been circulated to the District. b. To receive and consider the Annual Report of the District Trustee Board including the annual Statement of the Accounts. It has been circulated and includes the accounts. Should there be any questions the treasurer would be happy to take them. There were none. Making Appointments To approve the District Commissioner's nomination of the District Chair Clare Clarke proposed that she would like to nominate Bernard Hancox to be Chair of the Trustee Board. b. Election of the District Secretary Bernard Hancox had received one nomination. Pat Pankhurst seconded by lan Walker Election of the District Treasurer One nomination received for Ashley Pankhurst, proposed by Bernard Hancox and seconded by Rosie Worrall. d. Elections of members to the District Trustee Board Proposals for District Trustee Board were Rosie Worral, Elisa Mccarthy and Bev Delaney and these were duly proposed by Bernard Hancox. Seconded by lan Walker. Alex Garner - 18- 25 rep proposed by Bernard Hancox and seconded by Bev Delaney e. To approve the District Commissioner's nominations to the District Trustee Board It was proposed that this is left over until the DC is appointed. f. To appoint the Independent Examiner The Treasurer confirmed that this be decided nearer the time. g. To nominate representatives of the District Scout Council to represent the District on the County Scout Council No nominations and this will be confirmed in due course. High Sherrif, Dame Anne Limb thanked all of the Scouters in Milton Keynes. She was Chair of Scouts UK and her only connection to MK is to champion Scouting in Milton Keynes. Vice President of Buckinghamshire. High Sherrif has the opportunity to give out awards as she goes out to the various charities. High Sheriff presented Pat Pankhurst with an award in recognition of great and valuable service to the community. Address from County Representative James Williamson talked about the resilience of Milton Keynes and for what has been a turbulent year and thanked everyone for what they had done. James Williamson thanked Jason Raggett for what he has done on the ground locally during the last six months. Jason had attended the Jamboree with one of the contingents in what was a very difficult time for everyone. James Williamson presented a County Commissioner's Commendation for his work at the Jamboree. The District has been without a DC for a while and he confirmed that on the 9th October 2023 Jason Raggett would take over as District Commissioner for Milton Keynes Awards and Presentations The following Awards and Certificates were presented Chief Scout's Platinum Award - Alex Thumm and Izzy Bavington Chief Scout's Diamond Award - Alexander Shipley Duke of Edinburgh Silver Award - Alexander Shipley and Alex Thumm Wood Beads Corin Mark- District Explorer Scout Leader William Marks - District Section Leader (Cub Scouts) Mike Walters- Assistant Scout Leader- Newton Longville The Chief Scout's 15 year award - lan Walker- ADC (Activities) Kim Monro- Group Chair- Bradwell Abbey Scout Group The Chief Scout's 25 year award Carol Blomfield - Group Secretary- Langland Gordon Pantling - Member District Appointments Advisory Committee County Commissioner's Commendation - Andrew Frogbrook- Assistant Warden- The Quarries Campsite Award of Merit- Jenny Smith - 1st Wolverton Award of Merit- David Mark- District Explorer Scout Leader County Commissioners Award presented to Alexander Garner The main business closed at 8.10 pm District Lead Volunteer's Report, So here l am writing my first report as the District Lead Volunteer. and I can honestly say it has been an awesome journey so far. I have now officially been in the role for a year. and I can honestly say it has been a pleasure and we have had lots of great things happening in the district over the last year. I would like to start with the successful recruitment process of our District Youth Team. Nathan and Alex have been appointed as District Youth Leads and they will be supported by Victoria and I Sophie as District Youth Team Members. I have no doubt that they will make a difference and will be the voice for the youth in the decisions we make. Huge congratulations to them and l am sure you will join me when I say l am excited to see what they are planning for our young people in MK Scouts. We have also recruited an Events team which is Niki, Heidi. Heather, Angela and Emily who will be taking on the role of organising some of our key district events including St George's Day. We had a taste of what they can do this year with a very fun and exciting St George's Day Parade. They really have hit the ground running and look out for more events coming your way real soon. Thank you to this team of people for what you have done so far St George's Day was a very proud and fun event. As you will know by now. we have started our journey towards transformation. I know that this has been a bit bumpy and continues to be a key ongoing project for us all. The aim for this change is to make Scouting more team focused not onerous on a few people. I would ask that we embrace these changes and make it work for us. l am also delighted to report on our growth projetts that have been happening across the district. We have taken full advantage and used the support available from the Growth and Communities Team at Scout HQ. Because of this we have seen a new Explorer Unit open in Bletchley, a Scout Troop started in Bradwell Abbey and an ongoing project for Squirrels in Langland Scout Group where we have held a very successful open day with lots of interest from the local community. We also have a few other projects in the pipeline. If you feel you have potential to grow your group and would like to see what support is available please do let me know. l am interested to see this coming years census and MK Leading the way. Other success: Cubs went to space at Camp Beavers had an amazing camp despite the weather Fortress 24 was a blast Waiting list is now up and running Young Leader Programme is back with successful camps and regular training events GSL Meetings relaunched where we get the chance to share ideas and grow together Plus, lots, lots more. None of this is possible without the hard work and dedication of our volunteers. From our parent helpers to our trustees and our Squirrel Leaders to our Group Lead Volunteers, no matter what role you hold this would not happen without you so thank you for all that you do. I would also like to say a Huge Thank You to my team of Leaders. Supporters and Trustees that help and support me lalso those that keep me on trackl I would not be able to do what I do without your support. As I put on my necker this evening I do this with a smile as I know that l am in my happy place when l am Scouting. I would like to thank you for attending this year's end of year celebration and hope you have a great evening with us. Here's to another year of great Scouting. making many more memories along the way. Jason Raggett District Lead Volunteer Milton Keynes District Squirrel Scouts. 1st April 2023 to 25th September 2024 Scouting's youngest section. 4-6 years old is in its beginnings in Milton Keynes. 1st Wolverton Scout Group has the only Squirrel Drey and they are celebrating a very successful 2 years running. The Squirrels Team,. led by Karls. has grown and developed with the Squirrels doing many fun activities indoors and out and even partaking very successfully in nights away and sleepovers. Activities undertaken this year Craft. teamwork activities. disability awareness, sign language. den building, celebrate Diwali. visits to the Police station and Library, working at the allotment and planting things, hikes. caving. making rafting boat to name but a few. Adult volunteers and Young Leaders have gained experience with this age group and used this to enhance their employability to great success. Karls and the team are also helping to launch another Drey at Langland Scout Group. The Open session brought families from across MK and we hope to possibly launch another Drey soon as well. The Squirrels team are very happy to share their experience with other Scout Groups and help work forwards to more dreys. L-J Squirrels is the fastest and most fun hour of the week Come and join us! Bev Delaney County Programme Team Member (Squirrels specialist). Milton Keynes District Beaver Scouts. 1st April 2023 to 25th September 2024 It has been a busy year with challenges as well as adventures on the way. District Beaver Scouts have been on a hike around Tattenhoe Valley Park and walked 3 miles doing it. They had a memorable summer camp at Bromham with lots of activities and achievements. Beaver Scouts ventured out on chilly November afternoon to hike to The Quarries campsite with their guys through mud and puddles for a campfire. The Cub Scouts and Beaver Scouts in the District held a joint event at Gullivers Xmas smasher for the day. MK Safari soft play saw them doing a sleepover which was enjoyed by all. Over the next year planned events are another sleepover at Safari MK sleepover, summer camp. hikes and a day trip to The Cotswold Wildlife Park. As Lead Volunteer for Beaver Scouts I have visited groups doing various activities from camps, hikes and seeing young people gaining skills for life as well as well earned badges leading to their Bronze Awards. Looking forward to the year ahead. Barbara Smith (Chatters) District Programme Team - (Beavers Lead) Milton Keynes District Cub Scouts, 1st April 2023 to 25th September 2024 Milton Keynes have had two great events held within the time frame above and this is all made possibly by a fantastic team of volunteers. who give up so much time and effort to help make these events possible. The Quarries site crew work incredibly hard all year round, but particularly prior to our Cub Camp. I cannot count the amount of days the volunteers put in to ensure the site not only looks amazing but complies with all the various Health and Safety regulations which apply to a large event such as the cub camp. The catering team also work equally hard to ensure we are all well fed and looked after all weekend. Working out how much to buy for such large numbers certainly tests our mathematical knowledge! Finally, a very big thank you to all the cub leaders for supporting these events without you. couldn't do it all Claire Harris District Programme Team {Cubs Lead) Medieval Cub Camp The annual Milton Keynes Cub Camp was held in early May and saw the Quarries transformed into a Medieval Village! This camp was also the first District Camp where I was more than happy to welcome the Explorer Scouts to our District Cub Camp to start to develop their Young Leader skills and help the District team. What a fantastic group of young people we have! All I can say is............. THANKYOU- EXPLORERS WERE AWESOME! Over 150 cubs transformed themselves into medieval tribes and joined in activities such as archery. creating a 'medieval bear" fire lighting. tomahawk throwing. playing in the village fair (including a turn in the stocks and winning a coconut in the coconut shyl) and meeting some Vikings! MIL TON KEYNES DISTRICT CUB CAMP 2023 Our cubs had the great opportunity of meeting members of Cestrefeld, who are a local group based in Derbyshire and part of the historical reenactment society Regia Anglorum 1www.re ia.or Cubs learnt how to use replica Viking shields. write runes. and even made their own Viking coinsl Meet the Vikings Gulliver's Land Next we were off to Gulliver's Land for a Christmas trip. MK Cubs and Beavers enjoyed a fun day out at Gulliver's Land and showed the true scouting spirit by not letting a bit of rain dampen their fun! Cubs went to Santa's Grotto where they got to not only meet Santa but allowed to go into the Elves Workshop and pick a gift! In addition to the rides. Cubs were treated to a special Christmas Gully Show......although l am sure the Leaders rendition of "Singing in the Rain" was far better &&NER8 ReFdr Scouts Offirial Partner 'LJi,I, Milton Keynes District Scouts, 1st April 2023 to 25th September 2024 The Scout Seciion has a new team of people helping to steer activities for the Scout Section. Between us we've visited a good number of groups to see how their young people are doing and if the leaders need any support. We've facilitated and supported a Explorer lead camp: Fortress Camp, which was well received and attended. Patrol Leader nights are being run monthly. and a much appreciated opportunity that I've heard Scouts discussing at any section meetings I've attended. There seems to be interest in a Role-Playing Game night {such as Dungeons and Dragons) but support was low (thanks very much to those that did offer assistance). I did manage to run a 'mini-event' on request for two groups. albeit a little rushed High Ash Scouts in Stoke Hammond did manage to finish the Adventure! Given the summer term it has been places on hold until Autumn/Winter when there is less inclination to be outside. Timing for it will be interesting as there are other events in the period such as JOTI/JOTA. I've visited Howe Park and (re-)introduced them to 'Two Rooms and a Boom, which l used to run for the Scout Section when I was with HPSG many moons ago. It is popular at my current group, Newton Longville Scouts. and will likely be renamed and included as an Activity for my Jamboree Module in 2027. Another group visit of interest was 26th Milton Keynes which had a lovely (indoor) medley evening with Swift Conservation talks including the building of Nesting boxes. l also got to see their St. George's Day Shield being decorated. We have had two District Section Forums run on Monday and Tuesday. a Monday meeting being the better attended of the two. There will be another meeting in Autumn on a Wednesday. The meetings have been productive with ideas being given and exchanged. We have recently managed to gather a list of evenings most Scout Sections meeting and will use this to steer meetings days going forward. Michael Walters Dave Eveling Kevin Sheehan Danni Smith District Programme Team (Scouts Leads) Milton Keynes District Explorer Scouts. 1st April 2023 to 25th September 2024 A period of teeth-gritting, keep-on-going, path-rambling, belly-laughing, international Scouting. Over the last eighteen months, our Explorer Scouts have truly thought on their feet, whether on the sports hall floor, along the ancient paths of Hadrian's Wall. on a stand up paddle board or balancing on a self-built obstacle course helping a Cub Scout experience their first rope swing adventure, Explorer Scouts in Milton Keynes have been on an incredible adventure. Racking up an amazing one thousand. five hundred and forty eight nights away between them. across twenty three thrilling nights away events. our members have embraced every opportunity to explore. camp. and connect. making unforgettable memories along the way. Starting the year with a camp in Hexham. visiting the site of the 1908 Lookwide camp, the first recorded official Scout camp. During the weekend we also spent time on the water and walked a length of Hadrian's wall. We have twice joined the excitement of the annual London Monopoly competition and jumped in to help out at numerous District events, adding a dose of adventure and teamwork to our busy calendar! During the summer months of 2023, twenty of our Explorers had the opportunity to attend the World Scout Jamboree and GT23 expeditions. truly life changing experiences. In October 2023, we launched an exciting new Explorer Scout Unit. Based in Bletchley. this Unit has experienced phenomenal growth becoming a vibrant hub of Scouting energy and enthusiasm! With the incredible support of the Growth and Communities team at Gilwell we have secured additional funding to help Scouting grow in Milton Keynes. One of our most memorable camps this year was definitely Skycamp at Paccar. Our first time attending this event was a huge success one of our teams even secured second placel At Skycamp. the Explorers had a blast building treehouses and tackling various challenges to earn points. We're excited to announce that the event is already on the calendar for this year. We'll be bringing sixty young people and even fielding a team of leaders and Network members to join in the fun and competition! Over the winter months, we have been actively supporting our amazing Explorer Scout Young Leaders by organising engaging monthly training sessions. exciting camps. and fun socials. Many of them are now completing their training and embarking on missions to put their skills into action. We are incredibly proud of our Young Leaders and the Phantom Unit that stands behind them, empowering them to succeed and make a difference! ). This year. we proudly launched Fortress Camp, an Explorer-led challenge camp open to Scouts. where participants built their own forts to sleep in over the weekend. The camp featured a variety of exciting challenges to earn points. and on Sunday, Scouts enjoyed a range of activities. including go-karts, laser tag. archery. and tomahawk throwing. A big congratulations to Furzton Ranchers for clinching first place. and a heartfelt thank you to the entire team who made this event a memorable successl Fortress25 will be taking bookings soon. We've worked hard to ensure that all young people in Explorers have access to an exciting array of events. From thrilling shooting competitions and climbing sessions at Big Rock to the challenging Southern50 and Endurance80 hikes. we've got something for everyone. Our Explorers have also enjoyed heart- pounding laser tag. exhilarating high-ropes courses at Willen Lake, and fun-filled bowling nights, ensuring a diverse range of activities that cater to every interest. Fortress25 28th to 29thJune 2025 Scouts #Ski11sForLife We have been able to subsidise many of these activities thanks to our fundraising efforts. which often include car parking at MK Museum. supporting festivals at Newport Pagnell, and helping set up events. These initiatives require significant manpower and dedication from our volunteers. While we plan to continue these efforts, we are also actively exploring financial grants to further support our future programmes. This year, we are thrilled to present several Chief Scout's Diamond Awards to our outstanding members. We are currently in the early stages of recruiting a dedicated volunteer to lead our top awards programme, which we believe will help more of our young people gain recognition for their hard work and achievements. This summer. our Explorers had an amazing opportunity to experience global Scouting at the 2024 Essex International Jamboree, where we also hosted a contingent of Nigerian Scouts. They participated in over 100 diverse activities. swapped badges with Scouts from around the world. and enjoyed lively parties each evening. The activity zones offered something for everyone, including Tech Lab, Enterprise, Motion, Balancing Act, Up and Under. On Target, It's a Knockout, Survival, and Wet & Wild. In the evenings. they could unwind and have fun at zones like House of Music. Big Screen Cinema. Circus Extravaganza. 14- 17 Retreat. Campfire. The Snug. Craft Barn, Daisy s Gaming Shed. Soft Rock Cafe, The Beach. All About Me. All About Us. Sports Field & Cafe. and EIJ Presents. It was an unforgettable experience that broadened their horizons and created lasting memories. Given the number of Explorers. our leadership team may be small. but we work exceptionally well together. As The Scouts undergo transformation. we will be focusing on enhancing the 14-24 team by advertising roles based on specific tasks that will benefit our young people the most - It's all aboutjumping in. getting muddy. giving back. and being ready for whatever comes next. Our Explorer Scouts embrace challenges, question all things, listen to others, and keep an open mind. The Scouts has taught them to take a deep breath and speak up. navigate the moment, and see the bigger picture. Thank you to all that are involved in making Milton Keynes District Explorer Scouts so fantastic. Mike Gibson District 14 to 24 Team Lead Milton Keynes District Explorer Scouts. IAI ie, Milton Keynes District Scout Network, 1st April 2023 to 25th September 2024 As of May 2024, the Milton Keynes District Scout Network includes 14 active members in Milton Keynes. with an additional 5-10 members participating when home from university. Recent Highlights. Successful Meeting: On May 29. we held a successful meeting at Big Rock. where six members enjoyed a climbing session. More recently we indirectly supported both Fortress 24 and the Beaver weekend in Bromham. Upcoming Events: o Gilwell Reunion 2024: Six of our members are confirmed to attend. continuing our tradition of active participation. Skycamp: We are submitting a joint team with the Explorer Scout Leaders to take part in this event. o London Monopoly Run: We will aim to put forward a team in next year's event after the success that we had this year. Future Plans Regular Meetings: We plan to implement a biweekly meeting schedule starting in September to enhance engagement and provide better structure. New Neckers: We will be ordering new neckers to properly invest our growing number of members and maintain our tradition. Conclusion - Looking ahead, we are enthusiastic about revitalising the Scout Network provision and making a positive impact within the District. Our upcoming events and initiatives are designed to foster greater engagement and enthusiasm among members, as well as improving our links with the District Explorer Scouts. We are committed to enhancing the Network's presence and reputation. ensuring that we are a dynamic and integral part of the Scouting community. Thank you for your continued support and dedication as we embark on this exciting journey. Nathan Robinson, District Youth Lead Mike Gibson, 14 to 24 Team Lead network Milton Keynes District Gangshow What is a Gang Show?_ Did you know that Milton Keynes Scouts have a Gang Show since 1990? A Gang Show is a theatrical performance by youth members of Scouts and Guides. Some Gang Shows have leaders of Scouts and Guides on stage too. Leaders. youth members and parents help behind the scenes. The aim is, through performance, to empower young people to make a positive contribution to society. The production teams and cast {all volunteers) plan. write. compose. choreograph. build scenery and props, make costumes and rehearse for several months. A typical show requires 3 to 9 months of rehearsals. Every how does it differently. but every show has the same three priorities. l. It is for the young people 2. It is a public shop window on Scouting & Guiding, and therefore a great PR opportunity 3. If they are lucky, they will at least break even. How to join us? _ joinus@mkgangshow.co.uk We are currently looking for Directors. Producer. Costume Team. Musical Director. No experience required just a sense of getting it done and having a fun with a great bunch of young people. So what are we doing this year? _ We have show at the end of November 2024 at the Chrysalis Theatre. You can book tickets online or for group discounts - Information will be coming out soon to every group in MK. If you read this - then please quote #AGMReport24 when contacting us and a further discount will be applied. The cast have been working really hard to produce our version of Alice in Wonderland and other songs and sketches picked by the members plus even written and directed by the members. Please see our website mkgangshow.co.uk for more info and links to videos etc. ¢1 So what are you waiting for - come see us and come join us. Let's continue #makingmemories for another 30 + years. Yes Guides can also join us - as long as you're in Scouting or Guiding. you're welcome. Gary Staff District Support Team (Gangshow - Producer ) The Quarries Scout Campsite This year has seen the Campsite develop and change in more ways in the management and also with the expansion of activities and resources we can provide. The District has now appointed Andy Frogbrook as the new Warden to oversee the day-to-day running of the campsite. He is working to improve the site with the help of the volunteer service crew. We have had a few new members join the service crew this year which means we can start to keep up with nature which seems to want to take back the campsite. We are still trying to get the site back to before the COVID lock down. when nature took back the site. We have hosted more district events through the year with 3 annual events happening at the site. JOTA /JOTI in October where we connect with scouts across the world on the internet and HAM radio. This is an event that is growing year on year since lockdown. We now put on a number of other activities across the site to make a weekend of it. District Cub Camp in May with a Space theme. We had just over 200 Cubs taking part in dozens of activities over the weekend. The Service Crew help with getting the site ready then transport all the Cub's kit to their camping areas and then support the activities with the help of the Explorer Scouts and Young Leaders. Another thing that happened was a rare display of the Northern Lights for anyone who was up in the middle of the night. A new event we hosted this year was the District Scout Challenge Camp Fortress24. The event run by the Explorer Scouts for the Scouts in June. The service crew helped with setting up the site ready and deploy new resources for the activities planned. The Scouts built forts and took part in challenges over the weekend. Everyone enjoyed this event and next year's one is already in the planning. We have refurbished The Hub after we had a large water leak in the roof. A new roof was installed and the Crew set about re-doing the inside. With the help of a load of donated second-hand wooden flooring boards we were able to update and bring the building back to life. This has now been adopted by the District Lead Volunteer as an office and a meeting space. Volunteers can now use this facility for meetings on site for up to about 5 people. We have also cleared and re-instated the Crew Hut so when we are working up on site, we have a welfare area to have meals and also a refuge from the weather when things got too much. We have continued to sort and improve the Crew Compound since we got it hooked up to the campsite electrics and Internet. We still need to do more development here with another container being installed soon to give us more storage and improve the working environment. Community days from local companies have increased this year which helps the site to quickly do jobs in I day which would take several weeks for the service crew to do. We have had Santander. Network Rail, and other small groups making the campsite look better. We haven't had any international groups this year but we hosted most of the local groups and also groups from all around the adjoining counties. We have also been a base for dozens of Duke of Edinburgh hiking groups from Milton Keynes and Northampton schools. At Christmas we supplied accommodation for the Canal society so they could clear the old Buckingham arm of the canal in preparation for re-instating the canal up to the A5 road. We received loads of logs from all the trees they had to clear along the route. We continue to welcome our own Groups to the site for evenings and at weekends with more groups using the site for their AGMS The site has reached the grand age of 100 years. We have designed a centenary badge which we have given to every member of the district from Squirrels all the way up to Explorers and all the volunteers. We are organising an event for the volunteer to come to site to have a look round and take part in activities. We are going to also put on an exhibition of the history of the site as well. We are continuing to plan for a new lodge to bring the site to the next level. We are currently going through the planning stage and hopefully later this year we can start the seriously fundraise to get it replaced. We are also planning to get solar panels on to the toilet block to reduce the cost of running the campsite. We will be generating electricity and pushing it back to the grid so we can do our part in the drive for green energy for the planet. If anyone wants to join the crew, be it every week or when you can please contact either myself or Pat Pankhurst. There are always jobs to done from getting the buildings ready for bookings, doing a deep clean of kitchens, clearing campsites, replacing fencing and of course getting the site ready for big events. Lastly. I want to thank everyone who has helped over the last year to keep the campsite going as we keep getting compliments on how we look after the users of the site and how we manage the facility. This is reflected on the internet on our Google comments with a star rating of 4.6. 1924 Andy Frogbrook- District Support Team (Site Warden) Pat Pankhurst-The Quarries Scout Active Support Manager Qi',ARWES AWARD OF MERIT Wayne Constable- Assistant Cub Scout Leader- 1st Bletchley Rod Lester- Group Chair- 1st Wolverton David Mark- Milton Keynes Scout District Stephen Rowe- Assistant Scout Leader- 1st Bletchley CHIEF SCOUTS COMMENDATION Ray Gibbins- Group Chair- Oxley Park Vincent Jarjadian - 1st Wolverton Karl Norton - Loughton Alex Titley- Newton Longville David Wright- Broughton COMMISSIONERS COMMENDATION Helena Brookes - Beaver Scout Leader- 1st Olney Alexander Garner- Milton Keynes Scout District Dawn Markwell - Beaver Scout Leader- 1st Crownhill Lewis Pobjoy- Group Lead - Great Linford (St Andrews) Jason Raggett- District Lead Volunteer Wendy Robinson - Assistant Cub Scout Leader- Great Linford (St Andrews) lan Walker- Assistant District Commissioner {Activitiesl LONG SERVICE AWARDS Ruth Staff - Milton Keynes Scout Active Support (Gang Show) - 30 years Carol Blomfield - Group Secretary- Langland - 25 years Janette Gibbs - District Training Manager- 20 years Scouts Milton Keynes rfl•ffc£ fi&TrJFf) fE I Milton Keynes Dlstrlcf Scout Council Year ended 31 March 2024 MILTON KEYNES DISTRICT SCOUT COUNCIL TRUSTEES REPORT AND RECEIPTS AND PAYMENTS ACCOUNTS IEEGISTERED CHARITY NUMBER 1150177 YEAR ENDED 31 MARCH 2024 Millon Keynes Dislrfct Scout Council Year ended 31 March 2024 LEGAL AND ADMINISTIIATIVE INFORMATION Charlty Reglstrallon Nvmber: 1150177 TfVStee$: Bemard Hancox Pal Pankhurst Ashley Ponkhurst stuart Bailey Joson Raggett Danielle Smith Michael Gibson Nalhon Robinson Rosemary Worrall Elisa Mccorthy Alexonder Gamer Beverley Deloney District Choir Secrelary Treasurer District Commissioner (To 201h April 20231 Deputy DC / District Commissionei Distnct Scoul Network Commissioner Districl Explorer Scout Commissioner District Youth Commissioner IFrom 241h March 20241 Prfnclpal Address.. 51 Carey Way Olney Bucks MK46 4DR Banker$ Milton Keynes Districl Scout Council Lloyds Bank PLC Nalwest Bonk PLC Borclays PLC Milton Keynes Gong Show Milton Keynes District Explorer Scouts The Qua￿leS Scoul Compsile Domboree Lloyd5 Bank PLC Mlllon Keynes Dlstrfct Scout Councll Year ended 31 March 2024 CONTENTS PAGE Tru5tee5' onnuol report Independent examiner's repcwt Receipts and Payments Summary Receipts Payments Slalement of Assets and Liobilities Milton Keynes District Scout Council Year ended 31 March 2024 TRUSTEE5' ANNUAL REPORT Slructure. Govemance and Management The District is a trust established under its rules, which are common to all Districts. The goveming documents are those of The Scout Association. They consisl of a Royal Charter. which in turn gives authority to the bye-laws of the Association and the poficy. organisalion and rules of The Scout Association. Trustees are appoinled in accordance wlh the F()licy. ￿ganiSatIon and rU￿S of The Scout Association. The Milton Keynes Dislrfct Scout Council includes the following subsidiaries: l . Milton Keynes Dislrict Expl￿er Scouts 2. The Quarries Scoul Comp Site 3. Milton Keynes Gong Show Additionalty, funds are held on behalf of the DarnbOr￿ Active Supwl Unit - a nalional initiative to promote camping. porticulaty within the younger sections. The trustees have Identified Ihe major risks to which they believe Ihe charity is exF£ised. They have established systems lo mitigole these. hold regulor liaison meetings and are continually monitoring the indivlduol finances of each subsidiary. Objecllves and Acllvlffes To promote and support successful Scouting throughoul the Millon Keynes Districl. In planning activitles for the year. the trustees have regard to the guidance issued by Ihe Charily Commisslon with regard to public benefit. There are six differenl age groups covering ages 4 10 25 and all young people are welcome to join regardless of personal background. follh or personol circumstances. Members benefit greatly In deve￿￿ng thelr self-confidence and social skills as well as learning new practical and life skills. Achlevements and performan¢• The Asslstant Districl Commlssioner team. together wth assistance trom a great number of volunteers hove ￿ganised and run many successful events held throughout the year the young people Including a themed Cub Camp al The Quarries. Beaver camp at Bromham. a joint Beaver & Cub day at Gulliver's Land. A number of Scouts and Explorer Scouls were F)art of the Wcxkl Jamboree in South Koreo, whilst a number took part in Bucks Scouts "Grand Tour" evenl. The Scout Shop and the Badge Secrelaries continue to Flovide a valuoble s.ervice to the Forents and Groups respectivety and make a small surplus over the year. Investment has been made at The Quaffies to all the site's electrics UF>to4ate. A new boiler hos been filled in the Oswald Hamilton Centre. tcoether with roofing W￿kS lo The Hub. The replacement of The Lodge edges Slight￿ closer with proposed plans having bang submitted for planning permission. together wlh all the required asswioted documenlation. The Scout Association's "Transfcfftiation" Froiecls continue. with changes lo Rules and Policles on a seemingly monthty basis. Much work has been underloken in an effort to support the relevonf Group Trustees in these changes including several evening sessions. Zoom calls etc. Financlal revlew At the end of the year, tolal bank and cash funds amounted to £237.079. wth a IM?bility Ifor Annual Membership Subscriplionsl of £77.862 Mllton Keynes Dlstrtct Scovl Councll Year ended 31 March 2024 Reserves pollcy The Districl's policy on reserves is lo hokl sufficient resources to continue the charitoble activities of the District should income lall short. The District Executive Committee considers thot the District should hold o sum equivalent lo 10 months running costs. circa £80.CQO. In addition. the Districl Executive Committee continues to build a fund for Ihe future replacemenl of buildings at The Quorries Scout Campsite. Additionolly, the Trustee Boord will continue lo ollocote 20% of il's proportion of the Annuol Membership Subscription tow¢xds funding future Workl Jamboree participant5. At 31 sl March 2024 this amounted lo £7.484. Investment pollcy The District has adopted a Iow4isk slrolegy to the investment of its funds. All funds ore held in cash using only mainstream banks or building socielies. Pvbllc b•n•lll The District mee15 the Charity Commisyon's public Èenefit crilerio under both the odvoncement ol educotion and the advanc8ment of citizenship or community developmenl headings. Plans lor fvlufe p•rlodi Milton Keynes Scout District intends to continue developing opportunilies for young people to experience scouling. It 0150 inlends. lo increose the participalion of young people in decision- making ot oll levels. The Tnjstees will continue to support the excellenl wort being camed out by the District Leod Volunteer and his leam. The Trustees ore owore of The Scout Associotion's ongoing Translormotion plons ond ore actively involved in preparing for the proposed changes. It 15 intended Ihal, in addition lo the ongoing support for Trustees of Scout Groups. Ihere will be odditionol support in the oreas of the Tronsformation plons thot offect the Group Trustees. The buildings ot The Quorries Scoul Compsite will be rebJrbished I replaced as necessary. Following a subslantiol individuol donalion. solar panels will be filled to the toilet block. It is intended lo reploce the minibus in the medium-term. The trustees declare thol they have OPFyoved the Trustees. Report obove. Signed on behalf of the charily'5 Iruslees ernard Hancox TRICT CHAIR Milton Keynes Dlslrlct Scout Council Year ended 31 March 2024 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report to Ihe Trustees on my examination of the occounls of Ihe above Charity I'the Tru5t'l for the year ended 31 Morch 2024. Responslbllllles and ba515 ol report As the Chority Tiuslees of Ihe Trusl. you ore responsible fcK the preporalion of Ihe accounts in occordance with the requirements of the Charilies Act 2011 I'lhe Acl'l. I report in respecl of my exominolion of the Trust's occounts carried out under section 145 of Ihe 2011 Act and in corying out my examinolion. I have followed the opplicoble Directions given by the Charity Commission under section 14515llbl of the Act. Independent Exarnlnw's slalement I hove completed my exominalion. I confirm thol no maleriol motters hove come lo my otlention in connection with the exomination which gives me couse to believe thot. in ony moleriol respect.. accounting records were not kept in occordonce with Seclion 133 of the Acl or the accounts do not acC￿d with the accounting recc*ds I have no concerns ond have come ocross no olher molters in connection with Ihe examinalion to which ottenlion should be drawn in order lo enable a proper underslonding of the accounts lo be reached. Slmon J Glll 44 West Slde Rlse Olney 8ucklnghamshlre MK46 5HP 20 081202LF Millon Keynes Dislrict Scout Council Year ended 31 March 2024 RECEIPTS AND PAYMENTS ACCOUNT SUMMARY Unreslrfcted Funds Resfrlcled Funds Total Funds 2023 Totol receipts for the yeor Ipage 51 Totol payments for Ihe yeor Ipage 61 231.613 206.014 3.190 4.569 234.803 210.583 234,914 243,749 25,599 11.3791 24,220 18,8351 8IFwd 211.349 1.510 212.859 221,694 C/Fwd 236.948 237,079 212,859 Unrestricled funds are those whSch the Truslees are free lo spend in occordonce with the constitution. Restricted funds are those where the Tnjslees are bound by condilions which hove been imposed by the donor or by the terms of an oppeol and therefore con only be spent on specific oreas. Approved by Ihe Tnjstees on l Lt . eJg 14t and Signed on their beholf by.. Bernard Hancox Trustee and Dlstrlcl Chali Milton Keynes Districl Scovt CouncR Year ended 31 March 2024 RECEIPTS General Funds Reslrlcfed Funds Total Funds 2023 Membership subscriplions and Gang Show membership Site fees . The Quarries Sole of clothing ond bodges Camps and activities Donotions, grants ond Gift Aid other receipts JamboreelDamboree/lntemational Gang Show Imoin) Bank interest Total iecelpts for the year 106.621 25.479 23.733 45.229 7.286 10.684 10.162 1.252 1.167 231.613 106,621 93.096 25,479 27.902 23.733 25.150 45,229 42,184 7.286 3,755 10.684 3,720 13.352 36,050 1 ,252 3.057 ,167 234,803 234,914 3.190 3.190 Mllton Keynes Dislrict Scovl Counci Year ended 31 March 2024 PAYMENTS General Funds Re51wkted Funds Tolal Funds 2023 Membership subscription5 paid to HQ Stock of clothing ond bodges purchases Comps. oclivities and hall hre etc linc relundsl Gang show expenses Purchase and repair of equipmenl {solar ponelsl Insurance utililies Administration expenses Site development expenses Prinling and stolionery Sundry expenses Site mainlenance Trustee and leader expenses Jamboree/DomboreelSpecial pr(4ects 70.902 21,381 31.553 1.316 70.902 62.452 21,381 24.037 31.553 29.441 1.316 3.931 7.720 8.221 13.920 5,667 7.881 10.601 2.240 6,456 7.881 10.601 2,240 6,456 230 5,C()I 1.765 25,545 24,535 11.294 9.618 13,613 52.212 5.ojl 25,545 11.294 9.044 4.569 Total payments for Ihe year 206,014 4.569 210.583 243.749 Millon Keynes Dislrict Scoul Councll Year ended 31 March 2024 STATEMENT OF ASSETS AS AT 31 MARCH 2024 Unreslrfcted Reslrfcted Total 2023 Cash Funds Bank current accounts Bank deposit accounts Cash in hand 225.644 1.244 131 225,775 201.522 11.244 1.277 60 236.948 237.079 212,859 Other monetary assets Quorries Insurance and Development prepayments Badge stock Scout shop stock and fixture5 Quorries luck shop slock Quames oclivity equipment ond machinery Quarries land and buildings other equipment 13.890 6.218 8.720 163 13.890 6,218 8.720 163 4.805 6.289 7.631 286 6.250 420.C 3.714 6,250 44.187 420,C(() 420,iXX) 3.714 10.852 Other Ilabllltles Annual membership subscription 77.862 77.862 70,902 618.172 636.007 618.041 Anolysls of lunds Generol funds Designoted funds- Development ￿nd 518.172 I co.cxyj 018.172 Designated funds - Developmenl fund has been earmarked by the Trustees mainly for future capital expenditure. Restricted fund5 are in respect of an account held in connection with Damboree. Activity equipment and mochinery ol the Quorries sile. still in use. hos been writlen down lo o reasonable notional value using principles of depreciotion. It is also intended lo re-value land and buildings al the site, the vahje shown represents a reasonoble estimalion by the Trustees, Mitton Keynes Di51rict Scovt Council Year ended 31 Morch 2024 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES I report to the Trvslees on my examination of the accounts of the above Charity I'the TTUSI'I for the year ended 31 March 2024. Responslbllllles ond bas15 d rep