**Registered charity number: 1150170** ## **NEW FOREST BASICS BANK** ## **FINANCIAL STATEMENTS** **YEAR ENDED 30 APRIL 2021** ## **NEW FOREST BASICS BANK** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2021** ## **OUR OBJECTIVES** Guided by the Christian ethos expressing God’s love in action, we aim to relieve poverty or financial hardship in the New Forest and surrounding area by: - Providing food and other essentials to families and individuals referred to us by recognised social work agencies, local authorities, community bodies, churches, charities and other organisations whose purpose includes the prevention or relief or poverty (“referral agencies”); - Providing goods, services and discretionary grants in association with other referral agencies to alleviate poverty; - Providing, either on our own or in association with another organisation, practical guidance and training for local people to help them improve budgeting for limited resources, and to maintain a healthy diet and lifestyle; and - Disposal of foods, goods or other stock which is considered to be surplus to requirement, to charities or other organisations whose purposes include the relief of poverty or financial hardship. We provide these services freely, impartially, confidentially and non-judgementally, irrespective of religious opinion, race, nationality, colour, gender, age, sexual orientation or political opinion. ## **WHAT WE DO** We operate in the southern part of the New Forest, including Lymington, Pennington, East Boldre, Boldre, Brockenhurst, Sway, Burley, Milford-on-Sea, Everton, Bransgore, New Milton and Barton-on-Sea and the surrounding areas. There are many reasons why people need a food parcel. It can be caused by something as simple as a benefit payment being late, or a more serious debt issue, an unexpected bill, a family breakdown, domestic violence, losing a job or illness preventing the client from working. Receiving a food parcel can help relieve the stress that food poverty causes. We provide food parcels to allow our clients some respite while they find a way forward, for example providing a lead-in for the first Universal Credit payment to be received. We may also work with other agencies to help our clients find a way forward and to become more self-reliant. We rely on the generosity of local people, as well as receiving support from local businesses and local government. Our process is simple: - Generous local people donate non-perishable food or money to us; - The food is sorted by our volunteers and supplemented with fresh items purchased locally and made up into bags designed to feed individuals or families for up to a week at the time; - People who are in need either collect the parcels from us or it is delivered direct to their homes, or their children’s schools, by our volunteers; - We also make small discretionary grants where people cannot afford to feed the meter. The charity is run entirely by volunteers who make an invaluable contribution of their time and skills. The Trustees have regard to the guidance issued by the Charity Commission on public benefit when planning their activities. 1 ## **NEW FOREST BASICS BANK** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2021** ## **CHAIRMAN’S REVIEW OF THE YEAR** 2021 was an exceptional year for New Forest Basics Bank as we worked hard to support our clients throughout the COVID pandemic. We provided 4,432 parcels in the year which gave over 13,000 people food and basic supplies when they needed them, compared with 2,064 parcels in 2020 which supported 5,000 people. As well as parcels picked up by or delivered to individuals and families, we also provided school lunches and breakfasts and support for fuel bills. In addition, we worked with Fareshare and the New Forest Citizens Advice Bureau to fund and set up Larders in Pennington, Ashley and Bransgore and continue to provide volunteers to help out at Ashley and Pennington on a weekly basis. The Fareshare Larders provide fresh and ambient food to people for a small weekly subscription and provide support for individuals and families struggling to make ends meet. We could not have achieved this enormous increase in activity without the outstanding ground work carried out by Janet Blizzard and all my other predecessors who had the vision to build a “fit for purpose” building. The building was completed at the end of last year and provides purpose built storage, more room for volunteers to operate in and a dedicated office space as well. We have also streamlined our processes with a new online system providing end-to-end support from receiving a parcel request, tracking clients detailed requirements, through picking and labelling parcels, and then to delivery/collection. But most importantly, none of this could have been achieved without the endless generosity of our supporters in the local community and the enthusiasm of our many and varied volunteers who have worked tirelessly to ensure that anyone who has requested our help receives it – all of whom have my undying thanks! ## **HOW WE ARE STRUCTURED, GOVERNED AND MANAGED** New Forest Basics Bank is a registered charity, number 1150170. We are a Charitable Association with 30 members. The Association is governed by our Constitution dated 20 September 2012, as amended on 18 September 2013 and 15 July 2016. We are managed by a team of 9 trustees who are elected or re-elected annually by the members of the Charity at the Annual General Meeting. The Trustees who served during the year were: Oliver Stanley (Chairman) Charles Cooke-Hurle (Treasurer) Appointed 22 May 2020 William Munt (Secretary) Appointed 20 November 2021 Theresa Baker Resigned 22 May 2020 Janet Blizzard Resigned 26 May 2020 David da Cunha Trevor Gaught Resigned 31 July 2020 Catriona Hart Resigned 19 May 2021 Susan Norris Resigned 1 March 2021 Anthony Kirke Doug Knight Appointed 20 August 2021 Donna Moore Resigned 22 May 2020 Lynn Peck Appointed 25 September 2020 Jenny Rugman Appointed 25 September 2020 Andrew Sutherland (Secretary) Resigned 7 March 2021 Hilary Tudor Appointed 25 September 2020 2 ## **NEW FOREST BASICS BANK** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2021** ## **FINANCIAL REVIEW** _Donations and grants receivable_ Income from donations and grants receivable increased to £260,000 in 2021, compared with £251,000 in 2020. Excluding funds raised for the building fund appeal, there was an underlying increase of £149,000 reflecting the generosity of the local community - individuals, businesses and local government – which enabled us to support the sharp increase in parcels required to support clients during the COVID pandemic. ## _Resources expended_ Resources expended on charitable activities increased from £43,000 to £171,000 in 2021, mainly reflecting the increased number of food parcels delivered: 4,432 parcels were delivered in 2021 compared with 2,064 in 2020. Resources expended also increased due to: - donations by us of £10,000, mainly to support the provision of refurbished computers to local schools to reduce the Digital Divide; and - depreciation on the new building totalling £8,000. _Net incoming resources and total funds carried forward_ Net incoming resources for the year were £81,000 which, combined with funds brought forward, give total funds carried forward of £400,000 at 30 April, 2021. ## **RESERVES POLICY** The purpose of our reserves policy is to ensure that the New Forest Basics Bank is able to continue delivering its mission of providing food and other basics to people in desperate need. As approximately two thirds of our funds are tied up in our new building, our reserves policy looks at reserves after deducting the net book value of the building: equivalent to approximately £200,000. These reserves are intended to provide an internal source of funds for situations such as: a sudden increase in demand for our food parcels; a sharp rise in the cost of the food and other basic items we provide; or an unexpected reduction in either cash or food donations. The Trustees reviewed the minimum target for these reserves in the year and increased it to 9 months (from 6 months) of forecast running costs taking into account the continuing COVID uncertainty. For the year ending 30 April 2022, the minimum target equates to approximately £150,000. The Trustees review the minimum target at least annually to ensure it remains appropriate. 3 ## **NEW FOREST BASICS BANK** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES** I report to the trustees on my examination of the financial statements of the New Forest Basics Bank (the Charity) for the year ended 30 April 2021 set out on pages 5 to 9. ## **Responsibilities and basis of report** As the trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’). I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** As the Charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination by being a member of the Institute of Chartered Accountants in England and Wales. I have completed my examination of the financial statements. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or 2. the financial statements do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. David Griffiths FCA Westville Ober Road Brockenhurst Hampshire SO42 7ST 4 NEW FOREST BASICS BANK I report lo the trustees on my examinat￿ of thé financial statwnents of the New Fomt Basics Bank (the Charity) fry the year endwj 3LI Apr￿ 2021 set c4rt ￿ pajes 5 to 9. Ro•poMlbllitA8• •nd l)•81• of r•port A¥ the tn￿leeS of the Chwtty you are re5F0ns￿1e for the pr8paraknn of the financ statements in acoydan¢e wth the fb4LNrements of the cf6arllies Act 2011 1.the 2011 Act,). I report in respect of my eXarr￿tKJn of the Charit￿S financ4al statements caFried (Krt under sectv)n 145 of the 2011 Act arxl in o(rt my examiFWt"s)n I l)ave fc41thved all the appltcable t1rrftiQ￿ given by the Clwty ConmwK¥) uThJw sec11￿ 145(5Xb) of the 2011 As the Charity's grr65 IrK#)r￿ exceeded £2￿1.c(M) w)ur examiner must t* a member of tX#Jy118ted in 145 of the 201 I Aci. I ccnllrn thai i am qualffiwj to unryertake the examination ty being a m8nrtJw crf thé Instibjte of Ch*1w8d AC￿ntartS In ErKJland and Wales. I have crynpteted my examinatKYt cl the financaal statements. I confim) that Th) materi matters have como to my attenkn in o)nnth with th* exwnlnal￿ grving me caLtse to beI￿ve that th any mater￿1 respe( 1. ￿￿m￿ng T￿￿3 wwe r￿t kffrt in respect of Its Ch*ity as wuired by S￿110n 130 of the 2011 Act: or examinat￿ to V4hth attent•￿ shwkj be dr￿￿ in this rwt in iyder to erth a proper Ul￿rStand￿ ol I 7//1 WesfviSle Ober R¢)ad Br(￿enhurnI Hampshire S￿2 7ST 10 20ZI ## **NEW FOREST BASICS BANK** ## **STATEMENT OF ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2021** |**Note**
**INCOMING RESOURCES**
**Donations and grants receivable**
Donations
Grant funding
Gift aid
**Total donations and grants receivable**
**2.**
**Other income:**
Interest income
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
**Charitable Activities**
Food and household
Emergency and Christmas
Donations
Premises expenses
Depreciation
Admin and publicity
**Total charitable activities**
**Governance costs**
Insurance
Other
**Total governance costs**
**TOTAL EXPENDITURE**
Net incoming resources for the year
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|**Year ended 30 April 2021**
**Unrestricted**
**funds**
**£**
**Restricted**
**funds**
**£**
**Total funds**
**£**
**228,067**
**-**
**10,913**
**-**
**20,600**
**-**
**228,067**
**20,600**
**10,913**
**238,980**
**20,600**
**259,580**
**145**
**-**
**145**
**239,125**
**20,600**
**259,725**
**(98,864)**
**(17,153)**
**(9,542)**
**(8,252)**
**(7,200)**
**(13,383)**
**(15,600)**
**(5,000)**
**-**
**-**
**(1,200)**
**-**
**(114,464)**
**(22,153)**
**(9,542)**
**(8,252)**
**(8,400)**
**(13,383)**
**(154,394)**
**(21,800)**
**(176,194)**
**(720)**
**(1,734)**
**-**
**-**
**(720)**
**(1,734)**
**(2,454)**
**-**
**(2,454)**
**(156,848)**
**(21,800)**
**(178,648)**
**82,277**
**289,355**
**(1,200)**
**30,000**
**81,077**
**319,355**
**371,632**
**28,800**
**400,432**|**Year ended 30 April 2021**
**Unrestricted**
**funds**
**£**
**Restricted**
**funds**
**£**
**Total funds**
**£**
**228,067**
**-**
**10,913**
**-**
**20,600**
**-**
**228,067**
**20,600**
**10,913**
**238,980**
**20,600**
**259,580**
**145**
**-**
**145**
**239,125**
**20,600**
**259,725**
**(98,864)**
**(17,153)**
**(9,542)**
**(8,252)**
**(7,200)**
**(13,383)**
**(15,600)**
**(5,000)**
**-**
**-**
**(1,200)**
**-**
**(114,464)**
**(22,153)**
**(9,542)**
**(8,252)**
**(8,400)**
**(13,383)**
**(154,394)**
**(21,800)**
**(176,194)**
**(720)**
**(1,734)**
**-**
**-**
**(720)**
**(1,734)**
**(2,454)**
**-**
**(2,454)**
**(156,848)**
**(21,800)**
**(178,648)**
**82,277**
**289,355**
**(1,200)**
**30,000**
**81,077**
**319,355**
**371,632**
**28,800**
**400,432**|2020| |---|---|---|---| ||**Unrestricted**
**funds**
**£**
**228,067**
**-**
**10,913**
**238,980**
**145**
**239,125**
**(98,864)**
**(17,153)**
**(9,542)**
**(8,252)**
**(7,200)**
**(13,383)**
**(154,394)**
**(720)**
**(1,734)**
**(2,454)**
**(156,848)**
**82,277**
**289,355**
**371,632**|**Restricted**
**funds**
**£**
**-**
**20,600**
**-**
**20,600**
**-**
**20,600**
**(15,600)**
**(5,000)**
**-**
**-**
**(1,200)**
**-**
**(21,800)**
**-**
**-**
**-**
**(21,800)**
**(1,200)**
**30,000**
**28,800**|Total
funds
£
210,547
30,000
10,884| ||||251,431
350| ||||251,781| ||||(23,899)
(8,286)
-
(5,488)
-
(5,442)| ||||(43,115)| ||||(1,601)
(35)| ||||(1,636)| ||||(44,751)| ||||207,030
112,325
319,355| The notes on pages 7 to 9 form part of these financial statements. 5 ## **NEW FOREST BASICS BANK** ## **BALANCE SHEET AS AT 30 APRIL 2021** |**Note**
**FIXED ASSETS**
**3.**
**CURRENT ASSETS**
Stock
Debtors
Cash at bank and in hand
**4.**
**5.**
**TOTAL CURRENT ASSET**
**CURRENT LIABILITIES**
**Creditors**
**6.**
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
**Restricted funds**
**Unrestricted funds: General reserves**
**ACCUMULATED FUND**|**5,000**
**12,963**
**209,223**|**2021**
**£**
**201,687**
**198,745**
**400,432**
**28,800**
**371,632**
**400,432**|1,200
37,597
138,326|2020
£
210,087
109,268| |---|---|---|---|---| ||**227,186**
**(28,441)**||177,123
(67,855)|| |||||| |||||319,355| |||||30,000
289,355
319,355| The financial statements were approved by the Board of Trustees on and signed on their behalf by: …………………………………………………………… Oliver Stanley Chairman, New Forest Basics Bank The notes on pages 7 to 9 form part of these financial statements. 6 ## ||Note||2021||2020| |---|---|---|---|---|---| ||||f||f| |FIXED ASSETS|3.||2O1,687||zLO,O87| |CURRENT ASSETS|||||| |Stock|4.|5,000||1,200|| |Debtors|5.|12,963||37,597|| |Cashatbankandin hand||209,223||138,326|| |TOTATCURRENT ASSET||227,186||t77,123|| |CURRENT LIABITITIES|||||| |Creditors|5.|(28,4/.Ll||(67,855)|| |NETCURRENT ASSETS|||798,745||109,258| |TOTATNET ASSETS|||4OO,432||319,355| |Restrictedfunds|||28,800||30,000| |Unrestricted funds: General reseryes|||371,632||289,355| |ACCUMUTATED FUND|||4OO,432||319,355| ## **NEW FOREST BASICS BANK** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021** ## **1. ACCOUNTING POLICIES** ## **1.1 Basis of preparation of financial statements** The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities (FRS 102) and applicable UK Accounting Standards and the Charities Act 2011. ## **1.2 Incoming resources** All incoming resources are recognised once the charity has entitlement to the resources; it is certain that the resources will be received; and the monetary value of incoming resources can be measured with sufficient reliability. ## **1.3 Food and household donations** As a small charity, we do not have the systems to enable us to accurately track the value of the food and household goods that are donated by the public. However, we estimate that these goods represent one quarter to one third of the value of the parcels we send out; this approximates to between £40,000 and £55,000 in monetary terms. ## **1.4 Volunteers** The charity does not have any paid members of staff and is dependent on the work of its volunteers and other volunteer organisations to collect food, pack and deliver parcels and manage all of the associated support activities. No monetary value is recognised in the financial statements for the work done by volunteers. ## **1.3 Governance costs** Governance costs include all costs involved in the public accountability of the charity and its compliance with regulation and good practice. ## **1.4 Tangible fixed assets and depreciation** Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Short leasehold – over the life of the lease ## **2. DONATIONS AND GRANTS RECEIVABLE** |Building fund appeal
Other
Total donations and grants receivable
for the year ended:|**Year ended 30 April 2021**
**Unrestricted**
**£**
**Restricted**
**£**
**Total**
**£**
**15,000**
**223,980**
**-**
**20,600**
**15,000**
**244,580**
**238,980**
**20,600**
**259,580**|**Year ended 30 April 2021**
**Unrestricted**
**£**
**Restricted**
**£**
**Total**
**£**
**15,000**
**223,980**
**-**
**20,600**
**15,000**
**244,580**
**238,980**
**20,600**
**259,580**|2020| |---|---|---|---| ||**Unrestricted**
**£**
**15,000**
**223,980**
**238,980**|**Restricted**
**£**
**-**
**20,600**
**20,600**|Total
£
155,637
95,794
251,431| 7 ## **NEW FOREST BASICS BANK** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021** ## **3. TANGIBLE FIXED ASSETS** |**Cost**
At 1 May 2020
At 30 April 2021
**Depreciation**
At 1 May 2020
Charge for the year
At 30 April 2021
**Net book value**
At 30 April 2021
At 30 April 2020|**Short**
**leasehold**
**£**
**210,087**| |---|---| ||**210,087**| ||**-**
**(8,400)**| ||**(8,400)**| ||**201,687**
**210,087**| The Charity moved into its new Granary premises just before 30 April 2020. The site is held on a 25-year lease over which the property is being depreciated. ## **4.** ## **5.** ## **STOCK** |**STOCK**||| |---|---|---| |Stock at 30 April
**DEBTORS**
Grants receivable
Prepayments
Other debtors
Debtors at 30 April|**2021**
**£**
**5,000**
**2021**
**£**
**-**
**4,854**
**8,109**
**12,963**|2020
£
1,200| |||2020
£
30,000
-
7,597
37,597| 8 **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 APRIL 2021** ## **NEW FOREST BASICS BANK** ## **6. CREDITORS** |Accruals
Deferred income
Other|**2021**
**£**
**3,509**
**22,704**
**2,228**
**28,441**|2020
£
64,354
3,501
-
67,855| |---|---|---| Deferred income represents grants received during the year where the associated costs had not been incurred before the year end. ## **7. ANALYSIS OF NET ASSETS BETWEEN FUNDS** |Fixed assets
Current assets
Current liabilities
Total net assets|**Year ended 30 April 2021**
**Unrestricted**
**funds**
**£**
**Restricted**
**funds**
**£**
**Total**
**funds**
**£**
**172,887**
**227,186**
**(28,441)**
**28,800**
**-**
**-**
**201,687**
**227,186**
**(28,441)**
**371,632**
**28,800**
**400,432**|**Year ended 30 April 2021**
**Unrestricted**
**funds**
**£**
**Restricted**
**funds**
**£**
**Total**
**funds**
**£**
**172,887**
**227,186**
**(28,441)**
**28,800**
**-**
**-**
**201,687**
**227,186**
**(28,441)**
**371,632**
**28,800**
**400,432**|2020| |---|---|---|---| ||**Unrestricted**
**funds**
**£**
**172,887**
**227,186**
**(28,441)**
**371,632**|**Restricted**
**funds**
**£**
**28,800**
**-**
**-**
**28,800**|Total
funds
£
210,087
177,123
(67,855)
319,355| Restricted funds represent funds contributed towards the cost of the new building by New Forest District Council. If the Granary building is sold, New Forest District Council is entitled to receive the same proportion of the proceeds as it contributed to the cost of building. These funds are being amortised to unrestricted funds over the 25 year lease of the building. 9