2021-08-31-accounts - Lyndon Methodist Church

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Lyndon Methodist Church

Trustees Annual Report September 2020 to August 2021

Lyndon Methodist Church Melton Avenue

Solihull

B92 7QX

www.lyndonmethodist.org.uk Charity number 1150167

Trustees and Management

The church has a pastoral minister in charge, for this period the minister was Rev Karen Webber, appointed and supervised by the Birmingham Methodist Circuit.

The church is governed by the Church Council which is made up of those holding specific posts, eg stewards, treasurer, property sub-committee chair, etc and those elected each year by the congregation to represent their interests. In May each year there is an Annual Church Meeting where the annual report is presented and stewards and Church Council representatives are elected. The Annual Church Meeting for 2021 was scheduled for 17[th] October 2021 . Nominations for Church Council are requested, proposed and seconded.

Trustees for the period 2020 to 2021

Rev Karen Webber Wendy Magee Trevor Bodfish Karen Burgess Tony Ludlow Janet Rudge Sarah Marks John Mendus resigned 8/06/2021 Marion Pontin Pam Walton Graham Leek Libby Stretton resigned 8/06/2021 Shirley Taylor resigned 8/06/2021 Andrew Wassall Caron Chapman Claire Frew Ian Hancock Eileen Kirby resigned 6/10/2020 Chris Rowe Judith Rowe Hilary Rowe Chris Taylor resigned 8/06/2021 Lynne Tyler Jeremy Wassall

Lyndon Methodist Church Annual Report September 2020 to August 2021 Page 2 of 6

Ian Smith Roger Hancock Adrian Burgess

Aims of Lyndon Methodist Church

Provision of regular acts of worship open to members and non-members alike. A sacred place is provided for prayer and contemplation. Teaching of Christianity, pastoral work, and promoting the whole mission of the church through activities for older people, young people, parents and toddlers and other specific need groups. Support other charities in the UK and overseas, financially and with prayer.

Summary of Activity for period September 2020 to August 2021

In line with other churches across the country, the Covid 19 Pandemic impacted on our worship and fellowship throughout 2020 -21. However, we sought new ways of reaching out and also enabled worship at church when possible. Our membership during the year was around 113 members with some people regularly attending who are not members.

From September 2020 up until the Covid 19 lockdown in January 2021, Lyndon Methodist Church continued to be an active place where Christian worship and fellowship flourished. Our Covid risk assessment included socially distanced seating, hand sanitizing, wearing of face masks, shortened services and no congregational singing and this enabled safe worship. We began by holding a service at 10am and repeated it at 11.15am each Sunday thus enabling anyone who wanted to attend to do so (30 to 50 people each week). Thankfully, two years ago we had removed the pews and changed to movable chairs which made social distancing much easier to achieve. Later in the autumn we reverted to one service in the morning as we were able to accommodate all who wished to come.

During the autumn, thanks to a dedicated and hard-working technical team, we built up our equipment and skills to enable us to broadcast our services, initially on zoom but we quickly moved to YouTube. Our services attracted around 70 views and, when added to those attending in person, meant that we were reaching more people than our services prior to Covid.

This technical ability was a real asset when, in January 2021 a new lockdown was imposed and we felt it was no longer safe to hold services in church. Instead, the technical team along with a small group (minister and singers) recorded a service in church and put it out on YouTube each week. For those unable to access this technology, we posted out a weekly service sheet.

This continued until May 2021 when we were able to resume services in church. We continued to broadcast some of the services on YouTube.

Lyndon Methodist Church Annual Report September 2020 to August 2021 Page 3 of 6

Sadly, some of our mid-week worship and fellowship could not be continued although we were able to hold our prayer and Bible study evening meetings during the Autumn. We also had to stop our Messy Church meetings but instead sent out a monthly email with a Bible story and a selection of activity sheets.

Throughout the year, we increased the regularity of our church magazine and included Biblical teaching in its content – this was distributed via email and post.

We also continued to support our Girls’ and Boys’ Brigade companies to engage with local children and families, sharing the Gospel message and providing the children and young people with life skills.

In Girls’ Brigade the Seniors and Brigaders returned to meetings in church on 15th October (in one group) and the Explorers and Juniors a week later. This was following the preparation and approval of the risk assessments required by GB and Church over the summer of 2020 and much planning. They bounced in and out of face to face and meeting over zoom for the next couple of months. The younger girls making mug cakes during a zoom meeting and completing badgework specially produced for online. Happily, they were back face-to-face for their Christmas Party. After Christmas they were back to zoom meetings, the younger sections continuing to earn their badges. The older girls met in the park occasionally in the summer, glad to have some company and a little bit of normality. They were disappointed to have lost around 16 girls through this period, some of which they may have lost anyway due to changes in schools etc, In March they were sad to say goodbye to one member and her family, who moved to New Zealand. Happily, numbers are beginning to increase in the Explorer section and hopefully these girls will stay with the Brigade to move up through the sections in time.

Boys’ Brigade

Unfortunately, our monthly service for adults with and without learning disability could not continue but we have met off-site and hope to resume in church later in 2021.

Throughout the year our pastoral visitors telephoned church members to offer friendship and spiritual support.

Through the year we supported a range of charities, particularly Action for Children, Water Aid, The Leprosy Mission and Samaritans Purse.

The trustees monitored safeguarding during the year and there were no serious issues. Trustees also regularly reviewed and made decisions in respect of property and finance. Our Data Protection procedures were reviewed.

Lyndon Methodist Church Annual Report September 2020 to August 2021 Page 4 of 6

The administrative roles in the church were taken on by volunteers, including financial management, managing our new website, producing a monthly magazine and managing lettings.

Public Benefit

The church building includes a church centre comprising of 2 halls and 2 smaller meeting rooms. This facility has been widely used since it was built and benefits the neighbourhood in many ways.

In normal years we have a wide range of groups offering services to the community and supporting their physical and mental health. Unfortunately, the Covid 19 pandemic prevented many of these groups from running. However Slimming World groups, Tia Chi and a group supporting those with a specific mental health need have been able to meet during the periods allowed under the government Covid restrictions. Our Brigades have also met and offered engagement for children and young people.

Much of the work on the risk assessments and making the building ‘Covid Secure’ was done in July and August 2020. During 20/21, these risk assessments were regularly reviewed and amended as Government and Methodist Church advice changed throughout the year. The reduction in usage gave an opportunity to do some remedial repairs in the church centre ready for a hoped-for increase in usage in 2021/22.

Through all of these activities the trustees believe that we met the needs of those in our local neighbourhood and beyond and the needs of a diverse range of people, thus being a servant as Jesus commanded and also providing ‘Public Benefit’ as the law asks of us.

Financial Review

The financial position started in a relatively good position until January 2021 but due to concerns over the affects of Covid 19 our Trustees looked again at our projected income and expenditure to ensure we could ride out any continued period of lock down.It was decided that regular lettings of rooms were in danger with the uncertainty of the length of closure of the church. In the event our congregation continued regular payments to help our cashflow sufficient to ensure our essential expenditure was met. Whilst comparing our regular giving a shortfall of £5000 approximately and lettings of £7500 less than the previous year. This was offset to some degree by special donations, a small grant against expenditure to allow streaming many of our services to a wider audience and the ability to claim £1380 from the Government Furlough Scheme that allowed partial continued working of our cleaners. Certain reductions in other expenses meant we reduced the anticipated shortfall for the year.

Our accounts give details of our funds and our reserves policy.

There were no funds held as a custodian trustee.

Lyndon Methodist Church Annual Report September 2020 to August 2021 Page 5 of 6

Lyndon Methodist Church Annual Report September 2020 to August 2021 Page 6 of 6

CHURCH RECEIPTS AND PAYMENTS ACCOUNTS THE METHODIST CHURCH STANDARD FORM OF ACCOUNTS Lyndon Methodist Church FOR THE YEAR ENDED 31 August 2021 Bimiingham Circuit ircuit no 511 Registered Charity - Charity Registration number 1150167 If not a registered charity Her Majestys Revenue and Customs Gift Aid number the HMRC number is equivalent to a registered charity number in tenns of eviden of charitable status and may be used to give to donors or grant funders wishing to see evidence of the organisation's charitable ststus. Methodist Gharib"es in England and Wales that are not registered charities are excepted from registration under Statutory Instrument 2014 No.242) Minister.. Rev Karen Webber Church Stewards.. Wendy Magee Trevor Bodfish Adrian Burgp. >S Karen Burgess Treasurer. Anthoni" Ludlow

ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2021 Lyndon Methodist Church Unrestricted Restricted Totals this Fund5 Fund5 Totals last year ECTION A a1 RECEIPTS Note a2 fferings and Tax recovered Bank and CFB interest and Investment income 36,S8 36,583 51,333 a3 209 a4 Lettings Other receipts OTAL RECEIPTS 5,087 5,087 12,648 4,549 46,2 46.25 la7) 86,44 SECMON B b1 PAYMENTS b2 Circuit Assessrnent or Share 21,729 21,729 3,200 32,25 b3 Donations 3,200 3,46 b4 Repairs and Maintenance utilities (Insurances, water harges, healing & lightitvJ) 12,3( 12,306 31.926 b5 6.196 6,196 9,489 b6 b7 ther payments OTAL PAYMENTS 5,082 82,20 b8 47.45 47,457 Ib91 ECTION C NET RECEIPTSIPAYMENTS FOR THE YEAR ¢1 {a6-b8) (1,2031 11.2031 4.239 olal funds brought ford from last year ¢2 35,63 35,633 Ic6) 31,394 Sub total (c1+c2) 34.43 34,430 35.633 Transfers and adjustments Ic71 ¢5 TOTAL FUNDS AT END OF YEAR {c3+c4) 34.43 34.43 1¢81 35,63 SECTION D OR INFORMATION ONLY: MONEY RECEIVED AND PASSED ON TO EXTERNAL ORGANISATIONS these amounts are not to be ini"iuded in tolal receiptslpayments figures above d1 alance brought for%wdTd from last ear d2 fferingslGifts - received for external 0[gatiOnS 593 1,59 d3 fferingslGifts - passed lo external organi5ations 593 1,59 d4 ALANCE STILL TO BE PAID d1 +d2-d3 Clwrth R#Thl P2015.xk

L ndon Methodist CHURCH AccciIMf5 AND IIITERNAL C4IGANL8AnONS REPORTING TO THE CHURCH COUNGIL Church SUMMARY ECTION E lease follow the Guidance Nole5 to C¢Mh te this ummary of tho thurth accounts for the yeaT 31 27 lrtenxal OlnIs3thYts rerKAtiwto the Chuich C•1[[ChUrCh Meeting. te thatt funds of n lrtpinal organon YlId mrmalty iE R95trithd futKk utkn it todd be aty shtyn trAtIWcoLld wdfor ary Meth(%J15k pwpose. Ths 5ecliDn must be to prfwé al the gross iKorne and extUre lotsb of the ¢lxuth. W tyoss Inc(xe exceed5 the Accvjalslhreshdd. thentr AcctuaLs melthd of atcountiny ND A DIFFEREMt FORM must te to rekwxl Ihe l¥e 0d15tb51te). Please relertolhe JaKe rv)tes reLHrdiru r¢T5blYen the OL5tnct nd rormttS TrstrictOrganisaboNs MTERNAL RGANISATIONS Net Recbyk etts Opening Closin balances adie5 Fellowshi unch Club 14. 15.135 c4 1.541 97 1,403 1.96 £6 ¥7 ub total of lrteTval arrisalions IxIS e5 97 15. 17.10 hh Itotsls rought ferward from page - to5 columnl OT AL CH FUbDS HELD Y CHURCH a7 47 33 Continue on a separato if necessary briro the totalsfoThvard TOTAL RECEIPTS OTPL AYMENTS ECTION F STATEMENT OF ASSEfs AND LWLITIES CLOSING BPLANCES CHURCH-CASH FVNDS HELO 31 Auqust2021 BALANGES ash in hand ank Cutrorrt Ac¢ourrt 9.71 ank De itknoutrt r4 oTrtral Financ8knrd 20,034 St$for M¢thodistChuY¢h Pu 24 248 erfunds U8 TOTAL-Church accounts 35,63 34,430 otsl held bj lrteinal organiSats(Ktsl CK>%fwJ Lae total frotn above) 912 el.. OTAL CASH FUNDS HELD BY CHURCH ECTION G 31 AugLÈSt2027 OTHER ASSETS at¥J LWIUTIES nveslments (include Endowments} and & Building513e9 n(*£s r9 Insurnntè 2.283, 2.285.32 g4 03n sl- shoWarrntoUtsta9tYearvj her Liqbilities f4 Include only Funds hekl atthe Certhl FIn PA[d IS Include Fund5 hekl atTtU5to8sforMdthLJi4crth FrySses gl Include any other investments Inotthe incld in I15

Name of Church ...Lymdon Methodist 1150167 Declarations and Scrutiny I confimi that these Receipt and Payment based accounts for the year to 31 August 2021 have been prepared from the records of the Church and Ihat they indude all funds un¢er the control of the Church trustees. Signature of treasurer . Name and address of Treasi 197 Richmond Road . Solihull, West Midlands. 892 7SA Presentation to the Church trustees I confirm that the annual report and accounts for the year ended 31 August 2021 w&111 be. presented to the meeting of the Church trustees held on . 3az Signature of the Chair of the meeting Name of the Chair of the meet.ng ..Reverend Karen Webber Independent Examinerfs Report to the Trustees of the Isr ..Church Chaiity Number.............. Responsibilities and basis of report I report lo the trustees on my examination of the accounts of the ..Zf.H??U M&rkl-).iJ Church for the year ended 31 August 2021 set out on pages I to 3 As the Church's trustees, you are responsible for the preparation of the accounts in accordance wilh the requirements of the Charities Act 2011 ('the Act,). 2015 ¢hLw¢h R and P.x 4of5

Name of Church . o Independent Examinevs Statement I report in resFect of my examinatron of the Church's accouTts carried out under section 145 of the Act and, in carying out my examination. I have followed all the applicable Directions gtven by the Charity Commission under section 145(5)(b) of the Ad. I have completed my examination. I confinn that no material matters have come to my attention in connection wth the examination (other than thai disdosed be?) which give me cause to bdieve that in, any material respect: the accounting records vRre not kept in accordance section 130 of the Aca: or the acUnts do not accord with the accounling records. I have no concems and have come across no other matters in connection wtth the examination to which attention should be drawn in this rewrt in order to enakle a proper understanding of the accounts to be reached. l*Trlhave not. obtained independent verification of all investments with the Trustees for Methodist Church Purposes or held in other trusts. bank balanS and funds at the Central Finan Board of the Methodist Churth which are individually in excess of £10,000 (ten thousand pounds) at the balan sheet date. Signature of independent exami Name of independent examine Relevant professional qualification Independent examiner Name of fim (where appropr7ate) Address .. Post Code ....>1. L JA d818t8 or cirde as appropriate 2015 chuich R 5of5

RESERVES POLICY Report on behalf of L ndon Methodist Church {"Church Council) Bimiin ham Methodist Circuit I"Cir¢uit Meeting) We submit our annual reFX>rt accordance with the reqU1MentS of the Methodisl Conference and Ihe Chanty Commission guidance in CC19. (lili We have agreed a Reserves Policy which 15 set out ovedeal and 15 recorded in Ihe Iruslees, minules and our Annual Report The trustees have established their mission aims taking into account all of the resources available in letms of ople. property and money (N) We recogni5e the need lo be accountable as charity trustees for all the money which comes into our hands and will provide further infonmation as required by the CircuiVDi5tricVConnexio {iil Mission initialweslpmjeds have been costed or esiimales made of ?rojecled luiure costs which take into account the needs of the buildings and the requirements of the Quinquennial Inspedion Reportls (v) Our Report is attached overfeaf lease delete as a ro riale To be completed by Receiving Body The Bimiingham Methodist Circuit {Circuit Meeting) received the RESERVES POLICY of Lyndon Melhodist Church (Church Council) Policy accepted and acknowledgement sent to the trustees YESThINO Policy noted and the fiillowing enquiries made of the truslees Responses received and any further action taken (Circuit) Signatures Please delete 8s a Date............ ro nate

RESERVES POLICY of L ndon Methodist Church I"Church Coun¢iLXICircuit Meetinga'lDiStricI General Funds held at YIE 3110812021 £14.125.14 Restricted Funds held £57.25 Endowment Funds held £0.00 Reserves policy for General Funds General Church Fund- Collections and other income is paid into the General Church Fund, and the Circuit Assessment and other expenditure is paid from it. Our policy is to maintain this fund as low as is acceptable for effective cash flow and administration. Presently a figure of £5932.12 ( around 6.5 weeks expenditure) meets this requIrnent, and action taken during the past year has enabled this to be achieved. Actual on 3110812021 was £14125.14. Repairs and Renewals Fund- a separate Designated Fund is held to enable urgent repairs or renewals work to be undertaken. Our policy would be to hold £20,000, which would enable the emergency replacement of either a) the heating boilers or b) such other property item requiring immediate attention or any shortfall in income or increase in expenditure beyond our control in the short term. Designated funds at 3110812021 was £20.000.00. Smallman DEE Legacy- A bequest from the late Daphne Smallman of £16,000 which is held by TMCP and can be used at the discretion of the Lyndon Methodist Church Council(as managing trustees). The actual balance on 3110812021 was £248.43 in this designated fund. 5. Polic for Restricted Funds Benevolent Fund Receipts from an additional collection at Communion Services are accumulated in the Benevolent Fund. and payments are made at the discretion of the Minister or Treasurer. Due to the Coronavirusl COVID 19) these services have -started in recent weeks without an additional collection at the moment and the balance remaining on 3110812021 was £57.25. Terms relating to Endowment Funds held No endowment funds are h-.Id. This Reserves Policy has been approved by Lyndon Methodist Church ("Church Counci/ClrCU1I Meeting]IDistriclli Treasurer Truslee Full name Anthony Ludlow Full Name Lynne Tyler Signature Signature