**Trustees' Annual Report for the period** 

||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
|**From **|1st|April|2020|**To**|31st|March|2021|



Section A                        Reference and administration details 

**Charity name** Tamu Samaj UK **Other names charity is known by** Tamu Dhee London **Registered charity number (if any)** 1150097 **Charity's principal address** The Card Room 660 Harrow Road Barham Park Wembley **Postcode HA0 2HB** 

**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10|**Trustee name**|**Office (if any)**|**Dates acted if not for**<br>**whole year**|**Name of person (or body)**<br>**entitled to appoint trustee (if**<br>**any)**|
|---|---|---|---|---|
||MR.<br>SHIVAKUMAR<br>GURUNG|PRESIDENT/<br>OFFICIAL|From 27 Jun 2021||
||MR. DHARAM<br>BAL GURUNG|GENERAL<br>SECRETARY<br>OFFICIAL|From 27 Jun 2021||
||MR.KHEM<br>BAHADUR<br>GURUNG|TREASURER/<br>OFFICIAL|From 27 Jun 2021||
||MR CHITRA<br>BAHADUR<br>GURUNG|TRUSTEE/<br>OFFICIAL|||
||MR ARJUN<br>KUMAR GURUNG|TRUSTEE|||
||MR GYAN<br>BAHADUR<br>GURUNG|TRUSTEE|||
||MR UDAYA<br>GURUNG|TRUSTEE|||
||MR SHIVSARAN<br>GURUNG|TRUSTEE|||
||MR KEDAR<br>BAHADUR<br>GURUNG|TRUSTEE|||
||MR SUBASING<br>GURUNG|TRUSTEE|||



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|11<br>12<br>13<br>14<br>15<br>16<br>17<br>18<br>19<br>20|MR. SHIVA<br>CHANDRA<br>GURUNG|TRUSTEE|||
|---|---|---|---|---|
||MR. BABU RAM<br>GURUNG|TRUSTEE|||
||MR. KANYA<br>PRASAD GURUNG|TRUSTEE|||
||MR. HARKA<br>BAHADUR Gurung|TRUSTEE|||
||MR. YAM<br>BAHADUR<br>GURUNG|TRUSTEE|||
||||||
||||||
||||||
||||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

## **Names and addresses of advisers (Optional information)** 

|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**<br>**Name**<br>**Address**|||
|FINANCIAL ADVISER|Mr. LEKH NATH<br>GHIMIRE|GNS Associates Ltd, Boundary House,<br>Cricket Field Road, Uxbridge, UB8 1QG|
||||
||||
||||



## **Name of chief executive or names of senior staff members (Optional information)** 

**Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document (eg. trust deed, constitution)[CONSTITUTION ADOPTED 07 OCT 2012 ] How the charity is constituted (eg. trust, association, TSUK CONSTITUTION ADOPTED 07 OCT 2012 company) Trustee selection methods TRUSTEES ARE APPOINTED OR REAPPOINTED BY MEMBERS AT ANNUAL (eg. appointed by, elected by) GENERAL MEETING EVERY THREE YEARS. 

## **Additional governance issues (Optional information)** 

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You **may choose** to include additional information, where relevant, about: 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

Membership to Tamu Samaj UK (TSUK) is open to everyone. The trustees oversee the day to day operations of the organisation and official trustees also act as signatories. The trustees seek the views of members and volunteers in deciding the activities to carry out. There are Health & Safety, Equality & Diversity, Insurance, policies in place including licensing protocols. All trustees give their time voluntarily and receive no remuneration or other benefits. 

- Tamu Samaj UK holds a minimum of quarterly meetings and if required will meet more frequently accordingly to organisational needs such as during discussion and planning of events. 

The meetings are run by The President and attended by the trustees and members. 

- trustees’ consideration of major risks and the system Each meeting discusses Health & Safety and any financial risk associated with the and procedures to manage building and running the charity and each event. them. 

## **Section C                    Objectives and activities** 

1. To provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disability, financial hardship or social circumstances with the object of improving their quality of life. 

**Summary of the objects of the charity set out in its governing document** 

2. To relieve the financial hardship of the elderly, sick and disabled through the provision of food clothing and housing. 

3. To provide relief and help to the victims of natural and manmade disasters. 

4. To advance education and training which is work related. 

5. To carry out social activities /programmes as determined by the members of the community. 

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**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

**Report and records of Tamu Samaj UK fund raising projects & events.** Tamu Samaj UK (TSUK) is continuously collecting donations towards a permanent and sustainable community centre. This will also serve the growing number of retired Nepalese. We want to provide a place that is safe for them to travel, socialise and once again be part of a familiar community they left behind when moving from Nepal to UK. TSUK need an administrative office space to run daily business and to coordinate charity and community programme regularly, therefore we are focused to raise donation for a multipurpose, permanent and sustainable community centre. During this reporting period, TSUK has organised various meetings, interaction, fundraising and community programmes for the benefit of the members and wider public as shown below; **Tamu Samaj UK’s disaster relief management Committee has distributed Covid 19 PPE kits and Safety instruction leaflet to the Senior Citizen.** England was in national lockdown from late March to June 2020. Initially, all "non-essential" high street businesses were closed. People were ordered to stay at home, permitted to leave for essential purposes only, such as buying food or medical reasons. During the lockdown period, Tamu Samaj UK Nepalese community held a committee meeting on 18 March 2020. It established a disaster relief management committee under the leadership of Chairman Mr Shiva Chandra Gurung to help the senior citizen members. The management committee's first task was to gather a nominal roll of senior citizens' names and their respective addresses. We had gathered 56 senior citizen members’ names and addresses as the most vulnerable people requiring support during these uncertain times. We arranged to deliver Covid 19 PPE kits and produced coronavirus safety instruction leaflets translated into Nepali to educate the senior members about COVID 19. During this period, Tamu Samaj UK raised donations from members GBP 2,258. Tamu Samaj UK also received the national lottery fund first phase grand of GBP  6,550 on 11th  May 2020, and 2nd phase grand received GBP  4,900 on 12th June 2020. **Tamu Samaj UK has provided financial support to the victims of covid 19 Nation-wide lockdown in Nepal in April 2020.** During the worldwide lockdown, the Nepal government also imposed a lockdown on various cities of Nepal, especially Kathmandu and Pokhara. During that period, several people were stranded in the city of Kathmandu and Pokhara. Most of them are seasonal workers, disabled and poor people unable to get food and water and mediation. Tamu Samaj UK’s disaster relief programme in London and the surrounding area, our focus turned to support people Nepal who was stranded city of Kathmandu and Pokhara because of nation-wide lockdown, among them most of were poor, disabled, and sessional worker from out of the capital city in Kathmandu and Pokhara, Nepal. On 30 April 2020, Tamu Samaj UK has donated GBP 1,006.27 (150,000) 

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Nepalese Rupees) to the Indreni programme coordinator and director, Mr Krishna Kadel, to distribute the donation to support individuals who disabled, poor, and sessional workers could not return home and were struggling during covid lockdown periods. 

**At the end of April 2020, Tamu Samaj UK purchased vital health and safety products, e.g. sanitiser, face mask, gloves, and hand wash liquid. We also provided other valuable provisions like safety instruction leaflets, a variety of fruits and packing boxes.** 

On 3rd May 2020, first batch of delivery was started from the Wembley area, followed by various locations where the senior members resided. On 17th May 2020, Tamu Samaj UK delivered covid 19 PPE to all allocated senior community members. During that Period, volunteer members worked tirelessly to achieve even with potential health risks to themselves. For senior members who lived outside of London, we were still able to post out these provisions. 

**On 20th May 2020, Tamu Samaj UK had a 2nd Phase Donation distributed to Pokhara Municipality in Nepal** An organisational decision was made to deliver basic living support to people in Nepal. The project plan was to distribute the donation to support individuals who were disabled, poor, and sessional workers who could not return home and were struggling during covid lockdown periods. 

The donation distribution programme was coordinated by Tamu Samaj UK’s mother group, former chairperson Mrs Maya Gurung with the help of local political leaders and social workers. The donation distributed GBP 346.75 (50,000 Nepalese rupees) worth of food provisions to people struggling financially due to the lockdowns. **Tamu Samaj UK has donated GBP 1,000.00 to the NHS Trust.** During the covid pandemic, Tamu Samaj UK also looked to help wider communities and the NHS Trust. On 10th June 2020, in response to support requested by Brent council, we donated GBP 1,000.00 to Northwick Park Hospital. **Following the success of Tamu Samaj UK’s disaster relief programme in London and Nepal Tamu Samaj UK’s disaster relief management Committee has distributed the 2nd batch of covid 19 PPE to all community members.** From 4th July 2020 to 8th July 2020, volunteer members of Tamu Samaj UK delivered Covid 19 PPE kits to 272 houses of community members. Further 20 household members had Covid PPE kits delivered by post. While volunteers delivered the PPE to the members’ homes, they also carried out virtual meetings and greeted most community members. 

**On 5th Jul 2020 Tamu Samaj UK has provided financial support to the** 

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**victims of the devastating landslide that killed nine people in Parbat District in Nepal.** In July 2020, Tamu Samaj UK’s members highlighted natural disaster in Parbat District Kushma Municipality ward number 3 Durlung village where 9 people lost their lives and  many houses were washed away, therefore people needed urgent help.  To support Durlung landslide victims, Tamu Samaj UK collected donation from members and well-wishers which amounted to GBP 3,286.00 (4 lakhs 62 thousand Nepalese Rupees). This financial aid donated to support their rebuild programmes and provide urgent relief provisions. The landslide victims’ relief donation collection was coordinated by Vice President Shivakumar Gurung. **Tamu Samaj UK purchased their first estate property in Greenford, London, on 27 July 2020.** After many years of donation drives, charity events and support from hundreds of volunteers/donators, Tamu Samaj UK purchased their first estate property on 27 July 2020. The purchased total value of the property is GBP 465,637.40. The community house opening ceremony was held on 23 August 2020 at Greenford. The community house was opened by President Shiva Chandra Gurung, VicePresident Shiva Kumar Gurung, Mother Group Chair Bindu Ghale and housing committee members. Buddhist Monks Mr Dharam Gurung conducted the ritual programme. **Tamu Samaj UK 13[th] Anniversary.** Due to covid restriction on the 3rd October 2020, Tamu Samaj UK celebrated its 13th anniversary virtually with the committee members, trustees’ members and advisers. **Tamu Samaj UK’s Committee members and mother group members Hospital visits, Syai Syai and best wishing.** Tamu Samaj UK’s committee member and mother group carried out important social work by being present during good and bad events. They attended to congratulate and give best wishes on happy occasions such as wedding, birth of new baby and graduations. They also attended to provide social wellbeing support during difficult times such as sickness and funerals. In 2020 and 2021, Tamu Samaj UK organised funeral programmes for 3 members to support their grieved family during a difficult time. Tamu Samaj UK has committed to preserving our religion to keep our identity alive even abroad we have been performing our rituals and celebrating various Nepali festivals to identify our religion, tradition, and culture as much as possible. **Annually in the month of December, we celebrate the festival of Lo Lhochhar (Year of the Cow).** In 2020, due to covid restrictions, we could not host our usual physical event. Instead, this celebration was carried out on 10th Jan 2021 as a virtual event to 

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exchange greetings with each other. We also unveiled our journal at that virtual event. The Tamu Samaj UK’s journal is produced every three years. The journal publication team consist of   adviser Mr Shivachandra Gurung, chief editor/coordinator Mr Lekh Gurung, Editors, Mr Chitra Bahadur Gurung, Mr Shivsaran Gurung, Mr Arjunkumar Gurung Mr Shivakumar Gurung, Mr Harka Bahadur Gurung, Mr Bindu Ghale Mr Baburam Gurung and Photography by Mr Omkar Gurung. 

All of these activities are in line with the Charity Commission’s guidance on public benefit. All events and activities contributed to social cohesion in our community fundraising, building community networking, partnerships, and celebrating Nepalese culture and integration in the UK. 


**Additional details of objectives and activities (Optional information)** 

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The Trustees of Tamu Samaj UK develop many ideas to raise funds, organise cultural programmes or charity events. Every attempt is made to ensure the validity and legality of the policies. The policies are reviewed during every annual general meeting, and even earlier on if any concerns are raised by the members or executive members. 

You **may choose** to include Tamu Samaj UK organises charity programmes which raise funds to support and further statements, where assist the people in need and for good causes. The requests for support and relevant, about: assistance are discussed at the general meeting and the proposal is accepted and decided in accordance to our constitution and the majority of members. • policy on grant making; • policy programme related All donations are raised from the community members voluntarily for each investment; individual case and purpose. • contribution made by volunteers. All the activities for the community programmes are executed by the Executive Committee and volunteer members free of charge and only tasks that involve legal instances are carried out by the professional with minimum charge of payment as possible. 

## Section D                      Achievements and performance 

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Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

## **MEMBERSHIP** 

Tamu Samaj, UK’s life membership has been increased substantially since its registration to the Charity Commission and in securing a community building suitable for our activities. During 2020-2021, twenty (20) Life members joined Tamu Samaj UK. The total numbers up to this date are 543 Life Members. 

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**Section E                    Financial review** 

Cash at bank at date on 31 March 2021 was £000.00 in unrestricted funds. The **Brief statement of the charity’s** main financial risk to the charity is a significant reduction in private donations. **policy on reserves** Funds are held over in reserves to cover 12 months of operational costs in the event of a loss of income. 

**Details of any funds materially in deficit** 

n/a 

## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

- the charity’s principal sources of funds (including any fundraising); 

Our main source of funds this year has been private donations, National Lottery Awards for All and community events with fundraising activities. 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## Future plans 

The coming year will see a continued emphasis on fundraising to keep up the mortgage and reduce the capital payment of community house, providing inclusive life skills training and sharing cultural and community events with our members and the wider community. The London Borough of Brent has been awarded the London Borough of Culture 2022, and Tamu Samaj UK intends to participate in some way, sharing our culture and traditions with the broader community. 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

## **Signature(s)** 


**Full name(s)** SHIVAKUMAR GURUNG 

**Position (eg Secretary, Chair, etc)** 

PRESIDENT 

**Date** 27/01/2022 

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## Management Report 

## TAMU SAMAJ UK 

For the period ended 31 March 2021 

Prepared by GNS Associates 

Prepared on 29 January 2022 

For management use only 



## **Table of Contents** 

Financial Activities............................................................................................................................................3 Balance Sheet..................................................................................................................................................4 Statement of Cash Flows.................................................................................................................................5 

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## **Financial Activities** 

April 2020 - March 2021 

|**Financial Activities**<br>April 2020 - March 2021||
|---|---|
||**Total**|
|INCOME||
|Covid-19 donation|2,438.00|
|Donations and legacies|2,356.00|
|Gift Aid Donation|6,550.00|
|Grants|16,392.00|
|Housing Donation|27,549.25|
|Interest received|155.51|
|Landslide - donation|3,205.00|
|Life Membership fee|500.00|
|Rental Income|2,550.00|
|Salita Smarika Sponsors|3,826.00|
|**Total Income**|**65,521.76**|
|TOTAL|**65,521.76**|
|EXPENDITURES||
|Accountancy fees|600.00|
|Advertising/Promotional|200.00|
|Bank Charges|4,775.00|
|Consultancy fee|500.00|
|Council tax and water rates|1,304.81|
|Covid-19 donations|16,291.89|
|Insurances|720.01|
|Interest Payable|9,886.89|
|Legal and professional expneses|280.00|
|Light and Heat|352.94|
|Logistics|132.18|
|Office/General Administrative Expenses|411.10|
|Printing, Postage and Stationery|518.41|
|Programs and Events expense|1,951.53|
|Rent|1,500.00|
|Repairs and maintenance|536.63|
|Subscription|517.89|
|Water Rates|655.19|
|**Total Expenditures**|**41,134.47**|
|NET OPERATING INCOME|**24,387.29**|
|NET INCOME/(EXPENDITURE)|**£24,387.29**|



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## **Balance Sheet** 

As of March 31, 2021 

|**Balance Sheet**<br>As of March 31, 2021||
|---|---|
||**Total**|
|FIXED ASSET||
|**Tangible assets**||
|Land and Buildings||
|Addition at Cost|465,637.40|
|**Total Land and Buildings**|**465,637.40**|
|**Total Tangible assets**|**465,637.40**|
|**Total Fixed Asset**|**465,637.40**|
|CASH AT BANK AND IN HAND||
|Business Premium ME (7433)|85,835.28|
|Cash in hand|176.24|
|CommunityAccount(2087)|6,766.41|
|**Total Cash at bank and in hand**|**92,777.93**|
|NET CURRENT ASSETS|**92,777.93**|
|NET CURRENT ASSETS(LIABILITIES)|**92,777.93**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**558,415.33**|
|CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR||
|Bank Loan|308,630.89|
|**Total Creditors: amounts falling due after more than oneyear**|**308,630.89**|
|TOTAL NET ASSETS (LIABILITIES)|**£249,784.44**|
|CHARITY FUNDS||
|Opening Balance Equity|140,843.81|
|Retained Earnings|84,553.34|
|Surplus/(Deficit)|24,387.29|
|**Total Charity funds**|**£249,784.44**|



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## **Statement of Cash Flows** 

April 2020 - March 2021 

|**Statement of Cash Flows**<br>April 2020 - March 2021||
|---|---|
||**Total**|
|OPERATING ACTIVITIES||
|Net Income|24,387.29|
|Adjustments to reconcile Net Income to Net Cashprovided byoperations:||
|**Net cashprovided by operating activities**|**24,387.29**|
|INVESTING ACTIVITIES||
|Land and Buildings:Addition at Cost|-465,637.40|
|**Net cashprovided by investing activities**|**-465,637.40**|
|FINANCING ACTIVITIES||
|Bank Loan|308,630.89|
|**Net cashprovided by financing activities**|**308,630.89**|
|NET CASH INCREASE FOR PERIOD|**-132,619.22**|
|Cash at beginningofperiod|225,397.15|
|CASH AT END OF PERIOD|**£92,777.93**|



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## TAMU SAMAJ UK 

## Receipt and Payment Account 

April 2020 - March 2021 

||TOTAL|
|---|---|
|Income||
|Donations and legacies|38,973.49|
|Gift Aid Donation|6,550.00|
|Grants|16,392.00|
|Housing Donation|1,245.00|
|Interest received|155.51|
|Landslide - donation|110.00|
|Rental Income|2,550.00|
|**Total Income**|**£65,976.00**|
|TOTAL|**£65,976.00**|
|Expenditures||
|Accountancy fees|600.00|
|Advertising/Promotional|200.00|
|Bank Charges|4,725.00|
|Consultancy fee|500.00|
|Covid-19 donations|9,244.95|
|Donations given|4,286.00|
|Equipment Expenses|361.18|
|Insurances|98.16|
|Interest Payable|9,886.89|
|Legal and professional expneses|100.00|
|Light and Heat|352.94|
|Logistics|294.63|
|Office/General Administrative Expenses|391.64|
|Other Professional Services|50.00|
|Printing, Postage and Stationery|1,140.26|
|Programs and Events expense|1,969.18|
|Rent|1,680.00|
|Repairs and maintenance|2,957.89|
|Subscription|517.89|
|Telephone|1,304.81|
|Water Rates|927.29|
|**Total Expenditures**|**£41,588.71**|
|NET OPERATING INCOME|**£24,387.29**|
|NET INCOME/(EXPENDITURE)|**£24,387.29**|



Accrual Basis  Tuesday, 8 June 2021 11:16 am GMT+01:00 

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