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2021-05-31-accounts

Trustees’ Annual Report for the period

From 1[ST] JUNE 2020 To 31[ST] MAY 2021 Charity name: WELWYN PEGASUS FOOTBALL CLUB

Charity registration number: 1150095

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote community participation in
healthy recreation by providing facilities for
playing football ("facilities" meaning land,
buildings,
equipment and organising football
activities); and
To advance the education of children and
young people whether or not undergoing
formal education.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 Activities undertaken during the year for the
public benefit include:
The promotion of participation amongst
young people in amateur football to
encourage healthy physical development
and to promote the benefits of physical
education and development;
The provision and work to extend the
provision of facilities for playing football to
enable healthy physical activity;
Actively assisting local schools with their
provision of football facilities;
Making facilities and membership available
on a first-come, first-served basis
irrespective of playing ability; and
Ensuring that those with low incomes are
not detrimentally affected by the level of
fees set by the Club and assisting
financially, on a case-by-case basis, to
encourage participation from young people
from families with low income.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 When planning activities during the year
the Trustees have considered their
statutory duty to act in accordance with the
guidance on public benefit issued by the
Charity commission.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

SORP reference
Contribution made by
volunteers		 Para 1.38 As in previous years, we are extremely
grateful for the work that our many
volunteers undertake for the Football Club
as coaches, assistant coaches,
administrators, trustees, Football
Management Committee members and
helpers at fundraising events. The work our
volunteers undertake is significant and
enables the Club to meet our Charitable
Objectives effectively.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Due to the constraints of the Covid-19
pandemic during the majority of the year,
our programme of outreach to local schools
to encourage participation in amateur
football continues bore limited resultsduring
the year.
During the 20/21 season we fielded 35
teams with 442 registered players.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 The club remains in a healthy financial
position and is fully able to meet its
liabilities and commitments.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves are held exclusively for the
furtherance of the Charitable Objectives.
None of the Charity’s reserves may be paid
or transferred directly or indirectly by way of
dividend, bonus or otherwise by way of
profit to any member of the Charity.
Amount of reserves held Para 1.22 £81259
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 Nothing to report
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Nothing to report
Additional information (optional)
You may choose to include further statements		 where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Our principle source of funds is from fees
charged to players for membership of the
Football Club. This is supplemented by
fund-raising events before, during and after
the football season and by engaging with
local businesses with a view to team or
club sponsorship and / or donations to the
Club.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document Para 1.25 Constitution
How is the charity
constituted?		 Para 1.25 Unincorporated association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Appointed by the Trustees, subject to
annual retirement and re-election by the
members of the Charity.

Reference and Administrative details

Charity name Welwyn Pegasus Football Club
Other name the charity uses
Registered charity number 1150095
Charity’s principal address 34 Nursery Gardens
Welwyn Garden City
Hertfordshire
AL7 1SF

Names of the charity trustees who manage the charity

1
2
3
4
5		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Alan Gibbs Chairman
Steve Manhood Vice-chairman
Keith Jones Treasurer

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date		 SIGNED ELECTRONICALLY
Alan Gibbs		 SIGNED ELECTRONICALLY
Keith Jones

Chair		 Treasurer
24/03/2020
24/03/2020

Welwyn Pegasus Football Club

Financial Statements & Trustees' Report

Year Ended 31st May 2021

Developing Players for the Future

Home Ground Monks Walk School, Knightsfield, Welwyn Garden City, AL8 7NL www.welwynpegasusfc.co.uk

Welwyn Pegasus Football Club is a registered charity: Registration number 1150095

INDEX TO THE FINANCIAL STATEMENTS & TRUSTEES REPORT

YEAR ENDED 31st MAY 2021

CONTENTS PAGE(S)
Statement of Financial Activities 1
Balance Sheet 2
Notes to the Financial Statements 3-7
Independent Examiner's Report 8-9
Trustees' Report 10-13

STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31st MAY 2021

NOTES
INCOMING RESOURCES
Football & related Income
2
Fundraising & Other Income
3
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Cost of Activities
4,5
Administration, Management & Others
6
TOTAL RESOURCES EXPENDED
NET INCOMING RESOURCES FOR THE YEAR
FUNDS BROUGHT FORWARD
FUNDS CARRIED FORWARD		 RESTRICTED
£
193
500
693
2,555
0
2,555
(1,862)
2,122
260		 UNRESTRICTED
£
46,811
27
46,838
27,510
9,760
37,270
9,568
71,431
80,999		 Total 2021
£
47,004
527
47,531
30,065
9,760
39,825
7,706
73,553
81,259		 Total 2020
£
79,309
10,050
89,359
69,473
9,501
78,974
10,385
63,168
73,553

Page 1

BALANCE SHEET AS AT 31st MAY 2021

NOTES
TANGIBLE FIXED ASSETS
7
Sports equipment
Computer & office equipment
Other equipment
INTANGIBLE FIXED ASSETS
Lease premium
8
TOTAL FIXED ASSETS
CURRENT ASSETS
Stock
Debtors & Prepayments
9
Cash & Bank Balances
10
CREDITORS AND ACCRUALS
Amounts falling due within one year
11
NET CURRENT ASSETS (LIABILITIES)
CREDITORS
Amounts falling due after one year
NET ASSETS
FUNDS
Unrestricted Funds
12
Restricted Funds
13
TOTAL FUNDS		 2021
2020
£
£
0
0
297
697
50
100
347
797
14,726
19,726
15,073
20,523
2,233
2,233
12,135
0
111,524
67,813
125,892
70,046
59,706
17,016
66,186
53,030
0
0
81,259
73,553
80,999
71,431
260
2,122
81,259
73,553

Approved by the Management Committee and signed on its behalf:

Chairperson…..Signed by Alan Gibbs Date…24/03/2022 Treasurer…..Signed by Keith Jones Date…24/03/2022

The accompanying notes form an integral part of the accounts

Page 2

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31st MAY 2021

1 ACCOUNTING POLICIES

a) Basis of Preparation and Assessment of Going Concern

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).

The club constitutes a public benefit entity as defined by FRS 102.

The trustees consider that there are no material uncertainties about the club’s ability to continue as a going concern.

b) Income and Expenditure

Income and Expenditure is recorded on the accruals basis.

c) Depreciation

Depreciation is calculated on the straight line basis at rates which are intended to write off the cost of the assets over their estimated useful lives, and is itemised as follows:

Sports equipment 20%
Ofice equipment 33%
Other equipment 20%

d) Leases

Rental costs under operating leases are charged to the income and expenditure account in equal annual instalments covering the period of the leases.

e) Fund Accounting

Grants and similar income which are subjected to restrictions by the donors are shown as restricted funds and any expenditure incurred will be set off against this fund. All other income and expenditure is shown as unrestricted.

f) Resources Expended

The cost of activities comprises expenditure that directly relates to the furtherance of the club's charitable activities. All other expenses are shown under administration and management which involve the cost of managing and administering the club.

Page 3

2 FOOTBALL & RELATED INCOME

Income comprises the following:

3
4		 Players fees
Sponsorship income
Merchandise sales
WPFC Tournament income
Presentation Day income
Development centre income
Training camp income
Futsal income
FUNDRAISING & OTHER INCOME
Income comprises the following:
Grants and donations
Fundraising
Heart screening fundraising
Other event income
Gift-aid tax relief
Interest income
COST OF ACTIVITIES
Expenditure comprises the following:
Merchandise COS
WPFC Tournament expenses
Presentation Day expenses
Development centre expenses
Training camp expenses
Big Lottery Fund expenditure
Other event expense
Marketing / printed materials
Website
Herts FA affiliation
Herts Development League affiliation
MHRML affiliation
HGFPL affiliation
JPL affiliation
Senior teams affiliations
Transfer fees
Football kit
Football equipment
Sports equipment depreciation
Referees fees
Fines
External tournament entry fees
Grounds hire - Monks Walk School
Other pitch hire
Grounds maintenance
Equipment storage costs
Meeting expenses
Coach development
DBS/CRB checks
Heart screening expenses		 2021
2020
£
£
45,303
67,596
1,675
0
26
558
0
4,654
0
2,533
0
0
0
1,540
0
2,428
47,004
79,309
£
£
500
9,950
0
0
0
0
0
0
0
0
27
100
527
10,050
£
£
0
501
0
2,291
0
2,531
0
0
0
720
0
0
110
2,099
58
0
170
431
110
358
735
1,265
635
1,460
0
380
650
0
93
75
5
30
22,382
7,955
4,216
7,292
0
103
5,715
7,533
497
583
395
295
(9,339)
26,000
0
2,295
240
363
2,897
2,779
0
0
336
1,794
160
340
0
0
30,065
69,473

Page 4

5 FOOTBALL EQUIPMENT

Expenditure on football equipment is stated after taking into account the following:

6
7		 Accrual for presentation trophies
ADMINISTRATION, MANAGEMENT & OTHERS
Expenditure comprises the following:
Depreciation & amortisation
Insurance
Office & computer supplies
Interest
Card processing fees
Telephone and internet
Travel expenses
Miscellaneous expenses
TANGIBLE FIXED ASSETS
Sports
Equipment
£
Cost
At 1 June 2020
8,723
Additions
0
Disposals
0
Revaluations
0
Transfers
0
At 31 May 2021
8,723
Depreciation
At 1 June 2020
8,723
Charge for year
0
On disposals
0
Other adjustments
0
At 31 May 2021
8,723
Net Book Value:
At 31 May 2021
0
At 31 May 2020
103		 Office
Equipment
£
2,379
0
0
0
0
2,379
1,682
400
0
0
2,082
297
204		 2021
£
0
£
5,450
799
144
0
2,676
691
0
0
9,760
Other
Equipment
£
2,435
0
0
0
0
2,435
2,335
50
0
0
2,385
50
297		 2020
£
3,800
£
5,597
655
352
0
1,068
636
1,193
0
9,501
Totals
£
13,537
0
0
0
0
13,537
12,740
450
0
0
13,190
347
604

Page 5

8 INTANGIBLE FIXED ASSETS

9
10
11
12		 Lease
Premium
£
Cost
At 1 June 2020
50,000
Additions
0
Disposals
0
Revaluations
0
Transfers
0
At 31 May 2021
50,000
Amortisation
At 1 June 2020
30,274
Charge for year
5,000
On disposals
0
Other adjustments
0
At 31 May 2021
35,274
Net Book Value:
At 31 May 2021
14,726
At 31 May 2020
19,726
DEBTORS AND PREPAYMENTS
Debtors comprise the following:
Gift-Aid Relief due from HMRC
Prepayments comprise the following:
Prepayment for kit
Prepayment for 21/22 season affiliations
Web hosting
BANK BALANCES
Cash and bank balances at 31 May 2021 were as follows:
Cash in hand
Current account
Business Saver account
Business Saver account (Heart screening)
CREDITORS
Balances at 31st May 2021 were as follows:
Trade creditors due within one year
Expenses due
Accruals
Deferred income
UNRESTRICTED FUND
Opening balance
Surplus (deficit) for the year
Closing balance		 2021
2020
£
£
0
0
£
£
12,135
0
0
0
0
0
12,135
0
£
£
385
582
26,269
12,888
78,356
48,333
6,514
6,010
111,524
67,813
£
£
5,124
216
582
0
3,625
16,800
50,375
0
59,706
17,016
£
£
71,431
63,168
9,568
8,263
80,999
71,431

Page 6

13 RESTRICTED FUND

14 Opening balance
Surplus (deficit) for the year
Closing balance
ANALYSIS OF NET FUNDS
Tangible Fixed Assets
Net Current Assets		 Restricted
£
0
260
260		 2021
2020
£
£
2,122
0
(1,862)
2,122
260
2,122
Unrestricted
Total
£
£
347
347
80,652
80,912
80,999
81,259

Page 7

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name WELWYN PEGASUS FOOTBALL CLUB members of

members of WELWYN PEGASUS FOOTBALL CLUB
On accounts for the year
ended
Set out on pages		 31STMAY 2021 Charity no
(if any)		 1150095
1-7
(remember to include the page numbers of additional sheets)

Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

IER

December 2017

Independent examiner's statement

In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: SIGNED ELECTRONICALLY

Date: 28/03/2022

Name: IAN GORTON

Relevant professional FELLOW OF THE CHARTERED INSTITUTE OF MANAGEMENT qualification(s) or body ACCOUNTANTS (if any):

Address: 2 CRESSMANS WALK

WHITWELL SG4 8AW

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of NONE any items that the examiner wishes to disclose .

IER

December 2017