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← Churches For Tunbridge Wells

2023-08-31-accounts

CHURCHES for TUNBRIDGE WELLS

Registered as a charity with the Charity Commission (England & Wales) Registration number 1150026

REPORT AND ACCOUNTS FOR THE YEAR ENDED

31 AUGUST 2023

CHURCHES for TUNBRIDGE WELLS (CfTW)

CfTW was registered with as a charity with the Charity Commission (England & Wales) on 4 December 2012 as Christians Together in Tunbridge Wells with registration number 1150026 under the requirements of the Charities Act 2011.

Administrative Information

Address St James Church House
Ferndale
Tunbridge Wells
TN2 3RE
Principal Bankers CAF Bank
25 Kings Hill Avenue
Kings Hill
West Malling
ME19 4JQ
Independent Examiner David R Ralph FCIE
50 Southwood Road
Rusthall
Tunbridge Wells
TN4 8SP
Trustees
Revd Cliff Allen Secretary and Chair
Revd Caroline Glass
Revd Duncan Threshie
Revd Douglas Wren Until 22 March 2023
Captain Graeme Smith
Revd Tim Humphrey
Revd Judi Hammill From 22 March 2023
Hon Treasurer
Alan Lockie Treasurer

TRUSTEES REPORT FOR THE YEAR ENDED 31 AUGUST 2023

Structure, governance and management of CfTW

There is a maximum of 9 trustees. Those serving as trustees are elected by Members at a general meeting in accordance with the constitution. Between general meetings the Trustees may appoint additional trustees provided the total number does not exceed 9.

The charity’s constitution was amended at a general meeting in March 2023 to update the objects to say:

The charity’s objects (‘the objects’) are the advancement of the Christian faith inTunbridgeWells and the surrounding area by: running a resource and meeting centre for the lonely, vulnerable or homeless; organising and running prayer events for local churches; engaging in Christian mission, seeking to meet the spiritual needs of the town and surrounding area; and such other activities as are charitable and in accordance with English law.

Under the constitution trustees serve for three years and may stand for re-election for a further term of three years. However, the members in general meeting may decide that a trustee may continue beyond a second term.

Three trustee meetings were held over the year.

Committees

The Trustees appoint the members of the Mosaic Management Committee.

Members

Nineteen local churches were paid up members of CfTW during the year.

Staff

A part-time support worker was employed for the Mosaic project. No employee earned more the £60,000 and no Trustee received any payment or expenses.

Objectives and activities

The main objective is to provide a means of consultation, sharing and working together for the churches in Tunbridge Wells area and to work for the benefit of the public, including working together to provide resources for the homeless in Tunbridge Wells and its surrounding area.

Public Benefit

In planning activities the Trustees have considered the Charity Commission’s guidance on Public Benefit. Activities have included:

Risk Management

The Trustees have sought to make themselves aware of the major risks to which the charity is exposed, as identified by the Trustees. In particular, a procedure of obtaining approval for those working with vulnerable adults is in place. Also, appropriate financial controls and insurance policies are in place.

Achievements and Performance

The main activity has been the running of the Mosaic resource centre in Tunbridge Wells. Mosaic serves as a hub where people in need can seek assistance, advice and guidance to regain their footing in society. With 18 volunteers and a plethora of resources, Mosaic aims to provide a safe and welcoming environment, as well as to foster a sense of community and belonging. Over the year 110 individuals used the service, obtaining immediate relief by the receipt of essentials such as food, showers and clothing. The staff and volunteers work closely with individuals, helping those in need to rebuild their lives with dignity and purpose.

In addition to our own services many more people have been through the doors as Mosaic is used by a number of different agencies, including Family Matters, West Kent Mind, Tunbridge Wells Welcomes Refugees and Narcotics Anonymous. Other agencies make use of the space available and pay rent to Mosaic to defray some of its costs.

In past years the Street Teams operated to provide food to the homeless and those in need from a street venue in Tunbridge Wells most evenings. This activity had to cease when the Covid-19 lockdowns were imposed and the venue used was no longer available once the restrictions were eased. The Street Teams committee looked for alternative avenues to continue its work but nothing suitable was found. In summer 2022 the committee unanimously agreed to wind up operations and to transfer its surplus funds to the Mosaic project; an amount of £2,000 was retained to fund a recommencement of operations should a suitable opportunity arise. In the year under review, it was agreed that there is no realistic possibility to recommence the Street Teams work. The view was taken that the work of the Community Larders operated by a number of Tunbridge Wells churches is very close to the Street Teams aims and the retained funds were disbursed to the Community Larders.

This amount was topped-up by £400 from the Social Responsibility Fund to allow a grant of £400 to each of the larders.

CfTW organised opportunities for worship and lunches plus a week of prayer. An extended prayer breakfast was held and addressed by the Bishop of Tonbridge.

An Easter trail was organised with a supply of chocolate Easter eggs paid for from the Picnic in the Park fund.

Finances

As in previous years, most of the financial activity was in the Mosaic (formerly Winter Shelter) restricted fund. The fund showed a significant surplus as there was little in the way of development costs and the centre benefited from rental income from other bodies making use of the facilities together with the grant from Street Teams.

External grants totalling £2,400 were made during the year, being the amounts distributed to the local Community Larders from the winding up of the Street Teams fund, with money added from the Social Responsibility fund.

Reserves

The Trustees have not set a reserves policy as the small balance on the unrestricted funds is such that they consider one is not appropriate. It is anticipated that the larger balance on the Mosaic fund will provide sufficient cushion for the resource centre against all but the most extreme events.

The Trustees consider the charity is a going concern.

On behalf of the Trustees

Revd Cliff Allen

CHURCHES FOR TUNBRIDGE WELLS

RECEIPTS AND PAYMENTS for the year ended 31 August 2023

2023 2022
Unrestricted Restricted
Note Funds Funds Total Funds Total Funds
£ £ £ £
RECEIPTS
Subscrip ons 2 517 1,729 2,246 2,044
Individual & Corporate dona ons 2 0 12,720 12,720 16,586
Gi
Aid		 2 0 0 0 794
Grants from Other Chari es 2 0 5,077 5,077 14,509
Interest Income 2 15 430 446 20
Other receipts 2 0 18,383 18,383 13,714
TOTAL RECEIPTS 532 38,339 38,871 47,667
PAYMENTS
Charitable ac vi es 2 300 607 907 0
Grants 2,7 0 3,100 3,100 1,400
Subscrip ons to other organisa ons 2 0 1,086 1,086 1,030
Administra on costs 2 95 6,758 6,853 13,591
Governance Costs 2 187 0 187 0
Salary and related costs 2,4 0 12,867 12,867 13,730
Rent 2 0 3,600 3,600 3,600
TOTAL PAYMENTS 582 28,018 28,600 33,351
SURPLUS / (DEFICIT) FOR THE YEAR (50) 10,321 10,272 14,316
Transfers between funds 0 0 0 0
NET MOVEMENT IN FUNDS – SURPLUS / (DEFICIT) (50) 10,321 10,272 14,316
Total funds brought forward 1,770 68,690 70,459 56,143
TOTAL funds carried forward 1,720 79,011 80,731 70,459

CHURCHES FOR TUNBRIDGE WELLS

STATEMENT OF ASSETS AND LIABILITIES as at 31 August 2023

Note
Cash Funds
6
Bank current accounts
Bank deposit accounts
Total current assets		 2023
Total Funds
£
£
£
1,132
41,528
42,659
588
37,483
38,072
1,720
79,011
80,731
1,720
79,011
80,731
Unrestricted
Funds
Restricted
Funds		 2022
Total Funds
£
31,820
38,639
70,459
70,459

NOTES

1. ACCOUNTING POLICIES

These accounts have been prepared on a Receipts & Payments basis and record the cash payments to and from the various sub-funds.

Fund Accoun ng

Unrestricted funds are funds that may be used for any ordinary purpose of the charity

Restricted funds represent donations or grants received for a specific object or invited by the charity for a specific object or purpose. The funds may only be expended on the specific object or purpose which they were given.

The charity operates a number of restricted funds, namely: Mosaic, Tunbridge Wells Fellowship of Evangelicals (TWFE), Picnic in the Park, Social Responsibility Fund, and Kairos. In past years a further restricted fund was operated for the Street Teams but the remaining money was disbursed during the financial year. Of these restricted funds, Mosaic and TWFE operate their own current accounts; the other restricted funds make use of the charity's main current and deposit accounts or that of TWFE. The charity has a deposit account which holds funds on behalf of the Unrestricted fund, Mosaic, TWFE, Picnic in the Park and the Social Responsibility Fund.

Note 2 shows receipts and payments for each of the restricted funds.

Receipts

All cash income is recognised when it is received. No a empt has been made to put a value on food or goods donated.

Interest income is recognised when it is received.

Payments

All payments are recognised when paid and the cost of any equipment is wri in which it is purchased.

Assets and Liabili es

No value is placed on any equipment the charity holds and current assets are taken as the money held in the various bank accounts or due from debtors that the trustees believe to be recoverable.

CfTW trustees have taken on the le ng of premises in Quarry Road, Tunbridge Wells, to run a resource centre there. This currently includes a commitment for rent. This cost is being met from the Mosaic fund.

2. ACCOUNTS BY FUND

.
ACCOUNTS BY FUND
(a) Unrestricted fund
Balance brought forward
Subscrip ons
Dona ons
Interest Income
Total Receipts
Administra on
Governance Costs
Charitable ac vi es
Total Payments
Surplus / (defcit) for the year
Balance carried forward
(b) Mosaic fund
Balance brought forward
Dona ons
Grants received
Rental Income
Interest Income
Total Receipts
Charitable ac vi es
Grants
Salaries paid
Salary related costs
Expenses
Equipment
Administra on
Housing Jus ce membership
U li es
Rent
Total Payments
Surplus / (defcit) for the year
Balance carried forward
(c) Street Teams fund
Balance brought forward
Dona ons
Gi
Aid
Grants from chari es
Total Receipts
Consumables
Grants made
Administra on
Total Payments
Surplus / (defcit) for the year
Balance carried forward		 2023
£
1,770
517
0
15
532
(95)
(187)
(300)
(582)
(50)
1,720
55,265
12,628
5,077
18,383
357
36,445
(607)
(700)
(12,688)
(179)
0
0
(4,299)
(395)
(2,018)
(3,600)
(24,487)
11,958
67,223
2,000
0
0
0
0
0
(2,000)
0
(2,000)
(2,000)
0		 2022
£
2,141
475
175
1
651
(1,022)
0
0
(1,022)
(372)
1,770
29,862
13,973
27,568
13,714
15
55,270
0
0
(13,512)
(218)
(4,622)
(972)
(2,872)
0
(4,071)
(3,600)
(29,867)
25,403
55,265
12,514
2,346
730
1,253
4,329
0
(14,812)
(31)
(14,843)
(10,514)
2,000
(d) Tunbridge Wells Fellowship of Evangelicals
Balance brought forward
Subscrip ons
Dona ons
Gi
Aid
Interest Income
Total Receipts
Evangelical Alliance subscrip ons
Grants made
Total Payments
Surplus / (defcit) for the year
Balance carried forward
(e) Picnic in the Park fund
Balance brought forward
Interest Income
Total Receipts
Expenses
Total Payments
Surplus / (defcit) for the year
Balance carried forward
(f)
Social Responsibility Fund
Balance brought forward
Interest Income
Total Receipts
Grants
Total Payments
Surplus / (defcit) for the year
Balance carried forward
(g) Kairos Fund
Balance brought forward
Total Receipts
Grants
Total Payments
Surplus / (defcit) for the year
Balance carried forward		 2023
£
fund
4,947
1,729
92
0
13
1,834
(1,086)
0
(1,086)
748
5,694
175
2
2
(45)
(45)
(43)
132
5,898
58
58
(400)
(400)
(342)
5,556
404
0
0
0
0
404		 2022
£
4,751
1,569
92
64
1
1,726
(1,030)
(500)
(1,530)
196
4,947
175
0
0
0
0
175
5,894
4
4
0
0
4
5,898
804
0
(400)
(400)
(400)
404

4. STAFF COSTS

The Mosaic project had one employee during the year.

5. PAYMENTS TO TRUSTEES AND RELATED PARTIES

There were no payments to trustees or any related par es thereof or to any other related par es during the year.

6. ANALYSIS OF ASSETS

(a) By Fund
General fund
Mosaic fund
Social Responsibility Fund
TW Fellowship of Evangelicals fund
Picnic in the Park fund
Street Teams fund
Kairos fund
Total
(b) By type of asset
Current accounts
CAF deposit account
Total		 Total
Total
Unrestricted
Restricted
2023
2022
1,720
1,720
1,770
67,224
67,224
55,265
5,556
5,556
5,898
5,695
5,695
4,947
133
133
176
0
0
2,000
404
404
404
1,720
79,011
80,731
70,459
1,132
41,528
42,659
31,820
588
37,483
38,072
38,639
1,720
79,011
80,731
70,459

7. GRANTS

Grants of £2,000 were made from the Street Teams Fund with £400 from the Social Responsibility Fund to the various community larders run by local Tunbridge Wells churches.

The Mosaic fund made grants totalling £700 to assist a number of individuals with u lity costs.

Independent Examiner’s Report to the Trustees of Churches for Tunbridge Wells

This report on the financial statements of the Charity for the year ended 31st August 2023 which are set out on pages 1 to 11, is in respect of an examination carried out under s145. of the Charities Act 2011 (“the Act”). Where the charity’s gross income exceeded 250,000 I am qualified to undertake the examination by being a qualified Fellow of the Association of Charity Independent Examiners .

Respective responsibilities of trustees and independent examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention.

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

D R Ralph

David R Ralph IEng JP FCIPD MIET FCIE HMCE MLR No. 12338775

6[th] November 2023

50 Southwood Road Rusthall Tunbridge Wells Kent. TN4 8SP