## **SUFFOLK CHRISTIAN CAMPS** ## **RECEIPTS AND PAYMENT ACCOUNT** **For the period 1st October 2022 to 30th September 2023** **Charity number 1150005** ## **Suffolk Christian Camps** ## **Trustee’s Report** ## **For the year ended 30[th] September 2023** The trustees present their report for the year ended 30[th] September 2023. ## **Charity Information** Suffolk Christian Camps has been in existence since 1953. For a large period of time, the organisation had been operating on an informal basis, run by a committee of members. The decision was taken in 2012 to formalise this to comply with modern legal requirements, and the Charities Act, so the committee adopted a constitution on 15[th] October 2012. The organisation was subsequently registered with the Charity Commission in December 2012. It was registered with HMٞ Revenue and Customs for the purposes of Gift Aid in September 2013. The charity operates a Child Protection Policy. Disclosure and Barring Services checks are carried out before a trustee or committee member can serve, and on all workers at the camps. The charity’s activities are centred upon the provision of Christian Camps; through which it furthers its charitable objects. The charity’s activities are centred on a camp site, which is included within the grounds of Sizewell Hall Christian Conference centre, a separate, completely independent charity. A representative (usually the Sizewell Hall manager) is appointed to the committee to represent, and to liaise between the two charities. The camp site is maintained by the Sizewell Hall Christian Conference Centre staff, and Suffolk Christian Camps contributes towards the cost of the camp site. During the year ended 2023 a total payment of £11,848 (2022 – £11,185) was made. The main asset used by the charity is a barn structure, the use of which is shared with Sizewell Hall Christian Trust which is used to hold a number of activities during the course of the camps, and by other organisations during the year. This was built over a number of years, the total cost to the charity being approximately £30,000. It was financed by a number of gifts made to the charity. In addition, it was built by volunteers, who gave their time and some materials on a free of charge basis. The charity is therefore unable to establish the exact building cost of the structure. It also owns a number of caravans, which have been donated over the years. Finally, the other main assets are tents, of which the charity owns 11. The total replacement cost of these is estimated to be approximately £6,325. 1 ## **Suffolk Christian Camps** ## **Trustee’s Report** ## **For the year ended 30[th] September 2023** The trustees who served during the year were: - Henry Mater - chairman Rachael Wallace – secretary and treasurer Anthony Hood James Golding The day to day activities are delegated to a committee. Over the period, the members of which were: Rachael Wallace, Roger Grimes, Henry Matter, Adrian Blofield, Martin Cotterill, Anthony Hood, Andrew Mugford, Emily Hannah (left October 2022), James Golding, Shaun and Livi Almond, Rachel Harris (joined October 2022) and Sam Fenning . Matt Levett also joined the committee on 12 November 2019 as a representative of Sizewell Hall Christian conference Centre, of which he is a trustee. Although he is part of the committee, he is not involved in making any decisions in which there may be a conflict of interest. Each year, the committee members are asked at the autumn committee meeting if they wish to serve a further period of one year’s service. They are given the opportunity to stand down each year, and the committee would be able to remove a member via that process. Each year, the trustees and committee confirm that they agree to the charity’s statement of faith, contained in the constitution document. Any trustee can propose an individual to serve as a trustee, and this person can be appointed by the unanimous agreement of the trustee body. The trustees are reviewed on an annual basis to ensure that they are sufficient in number to oversee the charity’s activities. There is a minimum number of three trustees required. It is the trustees in whom the powers to appoint new trustees and committee members rest. ## **Objectives, Activities, and Achievements** The charity’s objectives are set out in the constitution. This sets it out to advance the Christian religion for the benefit of the public in particular but not exclusively by the provision of Christian holiday camps. The trustees are aware and conscious of the statutory obligations placed upon them to ensure that the charity is run for the public benefit, and consider the guidance given and published by the Charity Commission. 2 ## **Suffolk Christian Camps** ## **Trustee’s Report** ## **For the year ended 30[th] September 2023** ## **Future and developments** The charity intends to run five weeks of the camps during the summer of 2024 and continue to improve the facilities where able to. ## **Financial Review** The charity’s accounts for the year are included on pages 7 to 14. These show that for the period the charity had a surplus for the year of £2,272 (2022 – £3,640) The charity operates two “funds”. These are: - General Fund - for the day to day running of the trust’s activities Special Purpose– a fund set aside for maintaining the building and major capital projects and equipment There are also two other “funds”. These relate to funds given for a specific purpose by the donors: - Family Camp Week 2 Fund – this arose from gifts in the 2019 financial year. The funds have to be spent on items which relate to Family Camp Week 2. During the year some equipment was purchased. Gifts donated from Rachael Wallace’s Birthday – a gift of £345 was donated on the understanding that it would be spent on a specific item of expenditure as decided by the trustees at a later date. During the year music stands were purchased using the gift. Transfers are made from the General Fund to this Fund as the need arises. Signed on behalf of the trustees of Suffolk Christian Camps by: - ## _R B Wallace_ Rachael B Wallace – Secretary 30 July 2024 3 ## **Suffolk Christian Camps** **Independent Examiner’s Report** ## **To the Trustees of Suffolk Christian Camps** ## **For the year ended 30[th] September 2023** I report on the accounts of the Trust for the year ended 30[th] September 2023, which are set out pages 6 to 13. ## _Respective responsibilities of trustees and examiner_ The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 (2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the 2011 Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and - to state whether particular matters have come to my attention. ## _Basis of the independent examiner’s report_ My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## _Independent examiner’s statement_ In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or 4 ## **Suffolk Christian Camps** **Independent Examiner’s Report** ## **To the Trustees of Suffolk Christian Camps** ## **For the year ended 30[th] September 2023** • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed by: - David G King FCCA ATII Peacock Ridge Brettenham Road Buxhall Suffolk IP14 3DX Dated: 30 July 2024 5 ||**SUFFOLK CHRISTIAN CAMPS**|**SUFFOLK CHRISTIAN CAMPS**||||| |---|---|---|---|---|---|---| ||**RECEIPTS AND PAYMENT ACCOUNT**|||||| ||**For the period 1st October 2022**|||||| ||**to 30th September 2023**||**2023**|||**2022**| |||**Unrestricted**
**Funds**
|**Restricted**
**Funds**||**Total Funds**|**Total**| |||**£**|**£**||**£**|**£**| |**INCOME**||||||| |**Gifts and Donations (including Gift Aid)**||1,819||-|1,819|1,878| |**Camp Activities**||||||| |Fees||30,724||-|30,724|29,498| |Day Out Income||171||-|171|281| |Other Income||337||-|337|913| |||31,232||-|31,232|30,692| |Bank Interest Received||98||-|98|4| |||33,149||-|33,149|32,574| |**EXPENSES**||||||| |Food, Cleaning and Toiletries||11,800||-|11,800|11,185| |Payment to Sizewell Hall||6,275||-|6,275|5,835| |Speakers Fees and Expenses||2,810||-|2,810|2,820| |Day Out and Activity Day Expenses||1,790||-|1,790|1,700| |Coach Hire||475||-|475|425| |Printing of Forms, Postage and Stationery||431||-|431|611| |Insurance||1,551||-|1,551|1,484| |CCPAS Costs||221||-|221|544| |Electricity and Gas||1,121||-|1,121|1,100| |Prizes ,Gifts, Crafts and Sports||219||-|219|(168)| |Sundry Expenses||958||-|958|1,671| |CCLI Fees and Film Licence||574||-|574|900| |Firewood||192||-|192|180| |First Aid||-||-|-|118| |Tent Expenses||739||-|739|-| |Equipment repair and replacments||395||521|916|-| |Website||95||-|95|195| |Cottage hire||600||-|600|230| |Bank Charges||111||-|111|104| |||30,356||521|30,877|28,934| |**NET SURPLUS / (DEFICIT)**||2,793|(521)||2,272|3,640| ||||||-|| |**FUND BALANCE BROUGHT FORWARD**||8,001|2,055||10,056|14,768| |**Deduct Fees Received for 2021 Brought forward to 2022**||-||-|-|(8,352)| |**FUND BALANCE CARRIED FORWARD**||10,794|1,534||12,328|10,056| Page 6 **SUFFOLK CHRISTIAN CAMPS** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **As at 30th September 2023** |Bank Balances
Gift Aid to be Reclaimed||**Unrestricted**
**Funds**
**£**
10,794
-|**Unrestricted**
**Funds**
**£**
10,794
-|**Restricted**
**Funds**
**£**
1,534
-
**2023**|**Restricted**
**Funds**
**£**
1,534
-
**2023**|**Total Funds**
**£**
12,328
-|**2022**
**Total**
**£**
14,768
121| |---|---|---|---|---|---|---|---| ||||||||| ||||10,794||1,534|12,328|14,889| ## **Other Assets - Barn Structure** The main asset used by the charity is a barn structure, the use of which is shared with two other organisations, Sizewell Hall Christian Trust and Christian Youth Ministries which is used to hold a number of activities during the course of the camps, and by other organisations during the year. This was built over a number of years, the total cost to the charity being approximately £30,000. It was financed by a number of gifts made to the charity. In addition, it was built by volunteers, who gave their time and some materials on a free of charge basis. The charity is therefore unable to establish the exact building cost of the structure ## **Equipment** The charity also owns a number of caravans, which have been donated over the years. Finally, the other main assets are tents, of which the charity owns 11. The total replacement cost of these is estimated to be approximately £6,100 The charity operates from a camp site on the site of Sizewell Christian Conference Centre. The buildings and various other items equipment are shared, and therefore the total cost of these items cannot be easily quantified Approved by:- ## _R B Wallace_ R B Wallace - Treasurer and Secretary ## _H Mater_ H Matter - Chairman Dated:- _30 July 2024_ Page 7 **SUFFOLK CHRISTIAN CAMPS** ## **RESTRICTED FUNDS** ## **Year Ended 30 September 2023** |**Fund Balance Brought Forward**
1,116
**Fund Balance Carried Forward**
1,116
**Fund Balance Brought Forward**
594
Less Amount spent on equipment
(176)
**Fund Balance Carried Forward**
418
**Fund Balance Brought Forward**
345
**Less Amount spent on music stands**
(345)
**Fund Balance Carried Forward**
-
**Gifts Donated from Rachael Wallace Birthday**
**2023**
**£**
**Special Projects Fund**
**2023**
**£**
**Family Camp Week 2 Fund**
**2023**
**£**|1,116
1,116
594
-
594
345
-
345
**2022**
**£**
**2022**
**£**
**2022**
**£**|1,116
1,116
594
-
594
345
-
345
**2022**
**£**
**2022**
**£**
**2022**
**£**| |---|---|---| |||345| Page 8 **SUFFOLK CHRISTIAN CAMPS** ## **GENERAL FUND** ## **For the period 1st October 2022 to 30th September 2023** |**INCOME**
10-14's Camp Surplus
Summer Madness Surplus
Family Camp Week 1 (Deficit)
Family Camp Week 2 Surplus
Uncashed cheques written off
Interest Received
**TOTAL INCOME**
**EXPENSES**
Website
Equipment repair and replacements
Bank Charges
First Aid
Sundry Expenses
Tent Expenses
**SURPLUS EXPENDITURE OVER INCOME BEFORE GIFTS**
**GIFTS and DONATIONS RECEIVED (INCLUDING GIFT AID)**
**SURPLUS IN THE YEAR AFTER GIFTS**
**Deduct Fees Received for 2021 Brought forward to 2022**
**BANK BALANCES BROUGHT FORWARD**
**BANK BALANCES CARRIED FORWARD**|**2023**
£
£
1,381
279
(16)
1,090
2,733
116
98
2,948
95
395
111
-
399
739
1,739
1,209
1,584
2,793
-
8,001
10,794|**2023**
£
£
1,381
279
(16)
1,090
2,733
116
98
2,948
95
395
111
-
399
739
1,739
1,209
1,584
2,793
-
8,001
10,794|**2022**
£
£
943
653
(348)
639
1,887
400
4
2,291
195
-
104
118
102
-
519
1,772
1,868
3,640
(8,352)
12,713
8,001|**2022**
£
£
943
653
(348)
639
1,887
400
4
2,291
195
-
104
118
102
-
519
1,772
1,868
3,640
(8,352)
12,713
8,001| |---|---|---|---|---| ||95
395
111
-
399
739||195
-
104
118
102
-|| |||2,948
1,739||2,291
519| |||||| |||1,209
1,584||1,772
1,868| |||2,793
-
8,001||3,640
(8,352)
12,713| |||10,794||8,001| Page 9 **SUFFOLK CHRISTIAN CAMPS** **10 - 14 CAMP** ## **For the period 1st October 2022 to 30th September 2023** |**INCOME**
Fees - Campers and Workers
Tuck Shop Profit
Gifts
**EXPENSES**
Payment to Sizewell Hall
Food, Cleaning and Toiletries
Activity Day
Postage, Printing and Stationery
Insurance
CCPAS
Speakers Fees and Expenses
Electricity and Gas
Prizes ,Gifts, Crafts and Sports
Sundry Expenses
Firewood
CCLI Fees and Film Licence
Tent Expenses
**NET SURPLUS**|**2023**
£
£
13,149
106
75
13,330
2,511
4,795
1,790
296
620
88
800
449
208
16
77
300
-
11,950
1,381|**2023**
£
£
13,149
106
75
13,330
2,511
4,795
1,790
296
620
88
800
449
208
16
77
300
-
11,950
1,381|**2022**
£
£
13,011
146
10
13,167
2,334
4,825
1,700
368
593
217
800
440
182
327
72
366
-
12,224
943|**2022**
£
£
13,011
146
10
13,167
2,334
4,825
1,700
368
593
217
800
440
182
327
72
366
-
12,224
943| |---|---|---|---|---| ||2,511
4,795
1,790
296
620
88
800
449
208
16
77
300
-||2,334
4,825
1,700
368
593
217
800
440
182
327
72
366
-|| |||||| |||1,381||943| Page 10 **SUFFOLK CHRISTIAN CAMPS** ## **SUMMER MADNESS CAMP** ## **For the period 1st October 2022 to 30th September 2023** |**INCOME**
Fees-Campers and Workers
Gifts - general
Madness Hoodies
Tuck Shop Profit
**EXPENSES**
Payment to Sizewell Hall
Crafts, Games and Activities
CCLI Fees and Film Licence
Coach Hire
Printing, Postage and Stationery
Insurance
CCPAS
Speakers Expenses
Electricity and Gas
Food, Cleaning and Toiletries
Sundry Expenses including booking fees
Firewood
Tent Expenses
**NET SURPLUS**|**2023**
£
£
5,754
60
-
61
5,875
1,255
11
191
475
45
310
44
415
224
2,381
206
38
-
5,596
279|**2023**
£
£
5,754
60
-
61
5,875
1,255
11
191
475
45
310
44
415
224
2,381
206
38
-
5,596
279|**2022**
£
£
5,816
-
110
163
6,089
1,167
(350)
267
425
81
297
109
422
220
2,370
392
36
-
5,436
653|**2022**
£
£
5,816
-
110
163
6,089
1,167
(350)
267
425
81
297
109
422
220
2,370
392
36
-
5,436
653| |---|---|---|---|---| ||1,255
11
191
475
45
310
44
415
224
2,381
206
38
-|||| |||||| |||279||653| Page 11 **SUFFOLK CHRISTIAN CAMPS** ## **FAMILY CAMP WEEK 1** ## **For the period 1st October 2022 to 30th September 2023** |**INCOME**
Fees
General Gifts
Tuck Shop (loss) / profit
**EXPENSES**
Payment to Sizewell Hall
Food, Cleaning and Toiletries
Electricity and Gas
Printing, Postage and Stationery
Insurance
CCPAS
Speakers Expenses
Sundry Expenses and Gifts
CCLI Fees and Film Licence
Hire of Cottage
Firewood
Tent Expenses
**NET (DEFICIT)**|**2023**
**2022**
£
£
£
£
5,216
4,981
160
-
10
52
5,386
5,033
1,255
1,167
2,341
2,104
224
220
45
81
310
297
44
109
785
798
28
385
41
184
290
-
38
36
-
-
5,402
5,381
(16)
(348)|**2023**
**2022**
£
£
£
£
5,216
4,981
160
-
10
52
5,386
5,033
1,255
1,167
2,341
2,104
224
220
45
81
310
297
44
109
785
798
28
385
41
184
290
-
38
36
-
-
5,402
5,381
(16)
(348)| |---|---|---| ||1,255
2,341
224
45
310
44
785
28
41
290
38
-|| |||| |||(348)| Page 12 **SUFFOLK CHRISTIAN CAMPS** ## **FAMILY CAMP WEEK 2** ## **For the period 1st October 2022 to 30th September 2023** |**INCOME**
Fees
Tuck Shop Profit
General Gifts
Cottage Income
**EXPENSES**
Payment to Sizewell
Food, Cleaning and Toiletries
Electricity and Gas
Speakers Expenses
Printing, Postage and Stationery
Insurance
CCPAS
CCLI Fees
Sundries and Volunteer Expenses
Firewood
Tent Expenses
Hire of Cottage
**NET SURPLUS**|**2023**
£
£
6,605
55
100
-
6,760
1,255
2,283
224
810
45
310
44
41
309
38
-
310
5,670
1,090|**2023**
£
£
6,605
55
100
-
6,760
1,255
2,283
224
810
45
310
44
41
309
38
-
310
5,670
1,090|**2022**
£
£
5,690
83
-
240
6,013
1,167
1,886
220
800
81
297
109
83
465
36
-
230
5,374
639|**2022**
£
£
5,690
83
-
240
6,013
1,167
1,886
220
800
81
297
109
83
465
36
-
230
5,374
639| |---|---|---|---|---| ||1,255
2,283
224
810
45
310
44
41
309
38
-
310||1,167
1,886
220
800
81
297
109
83
465
36
-
230|| |||||| |||1,090||639| Page 13