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2020-11-30-accounts

Company number: 08288370 Charity number: 1149991

The Congregation at German Christ Church London

Financial Statements Year Ended 30 November 2020

The Congregation at German Christ Church London

Financial statements for the year ended 30 November 2020

Contents Page
Reference and administrative information 1
Trustees’ annual report 2 – 5
Independent examiner’s report 6
Statement of financial activities 7
Balance sheet 8
Notes to the financial statements 9 – 15

The Congregation at German Christ Church London

Reference and administrative information For the year ended 30 November 2020

Directors and Trustees:

Tina Armbrust Michael Grünert Arnold Holle Deacon Keller (resigned 01.11.2021) Ursula Paish (resigned 16.11.201) Matthias Peretz (resigned 01.11.2021) Karin Purcell Ursula Vogt Sabine Ernst (appointed 05.01.2020, resigned 01.11.2021) Lars Klehn (appointed 16.11.2021) Udo Bauer (appointed 16.11.2021) Sybille de Vegvar (appointed 16.11.2021)

Registered Office:

55 Baker Street London W1U 7EU

Bankers:

HSBC – Bank PLC 237 Brompton Road London SW3 2ER

Constitution:

The Congregation at German Christ Church London is a company limited by guarantee, number 08288370. It is registered in the United Kingdom as a charity, number 1149991 and is governed by its memorandum and articles of association.

1

The Congregation at German Christ Church London

Trustees’ Report (incorporating a Directors’ Report) For the year ended 30 November 2020

The Directors, who are also the Trustees of The Congregation at German Christ Church London (‘the Charity’), present their report and the unaudited financial statements for the year ended 30 November 2020.

Reference and administrative details

Reference and administrative information set out on page 1 forms part of this report. The Trustees confirm that the financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and Reporting by Charities (issued January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT

The Congregation at German Christ Church London is a charitable company limited by guarantee. It was incorporated on 9 November 2012 and registered as a charity on 30 November 2012. The Congregation at German Christ Church London took over the main managing tasks of running the German Christ Church in Knightsbridge, London, which was previously undertaken by the Incorporated Trustees of the German Christ Church London Charity (registered charity number 251120). The activities of the charitable company commenced on 1 April 2013.

The charitable company’s objectives are clearly set out in the Memorandum and Articles of Association.

Church buildings

The church building is owned by the Incorporated Trustees of the German Christ Church London Charity and leased to the Congregation at German Christ Church London on a peppercorn rent. As agreed between the two organisations, the congregation charity also holds a restricted fund of £50,000 which is held on trust for the Incorporated Trustees of the German Christ Church London Charity within a ‘Major Repair Fund’.

The Major Repair Fund may be used for items of significant expenditure in relation to the maintenance of the church building. The congregation charity has agreed as part of its lease provision to contribute a sum of 5% of its annual membership contributions, currently capped at £5,000 per year, towards the Major Repair Fund which it will also hold for future use. The annual contribution will be reviewed every five years. The charitable company will report annually to the Trustees with regard to its contribution towards and use of the Major Repair Fund in accordance with the terms of its lease as tenant of the church building.

The Parsonage building is also owned by the Incorporated Trustees of the German Christ Church London Charity and provided to The Congregation at German Christ Church London charity on a peppercorn rent for serving Pastors of the German Christ Church to reside at this address during their period of employment. The Congregation at German Christ Church Charity makes an annual contribution of £4,000 to the Incorporated Trustees of the German Christ Church London Charity (to be adjusted for inflation every 5 years) towards cleaning, maintenance and decorating at the end of each pastor’s tenancy upon vacation of the property as required. By separate arrangement, a proportion of this service charge is paid for by two other churches for who the pastor also serves. The Congregation at German Christ Church’s share of the service charge is 42%.

Method of appointment or election of Trustees

The management of the charitable company is the responsibility of the Trustees, who are also Directors under company law. Trustees are elected under the terms of the Company’s Memorandums and Articles of Association.

The Trustees, being members of the charitable company, who served during the year and up to the date of this report are listed on page 1. According to the Articles of Association, from November 2012, committee members are elected by the members and become Directors and Trustees for the time of their involvement in the committee.

Risk management

The Trustees have addressed the major risks to which the charity is exposed and are satisfied that systems and procedures are in place to mitigate its exposure to those risks.

The main risk the Congregation at German Christ Church London faces is a decline in membership numbers. The Brexit vote and the uncertainties about leaving the EU as well as the Covid-19 pandemic have increased that risk. There is a considerable turnover among the Germans living in London and thus in the membership of the congregation. The Trustees have addressed the current situation and implemented procedures to secure long term membership.

2

The Congregation at German Christ Church London

Trustees’ Report (incorporating a Directors’ Report) For the year ended 30 November 2020

OBJECTIVES AND ACTIVITIES

Aims and Objectives

The Object of the Congregation is the advancement of the Christian faith in accordance with the rites, services and doctrines of the German Protestant Church, through the provision of services and pastoral care in German for German speaking Protestant Christians, and through preaching, administration of Sacraments and religious instruction based on the Gospel of Jesus Christ as testified in the Holy Scripture of the Old and New Testament, in the ecumenical creeds of the Ancient Church and in the confessional documents of the Reformation and the ‘Theological Declaration of the Confessing Synod of the German Evangelical Church of Barmen’ (1934).

Public benefit

The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning future activities.

ACHIEVEMENTS AND PERFORMANCE

During the year from December 2019 to November 2020, 60 services were held at the German Christ Church or online due to the Covid pandemic. The attendance per service was between 8 and 120 people. Services are held in German. Occasionally ecumenical services as well as special celebrations are conducted bilingually (German and English), for example the Advent carol service which is organized jointly with the British-German Association (BGA).

After every service the congregation offers a well-attended social event with coffee, tea and German cake. Due to the Covid pandemic the congregation offered a similar social event online directly after the services.

A team of volunteers provides a regular ‘Sunday School’ held in parallel to the normal service in the Church. The Sunday School attendance varies greatly, between 3 and 7 children.

During the year there have been:

The congregation offers the following groups which meet regularly thus contributing to the life of the congregation:

A major fund raising event for the congregation life is the St Martin’s Walk and Feast, usually held in November. This brings together almost 1,000 participants, congregation members, parents with their children, members of the German community and neighbours of the church. This is made possible by a huge volunteer team. In 2020 the event had to be cancelled due to the Covid pandemic.

A newsletter is sent on a quarterly basis to members and friends of the congregation.

3

The Congregation at German Christ Church London

Trustees’ Report (incorporating a Directors’ Report) For the year ended 30 November 2020

FINANCIAL REVIEW

Financial results

During the year to 30 November 2020, the charitable company received income of £91,857 (2019: £127,323) and contributed £93,324 (2019: £102,816) towards its charitable activities. The costs of organising the St. Martin’s procession of £nil (2019: £6,015) brings the total expenditure incurred by the charitable company to £93,324 (2019: £108,831). The accumulated funds at the year end are £807,196 (2019: £808,663).

The Congregation at German Christ Church London shares the cost of the pastor and other associated expenditure with two other churches in West London. This Parochial Area (PAB) incorporates the German churches of Knightsbridge, Petersham and Oxford. Included within income and expenditure for the year are amounts incurred directly by the PAB for activities relating to the Congregation at German Christ Church London. The charity makes a contribution to the PAB each year and this is used to fund these activities. During the year, the Congregation at German Christ Church London contributed £17,469 to the PAB (2019: £17,469). In addition, the PAB generated direct income of which £6,376 (2019: £26,213) relating to the charity. Total costs of £33,524 (2019: £43,681) incurred by the PAB have been included within charitable activities in the Statement of Financial Activities.

Reserves policy

It is the policy of the Trustees to hold a sum sufficient to cover any repair and construction work which might occur during the financial year. This has been set at £50,000 and this amount is held within restricted funds as a Major Repair Fund. As noted on page 2, the Major Repair Fund is increased each year by 5% of the annual membership contributions. Following expenditure of £8,890 relating to building improvements, the balance of the Major Repair Fund at 30 November 2020 was £64,062 (2019: £69,790).

The Trustees consider the unrestricted reserves to be the freely distributable reserves of the charitable company. This is calculated as total unrestricted reserves less the value of fixed assets and amounts that have been designated. At 30 November 2020, designated funds totalled £344,689 (2019: £344,689), including fixed assets with a value of £201,830 (2019: £214,351), leaving freely distributable reserves of £398,445 (2019: £394,184). The Trustees recognise the need to hold reserves for the maintenance of core charitable activities in the event of income shortfalls. The Trustees have reviewed the level of unrestricted funds available at 30 November 2020 in accordance with this policy and have determined that the free reserves at the balance sheet date meet the objective.

PLANS FOR FUTURE PERIODS

The next financial and liturgical year will start on December 1st 2020. Due to the Covid restrictions it remains unclear which of the regular events and services will take place. The Advent and Christmas season might happen online only, the joined carol service with the British German Association has been cancelled. We will try to organise events for the congregation outside throughout spring and summer. A decision if the St Martin’s procession will take place in November 2021 will be taken closer to the time.

Again, there are around 60 services scheduled, ecumenical services are planned and the ecumenical collaboration with other church institutions will be strengthened.

There will again be a confirmation class. All groups will continue to run independent events and attract new people.

The current pandemic creates some uncertainty as members are deciding to leave the country. In addition Brexit makes it more difficult to find new members as visa restrictions are heightened.

The trustees plan to continue the activities of the charitable company, taking into account the general economic conditions, which are likely to exist in the year ending 30 November 2021.

4

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The Congregation at German Christ Church London

Independent Examiner’s Report to the Trustees of The Congregation at German Christ Church London

I report to the charity’s Trustees on the accounts of the company for the year ended 30 November 2020, which are set out on pages 7 to 15.

This report is made solely to the charity's trustees, as a body, in accordance with Regulation 31 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity's trustees as a body, for my work, for this report, or for the statement I have made.

Responsibilities and basis of report

As the charity’s trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with my examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Richard Willis Chartered Accountant For and on behalf of BDO LLP 55 Baker Street London W1U 7EU

29 November 2021 Date___

6

The Congregation at German Christ Church London

Statement of financial activities (incorporating an income and expenditure account) for the year ended 30 November 2020

Notes
Income and endowments
Income from:
Donations
3
Raising funds
4
Investments

Total income
Expenditure
Cost of raising funds
St Martin’s procession
Charitable activities
Synod and pastoral
5a
Community work and donations
5b
Service and building maintenance
5c
Governance and other
5d
Total expenditure
Net income/(expenditure)
Transfers
Net movement in funds

Fund balances brought forward
Fund balances carried forward		 Restricted
Unrestricted
£
£
1,734
85,992
-
3,190
71
870
1,805
90,052
-
-
-
30,199
1,734
5,999
8,890
42,214
-
4,288
10,624
82,700
(8,819)
7,352
3,091
(3,091)
(5,728)
4,261
69,790
738,873
64,062
743,134		 2020
Total
funds
£
87,726
3,190
941
91,857
-
30,199
7,733
51,104
4,288
93,324
(1,467)
-
(1,467)
808,663
807,196		 2019
Total
funds
£
114,649
11,161
1,513
127,323
6,015
38,050
15,669
45,008
4,089
108,831
18,492
-
18,492
790,171
808,663

All of the above results are derived from continuing activities.

The notes on page 9 to 15 form part of these financial statements.

7

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The Congregation at German Christ Church London

Notes to the financial statements for the year ended 30 November 2020

1. General information

The Congregation at German Christ Church London is a charitable company registered in England and Wales, company registration number 08288370 and charity registration number 1149991. It was incorporated on 9 November 2012 and registered as a charity on 30 November 2012 and is governed by its memorandum and articles of association. The registered office is 55 Baker Street, London, W1U 7EU.

2. Principal accounting policies

a)

Basis of accounting

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these financial statements. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) the Companies Act 2006 and the Charities Act 2011.

The Congregation at German Christ Church constitutes a public benefit entity as defined by FRS 102.

The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. In particular, the trustees have considered the impact of COVID-19 on the future activities of the charity. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

The company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities SORP (FRS 102):

The preparation of the financial statements requires the trustees to make estimates and assumptions that affect the reported amounts of revenues, expenses, assets and liabilities, and the disclosure of contingent liabilities at the date of the financial statements. If in the future such estimates and assumptions, which are based on the trustees' best judgement at the date of the financial statements, deviate from the actual circumstances, the original estimates and assumptions will be modified as appropriate in the year in which the circumstances change. The managing trustees consider that there are no key sources of estimation uncertainty.

b) Income

All income is included in the Statement of Financial Activities (SOFA) when the charitable company is legally entitled to the income and the amount can be quantified with reasonable certainty.

c)

Expenditure

Expenditure is recognised on an accruals basis, inclusive of Value Added Tax.

Costs of raising funds comprise the costs incurred in connection with fund-raising activities and the preparations thereof.

Charitable activities expenditure comprises costs identifiable as wholly or mainly in support of the charitable company’s objectives.

Governance costs comprise the costs of meeting statutory requirements, including accountancy fees.

The cost of donated services is only recognised in the Statement of Financial Activities where an estimate of the cost to the charitable company can be reliably made, that being the price that would be paid in an open market for the service or facility.

9

The Congregation at German Christ Church London

Notes to the financial statements for the year ended 30 November 2020

2. Principal accounting policies (continued)

d) Taxation

The charity is a registered company and charity and therefore is not liable for income tax or corporation tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities.

Tangible fixed assets are stated at cost less depreciation and impairment. Fixed assets costing more than £1,000 are capitalised. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Furniture and equipment Between 5 and 50 years

Restricted funds are donations received from donors which may only be used for purposes specified by the donor.

Designated funds comprise funds that have been set aside at the discretion of the Board for specific purposes. The purposes and uses of the designated funds are set out in the notes of the financial statements.

3. Donations

Donations, collections and fees
-
Gift aid
-
Grants received
-		 2020
£
69,343
12,503
5,880
87,726		 2019
£
75,998
11,542
27,109
114,649

Included within donation income is £1,734 related to restricted funds (2019: £7,256).

4. Income from raising funds

Weddings, funerals and
christenings
-
St Martin’s procession market
-
Grants received
Other fundraising income
Other fundraising events
Confirmation fee
Rents received
-		 Restricted
£
-
-
-
-
-
-
-		 Unrestricted
£
620
-
-
470
-
2,100
3,190		 2020
£
620
-
-
470
-
2,100
3,190		 2019
£
250
1,300
5,214
1,352
-
3,045
11,161

All income from raising funds in both 2020 and 2019 relate to unrestricted funds.

10

The Congregation at German Christ Church London

Notes to the financial statements for the year ended 30 November 2020

5 . Charitable activities

a) Synod and pastoral

Synod fees
-
Pastoral assistant
-
-		 Restricted
£
-
-
-		 Unrestricted
£
8,150
22,049
30,199		 2020
£
8,150
22,049
30,199		 2019
£
16,255
21,795
38,050

All charitable activities in respect of the Synod and pastoral work in both 2020 and 2019 relate to unrestricted funds.

b) Community work and donations

Parish work
-
Donations to charities
-
-		 Restricted
£
-
1,734
1,734		 Unrestricted
£
5,999
-
5,999		 2020
£
5,999
1,734
7,733		 2019
£
8,413
7,256
15,669

Included within community work and donation charitable expenditure is £1,734 relating to restricted funds (2019: £7,256).

c) Service & building maintenance

Cleaning
-
Organist
-
Insurance
Building costs
Repairs and maintenance
Utilities
Travel costs
Office supplies
Sundry
Depreciation
-		 Restricted
£
-
-
-
8,890
-
-
-
-
-
-
8,890		 Unrestricted
£
5,730
3,534
5,063
2,051
2,461
6,222
1,173
705
2,755
12,521
42,215		 2020
£
5,730
3,534
5,063
10,941
2,461
6,222
1,173
705
2,755
12,521
51,105		 2019
£
3,675
4,305
6,221
1,789
2,138
11,244
1,033
852
1,230
12,521
45,008

Included within building costs is £8,890 relating to restricted funds (2019: £nil).

d) Governance and other costs

Independent examination fee
-
Legal fees
-
Secretarial
Bank charges
-
Total charitable expenditure		 Restricted
£
-
-
-
-
-
10,624		 Unrestricted
£
4,080
-
207
-
4,287
82,700		 2020
£
4,080
-
207
-
4,287
93,324		 2019
£
3,600
150
335
4
4,089
102,816

All governance and other costs in both 2020 and 2019 relate to unrestricted funds.

11

The Congregation at German Christ Church London

Notes to the financial statements for the year ended 30 November 2020

6. Net movement in funds

Net movement in funds is stated after charging:

Depreciation
Fees for accounting services
Fixed Assets
Cost
At 1 December 2019
Additions
At 30 November 2020
Amortisation
At 1 December 2019
Charge for the Year
At 30 November 2020
Net book value at 30 November 2020
Net book value at 30 November 2019
Debtors
Accrued income
Other debtors
-
-		 2020
£
12,521
4,080
Furniture &
Equipment
£
537,180
-
537,180
322,829
12,521
335,350
201,830
214,351
2020
£
12,503
5,848
18,351		 2020
£
12,521
4,080
Furniture &
Equipment
£
537,180
-
537,180
322,829
12,521
335,350
201,830
214,351
2020
£
12,503
5,848
18,351		 2019
£
12,521
3,600
Total
£
537,180
-
537,180
322,829
12,521
335,350
201,830
214,351
2019
£
11,542
40,727
52,269
9.
Creditors:amounts falling due within one year
Accruals
-
Other creditors
-		 2020
£
12,186
-
12,186		 2019
£
9,392
-
9,392

7. Fixed Assets

8. Debtors

9. Creditors:amounts falling due within one year Creditors:amounts falling due within one year
2020 2019
£ £
Accruals - 12,186 9,392
Other creditors - -
- 12,186 9,392

12

The Congregation at German Christ Church London

Notes to the financial statements for the year ended 30 November 2020

10. Unrestricted funds – 2020

General unrestricted
funds
Designated funds:
Fixed Assets
Asset Replacement
Church Accessibility
Pastoral Service		 At 1
December
2019
£
394,184
214,351
59,338
50,000
21,000
738,873		 Income
£
90,052
-
-
-
-
90,052		 Expenditure
£
(48,130)
(12,521)
-
-
(22,049)
(82,700)		 Transfers
£
(37,661)
-
12,521
-
22,049
(3,091)		 At 30
November
2020
£
398,445
201,830
71,859
50,000
21,000
743,134

Fixed Assets:

This represents the net book value of the fixed assets held. This will be spent over useful life of the fixed assets as described in the accounting policies in note 2.e.

Asset Replacement:

This fund will be used for replacement of the fixed assets of the church as and when required. The value of the fixed asset depreciation will be transferred from general unrestricted funds to the Asset Replacement fund each year. The current year transfer represents both the 2020 depreciation charges.

Church Accessibility:

These funds have been designated for building improvements, in particular to ensure there is adequate access and facilities for everyone. Planning has already begun on this work and it is anticipated that this fund will be fully spent by 2022.

Pastoral Service:

This represents the annual commitment to the pastoral service for the upcoming financial year which is paid to the Synod. At the 2020 AGM the synod decided that to cancel the annual commitment until 2027 and instead revise the amount due each year according to the cost. The amount for 2020 has been increased to £21,840.

Unrestricted funds – 2019

General
unrestricted
funds
Designated funds:
Fixed Assets
Asset Replacement
Church Accessibility
Pastoral Service		 At 1
December
2018
£
378,910
226,872
46,817
50,000
21,000
723,599		 Income
£
119,934
-
-
-
-
119,934		 Expenditure
£
(67,634)
(12,521)
-
-
(21,420)
(101,575)		 Transfers
£
(37,026)
-
12,521
-
21,420
(3,085)		 At 30
November
2019
£
394,184
214,351
59,338
50,000
21,000
738,873

11. Restricted funds – 2020

Donations to charities
Major repair fund		 At 1
December
2019
£
-
69,790
69,790		 Income
£
1,734
71
1,805		 Expenditure
£
(1,734)
(8,890)
(10,624)		 Transfers
£
-
3,091
3,091		 At 30
November
2020
£
-
64,062
64,062

13

The Congregation at German Christ Church London

Notes to the financial statements for the year ended 30 November 2020

11. Restricted funds (continued)

St. Martin’s procession:

This represents income received to fund the St. Martin’s procession.

Donations to charities:

Income collected from the congregation for a specific charity is placed in a restricted fund and paid to the relevant charity following this collection.

Major Repair Fund:

As detailed more fully in the Trustees’ Report, and in accordance with the transfer agreement held with the German Christ Church London Charity, £50,000 is held on trust by that charity for the use of maintenance and improvement works on the church when required. Per the church lease agreement, the Congregation at German Christ Church is required to make a repair contribution to this fund totalling 5% of the membership income received in the year, and a transfer of £3,091 has therefore been made.

Restricted funds – 2019

Donations to charities
Major repair fund		 At 1
December
2018
£
-
66,572
66,572		 Income
£
7,256
133
7,389		 Expenditure
£
(7,256)
-
(7,256)		 Transfers
£
-
3,085
3,085		 At 30
November
2019
£
-
69,790
69,790

12. Analysis of net assets between funds – 2020

Fixed assets
Current assets
Liabilities		 Restricted
Funds
-
64,062
-
64,062		 Unrestricted
Funds
£
201,830
553,490
(12,186)
743,134		 Total
Funds
£
201,830
617,552
(12,186)
807,196

Analysis of net assets between funds – 2019


Fixed assets
Current assets
Liabilities		 Restricted
Funds
-
69,790
-
69,790		 Unrestricted
Funds
£
214,351
533,914
(9,392)
738,873		 Total
Funds
£
214,351
603,704
(9,392)
808,663

13. Related party transactions

The charity has no employees (2019: none). The trustees consider themselves as comprising the key management personnel of the charity, in charge of directing and controlling the charity. The trustees received £nil remuneration and no benefits in kind for their services during the year (2019: £nil) and received no reimbursement of expenses (2019: £nil).

There are no related party transactions requiring disclosure (2019: none).

14

The Congregation at German Christ Church London

Notes to the financial statements for the year ended 30 November 2020

14. Status of Company

The company is a charitable company limited by guarantee without share capital. Each member has agreed that, in the event of the charitable company being wound up, he or she will contribute £1 to the net assets. The number of members at 30 November 2020 was 9.

15