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2023-05-31-accounts

Iris Prize Outreach Limited

(a company limited by guarantee)

Trustees’ Report and Financial Statements for the year ended 31 May 2023

Charity number: 1149914 Company number: 8079169

Table of Contents

Trustee’s Annual Report for the Year Ended 31 May 2023 3
Objectives and Activities 3
Achievements and Performance 5
Financial Review 6
Structure, Governance and Management 6
Reference and Administrative details 7
Statement of Financial Activities for the Year Ended 31 May 2023 8
Balance Sheet as at 31 May 2023 9
Prior Year Statement of Financial Activities (year ended 31 May 2022) 10
Notes to the Financial Statements 11
1.
Basis of preparing the financial statements
11
2.
Accounting policies
11
3.
Analysis of income
12
4.
Analysis of exependiture
13
5.
Details of certain items of expenditure
13
6.
Paid employees
14
7.
Defined contribution pension scheme
14
8.
Grant making
14
9.
Debtors and prepayments
15
10. Creditors and accruals 15
11. Related party transactions 15
12. Movement in funds 16
Independent Examiner’s Report to the Trustees of Iris Prize Outreach Limited 17

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

Iris Prize Outreach Limited Trustees’ annual report for the year ended 31 May 2023

IRIS PRIZE OUTREACH LIMITED: Charity registration number: 1149914

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 May 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities, preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Objectives and Activities

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Summary of the purposes For the public benefit to promote education in the arts
of the charity of the moving image and the production of moving
image works including by
(a) Awarding prizes or scholarships to facilitate the
production of moving image work;
(b) Providing education for entry into a trade or
profession relevant to the film and television
production industries.
AND
The promotion of equality and diversity by
(a) Working for the elimination of discrimination on
the grounds of sexual orientation;
(b) Raising awareness in equality and diversity;
(c) Promoting activities to foster understanding
between people from diverse backgrounds;
(d) Cultivating a sentiment in favour of equality and
diversity.
Summary of the main The award, annually, of the Iris Prize – a cash sum of
activities. £30,000 to the director of an LGBT+ short film to enable
them to make a new film in the UK. In October 2022 the
Iris Prize was awarded to John Sheddy for his film
Tarneit. Expenditure on this project is expected to take
place in 2024.
Awarding the first commission under the Iris Prize
Documentary Film Finance Fund to Mena Fombo for
her project Some Girls Hate Dresses ;
Working with community groups across Wales to build
their skills in storytelling and filmmaking and increasing
their understanding of equality and diversity.
Statement confirming The Trustees confirm they have had regard to the
whether the trustees have guidance issued by the Charity Commission on public
had regard to the benefit. It is their opinion that the activities undertaken
‘ ’ ‘ ’ ’
guidance on public benefit meet the tests of benefit aspect and public aspect .
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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

Policy on grant making Iris Prize Outreach makes a single grant (currently of
£30,000) each year to the winner of the Iris Prize in
order for them to make a new film in the UK. By
financing a new film dealing with LGBT+ issues the
Trustees are directly furthering the objects of the
Charity. The Trustees have regard to the fairness and
openness of the submission process and monitoring is
undertaken to identify and eliminate bias and inequality
in that process.
Additional grants may be made if resources are
available to support community film production that
furthers the Charity’s objectives. This includes the
awarding of prizes to community and education films
selected for the Iris Prize LGBTQ+ film festival. In the
year ending 31 May 2023 a grant of £10,000 was
awarded to Blak Wave Productions as the first recipient
of the Iris Prize Documentary Film Fund.
To further the Charity’s educational activity a grant of
£5 000 was paid to The Festivals Company.
Contribution made by
volunteers
Volunteers are engaged in various roles:

Front of house at the annual Iris Prize LGBTQ+
Film Festival;

To support marketing and promotional activity;

To provide support to film productions in trainee
and assistant positions.
For the year ending 31 May 2023 over 700 person
hours were given to the Charity across all these roles.

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

Achievements and Performance

Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.
The Iris Prize 2022 was awarded to John Sheddy from
the Australia for his film_Tarneit._
Sharing LGBT+ stories with audiences is a crucial part
of Iris’ work. Iris’ partnership with Channel 4 continued
into its third year with a broadcast of all fifteen films that
had competed in the Iris Prize Best British competition
in 2022.
Work has progressed with the second cohort of
community groups taking part in the Iris Community
Films project funded by the Lottery Community Fund.
We are on track to complete filming of the second five
films
In August 2022 the charity was granted a lease of
office space in Cardiff city centre. The new space
provides ample room for Iris core staff as well as a
shared event space suitable for workshops and other
activities.
Performance
of
fundraising
activities
against objectives set
The work of the Charity was adequately funded by
continuing donations from The Michael Bishop
Foundation and grants from BFI Film Audience
Network through Film Hub Wales and the National
Lottery Community Fund.

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

Financial Review

Financial Review
Review of the charity’s
financial position at the
end of the period
For the year ending 31 May 2023 the Charity returned a
surplus of £10 78559 . Turnover of £178 463 (£162 084
in 2022) included £3 315 in donations from the public.
The Charity is operating as a going concern and is able
to meet all its liabilities for the coming year.
Statement
explaining
the policy for holding
reserves stating why
they are held
The Charity has adopted a policy to hold reserves to
cover at least three month’s direct operating expenses
- currently £20,000.
Amount of reserves held As at 31 May 2023 the Charity held reserves of
£30 715. The higher level of reserves is due to the
timing of payment of the National Lottery Community
Fund grant and profile of cash expenditure on the Iris
Community Films Project,
The charity’s principal
sources of funds (including
any fundraising)

For the year ending 31 May 2023 and at least the next
year the principal source of funding is the grant from the
National Lottery Community Fund for the Iris
Community Films project.
The Michael Bishop Foundation has committed to
makinga regular donation annually to fund the Iris Prize
and to contribute to the production costs of the Iris Prize
LGBTQ+ Film Festival.

Structure, Governance and Management

Structure, Governance and Management Structure, Governance and Management
Type of governing
document
Articles of Association for a company limited by
guarantee. Adopted on incorporation in May 2012.
(Based on model articles from the CharityCommission)
How is the charity
constituted?
Private company limited by guarantee.
Trustee selection methods
including details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
Trustee appointments are made by existing members
following widespread advertising and public
competition. Trustees retire by rotation in thirds each
year and are eligible for re-appointment.
The charity’s
organisational structure
and any wider network with
which the charity works

The Charity has a service level agreement with The
Festivals Company for the work on production of the
winners’ films and the annual film festival in Cardiff.

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

Reference and Administrative details

Reference and Administrative details Reference and Administrative details
Charity name
Iris Prize Outreach Limited
Other name the charity
uses
Iris Prize
Registered charity number
1149914
Charity’s principal address Chapter
Market Road
CARDIFF
CF5 1QE

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or
Office
Trustee name year body) entitled to
(if any)
appoint trustee (if any)
Christopher William Racster
Jacqueline Lawrence From 3 March 2023
Kathleen Lagan
Carol Ann Jones Until 1 October 2022
Linda Suzanne Davies
Alice Blanc
Tom Abell Chair
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Name of chief executive or names of senior staff members

Berwyn Rowlands – Chief Executive

Name of Independent Examiner

Michael Jones Bevan Buckland LLP Cardigan House, Castle Court Swansea Enterprise Park SWANSEA SA7 9LA

Declarations

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. The Trustees declare that they have approved the report above.

Signature: Tom Abell

Chair 27 October 2023

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

STATEMENT OF FINANCIAL ACTIVITIES: year ending 31 May 2023

(including income and expenditure account)

Incoming resources
(Notes 3)
Donations, legacies and Grants
Sponsorship
Other income
Total incoming resources
Resources expended
(Notes 4)
Legal and professional fees
Donations and Grants
Education & Community Projects
Administrative costs
Total resources expended
Net incoming/(outgoing) resources
before transfers
Gross transfers between funds
Net incoming/(outgoing) resources
before other recognised
gains/(losses)
Other recognised gains/(losses)
Gains and losses on revaluation of
fixed assets for the charity’s own use
Gains and losses on investment
assets
Net movement in funds
Total funds brought forward
Total funds carried forward
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total this year
Total last
year
£
£
£
£
£
F01
F02
F03
F04
F05
66,247
75,941
-
142,188
124,450
-
-
-
-
-
36,275
-
-
36,275
37,544
102,522
75,941
-
178,463
162,084
-
-
-
-
14
37,300
-
-
37,300
83,378
-
119,415
-
119,415
69,382
9,723
-
-
9,723
8,125
47,023
119,415
-
166,438
160,899
55,499
(43,474)
-
12,025
1,185
(43,474)
43,474
-
-
-
12,025
-
-
12,025
1,185
-
-
-
-
-
-
-
-
-
-
12,025
-
-
12,025
1,185
19,913
-
-
19,913
18,728
31,938
,
-
31,938
19,913

The prior year Statement of Financial Activities is provided on page 10.

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

BALANCE SHEET: 31 May 2023

Current assets
Stock and work in progress
Debtors
Prepayment
Cash at bank and in hand
Total current assets
Creditors:
amounts falling due within one year
Net current assets/(liabilities)
Total assets less current liabilities
Creditors:
amounts falling due after one year
Net assets
Funds of the Charity
Unrestricted funds
Designated funds
Total unrestricted funds
Restricted income funds
Endowment funds
Total funds
Total this year
Total last year
£
£
-
-
12 188
-
-
-
23 466
21 486
35 654
21 486
3 716
1 573
30 715
19 913
31938
19 913
-
-
31 938
19 913
31 938
19 913
-
-
31 938
19 913
-
-
-
-
31938
19 913

For the year ending 31 May 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The Trustees acknowledge their responsibilities for

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

The fiancial statements were approved by the Board of Trustees and authorised for issue and were signed on it’s behalf by:

Signed: Tom Abell Chair

Date: 27 October 2023

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

PRIOR YEAR STATEMENT OF FINANCIAL ACTIVITIES: year ending 31 May 2022 (including income and expenditure account)

Incoming resources
Donations, legacies and Grants
Sponsorship
Other income
Total incoming resources
Resources expended
Unrestricted
Restricted
Endowments
£
£
£
Unrestricted
Restricted
Endowments
£
£
£
Unrestricted
Restricted
Endowments
£
£
£
Total
£
27 536
97 004
-
124 540
-
-
-
-
37 544
-
-
37 544
65 080 97 004 - 162 084
Legal and professional fees
Donations and Grants
Education (& Community) Project
Administrative costs
Total resources expended
Net incoming/(outgoing) resources
before transfers
Gross transfers between funds
Net incoming/(outgoing) resources
before other recognised
gains/(losses)
14 -
-
-
-
14
53 378 30 000
-
83 378
- 69 382
-
69 382
8 125 -
-
8 125
61 517 99 382 - 160 899

3 563
1 185
(2 378) -
(2 378) 2 378 - -
1 185 - -
1 185
Other recognised gains/(losses)
Net movement in funds
Total funds brought forward
Total funds carried forward
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1 185 - - 1 185
18 728
-
-
18 728
19 913 - - 19 913

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

NOTES TO THE ACCOUNTS

1. Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention

Financial reporting standard 102 - reduced disclosure exemptions

The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

2. Accounting policies INCOMING RESOURCES

Recognition of incoming These are included in the Statement of Financial Activities (SoFA) when:
Resources
the charity becomes entitled to the resources;

the trustees are virtually certain they will receive the resources; and

the monetary value can be measured with sufficient reliability.
Incoming resources with
related expenditure
Where incoming resources have related expenditure (as with fundraising or
contract income) the incoming resources and related expenditure are reported
gross in the SoFA.
Grants and donations Grants and donations are only included in the SoFA when the charity has
unconditional entitlement to the resources.
Tax reclaims on donations Incoming resources from tax reclaims are included in the SoFA at the same time as
and gifts the gift to which they relate.
Contractual income and This is only included in the SoFA once the related goods or services have been
performance related delivered.
grants
Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity
or the amount actually realised.
Gifts in kind for sale or distribution are included in the accounts as gifts only when
sold or distributed by the charity.
Gifts in kind for use by the charity are included in the SoFA as incoming resources
when receivable.
Donated services and These are only included in incoming resources (with an equivalent amount in
facilities resources expended) where the benefit to the charity is reasonably quantifiable,
measurable and material_._The value placed on these resources is the estimated
value to the charity of the service or facility received.
Volunteer help The value of any voluntary help received is not included in the accounts but is
described in the trustees’ annual report.
Investment income This is included in the accounts when receivable.

This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

Note 2 continued EXPENDITURE AND LIABILITIES Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Grants with performance Where the charity gives a grant with conditions for its payment being a specific conditions level of service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without These are only recognised in the accounts when a commitment has been made performance conditions and there are no conditions to be met relating to the grant which remain in the control of the charity. ASSETS Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least use by charity £500. They are valued at cost or a reasonable value on receipt. Investments Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. Stocks and work in These are valued at the lower of cost or market value. progress

3. Analysis of income

----- Start of picture text -----
Analysis Unrestricted Restricted Endowment Total Total
funds Income funds this year prior year
funds
Donations
-
& legacies Donations and gifts 62,608 40,379 102,987 86,985
Gift Aid 3 315 - - 3,315 1,809
- -
General grants 35,562 35,562 35,562
Subscriptions and 324 - - 324 184
sponsorships which are
in substance donations
Total 66,247 75,941 - 142,188 124,540
Other
trading Internships and Pink
activities Portraits Revisited 36,275 - - 36,275 37,544
Total 36,275 - - 36,275 37,544
----- End of picture text -----

All income in the prior year was unrestricted expect for donations and gifts of £61,442 and general grants of £35 562.

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

4. Analysis of expenditure

Charitable Activities

Grants made
Documentary Film Fund
Education and community prizes
Iris Prize
Film education
Total
Iris Community Films Project
Direct production costs
Session workers
Total
Bank and finance costs
Dues and subscriptions
Insurances
Accountancy fees
Office costs
Total
2023
£
2022
£
2023
£
2022
£
8,000
-
1,000
1,000
23,300
37,000
5,000
45,378
37,300
83,378
70,859
55,529
48,556
12,853
119,415
69,382
2
1
755
1,034
901
1,133
900
-
7,165
5,971
9,723 8,139

5. Details of certain items of expenditure

5.1 Trustee expenses

Number of trustees who were paid expenses

Nature of the expenses

Total amount paid

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2023 2022
£ £
- -
n/a n/a
- -
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5.2 Fees for examination or audit of the accounts

Independent examiner’s fees (including VAT payable) for reporting on the accounts

Other fees (for example: advice, consultancy, accountancy services) paid to the independent examiner or auditor

----- Start of picture text -----
2023 2022
£ £
900 -
- -
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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

6. Paid employees

6.1 Staff costs

6.1 Staff costs
Salaries and wages
Social security costs
Pension costs
Other employment benefits
Total amount paid
2023
£
2022
£
35,332 12,500
- -
1 208 429
- -
36,540 12,929

No employees received employment benefits (excluding employer pension costs) for the year of more than £60,000.

The charity employed 2 employees this year. (1 in 2022).

7. Defined contribution pension scheme

This year Last year
Amount of contributions recognised in the SOFA as an expense £1,208 £429

Pension costs are allocated to activities in proportion to the related staffing costs and are wholly charged to unrestricted funds.

8. Grant making

£1,000 was paid as prize money to the winners of the Education, Community and Micro-short Awards from the Iris Prize LGBTQ+ Film Festival October 2022.

An initial payment of £8,000 was paid to Blak Wave Productions for the first Iris Prize Documentary Film Fund commission, the final £2,000 will be paid on successful delivery of the film which is expected to be in August 2023.

£23,000 was paid to The Festivals Company (2022: £14,750) towards the Iris Prize. An additional grant of £5,000 was paid to The Festivals Company in April 2023 to support the Iris Prize Storytelling Workshop series.

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

9. Debtors and prepayments

Trade debtors Prepayments Total

2023
£
2022
£
2023
£
2022
£
12,188
-
-
-
12,188 -

10. Creditors and accruals

Trade creditors
Accruals
Tax and Social Security
Total
2023
£
2022
£
2023
£
2022
£
1,555
1,573
900
-
1,261
-
3,716 1,573

11. Transactions with related parties

There were no transactions with related parties. (Prior year – nil.)

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

12. Movement in funds

Unrestricted
General Fund
Restricted
Iris Community Films
Total
Unrestricted
General Fund
Restricted
Iris Community Films
Total
Balance
at 1 June
2022
£
Incoming
resources
£
Resources
expended
£
Transfers
£
Balance at 31
May 2023
Balance
at 1 June
2022
£
Incoming
resources
£
Resources
expended
£
Transfers
£
Balance at 31
May 2023
19 913
102 522
(47 023)
(43 473)
31 938
-
75 941
(119 415)
43 373
-
19 913
178 463
(166 438)
-
31 938
Balance
at 1 June
2021
£
Incoming
resources
£
Resources
expended
£
Transfers
£
Balance at 31
May 2022
18 728
65 080
61 517
(2 378)
19 913
-
97 004
99 382
2 378
-
18 728
162 084
160 899
-
19 913

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914

EXAMINER’S UNQUALIFIED REPORT: IRIS PRIZE OUTREACH LIMITED

Independent examiner’s report to the trustees of Iris Prize Outreach.

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 May 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michael Jones ACCA Bevan Buckland LLP Ground Floor Cardigan House Castle Court Swansea Enterprise Park Swansea SA7 9LA Date: ........29/02/2024.....................................

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Iris Prize Outreach Limited, 31 May 2023 Company # 8079169 Registered Charity #1149914