Trustees’ Annual Report for the period
From 01/07/2024 Period start date To 30/06/2025 Period end date
Charity name: St Joseph’s Convent Secondary School Ex pupils Association Charity registration number: 1149886
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Supporting the staff and present pupils of the school, morally and financially; To create and participate in activities that will generate funds for the advancement of education. To assist and support the school authorities in maintain the high standards of the school. To help with the procurement of equipment/materials which will benefit all pupils, e.g.: laboratory and library equipment. Maintain a good relationship among ex- pupils and strengthen the link between the association and the school. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Association held its Fundraising Annual Fundraising Luncheon Sale on Saturday 21st September 2024 which was very well- attended. This was followed by our Annual Charity Dinner & Dance on Saturday 7th December and it was a sold-out event. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | When reviewing SJSS Ex-Pupils Association’s aims and objectives, the Trustees have referred to the Charity Commission’s general guidance on public benefit. The guidance is consulted in carrying out our activities, for example those pertaining to fund raising. The trustees consider how planned activities will contribute to the Association’s aims and objectives. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not offer grants to any individual or institution. The charity did not receive any funding from the Government or |
| other agency. Our funds are generated from fundraising activities held during the year. |
||
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | Financial contributions were made by members towards functions. Food, drinks and raffle tickets were sold at Luncheon Sale. The same applies to the Dinner & Dance. All members time in planning and delivery of events was donated. |
| Other | The Association in consultation with other Ex-Pupils in Sierra Leone and the Diaspora, held Stakeholder consultations. Focussed on Improvement of Academic Standards and Quality of Education in the school. These meetings continued into the reporting year. A recommendations report webinar was held, which is informing way forward in academic development for students. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Members set up a committee to review the deferred scholarship project intended for 10 students. The mandate was to ensure the long term impact of the support and providing Ex-pupils mentorship for students. The committee reframed the project into a Scholarship and Mentoring programme. The committee is now working with the school to ensure the working in partnership with individual families and safeguarding aspects of the mentoring relationships. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The school is now fully on a single shift. Following infrastructural developments that the Association contributed to in managing class sizes and improving academic attainment. |
|---|---|---|
| Objective to increase income versus prior year. We successfully held two fully |
| Performance of fundraising activities against objectives set |
Para 1.41 | attended fundraising events in September and December. |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | None |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Performed by an Independent Examiner. See report. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held in the savings account for any emergency expenditure. |
| Amount of reserves held | Para 1.22 | £69,160 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The association’s primary means of generating funds is through fundraising. The rest of the income comes from donations made by members and the public. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The trustees are elected by the members of the association at the Annual General Meeting. The association is managed by an elected executive body. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The association is an independent UK charity. It is a membership organisation with an elected Executive and Trustees |
| Relationship with any related parties |
Para 1.51 | The Association continues to collaborate with other Alumni chapters in the United States and Sierra Leone. |
| Other |
Reference and Administrative details
| Charity name | St Joseph’s Secondary School Old Girls Association |
|---|---|
| Other name the charity uses | St Joseph’s Ex-Pupils Association (UK Branch) |
| Registered charity number | 1149886 |
| Charity’s principal address | 71 Sycamore Road Strood Rochester Kent ME2 2PH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Fatmata Bah | President | Membershipat election | ||
| Akua Leigh-Williams | Trustee | Membershipat election | ||
| MaryOlusile | Trustee | Membershipat election | ||
| Kefue Banya | Trustee | Membershipat election | ||
| Esther Adenuga | Trustee | Membershipat election | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Fatmata Bah | ||
President |
||
| 13/06/2026 | ||
| 13/06/2026 |
St Joseph’s Secondary School Old Girls Association
Registered charity number 1149886
DIRECTORS REPORT
AND
ACCOUNTS FOR THE PERIOD FROM 1 JULY 2024 TO 30 JUNE 2025
St Joseph’s SS Old Girls Assoc. Accounts for the period from 1 July 2023 to 30 June 2024
Charity Name St Joseph’s Secondary School Old Girls Association Charity Registration number 1149886
Independent Examiner
Desmond John FCCA 92 Burdetts Road, Dagenham, Essex, RM9 6XY
Banker
HSBC Bank 56 Tooting High Street, Tooting, London, SE17 0RN
Independent examiner’s report to the trustees of St Joseph’s Convent Secondary School Ex Pupils Association
I report to the trustees on my examination of the accounts of the St Joseph’s Convent Secondary School Ex pupils Association for the year ended 30 June 2024 which are set out on pages 11 to 14.
Responsibilities and basis of report
As the charity trustees of the St Joseph’s Convent Secondary School Ex pupils Association, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the St Joseph’s Convent Secondary School Ex pupils Association accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Desmond John FCCA Date: 13[th] June 2026
St Joseph’s SS Old Girls Assoc. Statement of Financial Activities For the period from 1 July 2024 to 30 June 2025
| Unrestricted | Restricted | Total Funds | Total Funds | |
|---|---|---|---|---|
| Funds Period | Funds Period | Period Ended | Period Ended | |
| ended | ended | 30 June | 30 June | |
| 30 June 2025 | 30 June 2025 | 2025 | 2024 | |
| £ | £ | £ | £ | |
| Incoming Resources (note 3) | ||||
| Voluntary income | 45,471 | 1,460 | 46,931 | 46,666 |
| Investment income | 801 | - | 801 | 312 |
| Total incoming resources | 46,272 | 1,460 | 47,732 | 46,978 |
| Resources Expended (note 4) | ||||
| Charitable activities | 26,909 | 378 | 27,287 | 31,776 |
| Total resources expended | 26,909 | 378 | 27,287 | 31,776 |
| Net movement in funds | 19,403 | 1,082 | 20,445 | 15,202 |
| Reconciliation of funds | ||||
| Total funds brought forward | 49,757 | 5,459 | 55,216 | 40,014 |
| Add: movement in fund | 19,363 | 1,082 | 20,445 | 15,202 |
| Total funds carried forward | 69,120 | 6,541 | 75,661 | 55,216 |
St Joseph’s SS Old Girls Assoc. Balance Sheet as at 30 June 2025
| 30 Fixed Assets Current Assets Debtors Cash at bank and in hand (Note 5 and 6) Total Current Assets Liabilities Creditors falling due within one year Net Assets Funds of the charity Unrestricted Funds (Note 5) Restricted Funds(Note 6) Total Funds |
June 2025 £ 30 - - 75,661 75,661 - 75,661 68,895 6,766 75,661 |
June 2024 £ - - 55,216 55,216 - 55,216 49,757 5,459 55,216 |
|---|---|---|
For the year ending 30 June 2025, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
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The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
Chair Fatmata Bah
Date: 13[th] June 2026
St Joseph’s SS Old Girls Assoc.
Notes to the Accounts
Note 1: Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period.
Basis of Accounting
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)) and the Charities Act 2011.
Fund Accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are subjected to restrictions on their expenditure imposed by the donor.
Incoming resources
All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received and the monetary value of incoming resources can be measured with sufficient reliability.
Grants and donations are included in the SoFA when the charity has unconditional entitlement to the resources and incoming resources from tax reclaims are included at the same time as the gift to which they relate.
Investment income is included when receivable.
Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred.
Costs of generating funds are those costs incurred in attracting voluntary income.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its members. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include independent examination fees and costs linked to the strategic management of the charity.
All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are directly allocated.
Fixed Assets
No fixed assets are owned by the charity.
Note 2: Trustees Remuneration
No remuneration was paid to the trustees in the 12 month period ended 30 June 2025.
| Total Funds | Total Funds | Total Funds | ||||
|---|---|---|---|---|---|---|
| 12 month period | ended | 12 |
month period ended | |||
| 30 June 2025 | 30 June 2024 | |||||
| £ | £ | |||||
| Note 3: Analysis of incoming | resources | |||||
| Voluntary Income: | ||||||
| Unrestricted donations | 45,471 | 44,456 | ||||
| Restricted donations | 1,460 | 2,210 | ||||
| Investment income: | ||||||
| Bank interest | 801 | 312 | ||||
| 47,732 | 46,978 | |||||
| Note 4: Analysis of resources | 12 month period | 12 month period | ||||
| expended | ended 30 June | 2025 | ended 30 June 2024 | |||
| General Administration | 533 | 215 | ||||
| Fund Raising Events | 20,927 | 21,580 | ||||
| Accounting Costs | - | - | ||||
| Charitable Expenditure | 5,827 | 9,981 | ||||
| Total | 27,287 | 31,776 | ||||
| Note 5: Unrestricted Fund | Main Current | Savings | Total (£) | |||
| Account | Account (£) | 2025 | ||||
| Balance as at 1 July 2024 | 18,667 | 31,090 | 49,757 | |||
| Receipts during year | 45,381 | 871 | 46,252 | |||
| Expenditure during year | (27,114) | - | (27,114) | |||
| Transfers between accounts | (23,000) | 23,000 | - | |||
| Balance as at 30 June 2024 | 13,934 | 54,961 | 68,895 | |||
| Note 5: Restricted Fund | At 1 July | Income | Expenditure | At 30 June | ||
| 2024 | 2025 | |||||
| Goodwill | 5,459 | 1,480 | 173 | 6,766 | ||
| Transfer to be made from | - | (20) | 205) | (225) | ||
| Goodwill to Main account | ||||||
| --- | --- | --- | --- | |||
| Total incoming resources | 5,459 | 1,460 | 378 | 6,501 |
Goodwill Fund
The income is from contributions from members, and it is used for payment to members who suffer bereavement, celebrate birthdays and other similar purposes. A net amount of £225 needs to be transferred to the Main account. It represents income of £155 paid into Main account which should have been paid into Goodwill account. This is offset by £205 paid by main account which should have been paid by Goodwill account, and £175 paid into the Goodwill account but should have gone into the main account.