OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2025-09-30-accounts

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

Registered number: 8175815 Charity number: 1149883

THE CAMBRIDGE CITY FOODBANK

(A Company Limited by Guarantee)

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 SEPTEMBER 2025

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

CONTENTS

Page
Reference and Administrative Details of the Charity, its Trustees and Advisers 1
Trustees' Report 2 - 10
Independent Examiner's Report 11
Statement of Financial Activities 12
Balance Sheet 13 - 14
Statement of Cash Flows 15
Notes to the Financial Statements 16 - 30

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 SEPTEMBER 2025

Trustees Mr S Thornton, Chair
Mr R K Johnson
Ms D M Hargreaves
Mr M R Evans
P R G Childs
A S Muthunathan
N C Pearson
J Funk
Registered number
8175815
Charity number
1149883
Registered office
6 Nuffield Close
Cambridge
CB4 1SS
Company secretary
Dr D A Livesey
Chief executive officer
Steve Clay
Independent Examiner
Mr M Hewett FCA DChA
Chartered Accountants
Cambridge
Salisbury House
Station Road
Cambridge
CB1 2LA

Page 1

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2025

The Trustees (who are also directors for the purposes of the Companies Act) present their annual report together with the financial statements of the Charity for the 1 October 2024 to 30 September 2025. The Trustees confirm that the Annual Report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

Since the Charity qualifies as small under section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.

OBJECTIVES AND ACTIVITIES

a. Policies and objectives

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit.

The principal activities of the charity are the relief of poverty by providing food to the needy and destitute in particular within a 25 miles radius of Cambridge.

b. Strategies for achieving objectives

In fulfilling the charitable aim, Cambridge City Foodbank sees its Vision as ending the need for foodbanks in the UK.

While we work toward this ultimate goal, our ongoing local Mission remains to meet the need for emergency and affordable food, and tackle the causes of poverty, by harnessing the power of the community.

The principle way we do this is through a straightforward system of collection, collation and distribution of basic food items; providing 3 day's worth of emergency food, packed according to family unit size, to identified people who find themselves in crisis need and unable to buy food.

In addition, we have developed a network of affordable Fairbite Food Clubs for people in a persistent state of food insecurity, where, for a small membership fee, they can choose items for a weekly shop worth up to 4 times the value of their membership.

In working toward ending the need for food banks, for individuals locally, and across the UK, we operate a financial inclusion service (in partnership with the Citizen’s Advice) and engage in local and national campaigning activity to change structural systems which perpetuate poverty and food insecurity.

Page 2

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

ACHIEVEMENTS AND PERFORMANCE

a. Review of activities

During the year under review we operated with the cooperation of 91 active voucher distributing agencies including statutory agencies and voluntary bodies (e.g. community organisations, local charities and churches). These agencies are well-placed to identify individuals and families with whom they are in contact, who are in crisis, needing food, and refer them to us.

This ensures that our services are available to those most in need. In the period under review we have supplied 16,982 (17,438) 3-day emergency food parcels, providing meals to people in Cambridge and surrounding area, with around 37% (36%) being children (the numbers in brackets refer to the previous financial year). This represents a similar level of need to last year’s historical peak.

In the same period we have collected 103,406 (118,891) kilos of food through supermarket collections and donations from churches, businesses, individuals and community groups in the City. It is notable that although need for our service has is broadly the same as last year, food donations have decreased by a further 13% (9%). The amount of directly purchased food increased to supplement the widening gap between donated food and need. In total we distributed 151,105 (173,823) kilos of food as 3-day emergency food parcels, through our Foodbank Welcome Centres, reflecting a 13% reduction in parcel size . Our Foodbank Welcome Centres also offer visitors a hot drink (some venues also provide a community meal) and a chance to chat to volunteers. Several centres have representatives from external support organisations available to additionally advise and support visitors.

In the first quarter of this reporting period, the Charity, together with Cambridge Sustainable Food and Cambridge City Council, helped to organise the Cambridge Food Justice Conference (February ‘25). The conference focused on “Community Food Power” and highlighted role which Cambridge City Foodbank and Trussell play in empowering people who visit food banks to campaign for change in their communities.

In the run up to Christmas 2024 the Charity organised the collection of 1,050 Christmas hampers from members of the public and local businesses, for families and individuals in need, distributed through 20 local community groups and charities who were regularly working alongside them.

In addition to our eight Foodbank Welcome Centres referred to above, we have been providing food to our Fairbite Food Clubs. Fairbite Food Clubs started in 2018 to provide longer term support for people struggling to afford food on an ongoing basis. The first Fairbite Food Club was in Arbury, and then in March 2022 we opened a Fairbite in Chesterton, in partnership with St Georges Church.

In July 2024, Fairbite Trumpington, Fairbite Queen Edith’s, and Fairbite St Andrews joined, expanding the affordable food club network to five. One of the principles of the new Fairbite model is to work with a local anchor community organisation who manages the Food Club via a collaboration agreement with the Charity. Development work to open a sixth Fairbite Good Club took place during the year (N.B. this FFC opened after the year end in November 2025).

By the year end, the Fairbite Food Club network had around 360 members and regularly supported around 972 individuals/family members. The supply of food comes either from surplus items in our warehouse, community donations, the national charity FareShare, a local fruit and vegetable wholesaler and surplus supermarket food collected by volunteers. We now also regularly purchase certain items to provide a consistent supply of staple groceries for members, in support of our charitable aim to relieve poverty.

Page 3

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

ACHIEVEMENTS AND PERFORMANCE (CONTINUED)

In the near-term future we expect to see an increase in the need for Fairbite Food Club provision tackling chronic poverty, and a decrease in the level need for emergency food, tackling crisis support, need into the near-term future. In support of this, with thanks, we acknowledge the grant support of the Cambridge and Peterborough Combined Authority who have provided a £20,000 grant from the UK Prosperity Fund (for delivery in the Charity’s next financial year) to provide Fairbite Food Club Memberships to families in the North Cambridge area who have been identified through a collaboration with Cambridge City Council and local partner organisations working in the area.

The Charity’s Fuel Help Scheme, now closely aligned with the provision of 3-day emergency food parcels issued 253 fuel vouchers at a cost of £11,480.

Trussell’s funding for the Financial Inclusion project ceased in March 2025. The Trustees chose to fully fund the project for a further 12 months (until March 2026) whilst longer-term funding could be sourced. In the period from October 2024 to September 2025, the project - which partners with Cambridge Citizen’s Advice to place advisors in our Foodbank Welcome Centres and Fairbite Food Clubs - worked with 298 people and identified £765,900 of additional income that they were entitled to receive.

At the start of the year the Trustee Board reviewed the implications of the rebrand offered by Trussell, to food banks in the Trussell network. Following a meeting with Emma Revie, CEO of Trussell, at Cambridge City Foodbank’s office, the Board were persuaded to adopt the rebrand. A sum of £6,624 was provided by Trussell to support the rebrand cost. The rebrand included a new website and printed materials which more effectively communicated the Charity’s vision, mission and values.

Although anticipated grant funding from Trussell for a Volunteer Development Coordinator was not achieved, the post was appointed from reserves, with the expectation that future funding would be identified to sustain this vital activity in support of the 200+ volunteers who serve the Charity annually.

Following months of preparation, in August 2025, the Charity relocated its warehouse and offices into a single premise at 6 Nuffield Close; providing around 370 m2 of storage area (including volunteer hospitality) and over 80 m2 of office and meeting room space. This was made possible through the generous support of Trussell, who provided a £30,000 grant and Cambridge City Council, who provided the equivalent of £95,000 in grant and rentfree support, enabling the mezzanine storage area and office / meeting areas to be created, supplemented by reserves. Assuming the Charity’s services are still required, this new premise will provide a stable location for the Charity, until lease renewal in 2035.

The Development Team have established an effective communication management system for keeping the Charity’s (approx.)1200 supporters updated with news. The development (fundraising) strategy is continuing to bear fruit, increasing individual donations and corporate participation, and developing successful campaigns such as Big Give (June ’25) and a newly focused Winter Appeal (planned for end-2025).

The Charity has supported the empowerment of local residents with lived experience of food insecurity, to campaign for fairness and transparency in the setting of housing association service charges. Their local campaign resulted in service charge cuts to tenants and the repurposing of a £10,000 over-charge, to be redirected towards paying for future communal charges.

In June 2025 a delegation from Cambridge travelled to Westminster to meet Cambridge MPs at a lobby day, calling for our elected representative to support the national call for an ‘Essentials Guarantee’ which would independently set the base rate of social security benefit, to a level that would meet the cost of essential living expenses. The Cambridge delegation represented 22 local organisations who had joined the call for change.

Page 4

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

ACHIEVEMENTS AND PERFORMANCE (CONTINUED)

The accounts for the year ended 30 September 2025 have been prepared on the accruals basis and show the following results:

FINANCIAL REVIEW

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.

b. Reserves policy

The Policy of Cambridge City Foodbank is to hold up to twelve months of total expenditure as Reserves, in order to allow the charity to adapt to any changes in the pattern of income received, and to plan for future strategic development. The minimum level of Reserves is set at £500,000, which is between 6 and 9 months’ expenditure.

Since October 2024 the Board of Trustees has embarked on a planned utilisation of surplus reserves for the expansion of the Fairbite Food Club network, the relocation of the Charity’s warehouse & offices, and the continuation of work previously funded by Trussell’s pathfinder programme. A £240,000 of surplus reserves has been designated to support these projects whilst the charity increases income to a sustainable level through its fundraising activity, over the next 2 years.

At 30th September 2025, the Charity had total funds of £781,983 of which £52,300 are restricted. Excluding the tangible fixed assets of £193,583, this leaves reserves of £536,100, which falls within the minimum and maximum level set by the Board of Trustees.

c. Material investments policy

The Foodbank’s investment policy is that a proportion of excess reserves should be invested in a suitable ethical investment portfolio which comprises a combination of ultra-low risk and low risk funds, with a view to providing income and/or capital growth to fund the core activities of the charity and to continuing such investment until such time as the funds are needed to finance projects decided upon by the Trustees.

Page 5

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

d. Financial risk management objectives and policies

The Risk Committee is a sub-committee of the Board, with defined terms of reference, and is chaired by a Board Trustee.

The Risk Management Policy states that the Charity’s approach to risk management, defines risk, how it is assessed, evaluated and escalated, and documents roles and responsibilities for the management of risks.

The Trustee Board has adopted a risk appetite of ‘averse’ for the following areas:

For other areas, in particular the consideration of new business models and opportunities for partnerships, the Boards risk appetite is ‘open’ i.e. willing to consider all potential options and choose the one most likely to result in successful delivery, while also providing an acceptable level of benefit and value for money.

As with other areas of its risk management, the Trustee Board keeps this approach under review.

There are no areas which cause immediate concern. The Trustee Board through the Risk Committee, monitor internal & external developments that may impact on the organisation. A comprehensive Risk Register is held and periodically reviewed, with mitigating actions taken by the CEO where required.

The most significant risks currently faced by the Charity relate to the following:

e. Strategic direction and organisational risk

The Trustee Board’s 2024-26 Strategic Guide document clearly articulates the Charity’s vision, mission, values and the five key objectives for achievement over the period.

In response to an increase in repeated use of the Foodbank Welcome Centre, the Charity has significantly expanded the network of Fairbite Food Clubs, tripling the number of Clubs over the period. A new referral and assessment process is being introduced to ensure that those most likely to suffer from hunger and hardship for periods of more than 3 months, receive membership and a referral-partner support package, to help members take steps to release them from reliance on charity food.

While this strategy has increased running costs, our exposure to risk has been limited by running this enhanced provision in partnership with local organisations who provide premises and some staffing.

The Charity’s fundraising strategy aims to source longer term funding to sustain these activities.

Page 6

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

STRUCTURE, GOVERNANCE, AND MANAGEMENT

a. Constitution

The company is a registered charity (Charity no. 1149883) and is limited by guarantee.

The company is constituted by its Memorandum & Articles of Association dated 21 June 2012, and was registered at Companies House, company no. 08175815, on 10 August 2012.

b. Methods of appointment or election of Trustees

New Trustees are recruited to fill gaps in the skill set of the continuing trustees. Trustees are appointed, following a rigorous selection process, by a resolution of the trustees at a special meeting. They are chosen with regard to the skills, knowledge and experience needed for the effective administration of the charity and their having a personal commitment to delivering the Charity’s objectives, and supporting the Charity’s ethos and values, and those of the Trussell Trust.

Trustees are either elected at the annual general meeting or co-opted until the annual general meeting. The practice is for Trustees to retire from office at the third annual general meeting following their election (i.e. a 3- year term) but may be re-elected, normally for two further 3-year terms. In addition to the above Trustees, the Chief Executive and Company Secretary attend the board meetings as non-voting members.

A full list of the trustees who served the charity during the year is as follows:

Page 7

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

STRUCTURE, GOVERNANCE, AND MANAGEMENT (CONTINUED)

c. Organisational structure and decision-making policies

The Cambridge City Food Bank is an independent local charity and a member of the Trussell Foodbank Network. Part of its activity uses the Trussell social franchise model for the Foodbank Welcome Centre operation. Our relationship with Trussell is based on mutual undertakings agreed when we took on the franchise and contained in the Trussell Foodbank Operating Manual.

The Fairbite Food Club model is owned by Cambridge City Foodbank and operates under direct management or via a Collaboration Agreement with community partners who manage their Fairbite Food Club on behalf of the Charity.

The Charity has role descriptions for the Trustees, the Chairman, the Treasurer, and the Company Secretary and these are reviewed from time to time. All Trustees and staff receive an annual review.

Good governance is achieved through regular quarterly meetings of the Board of Trustees which receives comprehensive, concise and timely reports on the Charity’s strategic direction and operational performance. Urgent decisions are arranged as required, taken by electronic circulation and/or additional meetings when required.

The Chief Executive is responsible to the Board to provide:

d. Policies adopted for the induction and training of Trustees

New Trustees are provided with an 'Induction Pack' covering such topics as legal status and governance, structure, organisation and staffing, governance, policy, and strategy. They are invited to attend an induction event for new volunteers and to visit the office and warehouse and to observe at a Foodbank Welcome Centre and at a Fairbite Food Club. In addition to familiarising themselves with the Charity and the context within which it operates, new Trustees are invited and encouraged to attend meetings organised by Trussell and to attend specialised training where it is considered to be appropriate.

Page 8

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

PLANS FOR THE FUTURE

Over the next twelve months the Charity aims to:

The Trustees are mindful of the rapidly changing external environment at the time of approving this report and will keep these plans under review, amending our response as needed.

Page 9

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2025

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The Trustees (who are also the directors of the Charity for the purposes of company law) are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial . Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees and signed on their behalf by:

Mr S Thornton, Chair

Trustee Date: 01 April 2026

Page 10

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2025

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEE OF THE CAMBRIDGE CITY FOODBANK ('THE COMPANY')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30 September 2025.

RESPONSIBILITIES AND BASIS OF REPORT

As the Trustees of the Charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

INDEPENDENT EXAMINER'S STATEMENT

Since the Charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.

Signed: Dated: 02 April 2026

M Hewett FCA DChA

For and on behalf of Peters Elworthy & Moore

Page 11

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 30 SEPTEMBER 2025

Note
INCOME FROM:
Donations and legacies
2
Interest received
TOTAL INCOME
EXPENDITURE ON:
Raising funds
Charitable activities
4
TOTAL EXPENDITURE
NET EXPENDITURE BEFORE NET
GAINS ON INVESTMENTS
Net gains on investments
8
NET (EXPENDITURE)/INCOME
Transfers between funds
12
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
Net movement in funds
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
funds
2025
£
578,647
7,292
585,939
7,286
751,126
758,412
(172,473)
4,896
(167,577)
(68,921)
(236,498)
966,181
(236,498)
729,683		 Restricted
funds
2025
£
90,748
-
90,748
-
315,682
315,682
(224,934)
-
(224,934)
68,921
(156,013)
208,313
(156,013)
52,300		 Total
funds
2025
£
669,395
7,292
676,687
7,286
1,066,808
1,074,094
(397,407)
4,896
(392,511)
-
(392,511)
1,174,494
(392,511)
781,983		 Total
funds
2024
£
856,485
5,679
862,164
15
870,951
870,966
(8,802)
22,064
13,262
-
13,262
1,161,232
13,262
1,174,494

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 16 to 30 form part of these financial statements.

Page 12

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee) REGISTERED NUMBER: 8175815

BALANCE SHEET AS AT 30 SEPTEMBER 2025

Note
FIXED ASSETS
Tangible assets
7
Investments
8
CURRENT ASSETS
Debtors
10
Cash at bank and in hand
CURRENT LIABILITIES
Creditors: amounts falling due within one
year
11
NET CURRENT ASSETS
TOTAL NET ASSETS
CHARITY FUNDS
Restricted funds
12
Unrestricted funds
12
TOTAL FUNDS		 41,465
516,569
558,034
(192,223)		 2025
£
193,583
222,589
416,172
365,811
781,983
52,300
729,683
781,983		 57,234
889,710
946,944
(32,514)		 2024
£
42,371
217,693
260,064
914,430
1,174,494
208,313
966,181
1,174,494

The Charity was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.

The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.

Page 13

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee) REGISTERED NUMBER: 8175815

BALANCE SHEET (CONTINUED) AS AT 30 SEPTEMBER 2025

The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.

The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:

Mr S Thornton, Chair

Trustee Date: 01 April 2026

The notes on pages 16 to 30 form part of these financial statements.

Page 14

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 30 SEPTEMBER 2025

Note
CASH FLOWS FROM OPERATING ACTIVITIES
Net cash used in operating activities
14
CASH FLOWS FROM INVESTING ACTIVITIES
Dividends and interests from investments
Purchase of tangible fixed assets
7
NET CASH USED IN INVESTING ACTIVITIES
CHANGE IN CASH AND CASH EQUIVALENTS IN THE YEAR
Cash and cash equivalents at the beginning of the year
CASH AND CASH EQUIVALENTS AT THE END OF THE YEAR
15
The notes on pages 16 to 30 form part of these financial statements		 2025
£
(190,735)
7,292
(189,698)
(182,406)
(373,141)
889,710
516,569		 2024
£
1,928
5,679
(44,957)
(39,278)
(37,350)
927,060
889,710

Page 15

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

1. ACCOUNTING POLICIES

1.1 BASIS OF PREPARATION OF FINANCIAL STATEMENTS

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The Cambridge City Foodbank meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

1.2 INCOME

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.

1.3 EXPENDITURE

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the year end are noted as a commitment, but not accrued as expenditure.

All expenditure is inclusive of irrecoverable VAT.

1.4 INTEREST RECEIVABLE

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.

Page 16

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

1. ACCOUNTING POLICIES (CONTINUED)

1.5 TANGIBLE FIXED ASSETS AND DEPRECIATION

Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.

Depreciation is provided on the following basis:

Leasehold improvements - 10% Straight line
Motor vehicles - 25% Straight line
Fixtures and fittings - 25% Straight line
Office equipment - 25% Straight line
Computer equipment - 25% Straight line

1.6 INVESTMENTS

Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of Financial Activities.

1.7 DEBTORS

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.8 CASH AT BANK AND IN HAND

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Page 17

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

1. ACCOUNTING POLICIES (CONTINUED)

1.9 LIABILITIES AND PROVISIONS

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

1.10 FINANCIAL INSTRUMENTS

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

1.11 PENSIONS

The Charity operates a defined contribution pension scheme and the pension change represents the amounts payable by the Charity to the fund in respect of the year.

1.12 FUND ACCOUNTING

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.

Investment income, gains and losses are allocated to the appropriate fund.

Page 18

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

2. INCOME FROM DONATIONS

Unrestricted
funds
2025
£
Donations
578,647
TOTAL 2024
519,955		 Restricted
funds
2025
£
90,748
336,530		 Total
funds
2025
£
669,395
856,485		 Total
funds
2024
£
856,485

The value of donated food in 2025 was £280,830 (Calculated as 101,383 kilos valued at £2.77 per kilo adjusted for purchased food) (2024: 118,891 kilos valued at £2.77 - £329,328).

3. ANALYSIS OF GRANTS

Grants payable
TOTAL 2024		 Grants to
Institutions
2025
£
15,993
26,129		 Total
funds
2025
£
15,993
26,129		 Total
funds
2024
£
26,129

The Charity has made the following material grants to institutions during the year:

NAME OF INSTITUTION
St Paul's Church PCC
St Andrew's Church, Cherry Hinton
St George's Church PCC
St James' Church PCC
OTHER GRANTS TO INSTITUTIONS		 2025
£
10,000
5,943
-
-
15,943
50
15,993		 2024
£
15,000
-
7,500
3,629
26,129
-
26,129

Page 19

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

4. ANALYSIS OF EXPENDITURE BY ACTIVITIES

Special items
Food costs
Staff costs
Premises expenses
Volunteer expenses
Depreciation
Financial Inclusion Project
Administration expenses
Accountancy fees (governance)
TOTAL 2024		 Activities
undertaken
directly
2025
£
12,002
217,433
412,863
-
11,119
-
-
164,607
-
818,024
697,524		 Grant
funding of
activities
2025
£
15,993
-
-
-
-
-
-
-
-
15,993
26,129		 Support
costs
2025
£
-
1
-
91,917
-
38,486
94,370
-
8,017
232,791
147,298		 Total
funds
2025
£
27,995
217,434
412,863
91,917
11,119
38,486
94,370
164,607
8,017
1,066,808
870,951		 Total
funds
2024
£
113,765
164,184
307,628
72,346
23,024
12,126
51,200
116,069
10,609
870,951

The value of food distributed to clients in 2025 was £418,562 (calculated as 151,105kg valued at £2.77 per kg) (2024: £470,140 (calculated as 169,726kg valued at £2.77 per kg)).

In 2025 special items above includes £10,000 fuel top-ups (see Note 12 restricted funds) (2024: £63,790).

5. INDEPENDENT EXAMINER'S REMUNERATION

2025 2024
£ £
Fees (inclusive of VAT) payable to the Charity's independent examiner in
respect of:
Independent examination of the Charity's annual accounts 1,600 1,500
Other accountancy fees 2,430 2,340

Page 20

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

6. STAFF COSTS

Wages and salaries
Social security costs
Contribution to defined contribution pension schemes		 2025
£
364,913
27,570
20,380
412,863		 2024
£
271,773
19,049
16,806
307,628

The average number of persons employed by the Charity during the year was as follows:

2025 2024
No. No.
Average number of employees 14 12

The number of employees whose employee benefits (excluding employer pension costs) exceeded £60,000 was:

2025 2024
No. No.
In the band £60,001 - £70,000 1 1

The key management personnel of the charity comprises the Trustees and the CEO. The trustees all give their time and expertise without any kind of remuneration or other benefit in kind (2024: £Nil). The remuneration of the CEO was £72,264 in the year, including employer's costs (2024: £71,870).

During the prior year, in 2024, 1 Trustee received remuneration amounting to £18,975, in relation to their work on behalf of CCFB as Health Inequalities Advisor. This amount was made with the authority of the Charity’s Articles of Association and did not relate to their duties as a Trustee. While engaged in this position, it was agreed that the Trustee would not attend or participate in any meeting in the capacity as a trustee, but solely as a consultant. There was no equivalent remuneration in 2025.

During the year, travel, subsistence and training expenses amounting to £438 were reimbursed to 2 Trustees (2024: £226 to 1 Trustee).

Page 21

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

7. TANGIBLE FIXED ASSETS

COST
At 1 October 2024
Additions
At 30 September 2025
DEPRECIATION
At 1 October 2024
Charge for the year
At 30 September 2025
NET BOOK VALUE
At 30 September 2025
At 30 September 2024		 Leasehold
improvements
£
-
181,614
181,614
-
18,162
18,162
163,452
-		 Motor
vehicles
£
46,900
-
46,900
22,675
11,725
34,400
12,500
24,225		 Fixtures and
fittings
£
29,568
2,525
32,093
17,629
5,140
22,769
9,324
11,939		 Office
equipment
£
5,398
-
5,398
5,398
-
5,398
-
-		 Computer
equipment
£
8,276
5,559
13,835
2,069
3,459
5,528
8,307
6,207		 Total
£
90,142
189,698
279,840
47,771
38,486
86,257
193,583
42,371

Page 22

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

8. FIXED ASSET INVESTMENTS

COST OR VALUATION
Additions
Revaluations
AT 30 SEPTEMBER 2025		 Listed
investments
£
217,693
4,896
222,589

All the fixed asset investments are held in the UK.

All investments are carried at their fair value. Holdings in common investment funds, unit trusts and open ended investment companies are at the bid price. The basis of fair value for quoted investments is equivalent to the market value, using the bid price. Asset sales and purchases are recognised at the date of trade at cost (that is their transaction value).

The Charity is operating an investment policy that provides for a degree of diversification of holdings within different unit trust investments. The Charity has invested in a number of unit trusts in order to protect the Charity’s exposure to volatility in the market and seek low risk investments wherever possible.

The Charity does not make use of derivatives and similar complex financial instruments as it takes the view that investments are held for their longer term growth and annual income.

The Charity has no material investment holdings in markets subject to exchange controls or trading restrictions.

9. STOCKS

The value of stock donated as at 30 September 2025 was £23,804 (2024: £30,292) and in line with the accounting policy this is valued in the accounts as £Nil.

Page 23

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

10. DEBTORS

DUE AFTER MORE THAN ONE YEAR
Rent deposit
DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments and accrued income		 2025
£
15,145
15,145
650
1,711
23,959
41,465		 2024
£
21,145
21,145
-
4,816
31,273
57,234

11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Trade creditors
Other taxation and social security
Other creditors
Accruals and deferred income		 2025
£
92,591
9,166
33,766
56,700
192,223		 2024
£
20,231
5,657
2,786
3,840
32,514

Page 24

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

12. STATEMENT OF FUNDS

STATEMENT OF FUNDS - CURRENT YEAR

UNRESTRICTED FUNDS
DESIGNATED FUNDS
Future Development Fund
GENERAL FUNDS
General Fund
TOTAL UNRESTRICTED
FUNDS
RESTRICTED FUNDS
The Trussell Trust
Other restricted funds
TOTAL OF FUNDS		 Balance at 1
October
2024
£
500,000
466,181
966,181
208,313
-
208,313
1,174,494		 Income
£
Expenditure
£
Transfers
in/out
£
-
-
(260,000)
585,939
(758,412)
191,079
585,939
(758,412)
(68,921)
90,418
(305,682)
59,251
330
(10,000)
9,670
90,748
(315,682)
68,921
676,687
(1,074,094)
-		 Gains/
(Losses)
£
-
4,896
4,896
-
-
-
4,896		 Balance at
30
September
2025
£
240,000
489,683
729,683
52,300
-
52,300
781,983

Page 25

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

12. STATEMENT OF FUNDS (CONTINUED)

STATEMENT OF FUNDS - PRIOR YEAR

1
UNRESTRICTED
FUNDS
DESIGNATED FUNDS
Future Development
Fund
GENERAL FUNDS
General Fund
TOTAL
UNRESTRICTED
FUNDS
RESTRICTED FUNDS
The Trussell Trust
Other restricted funds
TOTAL OF FUNDS		 Balance at
October 2023
£
150,000
948,224
1,098,224
63,008
-
63,008
1,161,232		 Income
£
-
525,634
525,634
335,230
1,300
336,530
862,164		 Expenditure
£
-
(617,251)
(617,251)
(189,925)
(63,790)
(253,715)
(870,966)		 Transfers
in/out
£
350,000
(412,490)
(62,490)
-
62,490
62,490
-		 Gains/
(Losses)
£
-
22,064
22,064
-
-
-
22,064		 Balance at
30
September
2024
£
500,000
466,181
966,181
208,313
-
208,313
1,174,494

Page 26

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

12. STATEMENT OF FUNDS (CONTINUED)

RESTRICTED FUNDS

The Trussell Trust

The Charity receives various restricted funding from The Trussell Trust towards specific projects.

Other restricted funds

Within other restricted funds there are sometimes several smaller funds (food, clothes, energy, and research) and when expenditure exceeds the brought forward funds and income then the deficit is covered by a transfer from general funds. This year a total of £68,921 (2024: £62,490) was transferred.

DESIGNATED FUNDS

A transfer of £150,000 was made to the designated fund for future development in 2017. In 2024 the Trustees reviewed this designation and increased this fund to £500,000 specifically for the expansion of the Fairbite Food Club network, relocation of the Charity’s warehouse and offices, and the continuation of work funded by Trussell’s pathfinder programme, for completion over the next 2-3 years. This was reduced to £240,000 in 2025 following the completion of some of this expansion and the relocation of the warehouse and offices.

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS

ANALYSIS OF NET ASSETS BETWEEN FUNDS - CURRENT YEAR

Unrestricted
funds
2025
£
Tangible fixed assets
193,583
Fixed asset investments
222,589
Debtors due after more than one year
15,145
Current assets
490,589
Creditors due within one year
(192,223)
TOTAL
729,683		 Restricted
funds
2025
£
-
-
-
52,300
-
52,300		 Total
funds
2025
£
193,583
222,589
15,145
542,889
(192,223)
781,983

Page 27

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

13. ANALYSIS OF NET ASSETS BETWEEN FUNDS (CONTINUED)

ANALYSIS OF NET ASSETS BETWEEN FUNDS - PRIOR YEAR

Tangible fixed assets
Fixed asset investments
Debtors due after more than one year
Current assets
Creditors due within one year
TOTAL		 Unrestricted
funds
2024
£
42,371
217,693
21,145
717,486
(32,514)
966,181		 Restricted
funds
2024
£
-
-
-
208,313
-
208,313		 Total
funds
2024
£
42,371
217,693
21,145
925,799
(32,514)
1,174,494

Page 28

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

14.
RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH FLOW
ACTIVITIES
Net income/expenditure for the year (as per Statement of Financial
Activities)
ADJUSTMENTS FOR:
Depreciation charges
Losses on investments
Dividends, interests and rents from investments
Decrease/(increase) in debtors
Increase in creditors
NET CASH PROVIDED BY/(USED IN) OPERATING ACTIVITIES
15.
ANALYSIS OF CASH AND CASH EQUIVALENTS
Cash in hand
TOTAL CASH AND CASH EQUIVALENTS
16.
ANALYSIS OF CHANGES IN NET DEBT
At 1
October
2024
£
Cash at bank and in hand
889,710
889,710		 FROM OPERATING
2025
2024
£
£
(392,511)
13,262
38,486
19,684
(4,896)
(22,064)
(7,292)
(5,679)
15,769
(15,569)
159,709
12,294
(190,735)
1,928
2025
2024
£
£
516,569
889,710
516,569
889,710
Cash flows
At 30
September
2025
£
£
(373,141)
516,569
(373,141)
516,569

Page 29

Docusign Envelope ID: 978831E0-3895-4DF2-8A63-D243C98D641A

THE CAMBRIDGE CITY FOODBANK (A Company Limited by Guarantee)

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2025

17. OPERATING LEASE COMMITMENTS

At 30 September 2025 the Charity had commitments to make future minimum lease payments under non-cancellable operating leases as follows:

Not later than 1 year
Later than 1 year and not later than 5 years		 2025
£
51,978
218,750
270,728		 2024
£
56,288
21,477
77,765

The following lease payments have been recognised as an expense in the Statement of Financial Activities:

2025 2024
£ £
Operating lease rentals 92,277 70,704

18. RELATED PARTY TRANSACTIONS

There were no other related party transactions during the current or prior period beyond those referred to in Note 6.

Page 30