EAST END YOUTH AND COMMUNITY CENTRE CIO
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2024
Registered charity 1149795
EAST END YOUTH AND COMMUNITY CENTRE CIO
Contents of the Financial Statements For The Year Ended 31 March 2024
| Page | |
|---|---|
| Charity Information | 3 |
| Report of the Trustees’ | 4 |
| Statement of Trustees’ Responsibilities | 5 |
| Independent Accountants’ Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Financial Statements | 9 - 13 |
EAST END YOUTH AND COMMUNITY CENTRE CIO
Charity Information For The Year Ended 31 March 2024
TRUSTEES:
Tracy Richardson (Chair) Daniel Ian Thirlaway resigned 27/10/2022 James Mavin Johnson David Carnaffan appointed 13/11/23 Clare Haidari appointed 15/01/24
CHARITY OFFICE:
Kettlewell House George Street North Shields Tyne & Wear NE30 1EL
CHARITY NUMBER:
1149795
ACCOUNTANTS:
Ronald Joyce Chartered Certified Accountant 18 Norham Road Whitley Bay Tyne and Wear NE26 2SD
BANKERS:
Unity Trust Bank plc PO Box 7193 Planetary Road Willenhall WV1 9DG
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EAST END YOUTH AND COMMUNITY CENTRE CIO Report of the Trustees For The Year Ended 31 March 2024
The Trustees present their annual report and accounts for the period 1st April 2023 to 31st March 2024. The four Trustees of the organisation are registered with the Charity Commission and have been recruited by invitation from voluntary supporters of the organisation and from the local community.
Governance and Management
The charity exists to enhance the quality of life for the inhabitants of North Tyneside and surrounding area without distinction of age, sex, political, religious or other opinions by associating the local authority, voluntary organisations and inhabitants in a common effort to advance education, training, employment, health, cultural and social needs and in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants
The Trustees hold individual roles and responsibilities and form the nucleus of the Management Team who administer the business and running of the Community Centre. Meeting bi-monthly, the Team also include a Funding Coordinator, our Book keeper and by invitation when appropriate, our Youth Club Leader and User Group Leaders. We also have access to specialist advisors when the need arises. We meet to consider and decide upon managing all aspects of the Charity including compliance with all legal requirements, budgets for projects, and activities organised for the benefit of the local community. The Trustees have assessed the major risks to which the organisation is exposed and are fully satisfied that the systems are in place to mitigate exposure to such risks i.e. Public Liability, Building and Content Insurance and Health and Safety etc. Our children’s activities involve operating after school clubs and projects delivered during school holidays continue to be very successful and are always fully subscribed, we have received very positive feedback from parents and carers. We work closely our local authority North Tyneside Council who support us with funding via the HAF Scheme, we comply with all funding conditions issued and keep accurate records to achieve this. This enables us to offer to local children the opportunity to participate in activities that for economic family situations may not be readily available to them. Our Summer holiday play scheme was a resounding success this year.
Financial Review & Reserves Policy
The Management Team regularly reviews its financial position i.e. income and expenditure and strives to maintain a working capital for the ensuing twelve months. Thanks to the benevolence of both national and local charities and an increase in the number of user groups hiring the premises, the Team is confident that there are sufficient funds available to fully meet commitments and any contingencies that may arise. With sound financial management and the support of a competent accounts clerk, we ensure financial arrangements are both appropriate and transparent when it comes to financial record keeping. Resources provided sufficient revenue was available to permit the engagement of a building specialist to provide plans and budgets for what we hope will form the basis of a wish list to take the Centre forward for the future. Funds that were held in reserve enabled the payment for our first year’s new lease. Gratitude is also expressed to our accountants, Ronald Joyce – Certified Accountant of Whitley Bay for their unstinting efforts in the preparation of our accounts and for their invaluable assistance in resolving a myriad of problems.
Achievements and Performance
Successfully gained charitable funding for specific projects to further enhance provision to our children and young people and also offer further opportunities and services to user groups from the local community. Premises are clean, attractive and well decorated and maintained to fully meet the expectations of all who use and visit. The atmosphere is vibrant, warm and friendly and a credit to all group leaders. The Management Team are gratified at the subsequent increase in footfall and believe it augers well for the future and for the long-term sustainability of the Centre.
Conclusion
We take this opportunity to thank and congratulate most sincerely all who contribute in any way with time and talents, mostly on a voluntary basis, to the successful operation of our organisation. We will continue to work in partnership with other, both public and voluntary groups, to provide services and to widen our impact in the community. We also wish to thank our charitable funders for their excellent financial support. To continue this most valuable support in the difficult current situation will inevitably allow this organisation to thrive and grow thus enabling us to offer a viable and much needed asset to our local community.
Signed on behalf of the Trustees.
Date. 14[th] October 2024
Tracy Richardson (Chair)
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EAST END YOUTH AND COMMUNITY CENTRE CIO Statement of Trustees Responsibilities For The Year Ended 31 March 2024
The trustees are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Law applicable to charities in England and Wales requires the trustees to prepare the financial statements for each financial year, which give a true and fair view of the state of affairs of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Make judgements and estimates that are reasonable and prudent;
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Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Acts 1993 - 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the trustees
Date: 14[th] October 2024
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EAST END YOUTH AND COMMUNITY CENTRE CIO Independent Examiner’s Report to the Trustee’s of the East End Youth And Community Centre CIO For The Year Ended 31 March 2024
I report on the accounts of the East End Youth and Community Centre for the year ended 31 March 2024, which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 7 - 13. This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2019. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Charity’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2019 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under Section 145 of the Charities Act);
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145 (5) (b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no material matters have come to my attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
• the accounting records were not kept in accordance with section 130 of the Charities Act; or
• the accounts did not accord with the accounting records; or
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ronald Joyce Chartered Certified Accountant Ron Joyce Ltd 18 Norham Road Whitley Bay Tyne and Wear NE26 2SD
Date: 15[th] October 2024
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EAST END YOUTH AND COMMUNITY CENTRE CIO Statement of Financial Activities For The Year Ended 31 March 2024
| Notes Income from 2 Donations & legacies Charitable activities Total income Expenditure 3 Cost of raising funds Charitable activities Governance costs Total Expenditure Net Income / (Expenditure) Fund balances brought forward Transfers between funds Fund balances carried forward at 31 March 2024 |
2024 2023 Restricted Unrestricted Total Total £ £ £ £ - 543 543 1,231 32,966 22,819 55,785 64,543 |
|---|---|
| 32,966 23,362 56,328 65,774 |
|
| 3,150 - 3,150 1,690 38,496 23,416 61,912 59,524 - 745 745 1,130 |
|
| 41,646 24,161 65,807 62,344 |
|
| -8,680 -799 -9,479 3,430 |
|
| 168,764 28,454 197,218 193,788 2,294 -2,294 - - |
|
| 162,378 25,361 187,739 197,218 |
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EAST END YOUTH AND COMMUNITY CENTRE CIO Balance Sheet
As at 31 March 2024
| Notes Fixed Assets Tangible fixed assets 4 Current Assets Debtors & prepayments Cash at bank & in hand Total current assets Creditors: amounts falling due within one year Net current assets Total assets less current liabilities Creditors: amounts falling due after one year Total net assets Funds Restricted Fund Unrestricted Funds Total Funds |
£ 2,898 26,931 |
Total Funds 2024 £ 160,000 27,739 |
£ 1,830 38,995 |
Total Funds 2023 £ 160,000 37,218 |
|---|---|---|---|---|
| 29,829 2,090 |
40,825 3,607 |
|||
| - | - | |||
| 187,739 | 197,218 | |||
| 187,739 | 197,218 | |||
| 162,378 25,361 |
168,763 28,455 |
|||
| 187,739 | 197,218 |
Approved by the board on 14[th] October 2024
Tracy Richardson
Chairman of the board of trustees
The notes 1 - 9 form part of these accounts
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EAST END YOUTH AND COMMUNITY CENTRE CIO Notes to the Financial Statements For The Year Ended 31 March 2024
1. ACCOUNTING POLICIES
Basis of Accounting
The financial statements have been prepared under the historical cost convention and in accordance the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” published in 2005.
Fund accounting
The Charity maintains funds as follows:
Restricted funds
Restricted funds represent grants; donations and legacies received which the donor has allocated for specific purposes.
Unrestricted funds
Unrestricted funds represent unrestricted income that is expendable at the discretion of the trustees in the furtherance of the objects of the charity.
The accounts include all transactions, assets and liabilities for which the Charity is responsible in law. They do not include the accounts of sub groups that owe their main affiliation to another body or those that are informal gatherings of some other members.
Incoming resources
Donations
Donations are recognised when received by or on behalf of the Charity.
Donations are receivable under Gift Aid is recognised only when received.
Income tax recoverable on Gift Aided donations is recognised when the donation is recognised.
Donations and all other receipts from fundraising (fetes, garden parties, and similar events) are reported gross and the related fundraising costs are reported in other expenditure.
Grants and legacies
Grants and legacies have been recognised when the Charity is notified of its legal entitlement, the amount due is quantifiable and its ultimate receipt is confirmed.
Gifts in kind and donated goods and facilities
Donated facilities have been included at their estimated value and the corresponding expenditure included under the appropriate heading. Where there was no financial cost borne by another party for the provision of donated facilities (including donated services) then no income has been recognised.
Other income
Rental income from the letting of premises is recognised when the rental is due.
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EAST END YOUTH AND COMMUNITY CENTRE CIO Notes to the Financial Statements (continued) For The Year Ended 31 March 2024
1. ACCOUNTING POLICIES (continued)
Grants
Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding obligation on the Charity.
Fixed Assets
Fixtures, fittings and office equipment
Items capitalised are valued over the anticipated useful economic life of the asset and depreciated on a straight-line basis.
Investments
There are no investments other than funds held on deposit.
Current Assets
Any material amounts owing at 31 March 2024 are shown as debtors less provision for amounts that may prove uncollectable.
Cash in hand and on deposit is presented in the notes to the accounts.
Policy regarding Reserves
The reserves held in the accounts reflect the commitment to the ongoing charitable work.
2. INCOME
| Income Donations Grants Tuck shop Rental income Youth club subs Total income |
2024 2023 Restricted Unrestricted Total Total £ £ £ £ - 543 543 1,231 32,966 - 32,966 34,276 - - - 1,082 - 20,386 20,386 26,558 - 2,433 2,433 2,627 |
|---|---|
| 32,966 23,362 56,328 65,774 |
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EAST END YOUTH AND COMMUNITY CENTRE CIO Notes to the Financial Statements (continued) For The Year Ended 31 March 2024
3. EXPENDITURE
| 3(a) Costs of raising funds Professional fees 3(b) Charitable Activities Activity costs Sessional workers Youth club expenses Small equipment Rent Licences & permits Tuck shop Health & safety Building improvements Repairs & maintenance Light & heat Water rates Cleaning Legal & professional fees Insurance Office & administrative expenses Telephone & internet Postage & stationery Software subscriptions Bank charges Travel & miscellaneous Donations 3(c) Governance Costs Accountancy Total expenditure |
Restricted Funds Unrestricted Funds TOTAL 2024 2023 £ £ £ £ 3,150 - 3,150 1,690 |
|---|---|
| 3,150 - 3,150 1,690 |
|
| 9,302 - 9,302 9,977 19,338 - 19,338 20,147 88 - 88 769 1,422 364 1,786 - 255 - 255 6,200 282 - 282 123 - - - 89 412 73 485 212 - 9,993 9,993 - 1,005 1,472 2,477 7,803 1,695 1,350 3,045 3,462 - 806 806 408 3,007 2,973 5,980 6,753 - 3,240 3,240 585 585 390 975 - 559 581 1,140 1,128 - 1,112 1,112 633 218 467 685 536 - 499 499 577 - 96 96 72 328 - 328 20 - - - 30 |
|
| 38,496 23,416 61,912 59,524 |
|
| - 745 745 1,130 |
|
| - 745 745 1,130 |
|
| 41,646 24,161 65,807 62,344 |
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EAST END YOUTH AND COMMUNITY CENTRE CIO Notes to the Financial Statements (continued) For The Year Ended 31 March 2024
Note 3 continued
Charitable Activities expenditure includes the following
| 2024 | 2023 | |||
|---|---|---|---|---|
| £ | £ | |||
| Direct costs | 58,052 | 56,528 | ||
| Support costs | 3,860 | 2,996 | ||
| 61,912 | 59,524 | |||
| . TANGIBLE FIXED ASSETS |
||||
| Computer | ||||
| Building | Equipment | Equipment |
Total | |
| £ | ||||
| COST OR VALUATION | ||||
| At 31 March 2023 | 160,000 | 2,086 | 1,087 | 163,173 |
| Additions | - | - | - | - |
| At 31 March 2024 | 160,000 | 2,086 | 1,087 | 163,173 |
| DEPRECIATION | ||||
| At 31 March 2023 | - | 2,086 | 1,087 | 3,173 |
| Charge for year | - | - | - | - |
| At 31 March 2024 | - | 2,086 | 1,087 | 3,173 |
| NET BOOK VALUE | ||||
| At 31 March 2023 | 160,000 | - | - | 160,000 |
| At 31 March 2024 | 160,000 | - | - | 160,000 |
4. TANGIBLE FIXED ASSETS
5. ANALYSIS OF NET ASSETS BY FUND
| Fixed Assets for charitable use Current Assets Current Liabilities Fund Balance |
Unrestricted Funds Restricted Funds Endowment Funds Total Funds £ £ £ £ - 160,000 - 160,000 26,951 2,878 - 29,829 -1,590 -500 - -2,090 |
|---|---|
| 25,361 162,378 - 187,739 |
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EAST END YOUTH AND COMMUNITY CENTRE CIO Notes to the Financial Statements (continued) For The Year Ended 31 March 2024
6. LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Accruals for other goods and services Deferred grant income |
2024 2023 £ £ 1,590 650 500 2,957 |
|---|---|
| 2,090 3,607 |
7. MOVEMENTS OF MAJOR FUNDS
| Fund names North Tyneside Council Holiday Fund Children's and Young People's Activities Fund Building fund Total restricted funds General Fund Total funds |
Opening fund balances Incoming resources Outgoing resources Transfers Closing fund balances £ £ £ £ £ - 15,298 -15,403 105 - 8,763 17,668 -26,242 2,189 2,378 160,000 - - - 160,000 |
|---|---|
| 168,763 32,966 -41,646 2,294 162,378 28,455 23,362 -24,161 -2,294 25,361 |
|
| 197,218 56,328 -65,807 - 187,739 |
8. TRANSACTIONS WITH RELATED PARTIES
8.1 Remuneration and benefits
The charity paid no remuneration or benefits to any trustee or related party.
- 8.2 Loans
The charity has no loans to/from any trustee or related party.
8.3 Other transactions with trustees or related parties
9. REVIEW OF ACTIVITIES
Following a review of the hall hire & youth club activities, the income and associated costs have been reclassified as charitable activities. The trustees believe this to more accurately reflect the nature of the activities. Support & governance costs have also been separated.
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