**East End Youth & Community CIO Charity Number: 1149795**
**Year Ended 31 March 2021**
## **East End Youth and Community Centre CIO**
_(Charity No: 1141795)_
**Unaudited Annual Report and Financial Statements For the**
**Period Ended 31 March 2021**
East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
## **Table of contents**
|||
|---|---|
|**Content**|**Page**|
|References and Administrative Information|3|
|Report of the Trustees|4-5|
|Independent Examiner's Report to the Trustees|6|
|Statement of Financial Activities|7|
|Statement of Financial Position|8|
|Accounting Policies and Notes|9-13|
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
## **Reference and Administrative Information**
## **Trustees**
Daniel Ian Thirlaway
James Mavin Johnson
Yvonne Elizabeth Lillian Dargavel
Sharon Skee-Harrison
Mr Paul Hogg
Karen Jeffrey
Tracy Richardson
**Official Name:** East End Youth and Community Centre CIO
## **Charity Number:** 1149795
## **Principal Address:**
Kettlewell House
George Street North Shields NE30 1EL
## **Independent Examiner:**
Felix Ndeloa FCCA, MBA, MCIPD Beecountants Ltd 2[nd ] Floor, GIBC Gateshead NE8 1AN
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
## **Report of the Trustees**
## **Trustee’s Annual Report**
## **1st April 2020 – 31st March 2021**
The Trustees present their report and accounts for the year ending March 31st 2021, this being our second year as a **Charitable Incorporated Organisation (CIO).** We are advised that it is no longer a requirement under current legislation to remain a **Company limited by Guarantee,** which serves to reduce our administrative responsibility and as a charity our corporate responsibility, releasing the organisation to focus on charitable activities. The seven Trustees are listed with the Charity Commission and have been recruited on a voluntary basis from supporters in the local community and by invitation. We continually seek Trustees with the specific skills to suit the charity and we are reasonably successful at this. The appointment of Trustees was ratified by vote at the 2019 Annual General Meeting. We are aware that Covid 19 restrictions have prevented the organisation from holding an ‘open to all members’ annual general meeting in 2020. It is our intention to hold this meeting as soon as circumstances permit.
## **Governance and Management.**
The Trustees hold individual roles and form the nucleus of the Management Team who administer the Youth & Community Centre. The Team also includes a funding co-ordinator, a youth leader and two specialist advisors. All user group leaders are invited to attend the Team meetings. The youth section of the organisation operates under the umbrella of N E Youth and is led by three fully qualified self-employed youth leaders with the assistance of a Trustee.
The Team meets bi-monthly to consider and decide upon all aspects of management of the charity including compliance with all legal requirements, budgets for projects and activities for the benefit of the local community. The Teams discussions continue to include strategic planning and working towards the 5-year vision for the charity.
The Trustees have assessed the major risks to which the organisation is exposed and are fully satisfied that the systems and policies are in place to mitigate exposure to the assessed risks i.e., Health & Safety, Public Liability and Building and Contents Insurance. All Trustees and Management Team members hold current DBS certification, and we demand the same certification from all Leaders of user groups in the Centre who have contact with either children or vulnerable adults.
## **Achievements & Performance.**
Thanks to the generosity of funders and the efforts of Trustees we successfully gained funding for specific projects, this year particularly our very successful Summer Programme for children and young people during the school holidays which was fully subscribed and included exciting activities such as kayaking, trips out and sailboarding, not to mention many others. We were able to further enhance provision to young members and to offer further opportunities and services to user groups from the local community. This year we focused delivering several sessions involving preventative measures to ensure young people engage, develop, and achieve their aspirations and take part in activities they may not have had the opportunity to participate in before. Covid 19 restrictions in force during the year have greatly reduced our efforts to offer a full service to our community but by careful consideration given to our priorities and introducing a strict hygiene regime, by and large a successful programme was implemented.
Premises are clean and attractive and well decorated throughout to meet the expectations of all who use and visit. The atmosphere is vibrant, warm, friendly, and safe which is a credit to all user group leaders who report their groups thriving and expressing gratitude for the provision of affordable room and hall hire. We suffered from the effects of Covid-19 and had to close our doors in accordance with Government guidelines however we continued to
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
deliver on-line activities to our young people and made contact with our users via zoom or telephone to ensure we were able to support them.
## **Conclusion.**
We take this opportunity to thank and congratulate most sincerely all who contribute in any way with time and talents, mostly on a voluntary basis. We continue to work in partnership with other voluntary and public organisations to provide services and widen our impact in the community. We would also like to thank our charitable funders for their excellent financial support, enabling our organisation to thrive and grow, allowing us to offer a valuable asset to our local community.
Signed T Richardson , on behalf of the Trustees.
Name. Tracy Richardson
Chair of Trustees
Date.
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
## **Independent Examiner Report**
|||||
|---|---|---|---|
|**Report to the trustees/**
**members of**
**On accounts for the**
**year ended**
**Set out on pages**
Responsibility and
basis of the Report|East End Youth and Community Centre CIO|||
|||||
||31 March 2021|**Charity**
**Number**|1149795|
|||||
||(7-13)|||
||Ireport to the trustees on my examination of the accounts of the above Charity
("the Trust") for the year ended 31 / 03 / 2021.
As the Charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011 ("the
Act").|||
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011, Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have come Examiner's statement to my attention in connection with the examination, which gives me cause to believe that in any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act, or
- The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|Signed||
|---|---|
|Date|07/11/2021|
|Name|Felix Ndeloa|
|Relevant professional qualification(s) or
body|Association of Chartered
Certified Accountants (ACCA)|
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
## **Statement of Financial Activities For the year ended 31 March 2020**
||**Note**||**Unrestricted**
**income**
**funds**|**Restricted**
**income**
**funds**|**Restricted**
**income**
**funds**|**Total**
**funds**
**2021**||**Total**
**funds**
**2020**|
|---|---|---|---|---|---|---|---|---|
||||||||||
|**Income**
Donations and Legacies
Charitable activities
Other Trading activities
**_Total_**
**Expenditure**
Raising funds
Charitable activities
Other
**_Total_**
**Net**
**income/(expenditure)**
**before tax for the reporting**
**period**
Tax Payable
**Net income/(expenditure) aftertax**
**before investment gains/(losses)**
**Net income/(expenditure)**
**Transfers between funds**
**Net Movement in Funds**
**_Reconciliation of funds:_**
_Total funds brought forward_
_(opening Balance Equity)_
**Total funds carried forward**|_1.2_
_1.3 _
|
|**£**
295
10000
8322
**18617**
2724
365
**3088**
**15529**
0
**15529**
**15529**
0
**15529**
10743
**26272**|
|**£**
25145
**25145**
24968
139
**25107**
**38**
0
**38**
**38**
0
**38**
7899
**7937**|**£**
295
35145
8322
**43762**
27692
144
**27836**
**15927**
0
**15927**
**15927**
0
**15927**
18642
**34209**|
|**£**
686
21483
19894
**42063**
36992
**36992**
**36992**
0
**4996**
**4996**
0
**4996**
13826
**18822**|
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
## **Statement of Financial Position For the year ended 31 March 2020**
|**Statement of Financial Position**
**For the year ended 31 March 2020**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
||**Note**|||||**Total**
**funds**
**2021**||||**Total**
**funds**
**2020**|
||||||||||||
|**Fixed Assets**
Tangible Assets
**Current Assets**
Debtors
Cash at bank and in hand
**_Total current assets_**
**Creditors:**amounts falling due within
one year
**Net current assets/(liabilities)**
**Total assets less current liabilities**
**Creditors:**amounts falling due after
one year
**Total net assets or liabilities**
**Funds of the Charity**
Restricted income funds
Unrestricted funds
**Total funds**|_1.6_||**£**
0
37457
**37457**
(3611)
167937
26272|||**£**
**160363**
**33846**
**194209**
0
**194209**
**194209**||**£**
2961
14755
**17446**
(651)
167899
10924||**£**
**160725**
**18098**
**178823**
0
**178823**
**178823**|
The Charity is a small company under s382 Companies Act 2006, and these financial statements have been prepared in accordance with the provision applicable to small companies with part 15 of the Companies act 2006 and with the Financial Reporting Standard for Small and Entities (effective January 2015).
For the year ending 31 March 2021, the Charity was entitled to exemptions from an audit under section 477 of the Companies Act 2006 relating to small companies.
The trustees acknowledge their responsibility for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The trustees are satisfied that these financial statements give a true and fair view of the state of affairs of the Charity at the financial year-end and of the profit or loss for the financial year in accordance with section 396 of the Companies Act 2006.
Approved by the board on
Chairman of the board of trustees
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
## **Accounting Policies and Notes**
## **1 Basis of Preparation of financial statements**
The financial statements have been prepared in accordance with the Companies Act 2006 and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standards for Small Entities (effective January 2015).
## **1.1 Fund Accounting**
General funds are unrestricted funds that are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Designated funds are unrestricted funds that the Trustees have set aside for specific purposes necessary for the future operation of the Charity. The Trustees have the power to reallocate such funds within unrestricted funds unless and until expended.
Restricted funds are funds that are to be used in accordance with specific restrictions imposed by donors or grantors which have been raised by the Charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
## **1.2 Income/Expenditure**
## **Income:**
All incoming resources are included in the Statement of Financial Activities when the Charity is legally entitled to the income, and the amount can be quantified with reasonable accuracy. Where received in instalments, only amounts known with certainty are included in incoming resources. Where grants are received for future accounting periods, these are deferred until that accounting period.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation
## **Expenditure** :
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
particular activities, they have been allocated on a basis consistent with the use of the resources.
Costs of raising funds are those incurred in seeking voluntary contributions, grants, and the generation of funds through fundraising events. Resources expended on charitable activities comprise the costs incurred by the Charity in working to meet its charitable objectives. Governance costs are those costs incurred in providing the governance infrastructure which allows the Charity to operate and comply with constitutional and statutory requirements.
Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, and the conditions remain within the control of the Charity, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions that have not been met at the year-end are noted as a commitment, but not accrued as an expenditure.
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Charity Number: 1149795
East End Youth and Community Centre Year Ended 31 March 2021
||**Note**|**Unrestricted**
**income**
**funds**||**Restricted**
**income**
**funds**|**Total**
**funds**|
|---|---|---|---|---|---|
|||||||
|||**£**||**£**|**£**|
|**Income**||||||
|Donations||295|||295|
|Grants||10000||25145|35145|
|Canteen||342|||342|
|Rental income||7025|||7025|
|Youth club subs||955|||956|
|**_Total_**||**18617**||**25145**|**43762**|
|||||||
|||||||
||**Note**|**Restricted**
**income funds**||**Unrestricted**
**income funds**|**Total**
**funds**|
|||||||
|||**£**||**£**|**£**|
|**Expenditure**||||||
|Purchases||362||5|367|
|Repairs and Maintenance||3926||198|4124|
|Telephone and Broadband||91|||91|
|Utilities||3299||0|3299|
|Insurance||25|||25|
|Professional fees||2657||240|2896|
|Bank charges||||72|72|
|Office/General and
Administrative expenses||817||104|913|
|Youth club expenses||2333||39|2372|
|Subcontractors_(sessional_
_workers)_||9161||90|9345|
|Depreciation||0||362|362|
|Cleaning||1948||162|2049|
|Other(_gift& room hire_)||||2304|2304|
|**_Total_**||**24619**||**3576**|**28195**|
|||||||
||**Unrestricted**
**income funds**|**Restricted**
**income funds**|**Total**
**funds**|
|---|---|---|---|
|||||
||**£**|**£**|**£**|
|||||
|Direct cost|3142|19197|22339|
|Support & Governance cost|434|5422|5856|
|**Total**|**3576**|**24619**|**28195**|
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
## **1.3 Cash flow**
The Charity has taken advantage of the exemption from the requirement to produce a cash flow statement on the grounds that it is a small charitable company.
## **1.4 Going concern**
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus, the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## **1.5 Small Items of capital expenditure**
Expenditure on individual items costing under £500 may be written off to the income and expenditure account in the accounting period in which it is incurred.
## **1.6 Tangible fixed assets and depreciation**
Cash and cash equivalents include cash in hand, deposits held at call with banks and bank overdrafts. Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
- Property: Property is classified as a permanent endowment, where the trustees have no power to convert it into income and apply it, and to expendable endowment where the trustees do have this power. The property is retained and used for the Charity's purposes.
- Plant and Equipment: straight line over three years. In the event of impairment, assets are written down to their residual value.
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East End Youth and Community Centre Year Ended 31 March 2021
Charity Number: 1149795
||**Building**|**Plant and**
**Machinery**|**Total**|
|---|---|---|---|
|||||
|**Cost**
At 01/04/2020
Additions
At 31/03/2021
**Depreciation**
At 01/04/2020
Charge for the year
At 31/03/2021
**Net Book Value**
At 31/03/2021
At 31/03/2020|**£**
**£**
**£**
160000
2086
162086
1087
1087|||
||160000
3173
163173|||
||-
2448
2448
-
362
362|||
||-
2810
2810|||
||**160000**
**363**
**160363**|||
||160000
725
160725|||
13