## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **ACCOUNTS** **FOR THE YEAR ENDED 5 APRIL 2025** ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** |**CONTENTS**|| |---|---| ||Page| |**Income and expenditure account**|1| |**Cooper Lane campsite accounts**|2| |**Summary of District funds and treasurer's summary**|3| |**Individual accounts analysis and treasurer's notes**|4 - 7| |**Breakdown of Explorer funds**|8| ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5 APRIL 2025** |**Income**
Membership fees
Prior period membership fees
District events
Explorer unit income
Cooper Lane income
Donations received
**Less: Expenditure**
**General expenses**
Membership fees paid
District events
Explorers Unit expenses
Explorer District expenses
Cooper Lane expenses
DC expenses
AGM expenses
Exec Committee expenses
Trading Post and badges
Young Leader expenses
Licences
Other expenses
**Exceptional expenses**
Grants paid
WSJ expenses
**Surplus/(Deficit) for the year**|**£**
**46,187**
**-**
**7,245**
**22,977**
**96**
**-**
**47,430**
**15,658**
**18,279**
**1,879**
**3,344**
**245**
**161**
**-**
**244**
**13**
**391**
**62**
**87,706**
**200**
**-**
**200**|**2025**
**£**
**76,505**
**87,906**
**(11,401)**|_£_
_49,224_
_1,378_
_4,200_
_25,526_
_201_
_500_
_43,950_
_7,626_
_14,251_
_13,393_
_520_
_497_
_115_
_160_
_507_
_49_
_363_
_-_
_81,431_
_-_
_2,122_
_2,122_|_2024_
_£_
_81,029_
_83,553_
_(2,524)_| |---|---|---|---|---| Page 1 ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **COOPER LANE CAMPSITE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2025** |**Income**
Camping and pitch fees
Rent received
Donations received
**Total Income**
**Less: Expenses**
Cleaning
Repairs and maintenance
**Total Expenses**
**Other expenditure**
Ride-on Lawnmower
**Net (expenditure)/income for the year**|**-**
**96**
**-**
**55**
**489**|**2025**
**£**
**96**
**(544)**
**(448)**
**(2,800)**
**(3,248)**|_105_
_96_
_500_
_-_
_520_|_2024_
_£_
_701_
_(520)_
_181_
_-_
_181_| |---|---|---|---|---| Cooper Lane is the campsite operated by Southern Norwich. The site consists of 3.7 acres of woodland and glades adjacent to the River Yare. It is maintained by a small group of volunteers and is only half an hour on foot from the centre of Norwich. The site is rented on a long term lease from Norwich City Council. Major development work took place in previous years to improve the site and construct facilities such as toilets, showers and a washing area. The site is now open for wider use by Southern Norwich, other Districts as well as Scouts from further afield. The aim each year is for the campsite to generate enough income to cover the annual expenditure for it's upkeep and maintenance. Unfortunately this objective was not met in 2024/25. Page 2 ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **SUMMARY OF DISTRICT FUNDS FOR THE YEAR ENDED 5 APRIL 2025** |**District Funds as at 06/04/2024**|**£36,050.31**| |---|---| |**Deficit for the year to 05/04/2025**|**(£11,400.96)**| |**District Funds as at 05/04/2025**|**£24,649.35**| ## **Treasurer’s Summary** - The accounts for 2024/25 show a deficit for the year. The deficit arising is largely due to three reasons: - Membership fees – £6,346.50 was not received before the year end with two groups paying after the year end along with one cheque which had not cleared the bank. - St Georges Activity Day – the majority of the event expenditure was incurred in this financial year ahead of the event, whereas income from attendees is not expected until 2025/26. - Cooper Lane – a deficit has arisen on the site this year with income received not covering the day-to-day running costs. Exceptional expenditure was also incurred on a capital item required to maintain the site. - On 5[th] April 2025 the District had available funds of £24,649.35. - Specific amounts have been designated and ringfenced towards individual projects and funds. Full details can be found in the notes included on page 5. - The accounts have been independently checked and examined by Steve Martin, County Treasurer and Trustee for Norfolk Scouts. - A breakdown of the movements and balances on each individual account can be found on pages 4 – 7. **…………………… Aaron Wyatt** District Treasurer . Page 3 ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **INDIVIDUAL ACCOUNTS ANALYSIS FOR THE YEAR ENDED 5 APRIL 2025** ## **District Account** ## **Opening Funds** |**Opening Funds**
**DR (£)**
Membership Fees
2024/25
47,430.00
District Events
15,657.54
Cooper Lane
3,344.20
WSJ Grant and Expenses
200.00
General Expenses
70.60
DC Expenses
245.00
AGM Expenses
160.73
Licence
390.91
**Closing Funds**
**Represented by:**
District Bank Account - Unrestricted funds
- Designated (Cooper Lane)
- Restricted (World Scout Jamboree)
- Designated (Hardship Fund)|**£28,504.67**
**CR (£)**
46,186.50
7,245.00
96.00| |---|---| ||**£14,533.19**| ||7,316.02
3,500.00
2,117.17
1,600.00| ||**14,533.19**| . Page 4 ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **INDIVIDUAL ACCOUNTS ANALYSIS FOR THE YEAR ENDED 5 APRIL 2025** ## **Treasurer’s Notes – District Account** - 2024/25 Membership Fees - The full amount owed had been paid over to County by 05/04/2025. Three groups’ fees were not received by the District before the year end as follows: - § Two groups had not paid by the financial year end. - § One cheque received had not cleared the bank. - - Restricted and Designated Funds - Cooper Lane – income relating to Cooper Lane campsite is designated to cover the ongoing costs associated with running the site, including rent, rates and general maintenance. - World Scout Jamboree – the District received a £10,000 grant during 2022/23 to benefit the participants attending the WSJ in the summer of 2023. The remaining balance has been kept ringfenced to support members of the District attending future World Scout Jamborees. - Hardship Fund – the executive committee budgeted and agreed to set aside some funds each year to be placed into a hardship fund. For 2024/25 this amount was £500. . Page 5 ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **INDIVIDUAL ACCOUNTS ANALYSIS FOR THE YEAR ENDED 5 APRIL 2025** |**Explorers Account**
**Opening Funds**
**DR (£)**
Income
District
Raiders
Scavengers
Vermin
Pythons
Emu
Jackals
Expenditure
District
1,428.23
District Events
1,878.65
Raiders
3,336.64
Scavengers
1,863.60
Vermin
1,962.27
Pythons
770.00
Emu
271.00
Jackals
1,935.74
Membership Fees paid to District (23/24)
7,687.50
Trading Post / Badges
235.58
**Closing Funds**|**£7,545.64**
**CR (£)**
3,551.03
3,511.86
3,928.99
3,519.98
2,212.73
2,209.19
4,043.46
962.49| |---|---| ||| ||**£10,116.16**| . Page 6 ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **INDIVIDUAL ACCOUNTS ANALYSIS FOR THE YEAR ENDED 5 APRIL 2025** ## **Represented by:** |Explorers Bank Account
Explorers OSM Account|8,831.51
1,284.65| |---|---| ||**10,116.16**| ## **Treasurer’s Notes – Explorer Account** - A breakdown of the closing funds on 5 April 2025 can be found on page 8. This shows a summary split of the funds between the various Explorer Units within the District. . Page 7 ## **SOUTHERN NORWICH DISTRICT SCOUT COUNCIL** ## **BREAKDOWN OF EXPLORER FUNDS FOR THE YEAR ENDED 5 APRIL 2025** ||**Total (£)**|**District (£)**|**Raiders (£)**|**Scavengers (£)**|**Vermin (£)**|**Pythons (£)**|**Emu (£)**|**Jackals (£)**| |---|---|---|---|---|---|---|---|---| |**Funds at 06/04/2024**|7,545.64|(2,282.22)|116.62|5,792.85|2,605.85|2,899.77|35.48|(1,622.71)| |Income 2024/25|22,921.86|3,551.03|3,511.86|3,928.99|3,519.98|2,212.73|2,209.19|4,043.46| |Expenses 2024/25|(8,389.13)|(1,578.19)|(2,972.34)|(708.99)|(1,825.00)|(530.00)|(256.00)|(573.99)| |OSM Expenses 2024/25|(4,274.71)|(1,001.78)|(364.30)|(1,154.61)|(137.27)|(240.00)|(15.00)|(1,361.75)| |Allocate Trading Post|-|133.58|(62.08)|-|(26.50)|-|(45.00)|-| |2024/25 Membership Fees|(7,687.50)|-|(1,230.00)|(1,722.00)|(984.00)|(1,230.00)|(922.50)|(1,599.00)| |Allocate District Expenses|-|1,177.58|(188.41)|(263.78)|(150.73)|(188.41)|(141.31)|(244.94)| |**Funds at 05/04/2025**|10,116.16|-|(1,188.65)|5,872.46|3,002.33|2,924.09|864.86|(1,358.93)| Page 8 I report to the trustees on my examination of the accounts for Southern Norwich District Scout Council (Charity number: 1149767) for the year ended 05/04/2025. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination which comprised of a review of the accounting records kept by the charity and a comparison of the accounts presented with them. The procedures I have undertaken do not comprise of a full audit and therefore I give no opinion as to whether the accounts present a 'true and fair' view. I have completed my examination and confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: • the accounting records were not kept in accordance with section 130 of the Charities Act; or • the accounts did not accord with the accounting records; or • the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair' view which as stated is not a matter considered as part of an independent examination. I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. solluto Examiner: Steve Martin Norfolk County Scouts - Treasurer Date: 919/2025 ## Trustees' Annual Report ## For the period |From (start date)|**0**|**6**|**0**|**4**|**2**|**4**|**4**|**0**|**5**|**0**|**4**|**2**|**5**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
Charity’s principal address|||Southern Norwich District Scout Council
Southern Norwich Scouts
1
1
4
9
7
6
7||||||||||| ||||Eaton Vale||||||||||| ||||Church Lane||||||||||| ||||Eaton, Norwich||||||||||| ||||Postcode||||N|R|4||6|N|N| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||Aaron Wyatt|Treasurer|| ||PennyHarris||| ||Robert Howes-Ward|Chair|07/09/24 topresent| ||Michael Price||07/09/24 topresent| ||Anita Diaper||| ||Sara Harrison||| ||Robin Parker||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ |Type of advisor|Name|Address| |---|---|---| |None||| |||| |||| |||| 1 LT700001 (14 September 2024) ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The District is managed by the District Trustee Board, the members of which are the ‘Charity Trustees’ of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 5 Trustees. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. Th Di t i t h i l t f i t l t l th t 2 LT700001 (14 September 2024) The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, for instance 2 signatories for all payments. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to
society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.| Summary of the main activities in relation to these objects 3 LT700001 (14 September 2024) Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. |Public benefit statement|The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||| |**Section E**
**Financial Review**|**Section E**
**Financial Review**| |---|---| |Brief statement of the charity’s policy on
reserves|The District held reserves of approximately £24,649 against
this at year end.
**Reserves Policy**
The District's policy on reserves is to hold sufficient
resources to continue the charitable activities of the District
should income and fundraising activities fall short. The
District Trustee Board considers that the group should hold
a sum equivalent to 12 months running costs.| 4 LT700001 (14 September 2024) Quantify and explain any designations Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: - the charity’s principal sources of funds (including any fundraising); The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. - how expenditure has supported the key objectives of the charity; - investment policy and objectives; ## ~~I~~ **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) The District plans to hold its annual St Georges Activity Day again in 2026. ## ~~I~~ **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) > Full name(s) ~~Ld~~ Aaron Wyatt > Position (eg Secretary, Chair) ~~Co~~ Treasurer > Date ~~a~~ 0 2 0 2 2 6 5 LT700001 (14 September 2024)