SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
ACCOUNTS
FOR THE YEAR ENDED 5 APRIL 2024
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
| CONTENTS | |
|---|---|
| Page | |
| Income and expenditure account | 1 |
| Cooper Lane campsite accounts | 2 |
| Summary of District funds and treasurer's summary | 3 |
| Individual accounts analysis and treasurer's notes | 4 - 7 |
| Breakdown of Explorer funds | 8 |
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 5 APRIL 2024
| Income Membership fees Unpaid membership fees District events Explorer unit income Cooper Lane income Grants received Donations received Transfers In Less: Expenditure General expenses Membership fees paid District events Explorers Unit expenses Explorer District expenses Cooper Lane expenses DC expenses AGM expenses Exec Committee expenses Trading Post and badges Young Leader expenses Licences Transfer to 5th Norwich Exceptional expenses Cooper Lane development work Grants paid Equipment purchases WSJ expenses Surplus/(Deficit) for the year |
£ 49,224 1,378 4,200 25,526 201 - 500 - 43,950 7,626 14,251 13,393 520 497 115 160 507 49 363 - 81,431 - - - 2,122 2,122 |
2024 £ 81,029 83,553 (2,524) |
£ 46,322 (1,431) - 15,690 293 11,000 6,800 9,596 41,658 122 18,845 392 1,720 662 94 63 830 - 331 1,000 65,717 15,364 7,300 2,057 5,760 30,481 |
2023 £ 88,270 96,198 (7,928) |
|---|---|---|---|---|
Page 1
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
COOPER LANE CAMPSITE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024
| Income Camping and pitch fees Campsite badge sales Rent received Donations received Total Income Less: Expenses Cleaning Repairs and maintenance Materials and badges Total Expenses Other expenditure Development work Net income/(expenditure) for the year |
105 - 96 500 - 520 - |
2024 £ 701 520 181 - 181 |
190 3 100 5,800 10 1,563 147 |
2023 £ 6,093 1,720 4,373 15,364 (10,991) |
|---|---|---|---|---|
Cooper Lane is the campsite operated by Southern Norwich. The site consists of 3.7 acres of woodland and glades adjacent to the River Yare. It is maintained by a small group of volunteers and is only half an hour on foot from the centre of Norwich. The site is rented on a long term lease from Norwich City Council.
Major development work toke place in the last two financial years to improve the site and construct facilities such as toilets, showers and a washing area.
The District has now opened up the site for wider use by Southern Norwich, other Districts as well as Scouts from further afield. The aim is for the campsite to generate enough income to cover the annual expenditure for it's upkeep and maintenance.
Page 2
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
SUMMARY OF DISTRICT FUNDS FOR THE YEAR ENDED 5 APRIL 2024
| District Funds as at 06/04/2023 | £38,574.25 |
|---|---|
| Deficit for the year to 05/04/2024 | (£2,523.94) |
| District Funds as at 05/04/2024 | £36,050.31 |
Treasurer’s Summary
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The accounts for 2023/24 show a deficit for the year. The deficit arising is largely due to spending by the District Explorers exceeding the income received from its members during the year. On 5[th] April 2024 the District had available funds of £36,050.31.
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Specific amounts have been designated and ringfenced towards individual projects and funds. Full details can be found in the notes included on page 5.
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The accounts have been independently checked and examined by Steve Martin, County Treasurer and Trustee for Norfolk Scouts.
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A breakdown of the movements and balances on each individual account can be found on pages 4 – 7.
…………………… Aaron Wyatt District Treasurer
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Page 3
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
INDIVIDUAL ACCOUNTS ANALYSIS FOR THE YEAR ENDED 5 APRIL 2024
District Account
| Opening Funds DR (£) Membership Fees 2023/24 43,950.00 Membership Fees 2022/23 District Events 7,626.06 Cooper Lane 520.00 WSJ Grant and Expenses 2,121.92 General Expenses 63.28 DC Expenses 496.88 Exec Expenses 159.99 AGM Expenses 114.90 Licence 363.30 Donations Closing Funds Represented by: District Bank Account - Unrestricted funds - Designated (Cooper Lane) - Restricted (Loddon Scout Group) - Restricted (World Scout Jamboree) - Designated (Hardship Fund) |
£28,418.50 CR (£) 49,224.00 1,377.50 4,200.00 201.00 500.00 |
|---|---|
| £28,504.67 | |
| 12,862.50 4,029.50 8,195.50 2,117.17 1,300.00 |
|
| 28,504.67 |
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Page 4
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
INDIVIDUAL ACCOUNTS ANALYSIS FOR THE YEAR ENDED 5 APRIL 2024
Treasurer’s Notes – District Account
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2023/24 Membership Fees
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The full amount owed had been paid over to County by 05/04/2024. All amounts were received on time from the groups within the District.
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Restricted and Designated Funds
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Cooper Lane – income relating to Cooper Lane campsite is designated to cover the ongoing costs associated with running the site, including rent, rates and general maintenance.
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Loddon – the group based at Loddon shut down during 2022/23 and its funds were transferred to the District. These funds have been ringfenced for a period of two years in case it becomes possible to reopen the group.
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World Scout Jamboree – the District received a £10,000 grant during 2022/23 to benefit the participants attending the WSJ in the summer of 2023. The remaining balance has been kept ringfenced to support members of the District attending future World Scout Jamborees.
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Hardship Fund – the executive committee budgeted and agreed to set aside some funds each year to be placed into a hardship fund. For 2023/24 this amount was £650.
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Page 5
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
INDIVIDUAL ACCOUNTS ANALYSIS FOR THE YEAR ENDED 5 APRIL 2024
| Explorers Account Opening Funds DR (£) Income District Raiders Scavengers Vermin Pythons Emu Jackals Expenditure District 430.50 District Events 13,392.90 Raiders 1,658.47 Scavengers 3,053.33 Vermin 765.07 Pythons - Emu 379.86 Jackals 964.25 Membership Fees paid to District (23/24) 7,000.00 Trading Post / Badges 492.21 Closing Funds |
£10,155.75 CR (£) 11,765.53 2,328.34 3,630.73 2,176.08 1,112.18 1,957.61 2,556.01 |
|---|---|
| £7,545.64 |
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Page 6
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
INDIVIDUAL ACCOUNTS ANALYSIS FOR THE YEAR ENDED 5 APRIL 2024
Represented by:
| Explorers Bank Account Explorers OSM Account |
5,023.79 2,521.85 |
|---|---|
| 7,545.64 |
Treasurer’s Notes – Explorer Account
- A breakdown of the closing funds on 5 April 2024 can be found on page 8. This shows a summary split of the funds between the various Explorer Units within the District.
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Page 7
SOUTHERN NORWICH DISTRICT SCOUT COUNCIL
BREAKDOWN OF EXPLORER FUNDS FOR THE YEAR ENDED 5 APRIL 2024
| Total (£) | District (£) | Raiders (£) | Scavengers (£) | Vermin (£) | Pythons (£) | Emu (£) | Jackals (£) | |
|---|---|---|---|---|---|---|---|---|
| Funds at 06/04/2023 | 10,155.75 | - | 767.93 | 6,677.54 | 2,297.88 | 2,632.11 | (416.10) | (1,803.61) |
| Income 2023/24 | 25,526.48 | 11,765.53 | 2,328.34 | 3,630.73 | 2,176.08 | 1,112.18 | 1,957.61 | 2,556.01 |
| Expenses 2023/24 | (11,439.75) | (9,003.20) | (946.92) | (780.35) | (647.32) | - | (15.16) | (46.80) |
| Equals Expenses 2023/24 | (218.69) | (114.50) | - | (104.19) | - | - | - | - |
| OSM Expenses 2023/24 | (9,478.15) | (5,297.91) | (711.55) | (2,118.79) | (117.75) | - | (314.70) | (917.45) |
| Allocate Trading Post | - | 322.21 | (38.76) | (146.00) | (137.45) | - | - | - |
| 2023/24 Membership Fees | (7,000.00) | (784.00) | (1,064.00) | (1,288.00) | (840.00) | (672.00) | (952.00) | (1,400.00) |
| Payments to groups | - | - | - | - | - | - | - | - |
| Allocate District Expenses | - | 829.65 | (218.42) | (78.08) | (125.59) | (172.52) | (224.17) | (10.86) |
| Funds at 05/04/2024 | 7,545.64 | (2,282.22) | 116.62 | 5,792.86 | 2,605.85 | 2,899.77 | 35.48 | (1,622.71) |
| report to the trustees on my examination of the accounts for Southern Norwich District Scout Council (Charity number: 1149767) for the year ended 05/04/2024.
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
| report in respect of my examination which comprised of a review of the accounting records kept by the charity and a comparison of the accounts presented with them. The procedures | have undertaken do not comprise of a full auditand therefore I give no opinion as to whether the accounts presenta ‘true and fair’ view.
| have completed my examination and confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or
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e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which as stated is not a matter considered as part of an independent examination.
| have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached.
Examiner: Steve Martin Norfolk County Scouts - Treasurer 14 February 2025
Trustees' Annual Report
For the period
| From (start date) | 0 | 6 | 0 | 4 | 2 | 3 | 3 | 0 | 5 | 0 | 4 | 2 | 4 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address |
Southern Norwich District Scout Council Southern Norwich Scouts 1 1 4 9 7 6 7 |
||||||||||||
| Eaton Vale | |||||||||||||
| Church Lane | |||||||||||||
| Eaton, Norwich | |||||||||||||
| Postcode | N | R | 4 | 6 | N | N |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Aaron Wyatt | Treasurer | ||
| PennyHarris | |||
| Robert Howes-Ward | Chair | 07/09/24 topresent | |
| Michael Price | 07/09/24 topresent | ||
| Anita Diaper | |||
| Sara Harrison | |||
| Robin Parker | |||
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| None | ||
1 LT700001 (14 September 2024)
Section B
Structure, governance and management
Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution) How the charity is constituted
The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The District is managed by the Group Trustee Board, the information, where relevant, about: members of which are the ‘Charity Trustees’ of the District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for: The Trustee Board consists of the Chair, Treasurer and 5 a) the induction and training of trustees; Trustees. b) trustee' consideration of major risks and the systems and procedures to Members of the Trustee Board complete Being a Scouts manage them Trustee learning within the first 6 months of joining the Board.
This District Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, for instance 2 signatories for all payments.
Section C
Objectives and activities
The Purpose of Scouting
2 LT700001 (14 September 2024)
Scouting exists to actively engage and support young Summary of the objects of the charity set people in their personal development, out in its governing document empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends. The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
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You may choose to include further statements, where relevant, about: • policy on grantmaking;
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• contribution made by volunteers; • policy on investments.
Public benefit statement
The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D Achievements and performance
3 LT700001 (14 September 2024)
Summary of the main achievements of the charity during the year
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The District held reserves of approximately £36,050 against this at year end. Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that they should hold a sum equivalent to at least 12 months running costs. |
Further financial review details (optional information)
| Youmay chooseto include additional information, where relevant, about: • investment policy and objectives; • how expenditure has supported the key • the charity’s principal sources of funds (including any fundraising); |
The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
|---|---|
4 LT700001 (14 September 2024)
~~I~~ Section F Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
The District plans to hold its annual St Georges Activity Day again in 2025.
~~I~~ Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) ~~Ld~~ Aaron Wyatt Position (eg Secretary, Chair) Treasurer ~~Co~~ Date 0 4 0 3 2 5 ~~a~~
5 LT700001 (14 September 2024)