## Berkeley Books - 1149718
## Trustees Annual Report
## Financial Year 2022 to 2023
## 1.0 Introduction
Berkeley Books has now been supplying library and community services since November 2011 when it was taken over by the Community in order to prevent closure by Gloucestershire County Council. The purpose is to ensure the existence of a modern library service in Berkeley, and to allow the continuing development and range of community services offered in line with local and community needs.
Also, the building is beyond economic repair and fundraising is underway in order to provide a new building. A contract has been entered into with a professional fundraising company who work on a daily fee basis against time spent on applications plus VAT.
## 2.0 Management
Berkeley Books management structure consists of the following:
2.1 A number (currently 4) of Trustees who ensure that all relevant regulations are met; set the policies and procedures for the long term where appropriate and are responsible for governance. One of whom is a District Councillor, and the other three are retired professionals.
2.2 A committee that handles the tactical decisions: management of Berkeley Books including low level fundraising and reports to the Trustee Board.
2.3 A paid Manager who reports to a Trustee and attends the trustees’ meetings.
2.4 A number of volunteers (currently 12) who issue books assist with various activities, including housekeeping, grounds maintenance and cleaning.
## 3.0 Activities
The number of community activities offered has grown over time in line with changing and ongoing local and community requirements;
3.1 Activities are available under the following headings:
3.1.1Job Club – CV writing, Practice interviews, how to find jobs etc
3.1.2 Well Being – Book prescription Service, Outpost for local nursery, partnership with local Medical Centre, Pop up Vaccination Centre, NHS medical health Check Centre.
3.1.3 Young People – Summer Reading Challenge, reading Reading Badges for Brownies, Rainbows and Cubs, story competition for Scouts, D of E etc.
3.1.4 Information Technology – computer club for elderly and the nervous novice, free use of computers and Family History software, online banking, job seeking, use of copiers etc.
3.1.5 Activities – craft club, gardening club, art club, poetry club, crochet club, book club, historical society, WI book reading club and a film club.
## 4.0 Financial
Berkeley Books continues to be financially self-sustaining, running fundraising events and a grant from Gloucestershire County Council plus S 106 grants. Payroll services are supplied by ‘Fairshares’, a local charity set up to support other charities.
## 5.0 The future
The building was a temporary solution 40 years ago, is now time expired, and needs replacing. To this end an architect was employed, relevant drawings have been produced and planning permission for a new building has been granted. In order to keep the Planning Permission alive a material start has been made by the provision of three disabled parking bays to the front of the library. There is some money in hand but more is needed.
The trustees are now looking at all procedures in order to ensure that proper management and governance are applied.
The Charity Commission is invited to accept this Trustees Annual Report.
## E Camper
E Camper
Treasurer and Trustee.
Registered number 07840781
## Berkeley Books
Report and Accounts
31 March 2023
**Berkeley Books Registered number: 07840781 Directors' Report**
The directors present their report and accounts for the year ended 31 March 2023.
## **Principal activities**
The company's principal activity during the year continued to be that of a community library.
## **Directors**
The following persons served as directors during the year:
## **Small company provisions**
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
This report was approved by the board on 19 September 2023 and signed on its behalf.
Mr E Camper Director
1
## **Berkeley Books Accountants' Report**
## **Accountants' report to the directors of Berkeley Books**
You consider that the company is exempt from an audit for the year ended 31 March 2023. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial year and of its profit or loss for the financial year.
In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us.
We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts.
C K Accountants Ltd Accountants
55 Parsonage St Dursley Glos GL11 4BP
19 September 2023
2
## **Berkeley Books Profit and Loss Account for the year ended 31 March 2023**
|**Turnover**
Cost of sales
**Gross profit/(loss)**
Administrative expenses
Other operating income
**Operating profit/(loss)**
Interest receivable
**Profit/(loss) before taxation**
Tax on profit/(loss)
**Profit/(loss) for the financial year**|**2023**
**£**
2,808
(259)
2,549
(17,581)
60,874
45,842
2,158
48,000
-
48,000|**2022**
**£**
779
(1,146)
(367)
(15,691)
11,799
(4,259)
54
(4,205)
-
(4,205)|
|---|---|---|
3
## **Berkeley Books Registered number:** 07840781 **Balance Sheet as at 31 March 2023**
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Stocks
Debtors
4
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
5
**Net current assets**
**Net assets**
**Capital and reserves**
Profit and loss account
**Shareholder's funds**|**2023**
**£**
890
3,200
9,413
162,528
175,141
(148)
174,993
175,883
175,883
175,883|**2022**
**£**
-
2,475
9,413
116,378
128,266
(383)
127,883
127,883
127,883
127,883|
|---|---|---|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Mr E Camper Director Approved by the board on 19 September 2023
4
**Berkeley Books Notes to the Accounts for the year ended 31 March 2023**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
## _**Turnover**_
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Equipment
25% straight line
## _**Stocks**_
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost is determined using the first in first out method. The carrying amount of stock sold is recognised as an expense in the period in which the related revenue is recognised.
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
5
## **Berkeley Books Notes to the Accounts for the year ended 31 March 2023**
## _**Taxation**_
A current tax liability is recognised for the tax payable on the taxable profit of the current and past periods. A current tax asset is recognised in respect of a tax loss that can be carried back to recover tax paid in a previous period. Deferred tax is recognised in respect of all timing differences between the recognition of income and expenses in the financial statements and their inclusion in tax assessments. Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits. Deferred tax is measured using the tax rates and laws that have been enacted or substantively enacted by the reporting date and that are expected to apply to the reversal of the timing difference, except for revalued land and investment property where the tax rate that applies to the sale of the asset is used. Current and deferred tax assets and liabilities are not discounted.
## _**Provisions**_
Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
|**2**|**Employees**|**2023**|**2022**|
|---|---|---|---|
|||**Number**|**Number**|
||Average number of persons employed by the company|1|1|
|**3**|**Tangible fixed assets**|||
|**2**
**Employees**
Average number of persons employed by the company
**3**
**Tangible fixed assets**|**2**
**Employees**
Average number of persons employed by the company
**3**
**Tangible fixed assets**|**2023**
**Number**
1|**2022**
**Number**
1|
|---|---|---|---|
||**Cost**
At 1 April 2022
Additions
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023||**Plant and**
**machinery**
**etc**
**£**
7,696
1,187
8,883
7,696
297
7,993
890|
6
## **Berkeley Books**
## **Notes to the Accounts**
**for the year ended 31 March 2023**
|**4**
**Debtors**
Other debtors
**5**
**Creditors: amounts falling due within one year**
Other creditors|**2023**
**£**
9,413
**2023**
**£**
148|**2022**
**£**
9,413
**2022**
**£**
383|
|---|---|---|
## **6 Other information**
Berkeley Books is a private company limited by guarantee and incorporated in England. Its registered office is: 10 Lantern Close
Berkeley Glos GL13 9DE
7
## **Berkeley Books**
## **Detailed profit and loss account for the year ended 31 March 2023**
_This schedule does not form part of the statutory accounts_
|**Sales**
Cost of sales
**Gross profit/(loss)**
Administrative expenses
Other operating income
**Operating profit/(loss)**
Interest receivable
**Profit/(loss) before tax**|**2023**
**£**
2,808
(259)
2,549
(17,581)
60,874
45,842
2,158
48,000|**2022**
**£**
779
(1,146)
(367)
(15,691)
11,799
(4,259)
54
(4,205)|
|---|---|---|
8
## **Berkeley Books**
## **Detailed profit and loss account for the year ended 31 March 2023**
_This schedule does not form part of the statutory accounts_
|**Sales**
Sales
**Cost of sales**
Purchases
Decrease/increase in stocks
**Administrative expenses**
Employee costs:
Wages and salaries
Staff training and welfare
Premises costs:
Rates
Light and heat
Cleaning
General administrative expenses:
Stationery and printing
Bank charges
Insurance
Software
Repairs and maintenance
Depreciation
Sundry expenses
Legal and professional costs:
Accountancy fees
Other legal and professional
**Other operating income**
Grant
Donations
Fund-raising|**2023**
**£**
2,808
984
(725)
259
8,883
63
8,946
74
1,822
238
2,134
1,514
85
1,418
110
2,021
297
-
5,445
960
96
1,056
17,581
53,737
5,944
1,193
60,874|**2022**
**£**
779
1,146
-
1,146
7,147
208
7,355
209
1,137
96
1,442
712
254
1,367
218
652
90
2,548
5,841
900
153
1,053
15,691
10,772
1,027
-
11,799|
|---|---|---|
9
Registered number 07840781
## Berkeley Books
Report and Accounts
31 March 2023
**Berkeley Books Registered number: 07840781 Directors' Report**
The directors present their report and accounts for the year ended 31 March 2023.
## **Principal activities**
The company's principal activity during the year continued to be that of a community library.
## **Directors**
The following persons served as directors during the year:
## **Small company provisions**
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
This report was approved by the board on 19 September 2023 and signed on its behalf.
Mr E Camper Director
1
## **Berkeley Books Accountants' Report**
## **Accountants' report to the directors of Berkeley Books**
You consider that the company is exempt from an audit for the year ended 31 March 2023. You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial year and of its profit or loss for the financial year.
In accordance with your instructions, we have prepared the accounts which comprise the Profit and Loss Account, the Balance Sheet and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us.
We have not carried out an audit or any other review, and consequently we do not express any opinion on these accounts.
C K Accountants Ltd Accountants
55 Parsonage St Dursley Glos GL11 4BP
19 September 2023
2
## **Berkeley Books Profit and Loss Account for the year ended 31 March 2023**
|**Turnover**
Cost of sales
**Gross profit/(loss)**
Administrative expenses
Other operating income
**Operating profit/(loss)**
Interest receivable
**Profit/(loss) before taxation**
Tax on profit/(loss)
**Profit/(loss) for the financial year**|**2023**
**£**
2,808
(259)
2,549
(17,581)
60,874
45,842
2,158
48,000
-
48,000|**2022**
**£**
779
(1,146)
(367)
(15,691)
11,799
(4,259)
54
(4,205)
-
(4,205)|
|---|---|---|
3
## **Berkeley Books Registered number:** 07840781 **Balance Sheet as at 31 March 2023**
|**Notes**
**Fixed assets**
Tangible assets
3
**Current assets**
Stocks
Debtors
4
Cash at bank and in hand
**Creditors: amounts falling due**
**within one year**
5
**Net current assets**
**Net assets**
**Capital and reserves**
Profit and loss account
**Shareholder's funds**|**2023**
**£**
890
3,200
9,413
162,528
175,141
(148)
174,993
175,883
175,883
175,883|**2022**
**£**
-
2,475
9,413
116,378
128,266
(383)
127,883
127,883
127,883
127,883|
|---|---|---|
The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The member has not required the company to obtain an audit in accordance with section 476 of the Act.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
Mr E Camper Director Approved by the board on 19 September 2023
4
**Berkeley Books Notes to the Accounts for the year ended 31 March 2023**
## **1 Accounting policies**
## _**Basis of preparation**_
The accounts have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland (as applied to small entities by section 1A of the standard).
## _**Turnover**_
Turnover is measured at the fair value of the consideration received or receivable, net of discounts and value added taxes. Turnover includes revenue earned from the sale of goods and from the rendering of services. Turnover from the sale of goods is recognised when the significant risks and rewards of ownership of the goods have transferred to the buyer. Turnover from the rendering of services is recognised by reference to the stage of completion of the contract. The stage of completion of a contract is measured by comparing the costs incurred for work performed to date to the total estimated contract costs.
## _**Tangible fixed assets**_
Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:
Equipment
25% straight line
## _**Stocks**_
Stocks are measured at the lower of cost and estimated selling price less costs to complete and sell. Cost is determined using the first in first out method. The carrying amount of stock sold is recognised as an expense in the period in which the related revenue is recognised.
## _**Debtors**_
Short term debtors are measured at transaction price (which is usually the invoice price), less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including any transaction costs and subsequently measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
## _**Creditors**_
Short term creditors are measured at transaction price (which is usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs and subsequently measured at amortised cost determined using the effective interest method.
5
## **Berkeley Books Notes to the Accounts for the year ended 31 March 2023**
## _**Taxation**_
A current tax liability is recognised for the tax payable on the taxable profit of the current and past periods. A current tax asset is recognised in respect of a tax loss that can be carried back to recover tax paid in a previous period. Deferred tax is recognised in respect of all timing differences between the recognition of income and expenses in the financial statements and their inclusion in tax assessments. Unrelieved tax losses and other deferred tax assets are recognised only to the extent that it is probable that they will be recovered against the reversal of deferred tax liabilities or other future taxable profits. Deferred tax is measured using the tax rates and laws that have been enacted or substantively enacted by the reporting date and that are expected to apply to the reversal of the timing difference, except for revalued land and investment property where the tax rate that applies to the sale of the asset is used. Current and deferred tax assets and liabilities are not discounted.
## _**Provisions**_
Provisions (ie liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
|**2**|**Employees**|**2023**|**2022**|
|---|---|---|---|
|||**Number**|**Number**|
||Average number of persons employed by the company|1|1|
|**3**|**Tangible fixed assets**|||
|**2**
**Employees**
Average number of persons employed by the company
**3**
**Tangible fixed assets**|**2**
**Employees**
Average number of persons employed by the company
**3**
**Tangible fixed assets**|**2023**
**Number**
1|**2022**
**Number**
1|
|---|---|---|---|
||**Cost**
At 1 April 2022
Additions
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for the year
At 31 March 2023
**Net book value**
At 31 March 2023||**Plant and**
**machinery**
**etc**
**£**
7,696
1,187
8,883
7,696
297
7,993
890|
6
## **Berkeley Books**
## **Notes to the Accounts**
**for the year ended 31 March 2023**
|**4**
**Debtors**
Other debtors
**5**
**Creditors: amounts falling due within one year**
Other creditors|**2023**
**£**
9,413
**2023**
**£**
148|**2022**
**£**
9,413
**2022**
**£**
383|
|---|---|---|
## **6 Other information**
Berkeley Books is a private company limited by guarantee and incorporated in England. Its registered office is: 10 Lantern Close
Berkeley Glos GL13 9DE
7
## **Berkeley Books**
## **Detailed profit and loss account for the year ended 31 March 2023**
_This schedule does not form part of the statutory accounts_
|**Sales**
Cost of sales
**Gross profit/(loss)**
Administrative expenses
Other operating income
**Operating profit/(loss)**
Interest receivable
**Profit/(loss) before tax**|**2023**
**£**
2,808
(259)
2,549
(17,581)
60,874
45,842
2,158
48,000|**2022**
**£**
779
(1,146)
(367)
(15,691)
11,799
(4,259)
54
(4,205)|
|---|---|---|
8
## **Berkeley Books**
## **Detailed profit and loss account for the year ended 31 March 2023**
_This schedule does not form part of the statutory accounts_
|**Sales**
Sales
**Cost of sales**
Purchases
Decrease/increase in stocks
**Administrative expenses**
Employee costs:
Wages and salaries
Staff training and welfare
Premises costs:
Rates
Light and heat
Cleaning
General administrative expenses:
Stationery and printing
Bank charges
Insurance
Software
Repairs and maintenance
Depreciation
Sundry expenses
Legal and professional costs:
Accountancy fees
Other legal and professional
**Other operating income**
Grant
Donations
Fund-raising|**2023**
**£**
2,808
984
(725)
259
8,883
63
8,946
74
1,822
238
2,134
1,514
85
1,418
110
2,021
297
-
5,445
960
96
1,056
17,581
53,737
5,944
1,193
60,874|**2022**
**£**
779
1,146
-
1,146
7,147
208
7,355
209
1,137
96
1,442
712
254
1,367
218
652
90
2,548
5,841
900
153
1,053
15,691
10,772
1,027
-
11,799|
|---|---|---|
9