SHADE
Annual Report and Financial Statements
Period ended 31" July 2023
Charity Number: 1149699

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Contents
Administrative Information.............................................................................
Trustees, Report..............................................................................................
Objectives & Activities
Financial Review .............................................................................................
Iv.
Structure, Governance and Management........................................................
Independent Examiners Report.....................................................................10
Financial Statements.....................................................................................11
vi.
Statement of Financial Activities...................................................................... 11
Statement of Financial Position (Balance Sheet) .
Statement of Cash Flows.................................................................................. 13
12
Notes to the Financial Statements.
14
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Administrative Information
Charity Number- 1149699
Registered office: The Shade Centre, 62 Church Road, London, E12 6AF
Directors and Trustees
The directors of the Shade (the charityl are its trustees for charity law. The trustees and officers
serving during the year and since the year end were as follows-
Mr Abdul Gaffar
Mr Muhammad Abdul Gofar Khan
Mr Koyson Khan
Mr Mohammed Sayeedur Rahman
Appointed 28 January 2019
Appointed 16 May 2023
Appointed 16 May 2023
Appointed l October 2023
Our Advisers
Bankers.. HSBC Bank, East Ham, London E6 2HX
Independent Examiner: Strone Accountants, Unit 10, 45 Gillender Street, E14 6RN
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Trustees, Report
The trustees are pleased to present their annual directors. report together with the financial
statements of the charity for the period ended 31 July 2023 which are also prepared to meet the
requirements for a directors, report and accounts for Charities Act purposes.
The financial statements comply with the Charities Act 2011, by its constitution, and Accounting and
Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their
accounts in accordance with the Financial Reporting Standard applicable in the U K and Republic of
Ireland IFRS 1021 (effective l January 20151.
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Objectives & Activities
l. To act as a resource for people living in London and neighbouring regions by providing advice and
assistance and organizing programs of physical, educational and other activities as a means of-
al advancing in life and helping young people by developing their skills, capacities and
capabilities to enable them to participate in society as independent, mature and responsible
individuals-
bl advancing education-
cl providing recreational and leisure time activity in the interests of social welfare for people
living in the area of benefit who have need by reason of their youth, age, infirmity or
disability, poverty or social and economic circumstances with a view to improving the
conditions of life of such persons.
2. To promote and protect the physical and mental health of the inhabitants of London and the
neighbouring area5 through the provision of financial assistance, support, education and practical
advice.
3. The relief of financial need and suffering among victims of natural or other kinds of disaster in the
form of money lor other means deemed suitable) for persons, bodies, organizations and/or
countries affected including the provision of medical aid.
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Activities
SHADE is community-based umbrella organisation that runs programs and activities catering for the
social, educational, recreational and religious needs of the community.
The Shade Centre
This is a community centre where we provide health and educational activities. Some of the
activities are..
-Ladies Fitness Classes
-Archery Club
-Tea Club
-martial Arts Isilat & Kickboxingl
-self Defence Course
-Friday Prayer Facilities
-Eid Prayers Outdoors in Manor Park and Forest Gate
- Youth Project Iyouth under Shade)
Football Club (Shade FC)
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Financial Review
The trustees have reviewed the reserves of the Charity. Their policy is to hold enough liquid funds to
meet 3 months of operating costs of the Charity.
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IV. Structure, Governance and Management
Governing Document
Shade an un-incorporated charitable organisation governed by its constitution adopted 01/11/2011
and last amended 1410412013.
Pay policy for senior staff
No staff member receives more than £60,000 in wages per annum.
Reserves Policy
The charity always aims to have 3 months of charitable expenditure as cash reserves, in the event of
winding up or to support projects in a deficit for short periods of time until further funding is
secured. This would currently amount to approximately £123,033.
Risk Management
The trustees continue to manage the risk of shortfalls in funding. The trustees mitigate this risk by:
Ensuring there are trustees with specific experience in fundraising who provide additional
support to the organisation via a sub-committee of the Board
b. Allocating appropriate resource to both fundraising and business development
Diversifying the income base of the organisation through commissioning, corporate
engagement and the trading subsidiary.
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Trustee responsibilities in relation to financial statements
The charity trustees of Shade are responsible for preparing a trustees, annual report and financial statements
in accordance with applicable law and United Kingdom Accounting Standards.
Charity law requires the trustees to prepare financial statements for each year which give a true and fair view
of the state of affairs of the charity incoming resources and application of resources, including the income
and expenditure, of the charitable for that period. In preparing the financial statements, the trustees are
required to..
select suitable accounting policies and then apply them consistently,.
observe the methods and principles in the Charities SORP-
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material
departures disclosed and explained in the financial statements,.
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that
the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at
any time the financial position of the charity and to enable them to ensure that the financial statements
comply with the Charities Act 2011.
They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the
prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance
and integrity of the corporate and financial information included on the charitable company s website.
3010%2024
Approved by our Board of Trustees on ............................
Signed on its behalf.
MK&A
Trustee
Muhammad Abdul Gofar Khan
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Independent Examiners Report
Respective responslbilitles of trustees and examlner
The trustees are responsible for the preparation of the accounts. The charit¢s trustees consider that
an audit is not required for this year under section 144 of the Charities Act 2011 Ithe Charities Act)
and that an independent examination is needed. The charitrfs gross income exceeded £250,000.
It is my responsibility to..
examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission
lunder section 14515llbl of the Charities Act, and
To state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity
Commission. An examination includes a review of the accounting records kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning
any such matters. The procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether the accounts present a
'true and fair, view and the report is limited to those matters Set out in the statement below.
Independent examiner's statement
In connection with my examination, no material matters have come to my attention lother than that
disclosed below if any) which gives me cause to believe that in, any material respect..
accounting records were not kept in accordance the Charities Act,. or
the accounts do not accord with such records; or
the accounts do not comply with relevant accounting requirements of Charities Act other
than any requirement that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination: or
the accounts have not been prepared in accordance with the Charities SORP IFRS1021.
I have come across no other matters in connection with the examination to which attention should
be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Date:
301512024
Firm: Strone Accountants
Address: Strone Accountants, Unit 10, 45 Gillender Street, E14 6RN
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Vl. Financial Statements
Statement of Financial Activities
2023
Notes Unrestricted Restricted Total Funds
2022
Total Funds
Income:
Donations and legacies
Income from charitable artivities..
Income from other trading
artivities:
177,387
229,060
177,387
229,060
112,800
229,777
50,009
50,009
136,017
Total income
456,456
456,456
478,594
Expenditure
Cost of raising funds
Fundraising
Commercial trading operations
Expenditure on charitable
activities
6,619
6,619
105,464
485,512
485,512
396,660
Total expenditure
492,131
492,131
502,124
Net movement in funds for the
year
(35,6751
135,675)
123,5301
Reconciliation of funds
Total Funds Brought Forward
Transfer Between Funds
85,877
6,809
92,686
116,216
Total funds carried forward
50,202
6,809
57,011
92,686
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Statement of Financial Posltion (Balance Sheet)
2023
2022
Fixed assets
Tangible assets
io
25,266
14,470
Total Flxed Assets
25,266
14,470
Current assets
Debtors
Cash at bank and in hand
li
179,954
8,865
163,953
12,194
Total Current Assets
188,819
176,147
Liabilities
Creditors falling due within one year
12
(114,618)
149,9891
Current assets less current Ilabilities
74,201
126,158
Credltors: falllng due after more than l year
{42,456)
147,9421
Net assets
57,011
92,686
The funds of the charlty:
13
Unrestricted income funds:
Restricted income funds
50,202
6,809
85,877
6,809
Total charity funds
57,011
92,686
Financial statements were approved on
authorised for issue. Signed on their behalf by:
3010512024
.by the members of the committee and
M KAA*7
Trustee
Muhamrnad Abdul Gofar Khan
Name.........................
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Statement of Cash Flows
2023
2022
Cash flows from operating activitles:
Net movement in funds
Add back depreciation charge
IlncreasellDecrease of debtors
Increase/lDecreasel of creditors
(35,6751
6,982
(16,0001
59,143
25,530
7,444
108,439
185,7341
Net cash flow of operating activities
14,450
6,619
Cash flows from investing activities:
Purchase of assets
(17,7781
Net Cash flows from investing artivities:
{3,3281
Change In cash and cash equivalents in the year
{3,3281
6,619
Cash and Cash equivalents brought forward
12,194
5,575
Total cash and cash equivalents at year end
8,865
12,194
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Notes to the Financial Statements
Accounting Policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in
the preparation of the financial statements are as follows:
Basis of preparation (First time adoption of FRS1021
The financial statements have been prepared in accordance with Accounting and Reporting
by charities.. Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS
1021 (effective l January 20151- (Charities SORP IFRS 10211, the Financial Reporting Standard
applicable in the UK and Republic of Ireland IFRS 1021.
Shade meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially
recognised at historical cost or transartion value unless otherwise stated in the relevant accounting
policy notelsl.
bl
Income
Income is recognised when the charity has entitlement to the funds, any performance conditions
attached to the itemlsl of income have been met, it is probable that the income will be received, and
the amount can be measured reliably.
Income from government and other grants, whether 'capital' grants or 'revenue' grants, is
recognised when the charity has entitlement to the funds, any performance conditions attached
to the grants have been met, it is probable that the income will be received, and the amount can
be measured reliably and is not deferred.
For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware
that probate has been granted, the estate has been finalised and notification has been made by the
executorlsl to the charity that a distribution will be made, or when a distribution is received from
the estate. Receipt of a legacy, in whole or in part. is only considered probable when the amount
can be measured reliably, and the charity has been notified of the executor's intention to make a
distribution. Where legacies have been notified to the charity. or the charity is aware of the granting
of probate, and the criteria for income recognition have not been met, then the legacy is a treated
as a contingent asset and disclosed if material.
Income received in advance of a project or provision of other specified service it is deferred
until the criteria for income recognition are met.
Donated services and facilities
Donated professional services and donated facilities are recognised as income when the charity has
control over the item. any conditions associated with the donated item have been met, the receipt of
economic benefit from the use by the charity of the item is probable and that economic benefit can
be measured reliably.
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On receipt. donated professional services and donated facilities are recognised based on the value
of the gift to the charity which is the amount the charity would have been willing to pay to obtain
services or facilities of equivalent economic benefit on the open market.
dl
Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured
reliably by the charity,. this is normally upon notification of the interest paid or payable by the
Bank.
Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of charity.
Designated funds are unrestricted funds of the charity which the Trustees have decided to set
aside to use for a specific purpose.
Restricted funds are donations or grants which the funder has specified are to be solely used for
areas of the charitls work or for specific projects being undertaken by the charity.
f I
Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a
third party, it is probable that settlement will be required. and the amount of the obligation can
be measured reliably. Expenditure is classified under the following activity headings..
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was
incurred.
gl Allocation of support costs
Support costs are those function5 that assist the work of the charity but do not directly undertake
charitable activities. Support Costs include back office costs, finance, personnel, payroll and
governance costs which support the charitqs artistic programmes and activities. Support costs
have been allocated in proportion to expenditure incurred in undertaking an activity.
h)
Tangible fixed assets
Plant, Property & Equipment are capitalised at cost and are depreciated over their estimated
Useful economic lives on a straight-line basis as follows..
Asset Category
Fixtures, Fittings and Electrical equipment
Annual rate
20%
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Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered.
Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash at bank and in hand
Cash at bank and cash in hand includes cash or opening of the deposit or similar account.
kl
Creditors and provisions
Creditors and provisions are recogni5ed where the charity has a present obligation resulting from a
past event that will probably result in the transfer of funds to a third party and the amount due to
settle the obligation can be measured or estimated reliably. Creditors and provisions are normally
recognised at their settlement amount after allowing for any trade discounts due.
Financial instruments
Basic financial instruments are initially recognised at transaction value and subsequently measured
at their settlement value.
m} Going Concern
The accounts are prepared on a going concern basis there are no material uncertainties about the
charities ability to continue
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Income from donations and legacies
2023
2022
Donations
177,387
112,800
The charity benefits greatly from the involvement and enthusiastic support of its many
volunteers, details of which are given in our annual report. In accordance with FRS 102 and the
Charities SORP IFRS 1021, the economic contribution of general volunteers is not recognised in the
accounts.
Income from charitable artivities
2023
2022
Income from charitable activities
229,060
229,777
The charity runs a project named Al Rawda with the objective of advancing Islamic education,
with aim to produce educated, active members of society able to propagate authentic
knowledge derived from traditional sources and apply them in a contemporary context by
Providing Educational courses for youths and adults alike.
Income from other tradlng artivities
2023
2022
Income from other trading activities
50,009
136.017
The charity facilitates fundraising events and sells books.
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Analysis of expenditure on charitable activities
Staff
costs
Other
Support
costs
Total
Total
costs
2023
2022
Restricted Funds
2,196
Unrestricted Funds
318,096 57,522
116,512
492,130
394,464
318,096 57,522
116,512
492,130
396,660
Analysis of staff costs, Charity remuneration and expenses, and key management personnel.
2023
2022
Salaries and wages
318,096
223,981
No employees had employee benefits more than £60,c￿). Pension costs are allocated to activities
in proportion to the related staffing costs incurred.
The key management personnel of the parent charity, comprise the trustees and the
Chief Executive Officer of Shade.
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Staff Numbers
The average monthly number of staff was 20 staff and the average monthly number offull-time
equivalent employees lincluding casual and part-time staffj during the year were as follows-
2023
Number
2022
Number
Administrative. Teaching & Support staff IFTEI
15
18
Related party transactions
The charity has an agreement with the director of an interest fee loan from the director,
which will be repayable as when the charity has sufficient reserves.
Corporation Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes
Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these
are applied to its charitable objects.
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10. Tangible fixed assets
2023
2022
Plant, Property and Equipment
Cost
At l July 2022
Additions
113,251
17.778
113,251
At 31 July 2023
131,029
113,251
Depreciation
At l July 2022
Charge for the year
98,780
6,982
91,336
7,444
At 31 July 2023
105,762
98,780
Net book value
At 31 July 2023
25,267
14,470
At 31 July 2022
14,470
21,914
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11. Debtors
2023
2022
Trade debtors
Other Debtors
20,710
159,244
20,710
143,243
179,954
163.953
12. Creditors: amounts falling due within one year
2023
2022
Other Creditors
Directors Loan to the Charity
107,065
7,553
42,436
7,553
114,618
49,989
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13. Analysis of charitable funds
2023
Closing
Balance
Opening
Balance
Income
Transfers
Expenditure
Unrestricted income funds:
85,877
456,456
{492,131)
50,202
Restricted income funds
6,809
6,809
92,686
456,456
{492,131)
57,011
2022
C105ing
balance
Opening
Balance
Income
Transfers
Expenditure
Unrestricted income funds..
107,211
478,594
1499,9281
85,877
Restricted income funds
9,005
12,1961
6,809
116,216
478,594
1502,1241
92,686
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End of Report
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