2021-03-31-accounts - Northgate (Bridgnorth) Swimming Club

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Trustees’ Annual Report for the period

From 1 April 2020 To 31 March 2021

Charity name: Northgate (Bridgnorth) Swimming Club Charity registration number: 1149690

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The promotion of community participation in healthy recreation, for the benefit of the inhabitants of Bridgnorth, Much Wenlock and surrounding rural area and villages, providing facilities for the teaching and practice of swimming and other associated water sports activities.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The consequence of the COVID-19 pandemic, specifically the closure of both swimming pools used by the Charity between 23 March 20 and 5 Sept 20, 5 Nov. 20 and 5 Dec 20, and 5 Jan. 21 to 17 Apr. 21, had a significant impact on the Charity. Whilst communications with the two leisure centres used by the Charity (located in Bridgnorth and Much Wenlock) was heavily concentrated towards those times when COVID-19 pandemic lockdowns were lifted and swimmers permitted back into pools, excellent relationships have been maintained with both leisure centres throughout the year. Whilst the Charities activities were considerably disrupted by the COVID-19 pandemic lockdowns, its key goals, objectives and aspirations remained unchanged over the year. The Charity provides opportunities for the development of swimmers of all standards ranging from those who have just learned how to swim to those who have reached ‘National’ qualifying standard. The Charity also considers itself in part a competitive swimming club, striving to achieve a balance between the need to support the development of inexperienced swimmers of all ages / abilities and the need to respond to the ambitions ofthose swimmerswho take their

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swimming more seriously and wish to compete at the highest levels. Swimmers of all ages and abilities are coached in order to help them realise their potential. The clubs ‘top end’ swimmers are coached to a high standard, qualifying and regularly competing at regional (Shropshire and West Midlands) and national short and long course swimming championships. The Charity encourages and pro-actively supports the promotional of self-confidence and personal disciplines amongst all of its swimmers. The Charity adopts a flexible approach in all its endeavours to achieve its objectives, promoting community participation in healthy recreation activities for the benefit of the inhabitants of Bridgnorth, Much Wenlock and surrounding rural area and villages by providing facilities for the teaching and practice of swimming and other associated water sports activities. Swimmers continue to participate in swimming activities by being associated in one of six groups: ‘Dolphins’, ‘Sharks’, ‘Junior Development Squad’, ‘Junior Performance Squad’, ‘Seniors’ and ‘Masters’. Pool time offered to the Charity by the two leisure centres, specifically those times when COVID-19 pandemic lockdowns had been lifted, was allocated for each of these six groups reflecting their needs and abilities. The creation of the Junior Development group several year ago proved a great success and continues to facilitate the movement between the swimming groups. The move for swimmers between Sharks and the Junior Performance Squad continues to ‘soften’ the transition between the two groups, it also continues to help swimmers in the Performance group better prepare for the move into the Seniors group. In previous years the Charity have managed their own open ‘Spring’ and ‘P B Buster’ galas but the COVID-19 pandemic lockdowns prevented these galas being hosted during the year. In previous years many of the Charity’s swimmers have been encouraged to enter other UK swimming clubs ‘open’ galas. These events have enabled the Charities swimmers to participate on an individual basis and helped them achieve personal swimming goals / aspirations in a competitive environment. As with the Charities own galas, the COVID-19 pandemic lockdowns prevented other clubs hosting galas during the year. The absence of these galas being hosted during the year meant many of the Charities accredited / qualified officials, coaches,

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		poolside helpers and parent volunteers, were unable to offer their help and support with the running, organising and officiating of other clubs (and ASA managed) swimming events throughout the region. The Trustees have in previous years recognised the need to invest in appropriate IT equipment to assist in the proper, effective and secure retention and use of information, also for the clubs use at locally managed / organised swimming events. There was no requirement during the year to invest, update or replace any IT equipment hardware and software. Whilst most of the Charities swimming activities were cancelled during the year, the Charity remained committed to treating everyone equally within the context of their activity, regardless of sex, sexuality, gender identity, ethnic origin, religion, disability or political persuasion when processing membership and activity applications. The Charities Swim Mark accreditation (previously called Swim21) was last renewed in Sept 2019 and remains relevant until Sept 2021.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees responsible for the running of the Charity have all confirmed (i) their willingness to act as Trustees (ii) are aware of their responsibilities as Trustees and (iii) are aware of the Charity’s objects and that its purposes are for the public benefit. The Charity is committed to treating everyone equally within the context of their activity, regardless of sex, ethnic origin, religion, disability or political persuasion. The Charity ensures that this equity is incorporated in all aspects of its activities and also recognises and adopts the Sport England definition of sports Equity: “Sports Equity is about fairness in sport, Equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society”. The Charity believes that the welfare of children continues to be everyone’s responsibility and that all children and young people have a right to have fun, be safe and be protected from harm. This is in part achieved by the Charity adhering to all ASA Child Protection procedures including ensuring appropriately qualified and accredited lifeguards are in attendance at all swimming sessions. All members, Officers and Trustees to require to abide to the Charities health and safety policies.

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The Charity follows and adheres to the ASA Equal Opportunities policy.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Charity has no grant making policy.
Policy on social investment including program related investment	Para 1.38	The Charity has no social investment policy.
Contribution made by volunteers	Para 1.38	Administration The Charities intention continues to be to have five key volunteer Trustee / Officer roles filled: Chair, Vice-Chair, Secretary, Treasurer and Welfare Officer. All five of these roles have acknowledged individual responsibilities. The Trustees continue to recognise the need to spread the many administrative tasks attached to the above roles to other volunteers involved in running the Charity in order to avoid any one individual becoming over-burdened. Trustee meetings Several Trustee meetings were held during the year to consider the Charities financial matters. Coaches Committee Whilst the COVID-19 pandemic lockdowns meant both leisure centres used by the Charity were closed for a large part of the year, coaches’ committee meetings continued to be held to plan, manage and coordinate for the return of swimming activities once lockdowns were lifted and leisure centres were available for use again. The agendas of Coaches Committee meetings were heavily focussed towards welfare and safeguarding matters, notably the appointment of ‘Covid Officers’ to ensure adequate and appropriate Covid-specific controls and measures were in place when swimmers returned to the pool. The Coaches Committee have no delegated powers but it continues to be recognised that coaches should have the scope, authority and discretion to make decisions regarding swimmers training needs.

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Other		The Charity held its Annual General Meeting on 21 October 2020 when the Chairman's Report was received and details of the Charities financial affairs shared.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Whilst the COVID-19 pandemic lockdowns prevented members participating in swimming activities for much of the year, the Charity remained mindful throughout the period of its Constitutional objectives, namely:  providing opportunities for the development of swimmers of all standards ranging from those who have just learnt how to swim to those who have reached National qualifying standard  promoting community participation in healthy recreation for the benefit of the inhabitants of Bridgnorth and Much Wenlock and their surrounds by providing facilities for the teaching and practice of swimming and other associated water sports activities The several COVID-19 pandemic lockdowns meant the Charity had no opportunities during the year to promote its activities for public benefit or financial sponsorship purposes. The Trustees and Committee have however remained mindful that the clubs’ Charitable status continues to help it promote its activities for public benefit, also helping to attract financial sponsorship for events, training kit and apparatus. Membership numbers: The numbers of Charity members fell over the financial year, this largely a consequence of members discontinuing to pay their membership fees over the periods that swimming sessions were unavailable due to COVID-19 pandemic lockdowns. Swim times Whilst the several COVID-19 pandemic lockdowns prevented members participating in swimming activities for much of the year, the Charity have remained committed to provide swimming times and training programmes to suit all swimming abilities. Swimming Achievements: Restrictions imposed on swimmers and leisure centres as a consequence ofthe COVID-19

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pandemic lockdowns prevented swimmers ttending any competitions during the year. Coaching / officials The ‘pool’ of qualified Level 1, 2 and 3 coaches and Level 1 and 2 teachers available to the Charity has remained broadly unchanged over the year. During times when COVID-19 pandemic lockdowns have been lifted, a small number of swimmers parents and the Charities Young Volunteers continued to offer their help on poolside supporting coaches and teachers. ‘Masters’ swimmers The Charity have continued to encourage swimmers reaching the age of 16 who don’t wish to continue swimming in the ‘Seniors’ sessions to join the ‘Masters’ swimming group.

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Achievements against objectives set
Performance of fundraising activities against objectives set	Para 1.41	No gala activities were hosted in the year and so, unlike in previous years when such events have been used as fund-raising opportunities, the Charity did not generate any income from galas this financial year.
Investment performance against objectives	Para 1.41	The Charity made no investments during the Financial Year.
Other

Financial Review

Performance of fundraising activities against objectives set	Para 1.21	The closure of both leisure centres used by swimmers during the COVID-19 pandemichas

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		had a significant influence on the Charities income during the year. Whilst the Charity did not incur pool hire charges during times of COVID-19 pandemic lockdowns, a large number of members stopped / amended paying their membership fees when unable to attend swimming activities. The influence of the loss of membership income from some members was in part however compensated by other members who chose to continue supporting the Charity by amending their monthly fee membership to a nominal £5. A consequence of the above was income fell from £87,076 in the year to March 2020 to £27,595 in year to March 2021. With pool hire and Charity running costs considerably reduced, but levels of membership fees and charitable donations higher than predicted, the Charities overall performance in the year to March 2021 was much improved on the previous year and an overall net profit reported of £10,549 (loss of £1,152 reported in year to March 2020). Generating a profit £10,549 enabled the Charity to report a much improved unrestricted reserves position: £11,431 at March 2021 vs £882 at Mar- 20. The Charity remains committed in the coming year to further improving this position and building up additional unrestricted reserves. The ability to achieve this will however continue to be significantly impacted by the ongoing COVID-19 pandemic and may result in some further changes to the available pool time for the various member categories, also further fee increases.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity aim to carry one month of pool fees in reserve on the basis that it collects fees across the month that the swimmers are using the pool.
Amount of reserves held	Para 1.22	£11,431 reserves held at 31 March 2021
Reasons for holding zero reserves	Para 1.22	N/a
Details of fund materially in deficit	Para 1.24	N/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The Charity continues to endeavour to match its expenditure with income, however the ongoing COVID-19 pandemic poses challenges and risks forthe Charity achieving this.

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Additional information (optional)

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The charity’s principal sources of funds (including any fundraising)	Para 1.47	The charity’s principal source of funds during the year has been membership fees.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Charity has no Investment policy
A description of the principal risks facing the charity	Para 1.46	The Charity continues to monitor all aspects of income and expenditure at regular Trustee / Committee meetings. Comprehensive Minutes are retained documenting meeting agenda’s, discussions and decisions taken by attending Trustees / committee members. The Charity’s principle (financial) risk continues to be ensuring an appropriate alignment of membership fee income vs. outgoing pool hire expenditure. The ongoing COVID-19 pandemic continues to pose a number of additional and significant risks to the Charity and its ability to potentially continue operating, notably:  The availability, timing, cost and organisation of pool time and training sessions  Uncertainty regarding the number and timing of swimmers returning to swimming post pandemic (giving rise to challenges matching income and pool expenses)  Uncertainty regarding the ongoing support of volunteers to provide training and coaching services The Trustees discuss these potential risks and possible mitigating required actions on a regular basis. The adequacy of Members monthly fees continues to be periodically reviewed.

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Structure, Governance and Management

Descriptionofcharity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	The Charity is governed by its Constitution.
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	The Charity is an unincorporated association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are generally elected at the charities Annual General Meeting. Trustees must be members of the Club and also members of the ASA. The process requires a proposer and a seconder (the proposer must be a member) who must make nominations in writing to the Secretary at least 21 days before the AGM. The nominee must indicate his / her willingness to stand in writing. The list of nominated Trustees is sent out with the 14-day notice of the AGM. Existing Trustees retire at the AGM and are eligible for re-election at the AGM. Alternatively, a Trustee can be elected by the Trustees. Again, Trustees elected in this way retire at the next AGM but are eligible for re- election. No external bodies can nominate Trustees.

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Policies and procedures adopted for the induction and training of trustees	Para 1.51	No specific policies / procedures are in place specific to the induction and training of Trustees. All Trustees are pro-actively encouraged to refer to ASA / Swim Mark guidelines on all role-specific matters.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	There are five key volunteer Trustee / Officer roles: Chair, Vice Chair, Secretary, Treasurer and Welfare Officer. All five roles have acknowledged individual responsibilities.

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		Despite efforts by the Charities committee to fill the roles, some of the above positions roles were not filled during the year. The Officer / Treasurer role has remained unfilled over the year and the Charities basic accounting records maintained by Andrew Galloway (prev. Charity Treasurer). The Officer / Secretary role remained unfilled over period 21 Oct 20 – 31 Mar 21 The Charity had seven Trustees at the end of the Financial Year. Throughout the year the Trustees have continued to recognise the need to spread the many administrative tasks attached to the above roles of other volunteers involved in running the Charity in order to avoid any one individual becoming over-burdened. Some roles continue to be more onerous than others, such as those of Membership Secretary, and so endeavours made by the other Trustees to share workloads amongst themselves and other Officers. The Charity remain members of the Shropshire ASA Club Networking Group, sending representatives to the Networking groups regular meetings and promoting its objectives and initiatives. The Charity continue to promote and support the Shropshire ASA Young Volunteers (‘YV’) programme, encouraging swimmers with an interest in the YV initiative to be involved in the Charities own, and other Shropshire swimming clubs, YV activities.
Relationship with any related parties	Para 1.51	No relationships with any related parties.
Other

Reference and Administrative details

Charity name	Northgate (Bridgnorth) Swimming Club
Other name the charity uses
Registered charity number	1149690
Charity’s principal address	Bridgnorth Leisure Centre, Love Lane, Bridgnorth, Shropshire WV16 4ER

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Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Andrew Hawker	Chair	1 Apr 2020 - 15 Jul 20	Charity member
Paul Martin	Secretary	1 Apr 20 – 21 Oct 20	Charity member
Diane Bailey	Chair	15 Jul 20 – 31 Mar 21	Charity member
Steve Smith	Secretary Vice-Chair	15 Jul 20 – 21 Oct 20 21 Oct - 31 March 2021	Charity member
Justin Shinton			Charity member
Keith Lewis			Charity member
Michael Owen		21 Oct 2020 – 31 March 2021	Charity member
Kerry Pace		21 Oct 2020 – 31 March 2021	Charity member
Ian Marshall		21 Oct 2020 – 31 March 2021	Charity member

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Corporate trustees – names of the directors at the date the report was approved

Director name N/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/a

Funds held as custodian trustees on behalf of others

Description of the assets held No assets held as custodian trustees on behalf of others. in this capacity

Name and objects of the N/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for N/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser	Name Address	Name Address
N/a

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Name of chief executive or names of senior staff members (Optional information)

N/a

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/a

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Steve Smith Justin A Shinton Position (e.g. Secretary, Chair, Chair (in role effect. 21 Oct 20) Vice Chair (in role effect. 21 Oct 20) etc.)

Date 31Jan 2022

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Northgate Swimming Club Unaudited Financial Statements for the Year ended 31 March 2021 Registered Charity Number 1149690

Contents Sts*ment of FInancl Adlvltles for the Year Ended 31 March 2021 Bthnce SI& ai 31 March 2021 IJeT1ent ExamlneTS' reprt to the Trustee5 of NorthIe Swlmmlng Club Charlty Notts

N1 WNbmlN8 Ckj Piwlll Yuvthl 31 sialemtnt of Flnanclal Actlvltles for t1 Year Ended 31 March 2021 INCOMING RuRCFS 2195 27595 86326 •7m T•tsl T(44lc0Y50f8alTI IN 17D16 17 18228 NEf INCOmINOlrrCOINGj RESOURCES 1054• T•tylF••kBT¢For#Aftl 2J)34 11.431 ThÈMesoTr pa8t$ 6 to 9 forni prt of Ihp5Etinandalswtrnx

Balance Sheet at 31 March 2021 2020 178 793 Str 2.41)) 22.1 25.478 12.987 i&•n 1720 25.389 11.253 11.431 11.431 882 These fu)*ncial weTe approv ty the PA)ard 0fTrty# on I Noventhr ZOZI and slwj M Its behalf by: Trnmee

NOrthe SvAmmln8 ad) r1t4KsEenmrorvt8tffltsJ 31 March aY21 clyNuTh&ty 1140 lThleptDdert Examther's Report to the Trusttts •fNorthgate SwlmmlTr& Cb Charlty I wort Ihe chaTl¢y tnJstee5 on tny examlnatlon of the accounts of the charlty for the year ended 31° March 2021 which e se( ¢)ut on pages 3 to 9 Rw4blhles and bgsls of report As the ¢h8rity'5 trustees Y{ are re5pon$ible for the prepar8ti0n of the xcounts in a¢¢ordanc¢ with the requÉrem4YJts of the Charities A¢t 2011 I'tht A¢t'). I report T¢spect of rny cxamination of the charity's aceollnts ¢wrted outund¢r section 145 of the ActaThl oul my examit)atlon l ve followed all the appllcable DIretti0 glven by the Charlty CfAmnis51on under sectk 145151(bl of the Acl. I have cOmpled my examlnatlon. I conflrm that M mathrlaj matters have to my attentlon bl eonrttl wtth the examlnatltm glvlng me CaSe to belleve that In any malerlal respect.. l. accouthlrbg records were not kept In respect of the charlty as Tequlred by stttlon 130 of the Aci,. or 2. the accounts do not accord with th)se records I have no concerrts aThl have corne acrftss no dher mailers In contIon wlth the examlnatlon to whlch aiietldi 5Trw)uld be drawn Sn ihlSTeporl In ordÈr to enable a proper uThJersiandln8of the accounts to be reached. Ralph & Co Llmiied CharttTtd Accuuntants The Old Pollce Slallon Wh51bwn Str¢e¢ Brld8north ShTOPShlre WV164QP Date.. 10 Novomi)u 2021

Notes ACCOUNTING POLICIES The dwity £onaltt$ a publk endty as defbwl by FRS 102. The f]ft8TKknI statennts have prep¥ed acrothtr with Accounti aThl by Charitles.. &ament ofRe¢omed Pr1(£ applicable lo ¢harftlt5 preparthA thelr accounts In cordantr wlth the FinanLial Rewrtin8 Standayd appltcable In UK aThJ Repubmc of lTrlaThJ (FRS 1021 isgjd on 16 July 2014 {as updated thro) Uwjate Bullth i wbli%hed 2 Fe 20161. the Flnaftdal Re¥Ing StarMld appIle ITh the Untthd athl Rewblk of Jreland (Fli% 1021. Charltles 201 l. aTrl UK Gertally A(tewed Prnrfi¢È as it applies froTn l Januay 2015. ofeh Itern FlxturÉs ard fttllw Iiralnb¥eqil - 33.3%I3yrn) Stsx* obDsists of swSmwe4r for sale In clubs St(Kk ts at the lo of co# •xl n¢¢ reAitsable value afttr proviskn ftr vIn8 Ite. TRUSTEES, REMUNERATION AND BENEFITS ye¥ 31 Mardj 201.

Nordwstthir*Club Ywv•tsJ31 M¥thJ)21 Notes (coNInu) Cost or valuallfjn . At stsrt date 2020 6.725 AthJltk)ns At end date 2021 6,725 Dryredatwn At stsrt date 2020 5J32 Charge fcr the y 615 Revaluatmm At date 2021 6J47 Net book vthe At end dalt 2020 793 At end datr 2021 178 2•21 N• 916 ¢XF<ll%e5 1083 lJ93

Northg*e SWIMnK Club UnBlled FINw5aJ Sithethsforthè Yt4rathJ31 ld1 Re8w CFHrftyNunkn 1149ea) Noles (contlnued) Detailed statement of Flnanclal Actlvlties for the Year Ended 31 March 2020 2021 zozo GALA PROFrts PJDfi( Didty aNI NOrtIte Gaias 5.980 OTHER CLUB INCOME SWIMn8 Sesslon Fees 27.501 83 J2 78.831 1.464 12 Sc¢tsts Gth Atd Incrme 750 SW Saks 39 8IAIg8 27.S95 PLDI Htre. Lifeguard5atyJ Coachit¥ C(ths ASA MewntETthlp fundh)g League COAS Ilrtc cwchesl Slw (wt of saJÉ8 14.249 202 81.417 639 424 62 165 446 2,781 824 382 18 174 Coadjos paalala Lwts c05d aTrJ Trdlnlr8 Equipmem 275 615 330 Ptage, PrlrtllngaThl StadorHry SuThJri Bank clwges ClftsaTrJ donauors 5utrffthpO[ EldItUre 198 29 843 88228 236 965 17.04fj NET PROFrriLOSS FOR THE YEAR 11.152

Nonh¢ 5mMIn¥club U111lFal¥Lntnfi1r1k0yeven¢knI 31 Marth 2021 RLEW Clwrfiy Nunkn 114 Notes ((ontirned) Detailed Balance Sheet al 31 March 2021 311031Z02J 3111+312021 178 793 Sk 174 2.400 2Z,904 12,987 Totsl bookassets 14.151 26271 Llablllts Pwl Hire OthÈr 2,000 720 24,536 853 2.720 25.389 0¥CapI1Artu Pm1118ndLoss 2.034 10.549 882

Northgate Swimming Club Unaudited Financial Statements for the Year ended 31 March 2021 Registered Charity Number 1149690

Contents Sts*ment of FInancl Adlvltles for the Year Ended 31 March 2021 Bthnce SI& ai 31 March 2021 IJeT1ent ExamlneTS' reprt to the Trustee5 of NorthIe Swlmmlng Club Charlty Notts