## **THE MIDLAND RAILWAY SOCIETY** 

## **Registered Charity No 1149613** 

## **Trustees' Annual Report for 2021** 

**Trustees:** David Hunt – Chairman David Harris – Secretary Ian Abram Mervyn Bryce (up to 24 April 2021) Alan Cox David Geldard Stephen Huson (from 24 April 2021) Stephen Lea Henry Noon Andrew Surry Nick Wheat 

**Governance:** The Constitution of the Society was adopted at the EGM on 7 November 2015 with minor amendments approved at an AGM on 16 April 2016. Trustees are elected annually at the AGM. 

The management of the Society is entrusted to a committee consisting of the Trustees and such other members of the Society as the Trustees deem fit to invite to attend. 

**Reserves:** There are two restricted reserves: The MRS Legacy Fund consisting of a restricted donation specifically to protect the collection of the Society existing immediately before the merger; and the Collections Fund which comprises the funds from the RFBMCT at the time of the merger together with donations since.  This fund is used to increase the number of items in the combined collection as well as preserve the existing items. 

The General Fund comes about from the surplus on operations each year and exists to provide funds for one-off expenditure.  It also provides a buffer against the necessity for regular increases in subscriptions. 

**Public Benefit:** The trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties. 

## **Objectives and Activities:** The object of the Society is: 

To advance the study of, and the education of the public in all aspects of the Midland Railway, its predecessors, successors, joint lines and working arrangements in particular (but not exclusively) by the provision of publications, talks, visits, other events, displays and exhibitions for the public benefit. 

Because of the restrictions due to covid-19 we were unable to hold any physical meetings so our AGM was held by Zoom.  The Newsletters and Journals were printed and distributed as usual.  Despite the lockdown the Study Centre was still available for research through its virtual collection.  The documents and artefacts of the collection were re-housed in the Study Centre in the new Museum of Making, Derby. 

Since 2004, the Society has been a partner with Derby Museums in the operation of the Midland Railway Study Centre located in Derby's Silk Mill. Following a multi-million pound refurbishment concluding in 2021, the building reopened on 21st May as the Museum of Making with the Study Centre as an important element. The combined collections (notably including that of the late Roy F Burrows), amounts to 62,000 items, with over 2,500 three dimensional objects on open access to all visitors to the Museum. Members of the Midland Railway Society operate the Study Centre, facilitating access to the documents and other items for research purposes of all levels — from family history to PhD students and other professionals. During 2021 more than 200 research queries have been dealt-with, primarily through email but also with over 25 physical visits to the Study Centre’s reading room. 



## **Midland Railway Society** ~~**Midland Railway Society**~~ 

## **Accounts to 31 December 2021** 

|General<br>Restricted<br>Fund<br>Funds<br>~~2020~~<br>~~2020~~<br>£<br>£<br>9,111<br>14,400<br>6,126<br>1,804<br>3,614<br>404<br>1,303<br>~~17,445~~<br>~~19,317~~<br>7,796<br>3,027<br>1,423<br>742<br>30<br>8,571<br>1,200<br>234<br>~~13,018~~<br>~~10,005~~<br>**4,427**<br>**9,312**<br>12,693<br>46<br>12,536<br>145,000<br>157,536<br>~~170,275~~<br>5,059<br>~~**165,216**~~<br>Opening Balance<br>Surplus for the Year<br>Special Donation<br>Closing Balance|General<br>Restricted<br>Fund<br>Funds<br>~~2021~~<br>~~2021~~<br>Income<br>£<br>£<br>Members' Subscriptions & Donations<br>9,614<br>12,200<br>Sales of Books, etc.<br>6,189<br>Gift Aid Claimed<br>1,816<br>3,050<br>Bank Interest & Other Income<br>324<br>1,048<br>~~17,943~~<br>~~16,298~~<br>Expenditure<br>MR Society Journals & Newsletters<br>8,358<br>Cost of Sales<br>8,661<br>Meeting Costs incl. Exhibitions<br>430<br>Society Expenses<br>1,127<br>Committee Expenses<br>Acquisitions<br>2,988<br>Derby Museum<br>1,200<br>Equipment<br>2,212<br>~~18,576~~<br>~~6,400~~<br>Excess of Income over Expenditure<br>**-633**<br>**9,898**<br>Balance Sheet as at 31st December 2021<br>Stock on Hand<br>7,553<br>Debtors<br>0<br>Balances at Bank:  Current Accounts<br>18,791<br>Deposit Accoun<br>150,000<br>168,791<br>~~176,344~~<br>less: Creditors<br>1,863<br>Total Funds<br>~~**174,481**~~<br>Represented by:<br>Restricted Funds<br>General<br>Collections MRS Legacy<br>Total<br>Fund<br>Fund<br>Fund<br>39,698<br>122,268<br>3,250<br>165,216<br>-633<br>10,828<br>-930<br>9,265<br>**39,065**<br>**133,096**<br>**2,320**<br>**174,481**|General<br>Restricted<br>Fund<br>Funds|General<br>Restricted<br>Fund<br>Funds|
|---|---|---|---|
|||~~2021~~<br>~~2021~~<br>£<br>£<br>9,614<br>12,200<br>6,189<br>1,816<br>3,050<br>324<br>1,048||
|||~~17,943~~<br>~~16,298~~||
|||8,358<br>8,661<br>430<br>1,127<br>2,988<br>1,200<br>2,212||
|||~~18,576~~<br>~~6,400~~||
|||**-633**<br>**9,898**||
||||~~176,344~~<br>1,863|
||||~~**174,481**~~|
||||Total<br>165,216<br>9,265<br>**174,481**|





Inde
ndent Examinetrs Re
rt on the Accow)Is of the Mi'dland Railwa
Regi*ered Charm" No." 1149613
I report on the accounts of the Midland Railway Society ('Ihe charity") for the year ended 3 1st
December 2021. which are set out on the preceding ￿8¢$.
Res
ive res
nsibilities of trustces and examiner.
The charity's trustees are responsible for the prepaTaiion of the accounts. The charity's trustees
consider thai an audit is not required for this year under section 144(2) of the Charities Acl 2011
(Ihe 201 l Act) and that an independenl ¢xaminalion is needed.
li is my resFK)nsibility to..
examine lh¢ accounts under section 145 of the 2011 Act; to follow the procedures laid domm in the
general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. and
to state whether wticular matters have come to my atteniion.
Basis of inde
ndent examinels re
My examination was carried out in accordance with the general Directions given by the Charity
Commission. An ¢xamination includes a review of the accounting T¢cords kept by the charity and a
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounis, and 5ceking explanations from you as tTUStees
concerning any such matters. The procedures undertaken do nol provide all the evidence ihat would
be required in an audit and consequenily no opinion is Biven as io whdher the accounts present a
'true and fair view. and the reFK)rt is limit￿ to those matters set out in the staiement below.
Inde
ndent examinevs ststement
Socie
In connection with my examination, no matter has come to my attention..
( l } which gives me reasonable cause to believe that in any material respeth the requirements:
to keep accounting records in accordance wilh section 130 of the 2011 Act; and to prepare accounls
which accord with the accounting records and comply with the accounting requirements of the 2011
Act have not been met; or
{2) to which, in my O￿niOn. attention should be drawn in order to ¢nablc a proper understanding of
the accounls to be reached.
Paul Waldron. LLB Chartered ALIBF MCSI
Stoneleigh
Old Vicarage Lane
Kemble
Cirencester
GL7 6BB
15 Febnwy 2022