## **Trustees' Annual Report for the period**
Period start date Period end date 01 January 2023 31 December 2023 **To**
**From**
## Section A Reference and administration details
The Arctic One Foundation
**Charity name** The Arctic One Foundation **Other names charity is known by** Arctic One **Registered charity number (if any)** 1149536 **Charity's principal address** 15 Eunice Grove Chesham **Postcode HP51RL**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Matthew Kirby||||
||Rebecca Stubbings||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B**
## **Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
Trust How the charity is constituted
- (eg. trust, association, company)
Appointed by Existing Trustee members Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C**
## **Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The promotion of community participation in healthy recreation in Particular by the provision of facilities for the playing of individual and team sports in particular swimming, cycling and running. The promotion of participation by people with a mental and physical disability in healthy recreation in particular by the provision of facilities for the play of individual and team sports.
To provide or assist in the provision of facilities in the interest of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity, disability or financial hardship of social circumstances with the object of
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improving their conditions of life. To Promote and project the physical and mental health of sufferers of cancer related diseases through the provision of facilities, financial assistance, support, education and practical advice. To assist in the treatment and care of persons suffering from mental or physical illness of any description or in need of rehabilitation as a result of such illness by the provision of facilities for work and recreation. Through sporting events, individual donations and individual challenges Arctic One will raise money to carry out our objectives. Arctic one will support the funding of new resources including the building of new facilities, the provision of equipment and the running of local sports clubs to enable individuals and teams to become involved in new sports and challenges irrespective of youth, age, infirmity, disability or financial hardship of social circumstances. Support the investment into new technology, to enable those with a physical or mental disability to have improved access into individual and team sports and recreational activities. This will include developing access into existing technology relating to equipment to enhance sporting mobility. Provide training, specialist knowledge and advice for those within the community to enable them access to playing of individual and team sports in particular swimming, cycling and running. This will include **Summary of the main** coaches, courses and events which are accessible by local clubs and **activities undertaken for the** individuals for both able and disabled members of the community. **public benefit in relation to** Work with other established charities to support the provision of sport for **these objects (include within** all. **this section the statutory** Provide financial support, facilities and advice to sufferers of cancer **declaration that trustees have** related diseases and associated family and friends who are in need of **had regard to the guidance** rehabilitation as a result of such illness to enable them to resume a **issued by the Charity** normal life and introduce them to the benefits of sport and recreational **Commission on public** activities. **benefit)** Provide financial support in the form of grants and donations to local hospices to enable them to provide treatment and care of persons suffering from mental or physical illness of any description, in particular for those who are suffering from cancer related diseases. Provide financial support, facilities and advice for those suffering from mental or physical illness of any description or in need of rehabilitation through specialist expertise and resources. Enhance the knowledge of the general public of cancer related diseases through educational campaigns. Work with and co-operate with other related charities to support the development of treatment and cures of cancer related diseases through the use of grants and external knowledge. Work with and co-operate with other related charities to assist in the treatment and care of persons suffering from mental or physical illness of any description or in need of rehabilitation as a result of such illness through the use of grants and external knowledge.
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D
## Achievements and performance
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Section D Achievements and erformance p Fundraised and gave grants to approximately 39 recipients. The grant **Summary of the main** process was overhauled making the application documents electronic and **achievements of the charity** requiring a receipt once the grant had been paid to ensure a better paper **during the year** trail. Ran the Tri and Para Tri festival for the 9[th] year. The entrants for 2023 was significantly lower than previous years which could be attributed to the change of date. Successfully held a tri day introducing beginnners to the sport of triathlon
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## **Section E**
## **Financial review**
Reserves will be allocated to projects in the next year
## **Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F**
## **Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**[Matthew Kirb][y] Rebecca Stubbings Rebecca Stubbings **Full name(s)** Matthew Kirby **Position (eg Secretary, Chair,** Trustee Trustee **etc) Date** 28/10/2023
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## **Arctic One Annual Accounts**
## **1st January 2023 -31st December 2023**
|**Arctic One**||||
|---|---|---|---|
||**£**|**£**|**£**|
|Donations|£41,567.41|||
|**Total Income**|**£41,567.41**|||
|Admin - Kit and Event costs||£561.80||
|Grants to Approved beneficiaries||£25,401.93||
|Transfer to Arctic One Events for two Para Events||£27,500.00||
|**Total Expenditure**||**£53,463.73**||
||||**-£11,896.32**|
|**Balance b/f on 01/01/2023**|**£32,849.48**|||
|Total Income|£41,567.41|||
|Total Expense|£53,463.73|||
|**Balance at 31/12/2023**|**£20,953.16**|||
|**Arctic One Events**||||
||**£**|**£**|**£**|
|Income from Events|£6,313.83|||
|Transfer from Arctic One Events for two Para Events|£27,500.00|||
|Donations|£165.05|||
|**Total Income**|**£33,978.88**|||
|Event - Tri and Para Tri Festival||£17,407.43||
|Event - Junior Para Triathlon||£967.96||
|Event Costs and Equipment (inc. clothing/merchandise, Insurance, Consultancy)||£10,258.88||
|Admin costs (stationary, Postage, marketing, bankcharges, Storage)||£2,781.84||
|Entry Refunds||£63.78||
|**Total Expenditure**||**£31,479.89**||
||||**£2,498.99**|
|**Balance b/f on 01/01/2023**|**£196.13**|||
|Total Income|£33,978.88|||
|Total Expense|£31,479.89|||
|**Balance at 31/12/2023**|**£2,695.12**|||
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