## **Trustees' Annual Report for the period**
Period start date Period end date 01 January 2019 31 December 2010 **To**
**From**
## Section A Reference and administration details
**Charity name** The Arctic One Foundation **Other names charity is known by** Arctic One **Registered charity number (if any)** 1149536 **Charity's principal address** 15 Eunice Grove Chesham **Postcode HP51RL**
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Matthew Kirby||||
||Rebecca Stubbings||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**||||
||**Name**||**Dates acted if not for wholeyear**||
||||||
||||||
||||||
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B**
## **Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Trust Deed
(eg. trust deed, constitution)
Trust How the charity is constituted (eg. trust, association, company) Appointed by Existing Trustee members Trustee selection methods
- (eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C**
## **Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The promotion of community participation in healthy recreation in Particular by the provision of facilities for the playing of individual and team sports in particular swimming, cycling and running. The promotion of participation by people with a mental and physical disability in healthy recreation in particular by the provision of facilities for the play of individual and team sports.
To provide or assist in the provision of facilities in the interest of social welfare for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity, disability or financial hardship of social circumstances with the object of
**TAR**
March **2012**
2
improving their conditions of life. To Promote and project the physical and mental health of sufferers of cancer related diseases through the provision of facilities, financial assistance, support, education and practical advice. To assist in the treatment and care of persons suffering from mental or physical illness of any description or in need of rehabilitation as a result of such illness by the provision of facilities for work and recreation. Through sporting events, individual donations and individual challenges Arctic One will raise money to carry out our objectives. Arctic one will support the funding of new resources including the building of new facilities, the provision of equipment and the running of local sports clubs to enable individuals and teams to become involved in new sports and challenges irrespective of youth, age, infirmity, disability or financial hardship of social circumstances. Support the investment into new technology, to enable those with a physical or mental disability to have improved access into individual and team sports and recreational activities. This will include developing access into existing technology relating to equipment to enhance sporting mobility. Provide training, specialist knowledge and advice for those within the community to enable them access to playing of individual and team sports in particular swimming, cycling and running. This will include **Summary of the main** coaches, courses and events which are accessible by local clubs and **activities undertaken for the** individuals for both able and disabled members of the community. **public benefit in relation to** Work with other established charities to support the provision of sport for **these objects (include within** all. **this section the statutory** Provide financial support, facilities and advice to sufferers of cancer **declaration that trustees have** related diseases and associated family and friends who are in need of **had regard to the guidance** rehabilitation as a result of such illness to enable them to resume a **issued by the Charity** normal life and introduce them to the benefits of sport and recreational **Commission on public** activities. **benefit)** Provide financial support in the form of grants and donations to local hospices to enable them to provide treatment and care of persons suffering from mental or physical illness of any description, in particular for those who are suffering from cancer related diseases. Provide financial support, facilities and advice for those suffering from mental or physical illness of any description or in need of rehabilitation through specialist expertise and resources. Enhance the knowledge of the general public of cancer related diseases through educational campaigns. Work with and co-operate with other related charities to support the development of treatment and cures of cancer related diseases through the use of grants and external knowledge. Work with and co-operate with other related charities to assist in the treatment and care of persons suffering from mental or physical illness of any description or in need of rehabilitation as a result of such illness through the use of grants and external knowledge.
## **Additional details of objectives and activities (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D
## Achievements and performance
**TAR**
March **2012**
4
Section D Achievements and erformance p Fundraised and gave grants to approximately 30 recipients **Summary of the main** Ran 2 virtual challenges to keep people active over **achievements of the charity** Lockdowns. **during the year** All events were postponed due to government restrictions.
**TAR**
March **2012**
5
## **Section E**
## **Financial review**
Reserves will be allocated to projects in the next year
## **Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F**
## **Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s)**
Rebecca Stubbings **Full name(s)** Matthew Kirby **Position (eg Secretary, Chair,** Trustee Trustee **etc) Date** 09/10/2021
**TAR**
March **2012**
6
Date Description 01/02/2020 M Kirby - Pednor catering 01/03/2020 Arctic One Event Transfer 1 01/08/2020 Virgin Money Giving 01/10/2020 123 Reg - Website SSL 01/14/2020 123 Reg - Website SSL (transfer from A1E) 01/14/2020 Arctic One Event Transfer 2 01/14/2020 Event Registration - BTF 01/14/2020 Event Registration - BTF 01/14/2020 Mauro Fanton Donation 01/15/2020 Virgin Money Giving 01/16/2020 Arctic One Event Transfer 3 01/16/2020 Facebook Advert 01/20/2020 G Dibble Donation 01/20/2020 Facebook Advert 02/03/2020 Facebook Advert 02/05/2020 Virgin Money Giving 02/10/2020 123 Reg - Website SSL 02/12/2020 Virgin Money Giving 02/17/2020 Rotary Club of Marlow 02/17/2020 Facebook Advert 02/18/2020 Mauro Fanton Donation 02/19/2020 Virgin Money Giving 02/20/2020 PayPal donations 02/20/2020 Amazon Donations 02/20/2020 Donations from Art - Cash 02/25/2020 123 Reg - Website SSL (Refund) 03/01/2020 M Kirby - Test payment 03/01/2020 M Kirby - Test payment 03/01/2020 Virgin Money Giving 03/01/2020 A Heathfield 2019 grants 03/04/2020 L sanders 2019 Grant 03/06/2020 Facebook Advert 03/11/2020 Virgin Money Giving 03/13/2020 A Griffiths 2019 Grant 03/13/2020 A Booth 2019 Grant 03/14/2020 A and H Palin 2019 Grant 03/18/2020 Virgin Money Giving 03/18/2020 Facebook Advert 03/25/2020 Virgin Money Giving 03/26/2020 Insurance - David Miller 04/08/2020 Virgin Money Giving 04/16/2020 Virgin Money Giving 04/20/2020 Facebook Advert 05/06/2020 Virgin Money Giving 05/13/2020 Virgin Money Giving 05/20/2020 Virgin Money Giving 05/20/2020 Benjamin Gower 2019 Grant
05/21/2020 Amazon Donations 05/28/2020 Virgin Money Giving 05/31/2020 E Hogan - Cash Collected 06/03/2020 Charitable Giving 06/03/2020 Virgin Money Giving 06/03/2020 BTS donation 06/04/2020 Guardian Trust - Wendy Fisher 06/10/2020 Eventbrite - Summer of sport 06/10/2020 Virgin Money Giving 06/10/2020 Kerry Large 2019 Grant 06/17/2020 Virgin Money Giving 06/20/2020 P Lloyd 2019 Grant 06/24/2020 Virgin Money Giving 06/27/2020 P Carter 2019 Grant 06/29/2020 PayPal donations 06/29/2020 L Owens 2019 Grant 07/03/2020 Charitable Giving 07/04/2020 R Collins 2019 Grant 07/06/2020 R Harris 2019 Grant Virgin Money Giving H Stone 2019 Grant S Hughes Donation PayPal donations Virgin Money Giving Charitable Giving Virgin Money Giving S Hughes Donation Virgin Money Giving Amazon Donations Virgin Money Giving John Keys Donation PayPal donations Virgin Money Giving Eventbrite - Summer of sport Mail Chimp receipt G Marriott 2019 Grant J Stevenson 2019 Grant Virgin Money Giving Virgin Money Giving Virgin Money Giving Virgin Money Giving Oxford Sailability 2019 Grant H Thompson 2019 Grant H Thompson 2019 Grant Mail Chimp receipt Virgin Money Giving Charitable Giving Virgin Money Giving Virgin Money Giving Virgin Money Giving
A Washington Donation Mail Chimp receipt Charitable Giving Virgin Money Giving Ebony Court 2019 Grant Virgin Money Giving Amazon Donations Recyled Can Donation Virgin Money Giving K Wheelock 2019 Grant Arctic One Event Transfer 3 donations - Cheque Virgin Money Giving Mail Chimp receipt Charitable Giving 123 Reg Website Virgin Money Giving Medals - Winter Challenge Virgin Money Giving Mail Chimp receipt PayPal donations Virgin Money Giving
Balance c/f on 01/01/2020 Total Income Total Expense Balance at 31/12/2019
**----- Start of picture text -----**
Virgin Money Donations Event IncomVirtual Challenge Grants Events
162
30
35
35
50.85
72.75
10
13.75
65.25
1000
39.99
15
101.25
6.51
160.1
261.15
350
294
52.13
390
300
1409.99
30
200
44.38
47.75
26
48.75
35.7
282.79
**----- End of picture text -----**
5 214.87 70 19 325.63 1150 10000 492.64 470.48 250 25 360 500 500 121 250 4.75 194 1071.16 213.97 500 500 25.25 47.75 4.75 278.55 250 450.48 13.07 6 15 90 112.45 785.14 250 500 10 153.52 152.75 215 1000 93 291.29 25 9.5 44.84 147.75 191
**----- Start of picture text -----**
850
4.75
37.5
300
67.75
7.85
1200
15
400
3003.75
10
4.75
62.75
85
195
12.5
4818.15 18912.12 162 1277.78 8986.23 70
**----- End of picture text -----**
£14,402.58 £25,170.05 £12,468.43 £27,104.20
**----- Start of picture text -----**
Admin - Kit/Food/INSURANCE/webArctic One Events Transfer Bank Statement Ref.
1a
500 1b
1c
115.06 1d
-115.06 2a
300 2b
2c
2d
2e
2f
500 2g
17 2h
2i
1.24 2j
17 2k
2l
115.06 2m
3a
3b
17.58 3c
3d
3e
3f
3g
3h
-115.06 3i
1000 3j
-1000 3k
3l
3m
3n
25 3o
4a
4b
4c
4d
4e
8.07 4f
4g
698.1 4h
4i
5a
14.11 5b
5c
6a
6b
6c
**----- End of picture text -----**
6d 6e 6f 6g 6h 6i 6j 6k 6l 6m 7a 7b 7c 7d 7e 7f 7g 7h 7i 27.65 28.59
6d 6e 6f 6g 6h 6i 6j 6k 6l 6m 7a 7b 7c 7d 7e 7f 7g 7h 7i 27.65 28.59
27.91
iooo
28.17
71.99
102
27.79
1112.2
2300
Arctic One Events
## Date
Jan 2, 20 Jan 3, 10 Jan 3, 20 Jan 6, 20 Jan 6, 20 Jan 14, 20 Jan 14, 20 Jan 14, 20 Jan 16, 20 Jan 16, 20 Jan 17, 20 Jan 20, 20 Jan 24, 20 Jan 29, 20 Feb 5, 20 Feb 9, 20 Feb 15, 20 Feb 19, 20 Feb 19, 21 Feb 20, 20 Feb 23, 20 Feb 24, 20 Feb 28, 20 Feb 28, 20 Mar 5, 20 Mar 10, 20 Mar 14, 20 Apr 27, 20 May 26, 20 Jun 1, 20 Jun 5, 20 Jun 24, 20 Jun 24, 20 Jul 20, 20 Jul 24, 20 Jul 29, 20 Aug 28, 20 Sep 1, 20 Sep 21, 20 Sep 28, 20 Oct 5, 20 Oct 12, 20 Oct 19, 20 Oct 20, 20
Oct 26. 20
Nov 21. 20
Nov 22. 20
Nov 22, 20
Description Jumblebee auctions Arctic One Transfer 1 Adam Hollier - Pednor Photography Results Base Entries Mail Chimp 2019 123 Reg - Server Arctic One Transfer 2 M T Loos - Pednor Arctic One Transfer 3 Postage - Bex Postage - Matt EntryCentral Event Income Postage - Matt Postage - Matt Results Base Entries Matt Kirby - Stationary Matt Kirby - Stationary EMN Engravers - Pednor Matt Kirby - Stationary Return of Pendor Venue deposit Matt Kirby - Stationary EntryCentral Event Income Matt Kirby - Stationary Eton College Results Base Entries Postage Matt Medals Winter Challenge EntryCentral Event Income EntryCentral Event Income EntryCentral Event Income EMN Engravers - Winter Challenge Merchandise - Square EntryCentral Event Income EntryCentral Event Income Postage - Matt Water Bottles Summer Challenge Medals EntryCentral Event Income EntryCentral Event Income EntryCentral Event Income EntryCentral Event Income EntryCentral Event Income EntryCentral Event Income Refund - Elizabeth Smeardon
Ref
EntryCentral Event Income Zento Ltd - Winter Challenge Arctic One Transfer 4 Eton College
Balance c/f on 01/01/2019 Total Income Total Expense Balance at 31/12/2019
Income
**----- Start of picture text -----**
Event income Event Fees Net Event Income Merchandise
185
295.68
1022
19.2
1016
19.2
19.2
17.28
11.7
38.4
53.76
19.2
132.48
19.2
19.2
19.2
69.12
**----- End of picture text -----**
**----- Start of picture text -----**
109.44
£0.00 £0.00 £3,073.56 £11.70
**----- End of picture text -----**
280.31 £5,385.26 £5,415.56 £250.01
**----- Start of picture text -----**
Transfers from Arctic One Entry Refund Pednor Event Costs
500
340
300
360
500
36.2
17.56
8.36
25.34
136.8
-100
20
**----- End of picture text -----**
iooo
£2.300.00
£20.00
£824.26
**----- Start of picture text -----**
Hawridge Event Costs Tri and Para Tri Virtual Challenges
61.22
78.82
35.99
27.64
41.67
336
14.87
135
270
195
**----- End of picture text -----**
236.4
1998
£0.00
£2,334.00
£1.096.61
Aquathlon Event Costs
unior Para Tri Event Costs
£0.00
£0.00
Admin
**----- Start of picture text -----**
Event expenses Printing Insurance Clothing/merchandise
531.6
**----- End of picture text -----**
£0.00
£0.00
£0.00
£531.60
**----- Start of picture text -----**
Marketing Travel/hotels/food expenes Stationary
13.45
403.68
115.06
76.9
**----- End of picture text -----**
£532.19
£0.00
£76.90
Paperwork reference
# **Arctic One Annual Ac 1st January 2020 -31st Dec**
## **Arctic One**
## **Income**
Donations **Total Income**
## **Expenditure**
Admin - Kit and Event costs Grants to Approved beneficiaries Transfer to Arctic One Events for two Para Events **Total Expenditure**
## **Net Total**
## **Balance b/f on 01/01/2020**
Total Income Total Expense **Balance at 31/12/2019**
## **Arctic One Even**
## **Income**
Income from Events Transfer from Arctic One Events for two Para Events Income from Merchandise **Total Income**
## **Expenses**
Event - Tri and Para Tri Festival Event - Summer Tri and Para Tri Festival Event - Pednor 10 Run Event - Hawridge Duathlon Event - Junior Para Triathlon Event - Chiltern Aquathlon Event Equipment (inc. clothing)
Admin costs (stationary, marketing, bankcharges) Entry Refunds **Total Expenditure**
## **Net Total**
## **Balance b/f on 01/01/2020**
Total Income Total Expense **Balance at 31/12/2019**
## **ccounts cember 2020**
**£**
**£**
**£**
£25,170.05 **£25,170.05**
£1,182.20 £8,986.23 £2,300.00 **£12,468.43**
**£12,701.62**
**£14,402.58** £25,170.05 £12,468.43 **£27,104.20**
## **ts**
**£ £**
**£**
£3,073.56 £2,300.00 £11.70 **£5,385.26**
£2,334.00 £1,096.61 £824.26 £0.00 £0.00 £0.00 £531.60
£609.09 £20.00
## **£5,415.56**
**-£30.30**
**£280.31** £5,385.26 £5,415.56 **£250.01**
Income
ExpenditurÉ
Net Total
Income
Expenses
Net Total
**Arctic One Annual Accounts 1st January 2019 -31st December 201**
## **Arctic One**
Donations **Total Income**
**e**
Admin - Kit and Event costs Grants to Approved beneficiaries Transfer to Arctic One Events for two Para Events **Total Expenditure**
**Balance c/f on 01/01/2019 £8,815.06** Total Income £38,777.20 Total Expense £33,189.68 **Balance at 31/12/2019 £14,402.58**
## **Arctic One Events**
Income from Events Transfer from Arctic One Events for two Para Events
## **Total Income**
Event - Tri and Para Tri Festival Event - Summer Tri and Para Tri Festival Event - Pednor 10 Run Event - Hawridge Duathlon Event - Junior Para Triathlon Event - Chiltern Aquathlon Event Equipment
Admin costs (stationary, marketing, bankcharges) Entry Refunds **Total Expenditure**
**Balance c/f on 01/01/2017 £1,197.01** Total Income £40,221.90 Total Expense £41,138.60 **Balance at 31/12/2015 £280.31**
**----- Start of picture text -----**
19
**----- End of picture text -----**
**£ £**
£38,777.20 **£38,777.20**
£2,153.70 £3,935.98 £27,100.00 **£33,189.68**
**£ £**
£11,912.30 £28,309.60
## **£40,221.90**
£22,896.58 £1,242.90 £2,129.13 £2,416.95 £1,068.74 £0.00 £10,653.30
**£**
**£5,587.52**
**£**
£731.00
£0.00
£41,138.60
-£916.70
Income
Expenditure
Net Total
Income
Expenses
Net Total
## **Arctic One Annual Acco 1st January 2018 -31st Dece**
## **Arctic One**
Donations **Total Income**
Admin - Kit and Event costs Grants to Approved beneficiaries Transfer to Arctic One Events for two Para Events **Total Expenditure**
## **Balance c/f on 01/01/2018**
Total Income Total Expense **Balance at 31/12/2018**
## **Arctic One Events**
Income from Events Transfer from Arctic One Events for two Para Events
## **Total Income**
Event - Tri and Para Tri Festival Event - Summer Tri and Para Tri Festival Event - Pednor 10 Run Event - Hawridge Duathlon Event - Junior Para Triathlon Event - Chiltern Aquathlon Event Equipment
Admin costs (stationary, marketing, bankcharges) Entry Refunds **Total Expenditure**
**Balance c/f on 01/01/2017** Total Income Total Expense **Balance at 31/12/2015**
## **ounts ember 2018**
**£16,347.16** £43,887.76 £51,419.86 **£8,815.06**
**s**
**£ £ £** £43,887.76 **£43,887.76**
£6.00 £18,413.86 £33,000.00 **£51,419.86 -£7,532.10**
**£ £** £41,591.90 £33,000.00 **£74,591.90**
**£**
£34,546.23 £13,948.85 £1,125.80 £2,391.90 £840.00 £170.00 £16,581.35
**£538.79** £75,069.32 £74,411.10 **£1,197.01**
£4,329.55 £0.00
**£73,933.68**
**£658.22**
## **Arctic One Annual Accounts 1st January 2017 -31st December 2017**
**Arctic One £ £**
**£**
£37,109.73 **£37,109.73**
£0.00 £36,472.05 £13,000.00 **£49,472.05**
**-£12,362.32**
**£28,709.48** £37,109.73 £49,472.05 **£16,347.16**
**Arctic One Events £ £** £14,720.80 £13,000.00
**£**
## **£27,720.80**
£10,377.39 £2,294.96 £2,925.70 £855.20 £136.00 £5,757.48 £5,627.34
£586.00
**£28,560.07**
**-£839.27**
**1434.16**
£27,720.80 £28,616.17 **£538.79**
## **Arctic One Annual Accounts 1st January 2020 -31st December 2020**
## **Arctic One**
## **Income**
## **Expenditure**
## **Net Total**
## **Income**
## **Expenses**
## **Net Total**
**£ £ £** Donations 25170.05 Total Income 25170.05 Admin - Kit and Event costs 1182.20 Grants to Approved beneficiaries 8986.23 Transfer to Arctic One Events for two Para Events 2300.00 Total Expenditure 12468.43 12701.62 **Balance b/f on 01/01/2020 14402.58 Total Income 25170.05 Total Expense 12468.43 Balance at 31/12/2019 27104.20**
|**Arctic One Events**||||||||
|---|---|---|---|---|---|---|---|
|||£||£||£||
|Income from Events|||3073.56|||||
|Transfer from Arctic One Events for two|Para Events||2300.00|||||
|Income from Merchandise|||11.70|||||
|Total Income|||5385.26|||||
|Event - Tri and Para Tri Festival|||||2334.00|||
|Event - Summer Tri and Para Tri Festival|||||1096.61|||
|Event - Pednor 10 Run|||||824.26|||
|Event - Hawridge Duathlon|||||0.00|||
|Event - Junior Para Triathlon|||||0.00|||
|Event - Chiltern Aquathlon|||||0.00|||
|Event Equipment (inc. clothing)|||||531.60|||
|Admin costs (stationary, marketing, bankcharges)|||||609.09|||
|Entry Refunds|||||20.00|||
|Total Expenditure|||||5415.56|||
||||||||-30.30|
|**Balance b/f on 01/01/2020**|**280.31**|||||||
|**Total Income**|**5385.26**|||||||
|**Total Expense**|**5415.56**|||||||
|**Balance at 31/12/2019**|**250.01**|||||||
Dear Bex and Matt
I have reviewed the 2020 Arctic One accounts and am happy that the backing documents support and reconcile with the income and expenditure details you provided. I have found no material misstatements or omissions and I am confident that the submission represents a fair and reliable assessment of Arctic One's financial transactions.
Yours faithfully
David Walker CGMA
Sent via email on 27[th] October 2021