## **Trustees' Annual Report for the period**
Period start date **1st September 2022**
**To**[Period end date ] **31st August 2023**
**From**
## Section A Reference and administration details
**Charity name** Westfield First School Parent Staff Association
**Other names charity is known by** W1SPA, Westfield School Association
**Registered charity number (if any)** 1149519
**Charity's principal address** Westfield Primary School
Durrants Lane Berkhamsted, Hertfordshire **Postcode** HP4 3PJ
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Karen Futcher Joint Chair W1SPA Members
2 Caitlin Ferrara Joint Chair W1SPA Members
Gina Shelton Treasurer and W1SPA Members
3
trustee
Joanna Theis Secretary and W1SPA Members
4
trustee
Emily Perks Second Hand W1SPA Members
5
Uniform, Trustee
6 Emily Millar Trustee W1SPA Members
7
8
9
10
11
12
13
14
15
16
17
18
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** _None_
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution adopted 24[th] May 2012
(eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed at the Annual General Meeting Trustee selection methods held in September each year. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The management of the association shall be vested in a committee, consisting of a Chairperson, Secretary and Treasurer, along with additional committee members. These positions are voted for by the parents of pupils at the school, who are the W1SPA members.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To raise money to provide the school with equipment and extras that enhance the experience of pupils (age 3-11) who attend Westfield Primary School.
March **2012**
**TAR**
2
W1SPA is run by members who voluntarily provide a great contribution of effort and resources to support the school in various fundraising activities. The fundraising benefits the school and its pupils.
All trustees have reviewed and understood the guidance on public benefit issued by the Charity Commission.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Total income in the year of £30,083 and total expenditure for the year of £23,706, led to an overall surplus for the year of £6,377. The main event of the year for W1SPA was the Christmas Fair. This proved to be a tremendous success raising an incredible £1,679. Other fundraising events and activities held during the year, were as follows: - Supermarket vouchers; profit of £2,929 (this came to an end this year) - Summer Fair; profit of £710 - Cake / Ice cream / Tea and coffee sales; profit of £1,700 - Rainbow raffle; income of £335 - Westival; profit of £480 - Easter Disco; profit of £522 - Quiz; profit of £92 - Bags2School; income of £100 - Amazon Smile scheme; income of £110 - Ashridge Lights; income of £96 - Uniform sales; income of £93 - Christmas Tree Farm prize money; income of £35 - Party in a box; income of £65
We repeated the Santa Sleigh event and were able to raise a fantastic £932 due to a great team of volunteers.
As part of our annual commitment, we were able to set aside £5,000 into the BMM account to provide for future computer equipment purchases for the school.
W1SPA were able to provide funding to the school totalling £3,892. This included £395 for a full day carnival dance workshop, £350 for a full day World Book Day dance workshop, a contribution of £2,165 towards coaches for school trips, £402 for a First News subscription, as well as £315 for Coronation badges and craft materials.
We continue to notice that fundraising events have been making less money than in previous years and so we are adapting our events to suit the changing needs of the school. We continue to welcome feedback from parents as to what will engage them and to encourage new parent volunteers to get involved in future events.
March **2012**
**TAR**
4
## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
W1SPA aims to spend a large proportion of the funds that it raises within the relevant school year, with the following provisions: - W1SPA aims to avoid any kind of deficit and spending is phased to protect this situation. The Chair and other Trustees meet regularly with the school to discuss planned spending. Current cash levels are a key consideration before committing to fund future items.
- W1SPA aims to reserve £5,000 per year into the BMM account to replace IT equipment. If W1SPA identifies other long term fundraising projects, funds may be reserved.
At the end of the period total reserves were £32,578. This comprises the BMM account balance held of £17,959 - this is held as a fund for replacing IT equipment in future years. It also comprises the Charity’s current account with a balance held of £14,589. The petty cash balance held was £30.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
March **2012**
**TAR**
5
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature
Full name(s) Gina Shelton
Position (eg Treasurer
Secretary, Chair, etc)
Date 29/06/2024
**----- End of picture text -----**
March **2012**
**TAR**
6
**----- Start of picture text -----**
Westfield First School Parent Staff Association 1149519
Receipts and payments accounts CC16a
For the period 01/09/2022 31/08/2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Supermarket vouchers 16,925 - - 16,925 22,797
Christmas Fair & raffle tickets 2,136 - - 2,136 -
Summer Fair 2,014 2,014 -
Cake / Ice cream / Tea and coffee sales 1,861 - - 1,861 709
Grant income - Mural - 1,660 - 1,660 -
Westival 1,635 - - 1,635 1,411
Rotary Club - Santa's Sleigh 932 - - 932 920
Easter Disco 657 657 -
Grant income - Jubilee Garden - 400 400 -
Rainbow Raffle 343 - - 343 487
Grant income - Forest school (to be repaid to
- 300 - 300 -
school)
Mrs Stace (headteacher) leaving gifts - 232 - 232 -
Quiz night 191 - - 191 -
Science signage donation (to be repaid to school) - 150 - 150 -
Bank interest received on BMM account 128 - - 128 4
Amazon Smile 110 110 79
Bags2school 100 - - 100 120
Ashridge Lights 96 - - 96 -
School uniform sales & Gio's Books 93 93 75
Gio's Party In The Box 65 65 53
Christmas Tree Sale donations / prizes 35 35 35
Misc - stools donation 20 20 -
Happy Circus event - - - - 5,451
Christmas cards - - - - 1,075
Halloween Disco - - - - 1,047
Christmas raffle - - - - 452
Lottery - - - - 429
Wine tasting night - - - - 384
Voluntary fund - - - - 303
Christmas events - - - - 93
Last day of school sale - - - - 84
Westfield Jumble Trail - - - - 25
Giving Machine - - - - 15
Grant income (to be repaid to school) - - - - 1,145
Sub total (Gross income for AR) 27,341 2,742 - 30,083 37,193
A2 Asset and investment sales, (see
table).
- - - - -
Sub total - - - - -
Total receipts 27,341 2,742 - 30,083 37,193
**----- End of picture text -----**
## **A3 Payments**
**----- Start of picture text -----**
Supermarket vouchers 13,996 - - 13,996 18,721
School purchases 3,892 - - 3,892 1,431
Summer Fair 1,304 - - 1,304 -
Westival 1,154 - - 1,154 278
Mural expenses (Grant funded) - 703 - 703 -
Christmas Fair / Raffle / Events 466 - - 466 61
Jubilee Garden (grant funded) - 320 - 320 -
Christmas books for all children in school 317 - - 317 260
Forest school (grant funded, repaid to school) - 300 - 300 -
Mrs Stace (headteacher) leaving gifts - 248 - 248 -
Happy Circus event 200 - - 200 3,740
Ice cream / Tea and coffee sales 161 - - 161 -
Science signage (Donation, repaid to school) - 150 - 150 -
PTA Insurance 145 - - 145 121
Easter Disco 135 - - 135 -
Quiz night 99 - - 99 -
Bank charges 78 - - 78 55
Lottery registration annual fee 20 - - 20 20
PTA Events fees 18 - - 18 20
School IT purchases - - - - 17,335
Grant payments made to the school (to repay income received into W1SPA bank account in 2021) [ - ] - - - 1,500
Grant payments made to the school (to repay income received into W1SPA bank account in 2022) [ - ] - - - 1,145
Christmas cards - - - - 664
Halloween Disco - - - - 177
Wine tasting night - - - - 21
Lottery winnings paid out - - - - 17
Sub total [ 21,985 ] 1,721 - 23,706 45,566
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 21,985 1,721 - 23,706 45,566
Net of receipts/(payments) 5,356 1,021 - 6,377 - 8,373
A5 Transfers between funds - - - - -
A6 Cash funds last year end 26,201 - - 26,201 34,575
Cash funds this year end 31,557 1,021 - 32,578 26,202
**----- End of picture text -----**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on behalf of all
the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the charity’s**
**own use**
**B1 Cash funds**|Amounts owed from Westfield Primary
school (refund of VAT charged in error)
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Main Bank Current Account
Petty cash
BMM account
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**13,568**
**1,021**
**30**
**-**
**17,959**
**-**
**31,557**
**1,021**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**156**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
Print Name
**GINA SHELTON**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
**29/06/2024**|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independènt Examiner's Report
Report to the trusteesl
members of
WESTFIELD FIRST SCHOOL PARENT STAFF ASSOCIATION
On accounts for the year
•nd8d
31 st AUGUST 2023
Charlty no
lrfany
1149519
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity {Ihe Trust") for Ihe year ended 3110812023.
Responslbllltles and As the charity trustees of the Tnjst, you are reswnsible for the preparation
basis of report of the a¢UnIS in OrdanCe wrth the requirnents of the Charities Act
2011 (Ihe At*).
I report in resF*d of My examination of the Trust's accounts carried out
under section 145 01 the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Chanty Commission
under seclion 145{51{bl of Ihe Act.
I have completed my examinati¢)n. I confimi that no material matters have
CO lo my attention {other than that disdosed below "l in connection with
the examination which gives me cause lo believe that in, any material
respect:
accounting records *Ere not kept in accordance with section 130 of
the Acl or
the ac£ounts do not accord bwth the acc¢)unting rerdS
Independent
examinerfs statement
I have no concems and come across no other matters in connection
with the examination to which attention $IvId be drawn in or(ler to enable
proper underslanding of the accoun1$ to be reached.
. Please delete the words in the brackets rfthey do not apply.
Slgned:
3010612024
Name:
ERIKA BYNG
Relevant professlonal
qualificationlsl or body
{rf anyl:
ACA
AddrwJ:
27 Madin Close
Berkhamsted
Hertfordshire. HP4 3JX
IER
October 2018
Section
Disclosure
Only complete rf the examiner needs lo hhlIght matters of concern (see CC32,
Independent examinth'on of chanty accounts.. directions and guidance for
examiners).
NONE
Glve here brfef details of
any items thatthe
examlner wlshes to
disclose.
IER
October 2018