2020-08-31-accounts

Trustees’ Annual Report for the period

From 01.09.2019 Period start date To 31.08.2020 Period end date

Charity name: Westfield First School Parent Staff Association

Charity registration number: 1149519

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To raise money to provide the school with equipment and extras that enhance the experience of pupils (age 3-11) who attend Westfield Primary School.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	W1SPA is run by members who voluntarily provide a great contribution of effort and resources to support the school in various fundraising activities. The fundraising benefits the school and its pupils.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	All trustees have reviewed and understood the guidance on public benefit issued by the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference This is not applicable to the charity Para 1.38 Policy on grant making This is not applicable to the charity Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Despite the unprecedented situation posed by the Covid-19 pandemic, W1SPA managed to raise an overall surplus for the year (paying due consideration to_monies_ owed to the charity and liabilities payable by the charity), of £2,218. The biggest fundraising events and activities held during the year were as follows: - Christmas fair and parties;profit of £2,193 - Weekly Art Club:profit of £516 - Cake sales:profit of £511 - Quiz night:profit of £494 - Halloween disco:profit of £389 - Wine tasing:profit of £326 - Film night:profit of £266 - Mr Banana head event:profit of £146 - Christmas cards:profit of £120 - Book hunt:profit of £90 - Bingo:profit of £55 We repeated the Santa Sleigh event and were able to raise a fantastic £945.50 due to a great team of volunteers. We continued to make money through the Supermarket voucher scheme, Giving Machine, second hand uniform sales and Bags2school. £5,000 was put aside into the BMM account to provide for future computer equipment purchases as and when they are required. W1SPA were able to provide substantial funding totalling £7,524, for experiences and learning support materials in response to a teacher’s Wish List. This included science resources and books for all classes, funding P.E. Equipment, as well as funding for a Chinese Ribbon Dance (one-day) Workshop and a Bollywood Dance workshop. Furthermore, we funded coaches for the Y2, Y3 and Y4 trips as well as entry for the Y2 trip to Mountfitchet Castle. We funded Art Supplies, a flipchart, water bottles for Reception, Sand and water trays, Two Classroom Carpets (Fruit Square and Back to Nature themes), together with contributing towards the leaver’s hoodies.

The Covid-19 pandemic and the resulting school closures and lockdowns from March through to August 2020, has undoubtedly had a significant impact on the Charity and its fundraising ability, as planned events were cancelled – including one of the biggest fundraising events of the year, the Summer Fair.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41	It has been noted that fundraising events have recently been making less money than in previous years and so we are adapting our events to suit the changing needs of the school. We continue to welcome feedback from parents as to what will engage them and to encourage new parent volunteers to get involved in future events.
Investment performance against objectives	Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 At the end of the period total reserves were
financial position at the end £39,366. The BMM account held £25,160
of the period as a fund for replacing IT equipment in
future years, together with the Charity’s
current account with a balance held of
£14,156. The petty cash balance held was
£50.
Statement explaining the Para 1.22 W1SPA aims to spend a large proportion of
policy for holding reserves the funds that it raises within the relevant
stating why they are held school year, with the following provisions:
- Sufficient reserves must be kept on a
monthly basis to cover outlay on
Supermarket vouchers (for this reporting
period approx. £2,400 per month)
- Sufficient reserves must be kept covering
expenditure during the Winter Term until
the significant cash injection of
fundraising from the Christmas Fair
- W1SPA aims to reserve £5,000 per year
into the BMM account to replace IT
equipment. If W1SPA identifies other
long term fundraising projects, funds may
be reserved.
- W1SPA aims to avoid any kind of deficit
and spending is phased to protect this
situation. The Chair and other Trustees
meet regularly with the school to discuss
planned spending. Current cash levels
are a key consideration before
committing to fund future items.
Amount of reserves held Para 1.22 £39,366 as detailed above
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially in Para 1.24 Not applicable
deficit
Explanation of any Para 1.23 Not applicable, no uncertainties
uncertainties about the surrounding going concern
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46

social investment policy adopted
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution raised 22ndFebruary 2010
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed or reappointed at the Annual General Meeting held in September each year.

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The management of the association shall be vested in a committee, consisting of a Chairperson, Secretary and Treasurer, along with additional committee members. These positions are voted for by the parents of pupils at the school, who are the W1SPA members.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

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Charity name Westfield First School Parent Staff Association
Other name the charity uses W1SPA, Westfield School Association
Registered charity number 1149519
Charity’s principal address Westfield Primary School
Durrants Lane
Berkhamsted
Hertfordshire
HP4 3PJ
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Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Sianne Plenderleith Chair W1SPA Members
2 Angharad Harrison Co-Chair W1SPA Members
3 Gina Shelton Treasurer W1SPA Members
4 Emily Perks Secretary W1SPA Members
5 Lisa Engel Committee Member W1SPA Members
6 Emily Millar Committee Member W1SPA Members
7 Bex Plenderleith Committee Member W1SPA Members
8 Paul Banham Committee Member W1SPA Members
9
10
11
12
13
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

Signature(s) Full name(s) Gina Shelton Position (eg Secretary, Treasurer Chair, etc) Date 28/06/2021