2021-10-31-accounts - Hawley Lake Sail Training Centre

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HAWLEY LAKE SAIL TRAINING CENTRE

c/o 3 RSME REGIMENT GIBRALTAR BARRACKS BLACKWATER, CAMBERLEY, SURREY, GU17 9LP

Charity registered number: 1149489

Accounts and Trustees’ Report for the period from: 01.11.20 to 31.10.21

Principal Accounting Policies

Accounting Convention. The financial statements are prepared under the historical cost convention as modified by the inclusion of investments at market value and in accordance with applicable accounting standards .

Incoming Resources. Income is recognised in the period in which the charity is entitled to receipt, and the amount can be measured with reasonable certainty. Grants from other agencies including donations and other income from activities are in furtherance of the charity’s objects and are part of the general funds of the charity. A restricted fund is only recognised where this is an agreed and explicit condition of the grant or donor.

Intangible Income. Due to the close collaborative relationship and the manner in which the charity’s activities compliment those of the Army, intangible income, reflected in time and use of premises is not quantifiable or measurable and so is not recognised in the accounts.

Resources Expended and Basis of Allocation of Costs. Expenditure is included when incurred or exceptionally where a commitment is made which requires an accrual when payment is to be made in the subsequent accounting period. Similarly, where prepayments are made in recognition of commitments falling due in a subsequent accounting period, the appropriate credit is entered in the accounts and reversed the following year. Grants payable are included in the SOFA when approved by the Managing Trustee. Expenditure is recognised in the period in which it is incurred. The majority of costs are directly attributable to specific activities. Irrecoverable VAT is charged to the activity for which it was incurred.

Governance Costs. Governance costs are the costs of professional advice, holding trustee meetings or committee meetings associated with decision making, any fee for audit or independent examination and any fee incurred in the preparation, statutory filing, printing or copying of the annual report and accounts.

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Capitalisation and Depreciation of Tangible Fixed Assets. All assets having a purchase value of more than £500 are capitalised. The cost of tangible fixed assets are written off by equal annual instalments over their expected useful lives using the following methods of depreciation:

Furniture, fixtures and equipment: Straight Line over a period of 2-10 years.

Assets with a life of more than one year but with a purchase value of below £500 are included within the inventory but the cost is written off in the year it is incurred and is not depreciated over the useful life of the asset.

Fixed Asset Investments. Fixed asset investments are included at market value at the balance sheet date. Any gain or loss on revaluation is shown in the Statement of Financial Activities (SOFA).

Stocks. Purchased stocks are valued at the lower cost or net realisable value making due allowance for any obsolete or slow-moving items.

Funds Accounting. Funds held by the charity are:

General Purpose/Unrestricted /Designated Funds. These are funds that can be used in accordance with the charitable objects at the discretion of the Board of Trustees. Designated funds are unrestricted funds which have been allocated/earmarked for a particular purpose by the Trustees and are to be declared in the Trustees comments in accordance with Para 12 to these notes stating what they are intended to be used for and when.

Restricted Funds. These are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is to be included in the notes to the accounts.

Other Costs. Other costs are those costs not incurred in the undertaking of charitable activity in furtherance of the objects of the charity, i.e. the provision of facilities, recreational programmes or activities in furtherance of military efficiency. They are also costs incurred in the making of grants and donations, in the costs of generating funds, i.e. the costs incurred in trading or fundraising undertaken by the charity, or in governance costs.

Related Party Transactions & Remuneration and Expenses

Whilst the charity has a close working relationship with the Army, there are no transactions with the Army which require disclosure under SORP 2005. The only transactions made by the charity in favour of the unit are wholly attributable to the charitable activities of furthering military efficiency. No expenses have been paid to the trustees.

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Analysis of Capital Property

Fixtures, fittings & equipment £

Balance b/f	108,817.50
Purchases	3,341.73
Sales & W/Os
Depreciation	14,772.50
Balance c/f	97,386.73

Total Value of Investments by Category

Value £ 0.00

5. List of Debtors

Date of Debt: 31 October 2021 Amount £1,880.80

There are no amounts falling due after more than one year.

List of Creditors

Date of Credit: 31 October 2021 Amount £1,093.02

There are no amounts falling due after more than one year.

Paid Employees

	2020/2021	2019/2020
	£	£
Gross wages paid	94,537.09	78.250.22
Employer’s National Insurance paid	462.69	1,961.73
Pension Contributions paid	865.32	894.51
Total staff costs	95,865.10	81,106.46

Number of employees who were engaged in each of the following activities:

	2020/21	2019/20
Costs of generating funds
Charitable activities	14	13
Other
Total	14	13

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No individual employee received a salary of over £60,000.00

Governance Costs

2020/21

Audit or independent examination fee: 0.00

Restricted Funds

There are no restricted funds.

Note: The HLSTC Water-Ski Fund has been combined into HLSTC unrestricted fund.

Declarations

All of the charity’s commitments are provided for in the accounts.
No guarantees have been given to third parties.
The charity has not received any loans that are outstanding at the year-end and secured on assets.
The charity has not granted any loans to institutions or companies connected with the charity.
The charity did not make any ex-gratia payments during the year.
Sufficient resources are held in an appropriate form to enable each fund to be applied in accordance with the restrictions imposed.
The financial activities, assets and liabilities of all the charity’s branches or sections have been included.
The trustees have not changed the year end date or the length of the charity’s financial year.
The charity has no designated funds.
All the charity’s operations are continuing operations and there were no operations discontinued or acquired during the year.
No funds (unrestricted, designated, restricted or endowment) are in deficit at the balance sheet date.
The charity has no intangible assets.

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None of the charity’s functional fixed assets have been re-valued during the year and the charity does not have a policy of revaluation of these assets.
The charity has no subsidiary companies.
The charity has no material fixed assets that have not been capitalised and included in the balance sheet.
No internal transfers have occurred out of restricted/endowment funds.
All investments held are investment assets in the UK unless otherwise stated.

Additional comments: None

HLSTC Manager:

Signature: Date: 5th August, 2022

Name: Paul Rivington

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Trustee’s Annual Report and Comments:

Charity name and Charity Commission/Regulator registered number:

HAWLEY LAKE SAIL TRAINING CENTRE Registered No 1149489

...........................................................................................................................................................

Description of the charity’s trusts

Governing Document:

MEMORANDUM OF ASSOCIATION OF HAWLEY LAKE SAIL TRAINING CENTRE - 3[rd] AUGUST 2012 (amended by ordinary resolution of the members passed by way of written resolution on 6 February 2020)

Objects of the Charity:

The promotion of the efficiency of the Armed Forces of the Crown by the provision of facilities for the sport of sailing and other water sports.

The promotion of community participation in healthy recreation by the provision of facilities for the sport of sailing and other water sports.

The advancement of education and training by the provision of facilities for the sport of sailing and other water sports.

Trustee selection method:

Five Elected Trustees

Trustee induction and training Initial Brief by HLSTC Manager/Chair of Trustees

Summary of main activities in relation to the Charity’s objects:

Providing Military Membership and equipment to 3 RSME Regt and other Military Units to use in their own free time. Providing Membership to Civilians

Providing RYA courses in Sailing, Powerboating, Windsurfing, Kayaking to achieve recognised qualifications, for Military and Civilians.

Providing Activity Days/Weeks for Military Units (Cadets and Adults) in the Local and Regional Areas

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Providing Activity Watersports days for Local Schools and other Youth Organisations .

Providing membership for Local Groups and Individual members.

Summary of main achievements of the Charity during the year:

The year was a period of cautious recovery from the impact of the Covid pandemic, but we were able to increase our course bookings and increase the membership – albeit with some hesitancy.

The sad and sudden death of our popular Office Manager/Accountant Wendy Cooper, necessitated a change of accounting and administrative functions, all of which were conducted efficiently, and the trustees are grateful to all staff involved.

With a view to the future, a post Covid strategy was developed with a view to replacing and upgrading some of the Club facilities.

The furlough scheme and business grants continued to be of great support in enabling the Club to develop its full programme of courses.

Financial Review

HLSTC Unrestricted fund is now worth £188,611 compared to £128,234 at the end of the previous year, an increase of £60,377 which in part is due to reclassifying the waterski reserve into general club reserves.

Membership Fee Income received, £46,555, compared to £47,302 the previous year, a decrease of £747.

Course Fee Income received £98,907 compared to the previous year, £49,754 an increase of £49,153.

Income received for Activities by Groups (Schools/Cadets/Civilian/Military) was £15,099 compared to £870 the

previous year, an increase of £14,229.

HMRC job retention and local authority grants amounted to £25,606.

Trustees during the report year.

Lt Col C James (resigned 27/4/21) Mr S Davis Mrs J Colson Mrs L Rawlings Mr R Jones Mr M Lysaght (appointed 27/4/21)

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Serious Incidents: None

Public Benefit Statement:

HLSTC provides public benefit by assisting service personnel to more effectively perform their roles within the Armed Forces of the Crown. It does this by providing and supporting sporting and adventure training activities. This assistance enables service personnel to face the challenges and danger associated with military service by developing and maintaining teamwork, skills, fitness, confidence, character, spirit, attitude, and morale. As a result, HLSTC promotes the efficiency of the Armed Forces of the Crown by enhancing the British Army’s capability to undertake the roles demanded of it including the defence of the United Kingdom and its interests.

HLSTC provides public benefit by promoting participation in healthy recreation by providing facilities for sailing and other watersports.

HLSTC provides public benefit by educating and training, in particular for young people, in the sport of sailing and other watersports.

(It is confirmed that due regard has been paid to the Charity Commission of England and Wales’s guidance on public benefit when deciding what activities the charity should undertake.)

This report is accepted by the Trustees:

Date: 5th August 2022

Signature:

Name: Stephen Davis

Capacity: Trustee - Chair

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INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS OF HAWLEY LAKE SAIL TRAING CENTRE FOR YEAR TO 30 SEPTEMBER 2021

The charity trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required under section 144 of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to:

Examine the accounts under section 144 of the Charities Act,
To follow the applicable directions given by the Charity Commission
To state whether any particular matters have come to my attention

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

Accounting records were not kept in accordance with section 130 of the Charities Act or
The accounts do not accord with the accounting records

I note that the accounts have been prepared on the basis of a Profit and Loss presentation rather than a Statement of Financial Activities, but I do not feel that this will provide a misleading representation of the results for the period. I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed Name David Cooper Date 8/25/2022

Docusign EnvÈlope ID." CFD678A2-CCF&44AtkBEA7£48D68F35D&5 Hawley Lake Sail Training Centre Profit and Loss Comparison November 2020. October 2021 lov 2019. Cxt 2020 2021 -204.42 -1,725.73 5214.17 41.064.93 628.43 4001 S•lh¥ Ath )2 Y¢yth 20.733.37 71,917.55 4001 621.00 350.01 191.e8 Flrst A 75.TrJ Totsl 40ty) Trnkn Cwv W49.11 -139.34 4031 A¥•rt 191.07 4032 DWY 750.00 141.17 JJ12JJ 40&) aftyJpA¢ii¥th• IOJ•4.74 2,170.01 422.50 972.91 38.33 14110.11 )• 4081 Aduhs 215.00 7.50 45. 4072 Mllltsry 4076 EqUIwr Hlr• To¢•14070 F•clMIBs •• .67 137.50 4110 Mthmknhl) Clth 4181 Aduré -1.742. 15,147.13 1,342.95 2.45B. 374. 14.951.Tr) 1.071.70 2.750.th) 4162knk7r 4101 OroupAthtt 4104 Ornupknxy 177.50 150.00 4116 8tsKIMrt 190.ty) 410T S•rknkndlYlJ*l 1.821.LV) 2,086.ty) 650.C¥) 21mO.70

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Docusign EnvÈlope ID." CFD678A2-CCF&44AtkBEA7£48D68F35D&5 Nov 2020. ort NDV 2019- OGt 2020 1041 SOra Tr•JhyCard Cl 1WJS 14BA)J 1 J53J6 144.00 76 8281 W 811 Expww• 139.87 12.41 182.1J 318A3 I,N6.78 103.81 Tats114tO Hmhh S 1mAO 1.52 319.42 •4•2 Offlc• EgFIT 149J Offk• eqpt IT 334.75 I17 T6111 Pthymll ExFW•# 48,356AZ 7$0.CII 39AQ)A4 •612 Bom Pl 24.878.53 18.720.81 1.IY1.73 MI1 OOD 1.3ST.CiI li P•n•k¥ .51 Mi• JiIIPPE 1.937.70 171.03 so. 1024Job R•* f4.898.41 I1.823 3.536. 4.7n25 11.1Q¢AI 14QOA 700AO 2.Y5.70 2,335. 2.C¢3.95 274.88 &J7.12 Inos 3,355 46 1.456.58

Docusign EnvÈlope ID." CFD678A2-CCF&44AtkBEA7£48D68F35D&5 Nov 2020. 0 2021 Nov 2019. O¢t 2020 11 ththmut Fo•5 f90AO 15 R•ulFtrth F• 11AALA 13.th) 70.th) 70.00 Tol#11815 Rfjyhlrth 12$5ffj1 4.73 3.884.41 3.333.33 8.242.18 .47 330. 1.111JO TV Lk 114AO 3233.71 S,Crf228 351.JJ 692.85 878.55 Tot1 •eaO UIIII•• T•iil 7021 922 Tol•17Q30 22 •22 63625 VAT ADJ exPEE 1477IA 147S7.12 1&747 11741J1 13J77.71 13J25.11 4462 2•.142

Docusign EnvÈlope ID." CFD678A2-CCF&44AtkBEA7£48D68F35D&5 Hawley Lake Sail Training Centre Balance Sheet Comparison As of O¢tob•r 31. 2021 0131111J121 A• of 31110120 FIA•d •1 T•n9ibl• 1eoo Fi¥brn 124.00 1111 Co•t 107,192ffjD -14.294.00 107,192.00 -7,147.00 1112 D•1Trcth Totsl 1$10 Portabl• BU1 1121 Cv•¢ 1,191.76 -376.35 Tatsl 1020 OTr•EqWwm Ch Othhl•• 1831 C¢•1 oAo 7,4J9.ty) 10W.75 -14.Cf2.75 18,382.75 -17.739.tS IS12 D•y•clAIkn 4A20AO 1.600.00 1S12 O•w•GI Tol•l 1640 Cbjb .10Tr).00 1110 CW 8tthd Up P•Jdl•br 1111 Co•t 3,1fd.71 4.172. -1.789.T6 Totsl 10MCbJb Up p•Jd1M OAO 7A80.00 7.850 Q) .5.480 ib) IM2 O•wl Totsl 1110 ¢b Paw•rtM¥•b 118. IS•ty ¢kn1X• Bv 101 Colt 320521 .2.W2688 1.745.31 Tot•1 1600 8w TotslTw¥lbl• 108,817.&) 1011J17. •7J•Ln C•¥h It •nd 8.WJ. IA1326 11J9.116J7 8.CW.Lb) 1020 8aVhwA¢1w 1010 56.655.39 755.0 T4141 Ctha¢b•**wJ kn hwwj 11•mS21

Docusign EnvÈlope ID." CFD678A2-CCF&44AtkBEA7£48D68F35D&5 As 0131110121 A• of 3111ri120 1.880.80 -71.40 IMOJO 1121 C<w 1122Yxth C¢x 470.42 T•ll 1120 1.717 1310 Pr•pAh1 1311 OThrrt PTrp1 1320Job R•lwthn NMRC 5.934.aO 7.791.•6 n.B7821 Tr4d• C¥•d#•rn I,¢M.02 1M•J 14.318.6& T¢tslTrnd•Cr•dlb Cimnt Lknbl4lbi• 2Q1O P•MIgTh 240D Payr1 1,W).41 4.n8.00 19.622.X 4.m.# 142.12 2416 A¢¢nlI Olh 2JIOVAT Lthbllhy HMRC VATJp VAT Adj T<•1 Currrynt LW 8.24 2M23.45 .n1AO J4MA2 32422 22,•X17 60M61.12 J20D eq 32D1 8*1 M•mbKs 159.480.82 31234.17 Profftforth• > 29.142 33 4.462.33 1MWA2 IMJ10J6 Frw, P&wl6. 2D21 11'.33.'51 am Gkffo.NAuud B••1

Docusign EnvÈlope ID." CFD678A2-CCF&44AtkBEA7£48D68F35D&5 Watwskl rplUS CaltylatlfyTr 4211 -2490.25 Tow Fee5 4178 -714 P355e5 Wakeboard -3204.25 6281 534.4 Watr5ki xptnses -2669.85 Contribution to YE 3110 20 Ioss 795 TBA Tfrto Skl Membws"Fund" _1874.85