2023-09-30-accounts - Operation Florian Limited

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OPERATION FLORIAN LIMITED REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

The old and the new – Donated Volvo fire appliance to Macedonia

Prepared By: A Burscough Operation Florian Ltd Treasurer

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Report of the Trustees For the Year Ended 30 September 2023

The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 September 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities' issued in March 2005.

INCORPORATION

The charitable company was incorporated on 13 January 2012 and commenced trading on 1 October 2012.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

07909070 (England and Wales)

Registered Charity Number

1149445

Registered Charity Office

The Fire Station, Ardsheal Road, Worthing, West Sussex, BN14 7RN

Registered Company Office

60 Crawford Avenue Leyland Lancashire PR25 3FN

Trustees

M Doherty	Chair	(re-elected 03/02/23)
A Burscough	Treasurer	(re-elected 27/02/23)
B Lees

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

M Doherty	Chair	(re-elected 03/02/23)
R Barraclough		(re-elected 26/02/21)
S Ndlovu		(re-elected 26/02/21)
M Brisco		(re-elected 27/02/23)
P Gratrix		(re-elected 03/02/22)
M Ellis		(re-elected 27/02/23
S Snape		(elected 17/01/20)
Non-voting Executive Director
Steve Owen-Hughes	(elected 17/01/20)
Bethany Shorey	(elected 27/02/23)

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Steve Owen-Hughes	(elected 17/01/20)
Matt Bedford	(elected 27/02/23)

Company Secretary

R Barraclough

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is a limited company, limited by guarantee, as defined by the Companies Act 2006. It is governed by its constitution/articles, dated 13 January 2012.

Recruitment and appointment of new trustees

The governing documents identify 9 Trustee positions. The Trustees are appointed at the Annual General Meeting for a three year term of office, with a third of the nine posts elected each year. The elected Trustees sit on the Management Committee alongside other officers appointed at the AGM. The collective committee are responsible for the day to day management of the Charity and for ensuring compliance with the governing documents, Charity Commission and Company House rules. A skills audit is carried out periodically by the committee to ensure there is sufficient capability to ensure the Charity meets its objects.

Induction and training of new trustees

Each Trustee and Management Committee member has undergone induction training. This is delivered by the Trustees advisor and is based upon the National Council for Voluntary Organisations (NCVO) "The Good Trustee Guide" ISBN 0-7199-1610-0. We set aside one meeting each year for specific training and have appointed one member who is an experienced trustee with another Charity to act as mentor for new trustees and to act as 'critical friend'.

Organisational structure

The management committee is responsible for governance and policy and is the custodian of the charity's assets. The Committee meets at least four times a year. Operation Florian Ltd consists of nine Trustees and three non-voting Executive’s. The Trustees also have a Directors role as well.

Trustees Roles

The charity has put in place a renewed board structure to meet the needs of the charity, its members and those countries/communities we help with humanitarian aid. Each board member has been given a more defined and specific role in their references. The board has developed “job descriptions” for each of these roles.

Non Voting Executive

On 17/01/20 the Trustees decided to invite Steve Owen-Hughes on to the board as a “Non-Voting Executive”. A position he duly accepted. The development of this position has helped, assisted, guided and advised the Trustees in the running of the charity. Bethany Shorey was invited by the Trustees as a Non-Voting Executive to assist, guide and advise on media, communication and publicity in February 2023. In the same year Matt Bedford was invited by the Trustees to join the charity as a Non-Voting Executive to assist, guide, advise and develop the website and communications.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

All three executives have proved vital in moving the charity forward to meet the demands placed on Operation Florian Ltd in today’s world.

Report of the Trustees For the Year Ended 30 September 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

Risk Management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. In 2023 Operation Florian Ltd continued to review its “risk management” structure and administration.

The committee continues to monitor the major risks to which the charity is exposed and to keep under review the adequacy of the policies and systems which it believes are adequate and appropriate to the size of the charity and the nature of its operations.

A Risk Management Register has been produced by the Board which is a live document, this scrutinised at each change or addition of risk accordingly. Dynamic risk assessments are produced for any activities or bespoke projects.

The Risk Register was reviewed in 2022 and continues to be reviewed on a regular basis. It is a standard agenda item at each board meeting.

During the “pandemic” the board monitored the situation and followed all government guidelines. Possible future “Pandemics” are included in Operation Florian Ltd risk assessment.

Operation Florian Ltd is totally reliant on volunteers which can be a significant risk in managing such large projects both from a UK perspective and in theatre.

Operation Florian Ltd Policies

Over the recent years the Trustees have reviewed existing policies and developed new ones. This has created a library of nearly 18 policies relating to the charity. They act as guides, reference, as advice and protocols.These are all available on our website www.operationflorian.org.uk.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objective of the charity is to promote the protection of life amongst communities in need in any part of the world by the provision of equipment and training to improve firefighting, first aid and rescue capabilities. We also strive to create safer communities by educating in Community Fire Safety Schemes.

The charity delivers its projects to communities across the world. Our present projects have gained momentum as the world returns to normal following the Covid-19 Pandemic. We are currently planning mission activities in several different countries across 4 continents.

The benefit we provide to emergency services ensures an improved efficiency of delivering fire and rescue services across diverse communities, in supporting planning, preparation and protection against environmental disaster and provides education for communities to engender greater self awareness and self help in planning and preparing for emergencies.

Operation Florian Ltd reflects the fact that disasters do not differentiate between genders, orientation, race or religion and is by nature non partisan. Each project is carefully assessed so as to ensure equality of access within communities irrespective of the ability to contribute towards the assistance given, ensures that any ethnic tensions or divides are carefully managed and communities are equally valued and benefit based upon need.

Significant activities

Operation Florian Ltd is operated almost entirely by serving or recently retired firefighters, members of other emergency services and personnel with specific skills underpinned by willing volunteers. This ensures that the skills and understanding are up to date and that the project's scope can be delivered within current resources and capabilities. The products are all validated and are delivered to recognised standards often tailored to meet the specific environment.

Projects are selected by the Charity Board on recommendation by funder, or a request, which can come from a local representative in the country or a UK government official (Embassy staff etc) or as part of an ongoing sustainability programme.

In all cases a proposal is considered by the management committee and decisions made about the need, the importance of the project for the country and for Operation Florian, the ability to deliver, the funds available to allocate to the project and a timescale to deliver. The Committee would also identify critical success factors or what a successful project would deliver. Once that is agreed it will appoint a project manager who will then be responsible to the Committee for successful delivery and budget management. The Charity Board which acts as Administrator provides the support and guidance and project control tools as well as communication with the broader membership.

The Trustees are mindful of the necessity to demonstrate the public benefit in accordance with the Charities Act and have considered the advice from the Commission aimed at small charities. This report details specific activity carried out by the Charity during the year and each paragraph identifies the purpose of the project and the beneficiaries allowing clear assessment of the public benefit.

Storage Facilities

Operation Florian Ltd has five stores throughout the UK to store donated equipment ready for shipping to locations throughout the word.

The main storage facility is based in Chorley Lancashire. Operation Florian Ltd greatly appreciates the help given by Lancashire Fire and Rescue Service in allowing the charity to base its stores there.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

The charity also thanks all Fire and Rescue Services who allow storage of donated vehicles and equipment at their facilities.

Main stores in Lancashire – equipment/ PPE ready for donation

We have donated an estimated £285,000 worth of vehicles, equipment and PPE in 22/23. The estimation of donations is difficult to calculate effectively due to the vast majority of donations being of used/end of service life. The board look at websites such as ebay, auction sites, to gain an overall impression of value. From this information we calculate the individual cost of each item, then it is multiplied by the number being donated to come up an approximate figure.

Report of the Trustees For the Year Ended 30 September 2023

OBJECTIVES AND ACTIVITIES

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Volunteers

Operation Florian Ltd on its formation looked in detail at the running costs of the charity and how to administer it. Financial stability of the charity is paramount. To that end the charity does not employ any personnel. All the charities needs are met by volunteers, including Trustees/Directors and Executives who are also volunteers.

The work of the administrator has been spread over the Board members to carry out this role. This role is reviewed every year at the Charities AGM.

We have now two Non-Voting Executives with specific skills. One is a “webmaster” for our website and the other runs and organises our media.

Alongside the Board, the Charity relies on volunteers to deliver its aims. To date we have more than 280 volunteers on our register, many who are very involved working behind the scenes in the UK in activities such as collecting stores, managing the stocks and storage areas, collecting and maintaining the fire appliances and equipment readying for donation.

During 2022/23 the Charity volunteers were engaged in delivering 6 fire appliances to a UK dock for shipping to Zimbabwe. A team drove 2 x fire appliances and 4x4 vehicles to Macedonia and carried out a training programme. Volunteers also delivered a fire appliance to Montenegro and carried out a training program.

Our volunteers also loaded 1 x 20ft containers of PPE and equipment for shipping to Zimbabwe. We also loaded a container of PPE for the Philippines.

The Charity could not operate without the commitment, dedication and effort of its volunteers.

Donors

The Charity requires a ready supply of equipment and appliances in order to deliver our objects. In 2012 we forged links with relevant industries that could support what we are trying to achieve. In particular we are pleased that Bally Clare adopted Operation Florian Ltd as its preferred route for disposal of PPE and equipment still in service no longer used in the UK. We also continue to receive donations from Hunter Apparel Solutions Ltd. This has seen significant donations of personal protective equipment which supports the Charity and has allowed us to support more donations in 2021/22.

UK Fire and Rescue Services continue to support with donations of fire appliances, equipment, resources and information. Also on occasions sponsorship of personnel to work on our projects overseas. These services include Lancashire Fire and Rescue Service, Greater Manchester Fire and Rescue Service, Cumbria Fire and Rescue Service, East Sussex Fire and Rescue Service, Devon and Worcester Fire and Rescue Service, West Midlands Fire Service, Cleveland Fire Brigade, Cheshire Fire and Rescue Service, South Wales Fire and Rescue Service to name a few.

Due to the constant changes within the Emergency Services in the UK and ever present economical climate and legacy of the pandemic and the situation in Ukraine it is increasingly difficult for the Charity to secure the donations required for missions. Particularly in the area of specialist equipment, such as RTC hydraulic rescue gear. This has increased the workload of all the membership securing what is required for the charity to operate throughout the world on missions.

The Charity is still required in many cases to purchase equipment and fire appliances through open competition however we are still able to attract some donations to us directly.

The recognition of the work of Operation Florian Ltd has gained a much higher profile in the wider Fire Service Industry thanks to the work of our Volunteers at many high profile events throughout the country. This attracts Companies and Organisations that helps us develop symbiotic partnerships that may prove beneficial in the longer term in creating Trade and Industry opportunities on a global basis.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

As a charity we are working even harder to secure donations of equipment, PPE and vehicles because as we now know and expected as the pandemic disruption subsides and travel restrictions now lifted the need for help in communities in need are greater than ever before throughout the world. We must ensure we have the materials constantly available to continue valuable work.

Report of the Trustees For the Year Ended 30 September 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Charitable activities have continued. We attended the “Emergency Services Show”, on an individual stand held at the NEC in Birmingham over the two days.

Our volunteers ran a “bar” at “Glastonbury” and “Fields of Gold” festival concerts. Their superb efforts raised thousands of pounds towards projects in Macedonia, Montenegro and Cape Verde.

Charity volunteers also ran a number of fund raising events throughout the year.

We managed to ship 2 containers of PPE and equipment. 8 x fire appliances and a 4x4 vehicle were also donated to several locations.

Delivered over 20,000 student training hours on our missions.

Operation Florian also helped/assisted several other charities in the loan of volunteers and donation of equipment.

Projects in this financial year 22/23

In 2022/2023 the charities activities returned to normal. There is still a legacy of the “pandemic” and Ukraine in certain areas as mentioned previously in this report. This financial year proved to be very successful for Operation Florian Ltd. Below are just some of the charities activities.

Zimbabwe

A total of six fire appliances were shipped to Zimbabwe. Three were shipped to Bulawayo. Two went to the City of Mutare, one to the Municipality of Hawange.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Volvo Fire Appliances arrived at its destination Hawange – Zimbabwe

The charity secured and shipped this fire appliance to Hawange in Zimbabwe. This local board also covers Binga and Lupane Districts.

Operation Florian Ltd also shipped two x twenty foot containers of PPE and equipment. One of the containers was shipped to Mutare (see below).

Within the container was PPE and equipment for the Mutare Fire Brigade in Zimbabwe. They will use this donation to equip the two fire appliances also donated and shipped by Operation Florian Ltd.

These donations will provide PPE and equipment to make the work of the firefighters safer and easier in emergency situations.

The charity also carried out two training missions in Zimbabwe. Each one consisted of a two week intensive training program in many fire service disciplines. All subjects included theoretical and practical sessions. Over 16,000 student hours of training was achieved by our members.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Container destined for Mutare loaded by members of the charity from our main stores at Chorley in Lancashire.

Planning is well underway for future projects in Zimbabwe in 2024. We also plan to donate further equipment, PPE and vehicles.

Macedonia

In 2022/2023 Operation Florian Ltd drove one fully equipped fire appliance and a 4x4 vehicle to Macedonia.

On arrival the Operation Florian team members carried out training with the local fire services the vehicles had been delivered to, this included an intensive training programme on the operation of the appliances and the equipment they carried. The two vehicles are now on the run in their respective municipalities providing vital fire cover to their communities.

Cape Verde

This is the 8th year of the Cape Verde project, and it continues to be a massive success. It all began when a couple living on Maio reached out to Operation Florian with concerns over the medical intervention capability on the island. Their concerns ranged from emergency response to the continuing training and development of the responders. Since this time the project has grown to span across the beautiful islands of Maio and São Nicolau, with hope to expand further across many more of the Cape Verdean islands. The team’s commitment to excellence and professionalism has enabled us to successfully achieve all targets set by this ever-expanding project.

The Cape Verde project team carried out its latest phase in 2023. In May 2022 the project team drove a

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

fire appliance to Holland, which was then shipped to St Nicolau in Cape Verde. The fire appliance was donated by Greater Manchester Fire and Rescue Service. In 2023 the team carried out further training with local firefighters on the donated fire appliance.

St Nicolau Firefirefighter taking part in an open water training session being instructed by Operation Florian Training team.

St Nicolau Fire Appliance donated in 2022 on display with the Operation Florian training team on completion of their successful training program in 2023.

Romania

Operation Florian again assisted Operation Sabre (Charity Number 1163222) in their mission in Romania

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

in 2023. Operation Florian has collaborated with Operation Sabre https://www.operationsabre.com in the past to the benefit of evolving emergency service organisations.

Montenegro

In 2023 a team of Operation Florian members returned to Montenegro to carry out a comprehensive training program on basic firefighter skills and drove one fully equipped fire appliance . The trip proved successful and plans are being developed to carry out a training programme in 2024. Plans are being drawn up to expand throughout the country.

Ukraine

Operation Florian continues to help several charities involved in Ukraine. We donated sets of PPE to Ukraine firefighters via Fireaid and NFCC. Many of our members were also involved driving donated fire appliances and equipment to Poland, to be picked up by Ukraine firefighters. As a charity we continued to donate blankets to “International Aid” https://internationalaidtrust.org.uk and several other charities and organisations sending aid to Ukraine.

Other Requests

Through our website we continued to receive requests for assistance in 2022/2023. As protocol dictates the requests are presented to the Charity Board to allow them to make realistic and informed decisions about supporting such requests.

We are communicating with a number of countries to develop potential partnerships. They would hopefully include the donation of vehicles and equipment, followed by a training team of Operation Florian members flying out to train the firefighters on the donation. Many are either on hold awaiting further detail, some are passed to partner organisations working in that country or region, and others are given a definitive no.(these are not many)

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Working with other agencies

A number of fire appliances were donated to the charity by sympathetic fire authorities as a donation or at reduced purchasing costs, as well as much needed equipment sourced and funded through either donation or procured using general funds. This helped Operation Florian Ltd to showcase to central government departments and other charities what it does and how it goes about doing it and allowed effective communication between charities promoting the collective effort to improve the protection of communities across the world from fire and other emergencies.

Local communities often raise funds locally to support the sourcing, provision and delivery of training. A prime example of this is the continued funding by Local Government and Local Councils in Zimbabwe. Sponsorship by Embassies throughout the world is another source of funding to provide equipment, vehicles and training.

These appliances and equipment improve the quality of fire protection in destinations we work within. The appliances enhance the current provision or provide the initial provision and ensure that the firefighters are equipped and competent to deliver an effective service to their community. The donations are often independently validated by the government inspectors of fire and rescue services and other agencies in the country of donation.

Operation Florian continues to collaborate closely with all other UK similar organisations.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Other developments

Social Media

Our website continues to evolve and is updated regularly. We continue concentrating on populating the various sections. The reason we had to develop a new website was to enable it to interact with modern devices. www.operationflorian.org.uk is now capable of working with the latest electronic communication devices.

All our 18 policies are available on the website and are reviewed annually. The Board recognised the importance of modern media through electronic communication. As a board we recognise the importance of the multimedia world. The Board sees this as an essential and vital investment to move the Charity forward.

Facebook membership continues to evolve and now has over 4,900 followers. Every year the number of followers increases. There is an increase in people watching the Charities activities through this medium. We continue to have a reach of up to 8,500 on each social media post. Importantly these hits are throughout the world, especially in countries the charity has worked in.

It is vital to use this media to show our commitment to developing communities, to show how we work, how we raise funds, how we achieve our projects, how we achieve donations, how we work on our missions, show our success on our missions, the list goes on and on. What is a fantastic achievement is that many of the followers are from countries we have worked in and these follower numbers continue to increase. Twitter also continues to increase in membership.

We use “mailchimp” as an improved communication system with our members. There is a cost implication but the benefits far out way the investment. In 2022 we appointed a dedicated volunteer to develop our social media.

You can follow or visit us on: www.facebook.com/OperationFlorian https://twitter.com/OpoFlorian https://www.linkedin.com/company/8553378/ http://www.operationflorian.org.uk

Report of the Trustees For the Year Ended 30 September 2023

ACHIEVEMENT AND PERFORMANCE

Charitable activities

In 2012 we introduced a "Twitter Account" now known as “X”, we have over 2,900 followers. The number of followers increases year on year.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Members Newsletter

In 2020 Operation Florian Ltd reintroduced regular newsletters. This has continued into 2022/2023. We continue to develop the newsletter for the benefit of our members with the help of our dedicated media volunteer. Communication with our members is vital to enable them to have an understanding of the charity, its aims and its activities.

In 2021 the board decided to use the services of “Mailchimp”. This has proved to be a success in sending information to members, partners and friends. We continue to learn and develop how we can use this system.

Awards and recognition

During 2022/2023 many individual members continued to have received recognition within their Fire and Rescue Services for the work they have done with Operation Florian Ltd.

The Charity continues to look at new and exciting fundraising events. This is an area the charity has to re-focus in to develop and increase funding. The more successful we are in this field, the more communities we can help.

Internal and external factors

The Charity exclusively relies on the same unpaid volunteers to both fundraise and deliver the projects. They are assisted and advised by the Charities Board.

The members have often expressed their desire to return to the previous style of projects where funds were raised locally to deliver small scale projects. However these did not fully account for the full costs of the charity and individual volunteers often had to financially support the delivery and were often out of pocket for a long time.

The charity is now structured to cope with large scale Government (MOD, UN, NATO etc) backed projects, large scale overseas Government projects, local Government (municipalities etc) projects, specific small scale projects. Working in partnership with other charities and organisations.

The accounting process adopted on formation of the Limited status allows close project financial planning and control.

FINANCIAL REVIEW

Reserves policy

The reserve is based upon a strategy of allowing the Charity to operate at its lowest level of activity and cover the fixed costs of consultancy, insurances and fuel for six months. The Trustees consider this an adequate period of time to allow other sources of funding to be secured or for the Charity to be wound down. The Treasurer considers the position on an annual basis and makes a recommendation to maintain the current or increase the level of reserves, to the Management Committee. This is in line with the charity commission guidelines.

Principal funding sources

The principal sources of funding in previous years were local Government and Local Councils within Zimbabwe and other countries, British and American Embassies in various countries, Individual private sponsorship. Vital fundraising efforts by Operation Florian Ltd charity members.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

For the projects agreed and planned the funding source has to be sufficient to allow the Charity to deliver and continue to operate effectively.

In the past the Management Committee was pleased with the balance between general fundraising activities by the Charity even in this present economic climate and the grants provided by government agencies.

The Committee is still actively trying to engage in a number of fundraising streams and on a voluntary advice only basis to identify other fundraising opportunities and to develop in-house skills. The Committee is also setting a direction of smaller 'donation and training projects' to encourage more involvement and fundraising activity by our volunteers. But again these areas are so limited if they are open at all.

Since the government combined FOC and DIFFD overseas grants have been very difficult to secure.

“Just Giving” continues to be used to gain maximum benefit from tax allowances allowed by the Government. This is the effective way for "gift aid" and was set up to achieve this. The Trustees have been actively promoting this as a vital source of income. More members and friends of the charity have set up “regular giving” to Operation Florian. This has proved vital in sustaining the charities existence. Without their generosity the charity would be in a very precarious position. The Trustees wish to express their gratitude to these people.

Work is continuing to increase the number of donors to this very effective way of fund generation.

Fundraising Compliance Officer

The Trustees have appointed one of the board members to fulfil this role. This being a“Fundraising Compliance Officer”. The purpose of this position is to advise the Trustees on fund raising ideas, development and activities. Ensure the Trustees comply with all charity fundraising guidelines. They will also advise members on fundraising and be a link to the Trustees.

Potential Project work in 2023/24

The new financial year 2023/2024 looks to be another busy period. Potential project work is on the horizon in a number of countries.

Macedonia

Operation Florian Ltd is in discussions with a number of municipalities within the country about the prospect of delivering fire appliances, donating PPE and equipment then carrying out training programmes.

Cape Verde

The work on the islands of Cape Verde continued in 2022/2023. Planning is underway for project work in 2023/2024.

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

STATEMENT OF TRUSTEES' RESPONSIBILITIES

for the Year Ended 30 September 2023

The trustees (who are also the directors of Operation Florian Ltd for the purposes of company law) are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Operation Florian Income and Expenditure Account for the Year Ended 30 Sep

Income Donations Donated Other Bank Interest Expenses Project Expenses Insurance Vehicle Insurance Vehicle Expenses Storage Costs Trustee Expenses & Meetings Computers & Software Stationery Accountancy Fees Fund Raising Materials Overspend	4,804 112,317 204 117,325 108,870 1,881 3,435 2,473 590 646 428 80 13 532 118,947 -1,622	4,804 112,317 204 117,325 108,870 1,881 3,435 2,473 590 646 428 80 13 532 118,947 -1,622


		-1,622

Income Just Giving/Regular Giving Rate Rebate - Lewis Council Rebate Dartford Donated Other Bank Interest	4,804 1,261 18 111,038 204 117,325

Expenses
Project Expenses - See Breakdowns
Insurance - Trustees
Vehicle Expenses - Fuel
Vehicle Expenses - Repairs &Servicing
Vehicle Expenses - Licences
Vehicle Expenses - Insurance
Storage Costs - Rates (2021-2022)
Storage Costs - Container Rentals
Storage Costs - General
Storage Costs - 8 Tonne Skip
Storage Costs - Shelving
Trustee Expenses & Meetings
Computers & Software - Website Hosting
Computers & Software - Hardware
Computers & Software - Stationery
Accountancy Fees
Fund Raising Materials

108,870
1,881
704
1158
610
3,435
0
0
590
0
0
646
428
0
80
13
532
118,947

----- Start of picture text -----
Receipts Payments Balance
Macedonia
7,317
4,384 2,933
Cape Verde
4,135
3,246 889
Bulawayo
64,162
85,470 -21,308
Chile
3,650
3650
Philippines
0
0 0
Harare
0
0
Montenegro 15,794
5,770 10,024
Kenya
0
0 0
Macedonia 2
15,841
10,000 5,841
----- End of picture text -----

Current Assets as at 30.09.23

Donated Stock - PPE/Vehicles/Equipment
Bulawayo	75,000
Macedonia/Montenegro	60,000
Hawange	30,000
Mutare	70,000
Philipinnes	40,000
Ukraine	10,000
Total Stock Donated	285,000
Stock for Future Allocation	275,000
Cash at Bank
Current Account	74,685
Reserve Account	32,867
Current Assets
Cash at Bank	107,552
Stock for Future Allocation	275,000

382,552

Itember 2023

OPERATION FLORIAN LIMITED REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023

The old and the new – Donated Volvo fire appliance to Macedonia

Prepared By: A Burscough Operation Florian Ltd Treasurer

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Report of the Trustees For the Year Ended 30 September 2023

INCORPORATION

The charitable company was incorporated on 13 January 2012 and commenced trading on 1 October 2012.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

07909070 (England and Wales)

Registered Charity Number

1149445

Registered Charity Office

The Fire Station, Ardsheal Road, Worthing, West Sussex, BN14 7RN

Registered Company Office

60 Crawford Avenue Leyland Lancashire PR25 3FN

Trustees

M Doherty	Chair	(re-elected 03/02/23)
A Burscough	Treasurer	(re-elected 27/02/23)
B Lees

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

M Doherty	Chair	(re-elected 03/02/23)
R Barraclough		(re-elected 26/02/21)
S Ndlovu		(re-elected 26/02/21)
M Brisco		(re-elected 27/02/23)
P Gratrix		(re-elected 03/02/22)
M Ellis		(re-elected 27/02/23
S Snape		(elected 17/01/20)
Non-voting Executive Director
Steve Owen-Hughes	(elected 17/01/20)
Bethany Shorey	(elected 27/02/23)

REGISTERED COMPANY NUMBER: 07909070 (England and Wales) REGISTERED CHARITY NUMBER: 1149445

Steve Owen-Hughes	(elected 17/01/20)
Matt Bedford	(elected 27/02/23)