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← Selby District Vision

2024-03-31-accounts

Charity registration number 1149391

Company registration number 08186943 (England and Wales)

SELBY DISTRICT VISION

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

SELBY DISTRICT VISION

CONTENTS

Page
Legal and administrative information 1
Trustees' report 2 - 4
Statement of trustees' responsibilities 5
Independent examiner's report 6
Statement of financial activities 7
Statement of financial position 8
Notes to the financial statements 9 - 16

SELBY DISTRICT VISION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Margaret Anne Young Susan Ryder John Cattanach Claire Louise McArdle (Appointed 12 October 2023) John Martin McArdle (Appointed 12 October 2023) Charity number 1149391 Company number 08186943 Principal address The Prospect Centre Prospect Way Selby YO8 8BD Registered office The Prospect Centre Prospect Way Selby YO8 8BD Independent examiner Frances Howard FCA Fortus Limited Business Advisors and Accountants Equinox House Clifton Park Shipton Road York YO30 5PA Bankers HSBC Market Place Selby North Yorks YO8 4PA

SELBY DISTRICT VISION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2024

The trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019".

The legal and administrative information page forms part of this report.

Objectives and activities

The aims and principles of Selby District Vision are to promote the relief principally but not exclusively of the visually impaired in any manner which is now or hereafter deemed by law to be charitable principally but not exclusively in the local government area of Selby district and its environs.

Selby District Vision is committed to helping people experiencing sight loss within Selby District, to support their needs by providing information and resources, enabling them to maintain their independence.

We aim to improve the quality of life for visually impaired people by providing specialised services to meet their needs. We do this through the provision of information, advice, support, social activities and equipment through our resource centre.

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the trust’s aims and objectives and in planning future activities and setting the grant making policy for the year.

Throughout the year our dedicated volunteers have made a significant and valuable contribution in all areas of our charity’s activities.

The number of SDV Service Users on our database at 31 March 2024 was 144.

Achievements and performance

This financial year, we have dedicated more time and resources to enhance the social engagement, support, and resources for our service users. The grants and donations received have enabled us to organize extra events that alleviate feelings of isolation and promote mental and physical well-being. Activities during this year included a Tea & Tunes event with refreshments and entertainment, lunch outings, lawn bowls sessions, a Christmas party and a pantomime, as well as our regular social and activity groups.

Our staff and volunteers are the reason we can make a lasting impact and foster a sense of inclusion among as many individuals as possible experiencing sight loss within the Selby District. We are persistently expanding our outreach initiatives and our 'telephone buddies' program to combat loneliness and ensure that our service users feel appreciated, cared for, welcomed, uplifted, and heard. This is particularly useful for people who are unable to leave their homes and uptake the offer of social and wellbeing groups.

Chairman’s Annual Report

Perhaps I should start by saying that I am delighted that I can still write a Chairman’s report when, in the last three years, many local charities have not been able to continue. Indeed, we have benefited when a fellow Selby Charity has folded.

But I believe that Selby District Vision are still rebuilding after the disaster that was COVID and lockdown. We have brought back special events and regular get togethers but are looking at doing more.

I will leave it to Kerrie and John to provide you with more detailed information in their “portfolios” but as Chairman I still have to point out that we need more qualified volunteers and trustees to join us. Our present board of trustees are not getting younger and we need to plan for the future and look to bringing in a younger generation of supporters.

I’m thinking that they could be the sons and daughters of some of our present “clients” who will have some understanding of what it is to be visually impaired.

If we don’t plan for the future we may not get there.

Please help if you can.

John Cattanach - Chairman

SELBY DISTRICT VISION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Treasurer's report

Please note the report covers the financial period of 1st April 2023 to 31st March 2024.

Hello everyone, this is John McArdle taking over from Anne Young in July 2024. My first proper treasurers report will therefore be financial year ending 31st March 2025.

Due to the timing of my takeover. This report has been written and agreed by Mrs. Anne Young outgoing treasurer and incoming treasurer John McArdle.

Building on from last year with Kerrie fully into her role as Charity Manager, another good year after the pandemic was had by Selby District Vision.

We were again very grateful to Selby Town Council for the grant awarded to Selby District Vision. This enabled the charity to hire the Town Hall for the AGM. To host our very popular Christmas open morning where clients enjoyed a buffet and social event.

We appreciate everyone who donates regularly through our collect a coin scheme and our 100 club. Thanks also to everyone who will support our upcoming Autumn Raffle by donating prizes and/or selling tickets.

Finally it’s a very big thank you to Anne Young who has been involved with Selby District Vision with her husband Edward since 1999. She then became secretary then fell into being treasurer after Carol Mackman passed away.

It’s a very hard act to follow and we wish her all the best going back to her role as secretary again. Thank you for your help and dedication to Selby District Vision.

Anne Young - Outgoing Treasurer & John McArdle - Incoming Treasurer

Charity Manager's Report

At the start of the financial year in April 2023, I had only been with Selby District Vision for a few months. Like many small charities, we were significantly impacted by the pandemic, facing financial challenges and a reduced number of Service Users. However, thanks to our dedicated staff and volunteers, we quickly implemented plans for additional activities and resources. We sought grants to fund these initiatives, which not only helped us engage more Service Users but also provided the extra income needed to sustain our operations. Throughout the year, we secured three grants, with a fourth awarded just at the end of the financial year. This funding was crucial in covering our operational costs, and without it, the year would have been much more difficult.

We are always looking ahead, brainstorming ways to enhance our services and reach more people in the community. I believe that collaborating with other charities and organizations on projects will greatly benefit our services.

I remain committed to ensuring that our Service Users, volunteers, and staff feel valued and appreciated, and I actively consider any ideas shared with me, aiming to enhance both my personal contributions and the overall effectiveness of the charity.

Kerrie Coultas – Charity Manager

Financial review

Income increased from £10,609 in 2023 to £59,541 in 2024 due to a significant increase in donations and grants. Expenditure has increased from £35,007 in 2023 to £50,207 in 2024. This is due to an increase in staff costs.

Free reserves at 31 March 2024 are £108,260.

Reserves policy

As in previous years the trustees have endeavoured to ensure that we have at least 12 months running costs in reserve.

Risk management

The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity which is a Company Limited by Guarantee is governed by its Memorandum and Articles of Association dated 21 August 2012.

SELBY DISTRICT VISION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Recruitment and appointment of trustees

In accordance with the governing document directors/trustees are appointed at the annual general meeting. At each AGM one third of the directors or the number nearest to one third must retire and if they wish stand for re-election. The directors may appoint a person who is willing to act to be a director but they must retire at the next AGM and stand for election. Signed notice may be given by a member entitled to vote, not less than 14 days nor more than 35 days before the meeting proposing a new director. This notice must be signed by the person proposed and contain all the necessary details the charity would have to file at Companies House.

The trustees' report was approved by the Board of Trustees.

John Cattanach Trustee

John Martin McArdle Trustee

24 October 2024

SELBY DISTRICT VISION

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024

The trustees, who are also the directors of Selby District Vision for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

SELBY DISTRICT VISION

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SELBY DISTRICT VISION

I report to the trustees on my examination of the financial statements of Selby District Vision (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Frances Howard FCA

Fortus Limited Business Advisors and Accountants

Equinox House Clifton Park Shipton Road York YO30 5PA

Dated: 28 October 2024

SELBY DISTRICT VISION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income :
Donations and legacies
3
36,236
-
Charitable activities
4
8,077
9,563
Other trading activities
5
4,233
-
Investments
6
1,432
-
Total income
49,978
9,563
Expenditure:
Raising funds
7
410
-
Charitable activities
8
44,777
5,020
Total expenditure
45,187
5,020
Net income/(expenditure) for
the year before transfers
4,791
4,543
Gross transfers between
funds
-
-
Net movement in funds
4,791
4,543
Fund balances at 1 April 2023
104,281
-
Fund balances at 31 March
2024
109,072
4,543		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
36,236
3,162
-
17,640
4,318
-
4,233
2,747
-
1,432
382
-
59,541
10,609
-
410
537
-
49,797
32,370
2,100
50,207
32,907
2,100
9,334
(22,298)
(2,100)
-
(296)
296
9,334
(22,594)
(1,804)
104,281
126,875
1,804
113,615
104,281
-		 Total
2023
£
3,162
4,318
2,747
382
10,609
537
34,470
35,007
(24,398)
-
(24,398)
128,679
104,281

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

SELBY DISTRICT VISION

STATEMENT OF FINANCIAL POSITION AS AT 31 MARCH 2024

Notes
Fixed assets
Tangible assets
13
Current assets
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one year
15
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
16
Unrestricted funds		 2024
£
365
113,385
113,750
(947)		 £
812
112,803
113,615
4,543
109,072
113,615		 2023
£
365
102,473
102,838
(119)		 £
1,562
102,719
104,281
-
104,281
104,281

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 24 October 2024

John Cattanach John Martin McArdle Trustee Trustee

Company Registration No. 08186943

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

Charity information

Selby District Vision is a private company limited by guarantee incorporated in England and Wales. The registered office is The Prospect Centre, Prospect Way, Selby, YO8 8BD.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019".The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

1.5 Expenditure

Expenditure is included on an accruals basis.

Expenditure on raising funds comprises those costs associated with the purchase of items for re-sale.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Apportionment of general costs incurred is allocated on a monthly basis against restricted funds. This allocation is based on the staff and volunteer hours incurred monthly and therefore changeable.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Office equipment 25% straight line Office fixtures and fittings 25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Basic financial assets

Basic financial assets are measured at transaction price including transaction costs. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities are recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.12 Leases

Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Donations and gifts 34,033 2,619
Collect a coin 257 543
Gift aid 1,946 -
36,236 3,162

4 Charitable activities

Charitable Charitable
activities activities
2024 2023
£ £
Grants 14,563 2,204
Sales 335 276
Rental income - 203
Tuesday Club 375 652
M2M 294 208
Bowls 948 348
Christmas open day 51 105
Out and abouters 535 210
Subscriptions 92 -
Crafts club 447 112
17,640 4,318
Analysis by fund
Unrestricted funds 8,077 4,318
Restricted funds 9,563 -
17,640 4,318

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

5 Other trading activities

6
7		 Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
100 Club
1,524
662
Autumn raffle
1,832
1,271
Coffee mornings
877
814
4,233
2,747
Investments
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Dividends and intrerest
1,432
382
Raising funds
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Fundraising and publicity
Goods for sale
-
147
100 Club
410
390
410
537		 Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
100 Club
1,524
662
Autumn raffle
1,832
1,271
Coffee mornings
877
814
4,233
2,747
Investments
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Dividends and intrerest
1,432
382
Raising funds
Unrestricted
Unrestricted
funds
funds
2024
2023
£
£
Fundraising and publicity
Goods for sale
-
147
100 Club
410
390
410
537
537

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

8 Charitable activities

Charitable Charitable
Expenditure Expenditure
2024 2023
£ £
Staff costs 33,726 17,198
Depreciation 750 760
Staff training and expenses 14 139
Volunteer expenses 2,313 952
Social groups 1,532 1,999
Bowls 425 108
Christmas open day - 475
Heating and lighting 707 560
Rent 5,796 7,410
Insurance 467 600
Stationery, printing and postage 590 259
Telephone 911 802
IT Costs 1,323 545
Other expenses 396 132
Trustees meeting expenses - 1,729
Bank charges 109 112
49,059 33,780
Share of governance costs (see note 9) 738 690
49,797 34,470
Analysis by fund
Unrestricted funds 44,777 32,370
Restricted funds 5,020 2,100
49,797 34,470

9 Support costs

Support costs
Support costs
Governance
costs
£
£
Independent examiners fee
-
738
-
738
Analysed between
Charitable activities
-
738		 2024 Support costs
Governance
costs
£
£
£
738
-
690
738
-
690
738
-
690		 2023
£
690
690
690

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year and previous year.

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

11 Employees

The average monthly number of employees during the year was:

2024 2023
Number Number
3 2
Employment costs 2024 2023
£ £
Wages and salaries 33,328 17,198
Other pension costs 398 -
33,726 17,198

There were no employees whose annual remuneration was more than £60,000 during the current or previous year.

12 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

13 Tangible fixed assets

Office
equipment
Office fixtures
and fittings
£
£
Cost
At 1 April 2023
5,245
6,113
At 31 March 2024
5,245
6,113
Depreciation
At 1 April 2023
5,121
4,675
Depreciation charged in the year
31
719
At 31 March 2024
5,152
5,394
Carrying amount
At 31 March 2024
93
719
At 31 March 2023
124
1,438
14
Debtors
2024
Amounts falling due within one year:
£
Other debtors
365		 Total
£
11,358
11,358
9,796
750
10,546
812
1,562
2023
£
365

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

15 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
2024 2023
£ £
Other creditors 947 119

16 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds
Balance at Income Expenditure Transfers Balance at
1 April 2023 31 March 2024
£ £ £ £ £
Selby Town Council - 2,214 (2,214) - -
National Lottery Community Fund - 5,354 (2,150) - 3,204
Two Ridings Community Foundation - 1,995 (656) - 1,339
- 9,563 (5,020) - 4,543
Movement in funds
Balance at Income Expenditure Transfers Balance at
1 April 2022 31 March 2023
£ £ £ £ £
Selby Town Council 1,804 - (2,100) 296 -
1,804 - (2,100) 296 -

Selby Town Council

A grant towards room hire for the AGM at Selby Town Hall and to host a Christmas open morning.

National Lottery Community Fund

Grant towards the costs of our regular social and activity groups, including some core costs and materials.

Two Ridings Community Foundation

Grant towards 3 organised outings including a tea & tunes event with booked entertainment.

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

17
Analysis of net assets between funds
Unrestricted
funds
Restricted
funds
2024
2024
£
£
Fund balances at 31 March 2024 are represented by:
Tangible assets
812
-
Current assets/(liabilities)
108,260
4,543
109,072
4,543
Unrestricted
funds
Restricted
funds
2023
2023
£
£
Fund balances at 31 March 2023 are represented by:
Tangible assets
1,562
-
Current assets/(liabilities)
102,719
-
104,281
-		 Total
2024
£
812
112,803
113,615
Total
2023
£
1,562
102,719
104,281

18 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).