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2021-03-31-accounts

Charity Registration No. 1149391

Company Registration No. 08186943 (England and Wales)

SELBY DISTRICT VISION

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

SELBY DISTRICT VISION

CONTENTS

Page
Legal and administrative information 1
Trustees' report 2 - 3
Statement of trustees' responsibilities 4
Independent examiner's report 5
Statement of financial activities 6
Statement of financial position 7
Notes to the financial statements 8 - 15

SELBY DISTRICT VISION

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Margaret Anne Young
Susan Ryder
John Cattanach
Phillip Palethorpe
Steve Kendall
Irene Green
Charity number 1149391
Company number 08186943
Principal address Unit 12
Prospect Centre
Prospect Way
Selby
YO8 8BD
Registered office Unit 12
Prospect Centre
Prospect Way
Selby
YO8 8BD
Independent examiner N Clemit ACA, FCCA
JWPCreers LLP
Chartered Accountants
Genesis 5
Church Lane
York
YO10 5DQ
Bankers HSBC
Market Place
Selby
North Yorks
YO8 4PA

SELBY DISTRICT VISION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2021

The trustees present their report and financial statements for the year ended 31 March 2021.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019".

The legal and administrative information page forms part of this report.

Objectives and activities

The aims and principles of Selby District Vision are to promote the relief principally but not exclusively of the visually impaired in any manner which is now or hereafter deemed by law to be charitable principally but not exclusively in the local government area of Selby district and its environs.

Selby District Vision is committed to helping people experiencing sight loss within Selby District, to support their needs by providing information and resources, enabling them to maintain their independence.

We aim to improve the quality of life for visually impaired people by providing specialised services to meet their needs. We do this through the provision of information, advice, support, social activities and equipment through our resource centre.

The trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the trust’s aims and objectives and in planning future activities and setting the grant making policy for the year.

Throughout the year our dedicated volunteers have made a significant and valuable contribution in all areas of our charity’s activities.

The number of SDV Service Users on our database at 31 March 2021 was 190.

Achievements and performance Chairman’s Annual Report

This has truly been a year like no other.

The pandemic has brought about a major slowdown of life in the UK and Selby District Vision has almost been put into a hibernation state during the period of this accounting year. All our classes and events had to close and it was really only the telephone buddy lifeline that could continue. I have to say a massive thank you to those two ladies who kept making those calls.

The trustees had to take a number of very hard decisions which has kept our charity viable and that meant utilising the government scheme for furlough. Yet, we did manage to raise funds through imaginative initiatives.

I must thank my fellow trustees for their input in a year like no other and our staff for their understanding in our pandemic nightmare.

We look to the future positively and I hope that in my report for 2021-22 I can show that we have made a strong comeback with clubs, groups and events reinstated. The icing on the cake would be to report that our annual trip to the Billy Pearce pantomime – Sleeping Beauty, at the Bradford Alhambra in Jan 2022 was a massive success and enjoyed by all who attended.

John Cattanach

Chairman.

SELBY DISTRICT VISION

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Treasurers Report

This has not been a normal year for the charity due to the covid 19 virus.

The staff were put onto the government's furlough scheme in April and the office closed. As volunteers they have endeavoured to keep in contact with as many clients as possible during the year and the telephone buddy service has been run each week by a volunteer.

None of the social activities were able to continue and the normal fund-raising activities were also put on hold, bar one. This has had a big impact on the charity's finances throughout the year.

Yet, we did benefit from two imaginative ventures, a lockdown marathon and a head shave, which brought in just under £2000.00.

Local Freemasons have supported SDV. The Province of Yorkshire (North & East Yorkshire) donated £500.00 for the purchase of specialist glasses for demonstration purposes. The lodge of St. Germaine in Selby sponsored the raffle tickets for the autumn raffle.

The Autumn raffle was a huge success and SDV would like to thank all who the people who supported this.

The charity would like to thank all of our clients and volunteers who realised that our income was compromised and gave the charity donations. Donations made via Golden Giving and Virgin Money has been very successful. Thanks go to everybody who have joined the 100 club and all the numbers have now been taken. The collect a coin campaign has also been successful and SDV are grateful to all those who have adopted a pig.

SDV has received some donations in lieu of flowers in recognition of the support that had been given to a client as they lived with impaired vision.

Thanks go to all who have supported the charity throughout this unusually different difficult year.

Anne Young

Financial review

Reserves policy

As in previous years the trustees have endeavoured to ensure that we have at least 12 months running costs in reserve.

Risk management

The trustees has assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity which is a Company Limited by Guarantee is governed by its Memorandum and Articles of Association dated 21 August 2012.

Recruitment and appointment of trustees

In accordance with the governing document directors/trustees are appointed at the annual general meeting. At each AGM one third of the directors or the number nearest to one third must retire and if they wish stand for re-election. The directors may appoint a person who is willing to act to be a director but they must retire at the next AGM and stand for election. Signed notice may be given by a member entitled to vote, not less than 14 days nor more than 35 days before the meeting proposing a new director. This notice must be signed by the person proposed and contain all the necessary details the charity would have to file at Companies House.

The trustees' r eport was approved by the Board of Trustees.

Margaret Anne Young Trustee Date: 11 October 2021

John Cattanach Trustee Date:11 October 2021

SELBY DISTRICT VISION

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2021

The trustees, who are also the directors of Selby District Vision for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

SELBY DISTRICT VISION

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF SELBY DISTRICT VISION

I report to the trustees on my examination of the financial statements of Selby District Vision (the charity) for the year ended 31 March 2021.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

N Clemit ACA, FCCA

JWPCreers LLP Chartered Accountants

Genesis 5 Church Lane York YO10 5DQ

Dated: 11 October 2021

SELBY DISTRICT VISION

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021

Unrestricted
Restricted
funds
funds
2021
2021
Notes
£
£
Income and endowments
Donations and legacies
3
6,324
-
Charitable activities
4
3,676
504
Other trading activities
5
5,361
-
Investments
6
70
-
Other income
7
10,732
-
Total income
26,163
504
Expenditure
Raising funds
8
496
-
Charitable activities
9
22,288
504
Total expenditure
22,784
504
Net income before
transfers
3,379
-
Gross transfers between
funds
-
-
Net income for the year
Net movement in funds
3,379
-
Fund balances at 1 April
2020
100,385
266
Fund balances at 31 March
2021
103,764
266
Total
Unrestricted
Restricted
funds
funds
2021
2020
2020
£
£
£
6,324
46,257
-
4,180
7,022
1,614
5,361
3,122
-
70
108
-
10,732
-
-
26,667
56,509
1,614
496
1,338
-
22,792
32,453
1,498
23,288
33,791
1,498
3,379
22,718
116
-
-
-
3,379
22,718
116
100,651
77,667
150
104,030
100,385
266
Total
2020
£
46,257
8,636
3,122
108
-
58,123
1,338
33,951
35,289
22,834
-
22,834
77,817
100,651

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

SELBY DISTRICT VISION

STATEMENT OF FINANCIAL POSITION

AS AT 31 MARCH 2021

Notes
Fixed assets
Tangible assets
13
Current assets
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one year
15
Net current assets
Total assets less current liabilities
Income funds
Restricted funds
16
Unrestricted funds
2021
£
366
103,548
103,914
(105)
£
221
103,809
104,030
266
103,764
104,030
2020
£
365
100,331
100,696
(340)
£
295
100,356
100,651
266
100,385
100,651

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2021.

The directors acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the trustees on 11 October 2021

Margaret Anne Young John Cattanach Trustee Trustee Company Registration No. 08186943

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

Charity information

Selby District Vision is a private company limited by guarantee incorporated in England and Wales. The registered office is Unit 12, Prospect Centre, Prospect Way, Selby, YO8 8BD.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued in October 2019)" and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).

The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling , which is the functional currency of the charity.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.3 Income

All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.

1.4 Expenditure

Expenditure is included on an accruals basis.

Expenditure on raising funds comprises those costs associated with the purchase of items for re-sale.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Apportionment of general costs incurred is allocated on a monthly basis against restricted funds. This allocation is based on the staff and volunteer hours incurred monthly and therefore changeable.

1.5 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Office equipment 25% straight line Office fixtures and fittings 25% reducung balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.

1.6 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

1 Accounting policies

(Continued)

1.7 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.8 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Basic financial assets

Basic financial assets are measured at transaction price including transaction costs. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities are recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.9 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

1.10 Leases

Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

Unrestricted Unrestricted
funds funds
2021 2020
£ £
Donations and gifts 4,487 8,627
Legacies receivable - 34,540
Collect a coin 467 836
Gift aid 1,370 2,254
6,324 46,257

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

4 Charitable activities

Charitable Charitable
activities activities
2021 2020
£ £
Grants 4,004 3,614
Sales 176 770
Friday club - 980
Crafts club - 594
M2M - 284
Bowls - 523
Christmas open day - 180
Out and abouters - 393
IT group - 1,132
Mucular group - 166
4,180 8,636
Analysis by fund
Unrestricted funds 3,676 7,022
Restricted funds 504 1,614
4,180 8,636
5 Other trading activities
Unrestricted Unrestricted
funds funds
2021 2020
£ £
100 Club 1,352 902
Autumn raffle 2,150 878
Coffee mornings - 682
Fun day - 111
Race night - 42
Fashion show night - 173
Fundraising - 197
Sponsorship 1,859 132
AGM - 5
Other trading activities 5,361 3,122

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

6
7
8
Investments
Unrestricted
Unrestricted
funds
funds
2021
2020
£
£
Dividends and intrerest
70
108
Other income
Unrestricted
Unrestricted
funds
funds
2021
2020
£
£
Furlough income
10,732
-
Raising funds
Unrestricted
Unrestricted
funds
funds
2021
2020
£
£
Fundraising and publicity
Goods for sale
166
879
Raffle
-
41
100 Club
330
418
496
1,338
Investments
Unrestricted
Unrestricted
funds
funds
2021
2020
£
£
Dividends and intrerest
70
108
Other income
Unrestricted
Unrestricted
funds
funds
2021
2020
£
£
Furlough income
10,732
-
Raising funds
Unrestricted
Unrestricted
funds
funds
2021
2020
£
£
Fundraising and publicity
Goods for sale
166
879
Raffle
-
41
100 Club
330
418
496
1,338
1,338

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

9 Charitable activities

Staff costs
Depreciation
Staff training and expenses
Volunteer expenses
Social groups
Bowls
Christmas open day
Heating and lighting
Rent
Insurance
Stationery, printing and postage
Telephone
IT Costs
Other expenses
Equipment purchases
Share of support costs (see note 10)
Share of governance costs (see note 10)
Analysis by fund
Unrestricted funds
Restricted funds
Support costs
2021
Support costs
Governance
costs
£
£
AGM
-
-
Independent examiners fee
-
642
-
642
Analysed between
Charitable activities
-
642
Charitable
Expenditure
Charitable
Expenditure
2021
2020
£
£
13,682
18,535
74
248
-
126
-
2,531
-
1,602
-
158
-
465
468
877
5,228
6,317
597
611
222
413
999
887
613
453
13
70
254
-
22,150
33,293
-
34
642
624
22,792
33,951
22,288
32,453
504
1,498
22,792
33,951
2020
2021
Support costs
Governance
costs
2020
£
£
£
£
-
34
-
34
642
-
624
624
642
34
624
658
642
34
624
658
Charitable
Expenditure
Charitable
Expenditure
2021
2020
£
£
13,682
18,535
74
248
-
126
-
2,531
-
1,602
-
158
-
465
468
877
5,228
6,317
597
611
222
413
999
887
613
453
13
70
254
-
22,150
33,293
-
34
642
624
22,792
33,951
22,288
32,453
504
1,498
22,792
33,951
2020
2021
Support costs
Governance
costs
2020
£
£
£
£
-
34
-
34
642
-
624
624
642
34
624
658
642
34
624
658
33,293
34
624
33,951
32,453
1,498
33,951
2020
£
34
624
658
658

10 Support costs

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

11 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

12 Employees

The average monthly number of employees during the year was:

2021 2020
Number Number
Total 2 3
Employment costs 2021 2020
£ £
Wages and salaries 13,682 18,535

13 Tangible fixed assets

13
Tangible fixed assets
Office
equipment
Office fixtures
and fittings
£
£
Cost
At 1 April 2020
5,245
3,237
At 31 March 2021
5,245
3,237
Depreciation and impairment
At 1 April 2020
4,950
3,237
Depreciation charged in the year
74
-
At 31 March 2021
5,024
3,237
Carrying amount
At 31 March 2021
221
-
At 31 March 2020
295
-
14
Debtors
2021
Amounts falling due within one year:
£
Trade debtors
1
Other debtors
365
366
Total
£
8,482
8,482
8,187
74
8,261
221
295
2020
£
-
365
365

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2021

15 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
2021 2020
£ £
Other creditors 105 340

16 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds
Balance at Income Expenditure Transfers
Balance at
1 April 2020 31 March 2021
£ £ £ £
£
Selby Town Council 266 - - -
266
Freemasons - 500 (500) -
-
266 500 (500) -
266
Movement in funds
Balance at Income Expenditure Transfers
Balance at
1 April 2019 31 March 2020
£ £ £ £
£
Selby Town Council 150 1,614 (1,498) -
266
150 1,614 (1,498) -
266

Selby Town Council

A grant towards room hire for the AGM at Selby Town Hall and two outside visits including a christmas visit to a garden centre.

Freemasons

A grant towards the purchase of specialised glasses and display cabinet.

SELBY DISTRICT VISION

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

17 Analysis of net assets between funds

Analysis of net assets between funds
Unrestricted
funds
Restricted
funds
2021
2021
£
£
Fund balances at 31 March 2021 are represented by:
Tangible assets
221
-
Current assets/(liabilities)
103,543
266
103,764
266
Unrestricted
funds
Restricted
funds
2020
2020
£
£
Fund balances at 31 March 2020 are represented by:
Tangible assets
295
-
Current assets/(liabilities)
100,090
266
100,385
266
Total
2021
£
221
103,809
104,030
Total
2020
£
295
100,356
100,651

18 Related party transactions

There were no disclosable related party transactions during the year (2020 - none).