**REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 FOR HAREFIELD**
**CHURCH**
**HAREFIELD CHURCH**
## **REPORT OF THE TRUSTEES**
## **For the year ended 31 March 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in ccordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees of Harefield Church meet on a regular basis, both formal and informal to review the work of the charity. The Trustees report that during this year there has been continued growth in both the Church and the work it does in the community in and around Harlow.
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
- To advance the Christian faith for the benefit of the public
- The prevention or relief of poverty and hardship as the trustees may from time to time see fit by providing grants, items and service to individuals in need and/or charities, or other organisations working to prevent or relieve poverty
- To promote and fulfil such charitable purposes beneficial to the community as the trustees may from time to time think fit
## **Our Mission**
The world is changing all around us but our message is not. Our roadmap starts with our mission, which is enduring and it declares our purpose. Our mission is to introduce people to Jesus and inspire everyone to follow him with a growing relationship with the Father, Son and Holy Spirit.
## **Our Vision**
To see Harefield Church becoming a significant church impacting Harlow through its worship and witness with a people who are vibrant, passionate and loving towards each other and God through Jesus Christ.
## **Our Values**
To cultivate a depth of relationship with Christ that will provide a strength of faith, hope, and love throughout the challenges of this life and establishing a community of worship, relationship and compassion.
To touch and transform the lives of people with the love and truth of Jesus and the Father.
To meet people's needs in the local community and in other nations.
## **Public benefit**
Harefield Church undertakes a range of activities with regard to the Charity Commission guidance on public benefit and, in particular, the specific guidance on charities for advancement of religion.
2
**HAREFIELD CHURCH**
## **Trustees Annual Report**
This year has been a year of slow but steady growth post the Covid-19 lockdowns. Our services, kids and youth groups and drop-in centres are returning to ‘normal service’.
## **Being Church**
Our Sunday services are well attended and growing. We have had the pleasure of dedicating young children, seeing people come to know God and being baptised. During the year we celebrated the many cultures in our congregation with an International weekend. We have started to hold more events, such as, breakfasts, bring and share lunches and these events have been well received and attended.
During this year we have been able to return to pre-Covid-19 times of running four youth groups on a Sunday plus a crèche. Due to our youth work being part of our church strategy we continue to attract young families to Harefield. We had the joy of seeing YC, our teenagers group, leading our Sunday services and also becoming engaged in other aspects of the church.
We are making use of the post Covid-19 ‘freedom’ to use our building by holding weeks of prayer on specific needs locally, nationally and internationally with people meeting and praying together each day. These have been great times together and well attended.
We have run the Alpha course as an opportunity to find out more about the Christian faith and our ‘Coffee Connect’ groups grow as a result. These Coffee Connect groups are regular weekly midweek gatherings for fellowship, prayer, bible study and discussion. Alongside this our outreach team continues their ministry in the town and are out on Saturdays sharing the gospel.
## **In the Community**
We have two drop-in centres running each week at the church.
- Jelly Tots, our parent and toddler group, meets on Friday mornings. The group continues to grow with up to 50+ children, parents and carers coming regularly. Run by volunteers from the church Jelly Tots is provides this free of charge to the community.
- On Thursdays Maybury Open Door, part of the Michael Roberts Charitable Trust, uses the church for a drop-in centre focusing on a wide range of adults including elderly, people with a disability, homeless, isolated people and others who just need to venture out and meet new friends. The centre seeks to promote the ability of people, and to encourage them to take an active role. There has a seen a steady growth in their clients following the Covid-19 period. Harefield Church makes no charge to the community or MRCT.
Other organisations use our facilities on a regular basis, such as, Great Open Door which is a schools ministry serving the schools in Harlow and the surrounding area by providing Christian assemblies and teaching Religious Education. They use our facilities for rehearsing, training and meetings.
Harefield Church is used as a Polling Station for local and national elections.
3
**HAREFIELD CHURCH**
## **Building**
Maintenance and upkeep is ongoing. Several work days have been held through the year that have enabled us to finish updating the lighting in the main hall withl energy efficient LED strip lighting. We are now turning our attention to the lighting in the rest of the buildings which are being updated to the same energy efficient LED lighting.
We have completed the project of replacing fencing and main gates to the church site.
## **Church Polices**
Health and Safety Policies, Safeguarding Policy, 'Use of Building' guidelines and Risk Assessments are reviewed on a regular basis by the charity's staff, Deacons and Trustees.
## **Support**
The charity's staff and volunteers also provide support to other charitable and church organisations in Harlow. With the experience that we have available to us amongst our staff and volunteers Harefield Church has been able to provide help with advice and assistant in specific areas, such as, finance, publicity, administration and volunteer support.
Harefield Church is a member of the Evangelical Alliance and a supporter of Heart 4 Harlow.
## **Marketing**
Harefield Church continues to improve its publicity materials through the church website and providing newsletters electronically using Mailchimp online software.
During the year implemented an online product ‘ChurchSuite’. This provides new processes and functionality for the church, such as, electronically registering of children attending groups via their App, names and addresses of members, rotas and events calendar. Each member can now have the ChurchSuite app on their smart phones enabling access to church information appropriate to their church role, for example, a youth leader access to rotas and Kids attendance register along with the standard members’ contact details. The annual cost of this app has been offset by cancelling website plugins which are now encompassed within ChurchSuite. This continues our plans to continually review and reduce our dependency on printed paper.
As I said at the start, we have seen growth through this year and for that we give God all the praise and glory for His continued provision for us.
David Evans Trustee
4
**HAREFIELD CHURCH**
## **FINANCIAL REVIEW**
## **Reserves policy**
The Trustees are aware the reserves held by the charity are tied up more in fixed assets, for example, the property, rather than more liquid assets. We have improved the liquidity of the charity during the year, although we have had to spend monies on maintenance of the property.
To monitor the financial situation of the charity we have a Finance Committee and each month a financial report is issued to them and the
Trustees. Its current remit is to review and report on the income and expenditure to the Trustees with recommendations where appropriate. We are looking to continue improving our liquid reserves to appropriate levels.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. As of 21st March 2019, the charity is controlled by its governing document, a constitution and constitutes a charitable incorporated organisation.
## **Recruitment and appointment of new trustees**
Trustees are recruited from within the church membership of the church. They should be active, reliable members of reasonably long standing. They should be people who clearly demonstrate their understanding and commitment to the vision and values of the church. Furthermore they need to be people who are deemed to have competence commensurate with the fulfilment of the responsibilities of Trustees. New Trustees are proposed by existing Trustees, in consultation with the church Elders. All training is provided as required.
5
HAREFIELD CHURCH
REFERENCE AND ADMINisfRATIVE DEfAILS
Registered Charity number
1149323
Principal address
Harefield Church
Burgoyne Hatch
Momples Road
Harlow
Essex
CM20 3EH
Trustees
M D Hundley
J R Maybury
B I Wales
D Evans
Independent Examiner
Sergio Dimech
Sailings House
Water Lane,
Roydon,
CM20 5DR
Telephone
01279 445018
Email
info@harefieldchurch.org
Web51te
wMv.harefieldchurch.org
Approved by order of the board of trustees o
nd signed on its behalf by-
B.l.Wales - Trustee
HAREFIELD CHURCH
Independent examiner'5 report to the trustees of Harefield Church
I report to the charity trustees on my examination of the accounts of Harefield Church (the Trustl
for the year ended 31 March 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in
accordance with the requirements of the Charities Act 20111.the Act'l.
I report in respect of my examination of the Trust's accounts carried out under section 145 of the
2011 Act and in carrying out my examination. I have ft)Ilowed all applicable Directions given by the
Charity Commission under section 14515llb} of the Act.
Independent exarniner's statement
I have completed my examination. I confirm that no material rnatters have come to my attention in
connettion with the examination giving me cause to believe that in any material respect:
accounting records were not kept in re5pett of the Trust as required by section 130 of the
Act,. or
2. the accounts do not accord with those records- or
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Sergio Dimech
ACCA Affiliate
Sailings House
Water Lane,
Roydon.
CM20 5DR
Date.. 28 April 2024
**HAREFIELD CHURCH**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **For the Year Ended 31 March 2023**
|**Notes**
**INCOME AND**
**ENDOWMENTS FROM**
Donations & Legacies
Investment Income
2
**Total**
**EXPENDITURE ON**
**Charitable activities**
Expended
Facilities
Activities and
Administration
Support and Gifts
3
**Total**
**NET**
**INCOME/(EXPENDITURE)**
**RECONCILATION OF**
**FUNDS**
Total Funds Brought
Forward
**TOTAL FUNDS CARRIED**
**FORWARD**|**Unrestricted**
**Funds**
£
66,101
0
66,101
11,291
51,101
4,803
67,195
(1,094)
404,166
403,072|**Restricted**
**Funds**
£
0
0
0
0
0
0
0
0
0
0|**31.3.23**
**Total**
**Funds**
**£**
66,101
0
66,101
11,291
51,101
4,803
67,195
(1,094)
404,166
403,072|**31.3.22**
**Total**
**Funds**
£
67,726
0|
|---|---|---|---|---|
|||||67,726|
|||||13,733
53,237
5,677|
|||||72,647|
||||||
|||||(4,921)|
|||||409,087
404,166|
8
HAREFIELD CHURCH
BALANCE SHEET
31 March 2023
Unrestricted
Fund
Restricted
Fund
31.03.23
Total
Funds
31.03.22
Total
Funds
Note
FIXEDD ASSETS
Tangible Assets
400,875
400,875
401,877
CURRENT ASSETS
Debtors
Cash at bank and in
hand
793
793
1,103
2.546
2,546
3,592
Total Current Assets
3,339
3,339
4,695
CREDITORS
Creditors due within
one year
Creditors
1.142
1.142
12,4061
NET CURRENT ASSErs
2.197
2.197
2,289
NET ASS5
403.072
403,072
404,166
FUNDS
Unrestricted FLJnd5
403,072
403,072
404,166
Restritted Funds
TOTAL FUNDS
403,072
403.072
404,166
The financial statements were approved by the Board of Trustees and authorised for issue
were signed on its behalf by=
May ry- Trustee
B I Wales- Trustee
**HAREFIELD CHURCH**
## **NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements and assessment of going concern**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
The financial statements are presented in sterling (£).
## **Critical accounting judgements and key sources of estimation uncertainty**
In preparing financial statements it is necessary to make certain judgements, estimated and assumptions that affect the amounts recognised in the financial statements. The following judgements and estimates are considered by the trustees to have most significant effect on amounts recognised in the financial statements.
Useful economic life of tangible fixed assets:
The annual depreciation charge for tangible assets is sensitive to changes in the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are reassessed annually. They are amended when necessary to reflect current estimates, based on technological advancement, future investments, economic utilisation and the physical condition of the assets.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
10
**HAREFIELD CHURCH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023**
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 20% on cost
No depreciation is charged in respect of freehold land and buildings as the residual value of the property after its estimated useful life is anticipated to be at least the carrying value of the property show in the financial statements.
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Debtors**
Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash, current bank accounts and deposit bank accounts with no withdrawal limitations.
## **Creditors**
Creditors are recognised where then charity has a present obligation resulting from a past event that will result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount.
## **Financial Instruments**
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate
11
**HAREFIELD CHURCH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023**
## **2. INVESMENT INCOME**
|**2.**
**INVESMENT INCOME**||||||
|---|---|---|---|---|---|
|Deposit account interest
**3.**
**CHARITABLE ACTIVITIES COSTS**
**EXPENDITURE ON**
**Charitable activities**Expended
Facilities
Activities and Administration
Support and Gifts
**Total**|Direct
Costs
11,291
48,425
4,803
64,519||31.03.23
£
-
Support
Costs
-
2,676
-
2,676||31.03.22
£
-
Totals
11,291
51,101
4,803
67,195|
|||||||
## **SUPPORT AND GIVING**
The Church financially supports missionaries working in the UK and abroad on a monthly basis. We also give gifts to other organisations and support other organisations indirectly as a Church. Our financial support includes:
|Project Nepal
S&C McGoldrick - DDR Congo
Sjoerd & Rachel van Veen - Niger
Heart 4 Harlow
UK - Counties Evangelists
Gifts to people in need
Total|31.3.2023
£
1,524
1,200
1,200
180
600
100
4,804|31.3.2022
£
2,447
1,200
1200
180
300
350
5,677|
|---|---|---|
12
**HAREFIELD CHURCH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023**
## **4. TRUSTEES’ REMUNERATION AND BENEFITS**
|Trustees’ salaries
Trustees’ pensions paid
Deposit account interest|31.03.23
£
32,000
1,600
33,600|31.03.22
£
35,450
560
36,010|
|---|---|---|
During the year the Charity made payments of £33,600 (2021: £16,560l), of which £1,600 is employers pension, to the trustee, Mr D Evans as part of his employment as Elder in the church. This payment is not related to his role as a trustee.
## **Key Management**
The Trustees consider the roles of key management to be those of the Trustees and Elders. All remuneration is disclosed above. Trustees' expenses. There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
|**5.**
**STAFF COSTS**
31.03.23
£
Wages and salaries
43,710
Other pension costs
2,689
46,399
The average monthly number of employees during the year was as follows:
31.03.23
All employees
1|31.03.22
£
47,629
1,116
48,745
31.03.22
1|
|---|---|
13
**HAREFIELD CHURCH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023**
## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|**Notes**
**INCOME AND**
**ENDOWMENTS FROM**
Donations & Legacies
Investment Income
2
**Total**
**EXPENDITURE ON**
**Charitable activities**
Expended
Facilities
Activities and
Administration
Support and Gifts
3
**Total**
**NET**
**INCOME/(EXPENDITURE)**
**RECONCILATION OF**
**FUNDS**
Total Funds Brought
Forward
**TOTAL FUNDS CARRIED**
**FORWARD**|**Unrestricted**
**Funds**
£
67,726
0
67,226
13,733
53,237
5,677
72,647
(4,921)
409,087
404,166|**Restricted**
**Funds**
£
0
0
0
0
0
0
0
0
0
0|**31.3.22**
**Total**
**Funds**
£
67,726
0|
|---|---|---|---|
||||67,726|
||||13,733
53,237
5,677|
||||72,647|
|||||
||||(4,921)|
||||409,087
404,166|
14
**HAREFIELD CHURCH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023**
## **7. TANGIBLE FIXED ASSETS**
|Freehold
Property
£
**Cost or Valuation**
Brought Forward 1.04.2022
400,000
Additions in Year
-
Disposals in Year
-
As at 31 March 2023
400,000
**Depreciation**
Brought Forward 1.04.2022
-
Additions in Year
-
Disposals in Year
-
As at 31 March 2023
-
**Net Book Values**
As at 31 March 2023
400,000
As at 31 March 2022
400,000
**8.**
**DEBTORS: AMOUNTS FALLING WIYHIN ONE YEAR**
Other debtors
**9.**
**CREDITORS: AMOUNTS FALLING WIYHIN ONE YEAR**
Other creditors|Fixture
and
fittings
£
11,718
-
-
11,718
9,841
1,002
-
10,843
875
1.877
31.03.23
£
793
31.03.23
£
1,142|Total
£
411,718
-
-
411.718
9.841
1,002
-
10,843
400,875
401,877
31.03.22
£
1,103
31.03.22
£
2,406|
|---|---|---|
15
**HAREFIELD CHURCH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023**
## **10. MOVEMENT IN FUNDS**
|At
1.4.22
Net
movement
in funds
**Unrestricted funds**
General fund
404,166
(1,094)
**TOTAL FUNDS**
401,166
(1,094)
Net movement in funds, included in the above are as follow:
Incoming
resources
Resources
expended
**Unrestricted funds**
General fund
66,101
(67,195)
**TOTAL FUNDS**
66,101
(67,195)
**Comparatives for movement in funds**
At
1.4.21
Net
movement
in funds
**Unrestricted funds**
General fund
409,087
(4,921)
**TOTAL FUNDS**
409,087
(4,921)
Comparative net movement in funds, included in the above are as follow:
Incoming
resources
Resources
expended
**Unrestricted funds**
General fund
67,726
(72,647)
**TOTAL FUNDS**
67,726
(72,647)|At
31.3.23
403,072
403,072
Movement
in funds
(1,094)
(1,094)
At
31.3.22
404,166
404,166
At
31.3.22
(4,921)
(4,921)|
|---|---|
16
**HAREFIELD CHURCH**
## **NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2023**
## **10. MOVEMENT IN FUNDS**
A current year 12months and prior 12 months combined position is as follows
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|At
1.4.21
409,087
409,087|Net
movement
in funds
(6,015)
(6,015)|At
31.3.23
403,072
403,072|
|---|---|---|---|
A current year 12 months and prior 12 months combined net movement in funds, included in the above are as follow:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|Incoming
resources
133,827
133,827|Resources
expended
(139,842)
(139,842)|At
31.3.23
(6,015)
(6,015)|
|---|---|---|---|
## **Restricted fund**
The Restricted Fund is for the restricted assets and related costs.
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2023.
17
**HAREFIELD CHURCH**
## **Contact Information**
Harefield Church Burgoyne Hatch Momples Road Harlow Essex CM20 3EH United Kingdom
**Tel** 01279 445018
**Email** info@harefieldchurch.org
**Website** www.harefieldchurch,.org
Charity No. 1149323
18
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Harefld Churth
On accounts for the year
ended
31 March 2023
Charity no
(rfany)
1149323
Set out on pages
1to18
I report to the trustees on my examination of the accounts of the above
charity (Ihe TTusn ft)r the year ended 3110312023.
Responsibilities and As the charity trustees of the TnJst, you are responsible for the preparation
basis of report of the accounts in accordan with the requirements of the Charities Act
2011 (Ihe A.
I report in respec* of my examinalion of the Trust's accounts carried out
urKler section 145 of the 2011 Act and in carying out my examination, I
have followed the applicable Directions given by the Chanty Commission
under section 145(5)(b) of the Act.
I have completed rny examinatton. I confim that no material matters have
come to my attention in nnectIon with the examination which gives me
Cause to believe that in, any material resped:
Independent
examinerfs statement
accounting records were not kept in accordan wtlh section 130 of
the Act or
the accourrts do not accord with the accounting records
I have no concems and have come across no other matters in connection
with the examination to whi¢h attention should be drawn in order to enable
proper understanding of the accounts to be reached.
Signed:
Name:
Sergio Dime
Relevant professional
qual"Eficationls} or body
(rfany):
ACCA IAIA)
Address:
Sailings House
Water Lane. Roydon
CM19 5DR
IER
October 2018