REGISTERED CHARITY NUMBER: 1149323
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
FOR HAREFIELD CHURCH
Brindley Millen Ltd 167 Turners Hill Cheshunt Hertfordshire EN8 9BH
HAREFIELD CHURCH
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2022
| Page | |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 13 |
| Detailed Statement of Financial Activities | 14 |
HAREFIELD CHURCH
REPORT OF THE TRUSTEES for the Year Ended 31 March 2022
The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees of Harefield Church meet on a regular basis, both formal and informal to review the work of the charity. The Trustees report that during this year there has been continued growth in both the Church and the work it does in the community in and around Harlow.
OBJECTIVES AND ACTIVITIES
Objectives and aims
-
To advance the Christian faith for the benefit of the public
-
The prevention or relief of poverty and hardship as the trustees may from time to time see fit by providing grants, items and service to individuals in need and/or charities, or other organisations working to prevent or relieve poverty
-
To promote and fulfil such charitable purposes beneficial to the community as the trustees may from time to time think fit
Our Mission
The world is changing all around us but our message is not. Our roadmap starts with our mission, which is enduring and it declares our purpose.
Our mission is to introduce people to Jesus and inspire everyone to follow him with a growing relationship with the Father, Son and Holy Spirit.
Our Vision
To see Harefield Church becoming a significant church impacting Harlow through its worship and witness with a people who are vibrant, passionate and loving towards each other and God through Jesus Christ.
Our Values
To cultivate a depth of relationship with Christ that will provide a strength of faith, hope, and love throughout the challenges of this life and establishing a community of worship, relationship and compassion.
To touch and transform the lives of people with the love and truth of Jesus and the Father.
To meet people's needs in the local community and in other nations.
Public benefit
Harefield Church undertakes a range of activities with regard to the Charity Commission guidance on public benefit and, in particular, the specific guidance on charities for advancement of religion.
Page 1
HAREFIELD CHURCH
REPORT OF THE TRUSTEES for the Year Ended 31 March 2022
ACHIEVEMENT AND PERFORMANCE
A CHALLENGING YEAR
This year has been both challenging and encouraging. Challenging in that it has taken time for people to feel comfortable and safe meeting together again in larger groups. But encouraging in that we have seen a steady growth in numbers returning to the various meetings and activities that make up church life.
The previous year of 2020/21 our work as a church in community were severely restricted due to the Coronavirus pandemic. It was not until May 2021 that we saw restrictions removed enough for us to resume church services. Our first Sunday morning service back in the church building took place on Sunday May 23, Pentecost Sunday, which seemed rather apt.
Following the relaxation of more Covid-19 restrictions from July 2021, we were able to open up all our usual church and community activities. These included:-
-
Maybury Open Door
-
- Jelly Tots
-
- Coffee Connect Groups
-
- Prayer meetings
-
Midweek teaching and other courses
Normal service has now been resumed
Jelly Tots restarted in September 2021 with over 40 attending the first session. This has continued to further grow as the word spread of the reopening and new parents and carers joined us.
Another milestone has been the restarting of face-to-face pastoral visits. Like many organisations, we extensively used Zoom for meetings, such as, Sunday services, home groups, Coffee Chat Rooms, management meetings, so as to keep contact and provide pastoral care during the pandemic.
Maybury Open Door, which had been running as a Covid-19 support group for most of last year, started to reopen back to normal 'work', times and clients.
As the year progressed we have been able to re-open our doors to other charities and organisations, such as, "Great Open Door" and again host the local elections as a polling station.
Through all of this we have seen people returning to our meetings and congregations have slowly grown as people have felt comfortable meeting together again.
On 20 September 2021 Barry Wales retired from the position of fulltime Elder at Harefield church. He remains a Charity Trustee and still has an active involvement in the organisation. David Evans was appointed a fulltime Elder from 1 October 2021.
Building and facilities
During the year we have carried out a number of maintenance and repair jobs. These have included general maintenance. During the year we kicked off a project to replace all the lighting in the main hall with energy efficient LED strip lighting, this has been completed.
During the high winds in February 2022 the main car park gates were damaged beyond repair. We were able to purchase all metal fencing and gate materials for £1,800. This was a good price, as during this period the price of steel was rising on a daily basis due to a national shortage. This purchase did not include installations. The gates and fencing were installed later in year at a cost of £1,100. The main gates have also been replaced as they were destroyed in a storm and they now match the rest of the fencing at the back of the building.
Being church
As stated above, this year has been challenging, but above all it has been an encouraging time as we have seen people coming back to the church and our numbers continuing to grow.
Meetings with other charitable organisations we work with and other church leaders has helped as a focus for planning for this and the next year.
Page 2
HAREFIELD CHURCH
REPORT OF THE TRUSTEES for the Year Ended 31 March 2022
FINANCIAL REVIEW
Reserves policy
The Trustees are aware the reserves held by the charity are tied up more in fixed assets, for example, the property, rather than more liquid assets. We have improved the liquidity of the charity during the year, although we have had to spend monies on maintenance of the property.
To monitor the financial situation of the charity we have a Finance Committee and each month a financial report is issued to them and the Trustees. Its current remit is to review and report on the income and expenditure to the Trustees with recommendations where appropriate.
We are looking to continue improving our liquid reserves to appropriate levels.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
As of 21st March 2019, the charity is controlled by its governing document, a constitution and constitutes a charitable incorporated organisation.
Recruitment and appointment of new trustees
Trustees are recruited from within the church membership of the church. They should be active, reliable members of reasonably long standing. They should be people who clearly demonstrate their understanding and commitment to the vision and values of the church. Furthermore they need to be people who are deemed to have competence commensurate with the fulfilment of the responsibilities of Trustees. New Trustees are proposed by existing Trustees, in consultation with the church Elders. All training is provided as required.
Church Polices
Health and Safety Policies, Safeguarding Policy, 'Use of Building' guidelines and Risk Assessments are reviewed on a regular basis by the charity's staff and Trustees.
We have hosted a First Aid course. The first aid course was open to group leaders and any others in the church who wanted to update their skills. It was also open to others from outside the church. The course was well attended and very well received.
Support
The charity's staff and volunteers also provide support to other charitable and church organisations in Harlow. With the experience that we have available to us amongst our staff and volunteers Harefield Church has been able to provide help with advice and assistant in specific areas, such as, finance, publicity, administration and volunteer support.
Harefield Church is a member of the Evangelical Alliance and a supporter of Heart 4 Harlow.
Marketing
Harefield Church continues to improve its publicity materials. We have decided to reduce the amount of printed material we produce to reduces costs the unnecessary use of paper. To this end we are using Mailchimp, which is currently free of charge, to communicate with the church. We are looking next year at phone/computer apps to continue our program for reduction in paper use and to also streamline administration activities.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1149323
Principal address
Harefield Church Burgoyne Hatch Momples Road Harlow Essex CM20 3EH
Page 3
HAREFIELD CHURCH
REPORT OF THE TRUSTEES
for the Year Ended 31 March 2022
Trustees
Dr M R Eschle (resigned 10.1.22) M D Hundley J R Maybury B I Wales D Evans (appointed 30.6.21)
Independent Examiner
Brindley Millen Ltd 167 Turners Hill Cheshunt Hertfordshire EN8 9BH
Telephone 01279 445018
info@harefieldchurch.org
Website
www.harefieldchurch.org
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................................. B I Wales - Trustee
Page 4
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAREFIELD CHURCH
Independent examiner's report to the trustees of Harefield Church
I report to the charity trustees on my examination of the accounts of Harefield Church (the Trust) for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Maurice Brindley BSc FCA Institute of Chartered Accountants in England and Wales Brindley Millen Ltd 167 Turners Hill Cheshunt Hertfordshire EN8 9BH
Date: .............................................
Page 5
HAREFIELD CHURCH
STATEMENT OF FINANCIAL ACTIVITIES
for the Year Ended 31 March 2022
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 67,726 Investment income 2 - Total 67,726 EXPENDITURE ON Charitable activities 3 Facilities 13,733 Activities and Administration 53,237 Support and Gifts 5,677 Total 72,647 NET INCOME/(EXPENDITURE) (4,921) RECONCILIATION OF FUNDS Total funds brought forward 409,087 TOTAL FUNDS CARRIED FORWARD 404,166 |
Restricted fund £ - - - - - - - - - - |
31.3.22 31.3.21 Total Total funds funds £ £ 67,726 66,201 - 1 67,726 66,202 13,733 8,822 53,237 49,822 5,677 5,630 72,647 64,274 (4,921) 1,928 409,087 407,159 404,166 409,087 |
31.3.22 31.3.21 Total Total funds funds £ £ 67,726 66,201 - 1 67,726 66,202 13,733 8,822 53,237 49,822 5,677 5,630 72,647 64,274 (4,921) 1,928 409,087 407,159 404,166 409,087 |
|---|---|---|---|
| 66,202 8,822 49,822 5,630 |
|||
| 64,274 | |||
| 1,928 407,159 |
|||
| 409,087 |
The notes form part of these financial statements
Page 6
HAREFIELD CHURCH
BALANCE SHEET
31 March 2022
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 401,877 CURRENT ASSETS Debtors 8 1,103 Cash at bank and in hand 3,592 4,695 CREDITORS Amounts falling due within one year 9 (2,406) NET CURRENT ASSETS 2,289 TOTAL ASSETS LESS CURRENT LIABILITIES 404,166 NET ASSETS 404,166 FUNDS 10 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - |
31.3.22 Total funds £ 401,877 1,103 3,592 4,695 (2,406) 2,289 404,166 404,166 404,166 404,166 |
31.3.21 Total funds £ 402,041 1,156 8,398 9,554 (2,508) 7,046 409,087 409,087 409,087 409,087 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. J R Maybury - Trustee
............................................. B I Wales - Trustee
The notes form part of these financial statements
Page 7
HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements and assessment of going concern
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
The financial statements are presented in sterling (£).
Critical accounting judgements and key sources of estimation uncertainty
In preparing financial statements it is necessary to make certain judgements, estimated and assumptions that affect the amounts recognised in the financial statements. The following judgements and estimates are considered by the trustees to have most significant effect on amounts recognised in the financial statements. Useful economic life of tangible fixed assets:
The annual depreciation charge for tangible assets is sensitive to changes in the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are reassessed annually. They are amended when necessary to reflect current estimates, based on technological advancement, future investments, economic utilisation and the physical condition of the assets.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
- Fixtures and fittings - 20% on cost
No depreciation is charged in respect of freehold land and buildings as the residual value of the property after its estimated useful life is anticipated to be at least the carrying value of the property show in the financial statements.
Taxation
The charity is exempt from tax on its charitable activities.
Debtors
Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid.
Cash at bank and in hand
Cash at bank and in hand includes cash, current bank accounts and deposit bank accounts with no withdrawal limitations.
Creditors
Creditors are recognised where then charity has a present obligation resulting from a past event that will result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount.
Financial Instruments
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
continued...
Page 8
HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
1. ACCOUNTING POLICIES - continued
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. INVESTMENT INCOME
3.
| Deposit account interest CHARITABLE ACTIVITIES COSTS Facilities Activities and Administration Support and Gifts |
31.3.22 31.3.21 £ £ - 1 Direct Support Costs costs Totals £ £ £ 13,733 - 13,733 51,260 1,977 53,237 5,677 - 5,677 70,670 1,977 72,647 |
31.3.22 31.3.21 £ £ - 1 Direct Support Costs costs Totals £ £ £ 13,733 - 13,733 51,260 1,977 53,237 5,677 - 5,677 70,670 1,977 72,647 |
|---|---|---|
| 72,647 |
SUPPORT AND GIVING
The Church financially supports missionaries working in the UK and abroad on a monthly basis. We also give gifts to other organisations and support other organisations indirectly as a Church. Our financial support includes:
| Project Nepal S&C McGoldrick - DDR Congo Sjoerd & Rachel van Veen - Niger Heart 4 Harlow UK - Counties Evangelists Gift to people in need |
31.3.22 £ 2,447 1,200 1,200 180 300 350 5,677 |
31.3.21 £ 1,800 1,200 1,700 180 300 450 |
|---|---|---|
| 5,630 |
continued...
Page 9
HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
4. TRUSTEES' REMUNERATION AND BENEFITS
| TRUSTEES' REMUNERATION AND BENEFITS | ||
|---|---|---|
| 31.3.22 | 31.3.21 | |
| £ | £ | |
| Trustees' salaries | 35,450 | 34,400 |
| Trustees' pensions paid | 560 | - |
| 36,010 | 34,400 |
During the year the Charity made payments of £19,450 (£34,400 in 2021) to the trustee, Mr B Wales for services provided to the Charity. This payment is not related to his role as a trustee.
During the year the Charity made payments of £16,560 (2021: £nil), of which £560 is employers pension, to the trustee, Mr D Evans as part of his employment as Elder in the church. This payment is not related to his role as a trustee.
Key Management
The Trustees consider the roles of key management to be those of the Trustees and Elders. All remuneration is disclosed above.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2022 nor for the year ended 31 March 2021.
5. STAFF COSTS
6.
| STAFF COSTS | |||||
|---|---|---|---|---|---|
| 31.3.22 | 31.3.21 | ||||
| £ | £ | ||||
| Wages and salaries | 47,629 | 46,525 | |||
| Other pension costs | 1,116 | 556 | |||
| 48,745 | 47,081 | ||||
| The average monthly number of employees during the year was as follows: | |||||
| 31.3.22 | 31.3.21 | ||||
| All employees | 1 | 1 | |||
| No employees received emoluments in excess of £60,000. | |||||
| COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | |||||
| Unrestricted | Restricted | Total | |||
| fund | fund | funds | |||
| £ | £ | £ | |||
| INCOME AND ENDOWMENTS FROM | |||||
| Donations and legacies | 66,201 | - | 66,201 | ||
| Investment income | 1 | - | 1 | ||
| Total | 66,202 | - | 66,202 | ||
| EXPENDITURE ON | |||||
| Charitable activities | |||||
| Facilities | 8,822 | - | 8,822 | ||
| Activities and Administration | 49,822 | - | 49,822 | ||
| Support and Gifts | 5,630 | - | 5,630 | ||
| Total | 64,274 | - | 64,274 |
continued...
Page 10
HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued
for the Year Ended 31 March 2022
| 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted fund £ NET INCOME 1,928 RECONCILIATION OF FUNDS Total funds brought forward 407,159 TOTAL FUNDS CARRIED FORWARD 409,087 7. TANGIBLE FIXED ASSETS Freehold property £ COST At 1 April 2021 400,000 Additions - At 31 March 2022 400,000 DEPRECIATION At 1 April 2021 - Charge for year - At 31 March 2022 - NET BOOK VALUE At 31 March 2022 400,000 At 31 March 2021 400,000 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors |
6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted fund £ NET INCOME 1,928 RECONCILIATION OF FUNDS Total funds brought forward 407,159 TOTAL FUNDS CARRIED FORWARD 409,087 7. TANGIBLE FIXED ASSETS Freehold property £ COST At 1 April 2021 400,000 Additions - At 31 March 2022 400,000 DEPRECIATION At 1 April 2021 - Charge for year - At 31 March 2022 - NET BOOK VALUE At 31 March 2022 400,000 At 31 March 2021 400,000 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors |
Restricted fund £ - - - Fixtures and fittings £ 11,020 698 |
Total funds £ 1,928 407,159 409,087 Totals £ 411,020 698 411,718 8,979 862 9,841 401,877 402,041 31.3.21 £ 1,156 |
Total funds £ 1,928 407,159 |
|---|---|---|---|---|
| 409,087 | ||||
| 400,000 - - - 400,000 400,000 |
11,718 8,979 862 9,841 1,877 2,041 |
|||
| 31.3.22 £ 1,103 |
continued...
Page 11
HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Other creditors 10. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund TOTAL FUNDS Comparative net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
31.3.22 31.3.21 £ £ 2,406 2,508 Net movement At At 1.4.21 in funds 31.3.22 £ £ £ 409,087 (4,921) 404,166 409,087 (4,921) 404,166 Incoming Resources Movement resources expended in funds £ £ £ 67,726 (72,647) (4,921) 67,726 (72,647) (4,921) Net movement At At 1.4.20 in funds 31.3.21 £ £ £ 407,159 1,928 409,087 407,159 1,928 409,087 Incoming Resources Movement resources expended in funds £ £ £ 66,202 (64,274) 1,928 66,202 (64,274) 1,928 |
|---|---|
continued...
Page 12
HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2022
10. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Net movement At 1.4.20 in funds £ £ 407,159 (2,993) 407,159 (2,993) |
At 31.3.22 £ 404,166 404,166 |
|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | Movement | |
|---|---|---|---|---|
| resources | expended | in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 133,928 | (136,921) | (2,993) | |
| TOTAL FUNDS | 133,928 | (136,921) | (2,993) |
Restricted Fund
The Restricted Fund is for the restricted assets and their related costs.
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2022.
Page 13