REGISTERED CHARITY NUMBER: 1149323
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
FOR
HAREFIELD CHURCH
Brindley Millen Ltd 167 Turners Hill Cheshunt Hertfordshire EN8 9BH
HAREFIELD CHURCH
CONTENTS OF THE FINANCIAL STATEMENTS for the Year Ended 31 March 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 13 |
| Detailed Statement of Financial Activities | 14 |
HAREFIELD CHURCH
REPORT OF THE TRUSTEES for the Year Ended 31 March 2021
The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The trustees of Harefield Church meet on a regular basis, both formal and informal to review the work of the charity. The Trustees report that during this year there has been continued growth in both the Church and the work it does in the community in and around Harlow.
OBJECTIVES AND ACTIVITIES
Objectives and aims
-
To advance the Christian faith for the benefit of the public
-
- The prevention or relief of poverty and hardship as the trustees may from time to time see fit by providing grants, items and service to individuals in need and/or charities, or other organisations working to prevent or relieve poverty
-
- To promote and fulfil such charitable purposes beneficial to the community as the trustees may from time to time think fit
Public benefit
Harefield Church undertakes a range of activities with regard to the Charity Commission guidance on public benefit and, in particular, the specific guidance on charities for advancement of religion.
VISION AND VALUES
The world is changing all around us but our message is not. Our road map starts with our mission, which is enduring and it declares our purpose.
Our Mission
- To introduce people to Jesus and inspire everyone to follow him with a growing relationship with the Father, Son and Holy Spirit.
Our Vision
- To see Harefield Church becoming a significant church impacting Harlow through its worship and witness with a people who are vibrant, passionate and loving towards each other and God through Jesus Christ.
Our Values
-
To cultivate a depth of relationship with Christ that will provide a strength of faith, hope, and love throughout the challenges of this life and establishing a community of worship, relationship and compassion.
-
- To touch and transform the lives of people with the love and truth of Jesus and the Father.
-
- To meet people's needs in the local community and in other nations.
ACHIEVEMENT AND PERFORMANCE
The Work of the Charity
The world as we all knew it was completely turned upside down with the Coronavirus pandemic. The hit every part of our lives, at home, family work and our society.
From the end of March 2020 the Coronavirus affected all of the charity's works and church meetings.
In response to the advice from the Government about tackling the Coronavirus (COVID-19 virus), we made the decision to cancel our Sunday services, meetings and drop-in centres held at Harefield Church for the foreseeable future.
Whilst for many of us the risk of serious illness may be small, we took the decision that this was the most loving and responsible action we could take to ensure we were protecting the most vulnerable amongst us.
Meetings and drop-in centres cancelled included:
| - | Sunday morning services |
|---|---|
| - | Maybury Open Door |
| - | Jelly Tots |
| - | Café+ |
| - | Life Groups |
| - | Prayer meetings |
| - | Midweek teaching |
We continued to closely monitor the outbreak of COVID-19, following the advice from Public Health England and took the appropriate steps to ensure we kept visitors, our church family, staff team, and volunteers as safe as possible. We continued to review all our upcoming events as the situation progressed. This is still applicable currently.
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HAREFIELD CHURCH
REPORT OF THE TRUSTEES for the Year Ended 31 March 2021
ACHIEVEMENT AND PERFORMANCE
Church life during Coronavirus
As meetings could no longer meet at the church facilities we moved everything 'online'. We used Zoom for all our online meetings.
Staff assisted in helping set up Zoom on people's computers, tablets and telephone. This required new skills, especially when setting up and training some of our older church members.
- We changed our website to reflect and promote the changes; - Adopted a subscription for Zoom software to have online meetings; - Held Sunday services, over Zoom. This proved successful in maintaining a church life, in particular, using break-out groups. - Pre-recorded and created videos for our Sunday talks. These were updated to our website and we created a Harefield Church YouTube Channel; - Introduced 'Thought for the Day' videos; - Provided weekly teaching for children via Zoom on Sundays, supported by parents along with downloadable material on our website; - Started up Coffee Break meetings during the week over Zoom; - Held Women's Saturday Brunches; - The church was opened up for prayer in line with the government guidelines for places of worship. - Created various WhatsApp groups to provide support, awareness of needs and sharing what's going. - From November 2020, Maybury Open Door started a Covid-19 support group on Thursdays, meeting at Harefield Church. This provided support for up to 15 people at each meeting. - During the year we started supporting a church planting project in Nepal, funding 2 pastors over 4 years.
Opening up the church facilities
Since the March 2021 we have been opening up the church and its activities and coming back to some sort of normality.
-
Sunday services at Harefield Church restarted in May 2021;
-
Jelly Tots, carers and tots group restarted in September 2021 with of 40 people coming on the first opening event;
-
- Started new Coffee Connect groups at the church facilities and in homes from August 2021;
FINANCIAL REVIEW
Finances during Covid-19
It has been a church policy that we do not charge for work in the community and the only income that we have comes in from church members, Sunday service collections and HMRC Gift Aid.
Due to cancelling Sunday services we have experienced reductions in 'cash giving' and gift aid refunds from the Small Gift Donation Scheme. During this difficult year all other giving has maintained.
We have seen a 9% drop in income for the 12 months to 31 March 2021. To balance this we have controlled and reduced our expenditure by 16%. Even with these challenges we have had a surplus for the year ending, adding to the brought forward reserves.
We continue to monitor the situation as we provide monthly financial reports for the trustees.
Reserves policy
The Trustees are aware the reserves held by the charity are tied up more in fixed assets, for example, the property, rather than more liquid assets. We have improved the liquidity of the charity during the year, although we have had to spend monies on maintenance of the property.
To monitor the financial situation of the charity we have a Finance Committee and each month a financial report is issued to them and the Trustees. Its current remit is to review and report on the income and expenditure to the Trustees with recommendations where appropriate.
We are looking to continue improving our liquid reserves to appropriate levels.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
As of 21st March 2019, the charity is controlled by its governing document, a constitution and constitutes a charitable incorporated organisation.
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HAREFIELD CHURCH
REPORT OF THE TRUSTEES for the Year Ended 31 March 2021
STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees
Trustees are recruited from within the church membership of the church. They should be active, reliable members of reasonably long standing. They should be people who clearly demonstrate their understanding and commitment to the vision and values of the church. Furthermore they need to be people who are deemed to have competence commensurate with the fulfilment of the responsibilities of Trustees. New Trustees are proposed by existing Trustees, in consultation with the church Elders. All training is provided as required.
Church Polices
Health and Safety Policies, Safeguarding Policy, 'Use of Building' guidelines and Risk Assessments are reviewed on a regular basis by the charity's staff and Trustees.
Support
The charity's staff and volunteers also provide support to other charitable and church organisations in Harlow. With the experience that we have available to us amongst our staff and volunteers Harefield Church has been able to provide help with advice and assistant in specific areas, such as, finance, publicity, administration and volunteer support.
Harefield Church is a member of the Evangelical Alliance and a supporter of Heart 4 Harlow.
Marketing
Harefield Church continues to improve its publicity materials via printed format and online applications, for example, website, Facebook and Twitter.
During the year we have developed our YouTube channel for Sunday Talks and 'Thought for the Day'.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1149323
Principal address
Harefield Church Burgoyne Hatch Momples Road Harlow Essex CM20 3EH
Trustees
Dr M R Eschle M D Hundley J R Maybury B I Wales D Evans (appointed 30.6.21)
Independent Examiner
Brindley Millen Ltd 167 Turners Hill Cheshunt Hertfordshire EN8 9BH
Telephone
01279 445018
info@harefieldchurch.org
Website
www.harefieldchurch.org
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HAREFIELD CHURCH
REPORT OF THE TRUSTEES for the Year Ended 31 March 2021
Dec 13, 2021 Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.............................................................................. B I Wales - Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HAREFIELD CHURCH
Independent examiner's report to the trustees of Harefield Church
I report to the charity trustees on my examination of the accounts of Harefield Church (the Trust) for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
mwbrindley
mwbrindley (Dec 14, 2021 11:47 GMT)
Maurice Brindley BSc FCA Institute of Chartered Accountants in England and Wales Brindley Millen Ltd 167 Turners Hill Cheshunt Hertfordshire EN8 9BH
Dec 14, 2021 Date: .............................................
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HAREFIELD CHURCH
STATEMENT OF FINANCIAL ACTIVITIES for the Year Ended 31 March 2021
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 66,201 Investment income 2 1 Total 66,202 EXPENDITURE ON Charitable activities 3 Facilities 8,822 Activities and Administration 49,822 Support and Gifts 5,630 Total 64,274 NET INCOME/(EXPENDITURE) 1,928 RECONCILIATION OF FUNDS Total funds brought forward 407,159 TOTAL FUNDS CARRIED FORWARD 409,087 |
Restricted fund £ - - - - - - - - - - |
31.3.21 31.3.20 Total Total funds funds £ £ 66,201 71,268 1 1,692 66,202 72,960 8,822 14,539 49,822 56,551 5,630 5,927 64,274 77,017 1,928 (4,057) 407,159 411,216 409,087 407,159 |
31.3.21 31.3.20 Total Total funds funds £ £ 66,201 71,268 1 1,692 66,202 72,960 8,822 14,539 49,822 56,551 5,630 5,927 64,274 77,017 1,928 (4,057) 407,159 411,216 409,087 407,159 |
|---|---|---|---|
| 72,960 14,539 56,551 5,927 |
|||
| 77,017 | |||
| (4,057) 411,216 |
|||
| 407,159 |
The notes form part of these financial statements
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HAREFIELD CHURCH
BALANCE SHEET
31 March 2021
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 402,041 CURRENT ASSETS Debtors 8 1,156 Cash at bank and in hand 8,398 9,554 CREDITORS Amounts falling due within one year 9 (2,508) NET CURRENT ASSETS 7,046 TOTAL ASSETS LESS CURRENT LIABILITIES 409,087 NET ASSETS 409,087 FUNDS 10 Unrestricted funds TOTAL FUNDS |
Restricted fund £ - - - - - - - - |
31.3.21 Total funds £ 402,041 1,156 8,398 9,554 (2,508) 7,046 409,087 409,087 409,087 409,087 |
31.3.20 Total funds £ 402,865 1,417 4,720 |
|---|---|---|---|
| 6,137 (1,843) |
|||
| 4,294 | |||
| 407,159 | |||
| 407,159 | |||
| 407,159 | |||
| 407,159 |
The financial statements were approved by the Board of Trustees and authorised for issue on .............................................Dec 13, 2021 and were signed on its behalf by:
John Maybury (Dec 13, 2021 18:32 GMT)............................................. J R Maybury - Trustee ............................................. B I Wales - Trustee
The notes form part of these financial statements
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HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements and assessment of going concern
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
The financial statements are presented in sterling (£).
Critical accounting judgements and key sources of estimation uncertainty
In preparing financial statements it is necessary to make certain judgements, estimated and assumptions that affect the amounts recognised in the financial statements. The following judgements and estimates are considered by the trustees to have most significant effect on amounts recognised in the financial statements. Useful economic life of tangible fixed assets:
The annual depreciation charge for tangible assets is sensitive to changes in the estimated useful economic lives and residual values of the assets. The useful economic lives and residual values are reassessed annually. They are amended when necessary to reflect current estimates, based on technological advancement, future investments, economic utilisation and the physical condition of the assets.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 20% on cost
No depreciation is charged in respect of freehold land and buildings as the residual value of the property after its estimated useful life is anticipated to be at least the carrying value of the property show in the financial statements.
Taxation
The charity is exempt from tax on its charitable activities.
Debtors
Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid.
Cash at bank and in hand
Cash at bank and in hand includes cash, current bank accounts and deposit bank accounts with no withdrawal limitations.
Creditors
Creditors are recognised where then charity has a present obligation resulting from a past event that will result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are recognised at their settlement amount.
Financial Instruments
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
continued...
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HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021
1. ACCOUNTING POLICIES - continued
Fund accounting
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. INVESTMENT INCOME
3.
| Rents received Deposit account interest CHARITABLE ACTIVITIES COSTS Facilities Activities and Administration Support and Gifts |
31.3.21 31.3.20 £ £ - 1,685 1 7 1 1,692 Direct Support Costs costs Totals £ £ £ 8,822 - 8,822 47,792 2,030 49,822 5,630 - 5,630 62,244 2,030 64,274 |
|---|---|
SUPPORT AND GIVING
The Church financially supports missionaries working in the UK and abroad on a monthly basis. We also give gifts to other organisations and support other organisations indirectly as a Church. Our financial support includes:
| organisations and support other organisations indirectly as a Church. Our financial support includes: | ||
|---|---|---|
| 31.3.21 | 31.3.20 | |
| £ | £ | |
| Project Nepal | 1,800 | - |
| S&C McGoldrick - DDR Congo | 1,200 | 1,200 |
| Sjoerd & Rachel van Veen - Niger | 1,700 | 1,200 |
| Michael Roberts Charitable Trust - Foodbank | - | 450 |
| Heart 4 Harlow | 180 | 180 |
| UK - Counties Evangelists | 300 | 300 |
| Gift to people in need | 450 | 2,450 |
| Great Open Door | - | 147 |
| 5,630 | 5,927 | |
4. TRUSTEES' REMUNERATION AND BENEFITS
During the year the Charity made payments of £34,400 (£37,600 in 2020) to the trustee, Mr B Wales for services provided to the Charity. This payment is not related to his role as a trustee.
Key Management
The Trustees consider the roles of key management to be those of the Trustees and Elders. The Elders do not receive any remuneration and Trustee's remuneration is disclosed above.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.
continued...
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HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021
| 5. | STAFF COSTS | |||
|---|---|---|---|---|
| 31.3.21 | 31.3.20 | |||
| £ | £ | |||
| Wages and salaries | 46,525 | 49,725 | ||
| Other pension costs | 556 | 556 | ||
| 47,081 | 50,281 | |||
| The average monthly number of employees during the year was as follows: | ||||
| 31.3.21 | 31.3.20 | |||
| All employees | 1 | 1 | ||
| No employees received emoluments in excess of £60,000. | ||||
| 6. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES | |||
| Unrestricted | Restricted | Total | ||
| fund | fund | funds | ||
| £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM | ||||
| Donations and legacies | 71,268 | - | 71,268 | |
| Investment income | 1,692 | - | 1,692 | |
| Total | 72,960 | - | 72,960 | |
| EXPENDITURE ON | ||||
| Charitable activities | ||||
| Facilities | 14,285 | 254 | 14,539 | |
| Activities and Administration | 56,551 | - | 56,551 | |
| Support and Gifts | 5,927 | - | 5,927 | |
| Total | 76,763 | 254 | 77,017 | |
| NET INCOME/(EXPENDITURE) | (3,803) | (254) | (4,057) | |
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 410,962 | 254 | 411,216 | |
| TOTAL FUNDS CARRIED FORWARD | 407,159 | - | 407,159 |
continued...
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HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021
7. TANGIBLE FIXED ASSETS
| COST At 1 April 2020 and 31 March 2021 DEPRECIATION At 1 April 2020 Charge for year At 31 March 2021 NET BOOK VALUE At 31 March 2021 At 31 March 2020 8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors 9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors 10. MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund TOTAL FUNDS |
Fixtures Freehold and property fittings Totals £ £ £ 400,000 11,020 411,020 - 8,155 8,155 - 824 824 - 8,979 8,979 400,000 2,041 402,041 400,000 2,865 402,865 31.3.21 31.3.20 £ £ 1,156 1,417 31.3.21 31.3.20 £ £ 2,508 1,843 Net movement At At 1.4.20 in funds 31.3.21 £ £ £ 407,159 1,928 409,087 407,159 1,928 409,087 Incoming Resources Movement resources expended in funds £ £ £ 66,202 (64,274) 1,928 66,202 (64,274) 1,928 |
Totals £ 411,020 |
Totals £ 411,020 |
|---|---|---|---|
| 8,155 824 |
|||
| 8,979 | |||
| 402,041 | |||
| 402,865 | |||
| 31.3.20 £ 1,417 31.3.20 £ 1,843 At 31.3.21 £ 409,087 |
|||
| 409,087 | |||
| 1,928 |
continued...
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HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021
10. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | ||
|---|---|---|
| movement | At | |
| At 1.4.19 | in funds | 31.3.20 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 410,962 |
(3,803) | 407,159 |
| Restricted funds | ||
| Restricted 254 |
(254) | - |
| TOTAL FUNDS 411,216 |
(4,057) | 407,159 |
| Comparative net movement in funds, included in the above are as follows: | ||
| Incoming | Resources | Movement |
| resources | expended | in funds |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 72,960 |
(76,763) | (3,803) |
| Restricted funds | ||
| Restricted - |
(254) | (254) |
| TOTAL FUNDS 72,960 |
(77,017) | (4,057) |
| A current year 12 months and prior year 12 months combined position is as follows: | ||
| Net | ||
| movement | At | |
| At 1.4.19 | in funds | 31.3.21 |
| £ | £ | £ |
| Unrestricted funds | ||
| General fund 410,962 |
(1,875) | 409,087 |
| Restricted funds | ||
| Restricted 254 |
(254) | - |
| TOTAL FUNDS 411,216 |
(2,129) | 409,087 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 139,162 | (141,037) | (1,875) |
| Restricted funds | |||
| Restricted | - | (254) | (254) |
| TOTAL FUNDS | 139,162 | (141,291) | (2,129) |
continued...
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HAREFIELD CHURCH
NOTES TO THE FINANCIAL STATEMENTS - continued for the Year Ended 31 March 2021
10. MOVEMENT IN FUNDS - continued
Restricted Fund
The Restricted Fund is for the restricted assets and their related costs.
11. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 March 2021.
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