Burgess Hill Youth
(A company limited by guarantee)
UNAUDITED
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR TO 31ST MARCH 2024
Burgess Hill Youth
Registered Office: 254 Upper Shoreham Road Shoreham by Sea West Sussex BN43 6BF
Registered Number: 1149304 Registered Company Number: 07945452
BURGESS HILL YOUTH
CONTENTS
| INDEX | PAGE |
|---|---|
| Charity and Company Information | 3 |
| Trustees Report | 4 - 7 |
| Independent Examiners Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to the Financial Statements | 11 - 13 |
Page | 2
BURGESS HILL YOUTH
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Chair | Jacqueline Cooper |
|---|---|---|
| Treasurer | Helen Preece – Resigned 2 November 2023 | |
| Ryan Gould – Appointed 2 November 2023 | ||
| Helen Preece | ||
| Cameron Thomas Gregory | ||
| Helen Preece | ||
| Kelly Amanda Harris – Resigned 2 November 2023 | ||
| Peter Eastwood – Appointed 2 November 2023 | ||
| Company Registered Number | 07945452 | |
| Charity Registered Number | 1149304 | |
| Registered Office | 254 Upper Shoreham Road | |
| Shoreham by Sea | ||
| West Sussex | ||
| BN43 6BF | ||
| Independent Examiner | Marsh & Co Accountants | |
| 254 Upper Shoreham Road | ||
| Shoreham by Sea | ||
| BN43 6BF | ||
| Bankers | NatWest Bank plc | |
| 24 Church Road | ||
| Burgess Hill | ||
| West Sussex | ||
| RH15 9ZS | ||
| Insurance Brokers | Unity Insurance Services | |
| Suites 10 & 10A The Quadrant | ||
| 60 Marlborough Road | ||
| Lancing Business Park | ||
| Lancing | ||
| West Sussex, BN15 8UW | ||
| Honorary Solicitors | Acumen Business & Law | |
| Audley House | ||
| Hove Street | ||
| BN3 2DE |
Page | 3
BURGESS HILL YOUTH
TRUSTEES’ REPORT
The trustees (who are also directors of the charity for the purposes of the companies act) submit their annual report and the financial statements of Burgess Hill Youth (the company) for the year ended 31 March 2024. The trustees confirm that the annual report and financial statements of the company comply with current statutory requirements, the requirements of the company’s governing document and the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in March 2005.
STRUCTURE, GOVERNANCE AND MANAGEMENT
CONSTITUTION
The company is registered as a charitable company limited by guarantee and was set up by a Memorandum of Association on 19 September 2012.
The company is constituted under the Memorandum of Association dated 12 October 2012 and is registered charity number 1149304.
METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES
The management of the company is the responsibility of the Trustees who are elected and co-opted under the Articles of Associations.
ORGANISATIONAL STRUCTURE AND DECISION MAKING
The Management Committee delegates the running of the office to the chairperson, secretary, and youth worker in charge.
RISK MANAGEMENT
The Trustees have assessed the major risks to which the company is exposed, in particular those related to the operations and finances of the company and are satisfied that systems are in place to mitigate our exposure to the major risks.
The review of the organisations policies and procedures is continually ongoing, to ensure compliance with changes in legislation, current good practice and terms of reference dictated by their insurers.
OBJECTIVES AND ACTIVITIES
POLICIES AND OBJECTIVES
To promote for the benefit of the inhabitants of Burgess Hill and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, infirmity or disablement, financial hardship and social and economic circumstances for the public at large in the interests of social welfare and with the object of improving the life of the said inhabitants.
ACHIEVEMENTS AND PERFORMANCE
GOING CONCERN
Going concern is one of the fundamental assumptions in accounting based on which financial statements are prepared. Financial statements are prepared assuming that a business entity will continue to operate in the foreseeable future without the need or intention on the part of management to liquidate the entity or to significantly curtail its operational activities. Therefore, it is assumed that the entity will realise its assets and settle its obligations in the normal course of the business.
Page | 4
BURGESS HILL YOUTH
TRUSTEES’ REPORT (Continued)
REVIEW OF ACTIVITIES
Youth Clubs
For a second year both Youth Clubs have seen a significant increase in membership and attendance with over 100 young people attending each week.
We continue to run a varied programme of activities which meets the needs of the young people.
Brighton & Hove Albion Football Club Foundation
Attendance at the Premier League Kicks Scheme continues to grow with an average of forty participants each week. Our new Coaches are now well established and the Top Bins Leadership and Skills Award restarted.
Football tournaments during the school holidays were well attended and participants were able to take part in additional workshops including food, nutrition, and cooking.
Young Carers
We have seen an increase in the number of young carers attending the sessions.
Activities this year have included a trip to the panto, outdoor activities supported by the Lost Woods Project and lantern making for the Children’s Parade at the town’s Summer Fayre. We have restarted our visits to Westall House where the young people engage in some intergenerational activities with the residents.
Twelve Young Carers enjoyed a weekend at PGL Windmill Hill at the end of September.
Young Leaders
We have between 10 – 15 young people volunteering at Junior Club and Burgess Hill Town Council events. All the Young Leaders are registered with the Lions Young Leader in Service Scheme. Without the support of these young people, we would not be able to run such a successful Junior Club programme.
The Young Leaders successfully applied to the Inspire 22 Project for funding to enable them to run free activities during the Big Lunch and Coronation celebrations.
Seven Young Leaders successfully completed and passed Level 3 Emergency First Aid at Work award.
Community Involvement
We continue to struggle to recruit adult volunteers to assist with the running of the organisation and the youth club sessions. We have attended the MSVA Volunteer Fairs and advertised roles.
We have successfully recruited a new Treasurer.
During the year we have supported the Christmas Hamper Project providing over 250 hampers to families in need.
Page | 5
BURGESS HILL YOUTH
TRUSTEES’ REPORT (Continued)
We hosted the Ukrainian Refugee Children’s Play Days during the school holidays. We provided staff and activities for SEND Family Activity sessions.
We have supported MSDC Play Days on Tour providing craft activities.
We are represented at Better Young Lives (MSDC), Children and Families Forum (MSVA) and Supporting the Community (Burgess Hill Town Council) meetings.
FUNDRAISING, INCOME AND EXPENDITURE
The Charity is still financially stable.
Every effort is made to use the available unrestricted funds in an effective and efficient manner, the club is fortunate to have the continued support of Steve Willis Training.
INVESTMENTS POLICY AND PERFORMANCE
It is the policy of the charity to maintain “Development and Free Reserves” for both restricted and unrestricted funds in cash.
The charity has made every effort without success to find a suitable account into which the funds transferred from the previous deposit account can be invested to give a reasonable interest rate.
FINANCIAL REVIEW
RESERVE POLICY
It is the policy of Burgess Hill to maintain designated funds comprising unrestricted funds set aside by the trustees for the specific items listed below. It is recognised that it is improbable that all scenarios listed will occur concurrently, but a decision has been made to cover all eventualities.
-
To underpin the running of the club with a minimum of six months core costs and sufficient funds to satisfy a professional exit and legacy strategy should the club be dissolved.
-
To retain sufficient funds to support the Club’s youth work activities and maintain its premises and Multi Use Games Area (MUGA) in a safe condition to comply with current legislation for our current members, users, and future generations.
PRINCIPLE FUNDING
The main unrestricted income for the period has been:
| | Premise Rent paid by regular Users | £ 12,448 |
|---|---|---|
| | Other donations | |
| i. Southern Water |
£ 2,000 | |
| ii. John Lewis PLC |
£ 1,000 |
The main restricted income for the period has been:
| Young Carers UK | ||
|---|---|---|
| i. | Steve Willis Training | £ 2,829 |
| ii. | The Burgess Hill Conservative Club | £ 6,100 |
| iii. | Edgbaston Investments | £ 9,000 |
Page | 6
BURGESS HILL YOUTH
TRUSTEES’ REPORT (Continued)
FUTURE DEVELOPMENTS
The Trustees continue to review the organisation’s future plans and strategy and along with the roles of the trustees, directors, and volunteers; to ensure the right organisation support is in place and that the services and means of communication are relevant and appropriate to the ever-changing needs of our membership. The workload of running the club and maintaining the facilities has been eased by the recruitment of more volunteers that are keen to take on responsibilities and give commitment to tasks set and the dedication of one of our young leaders.
The website Has proven a great success and the posting of information on the Facebook page continues to give media visibility of work we do, in particular the Young Carer programme and enables BH Youth to publicise events for other local organisations.
The online booking facility is user friendly and casual weekend bookings remain steady.
The Charity: continues to develop and maintain its role as a leading provider of services for young people within in the town of Burgess Hill and ensures that the club premises are available for local like-minded groups to hire and use the facilities at reasonable rates.
BH Youth will continue try to recruit new volunteers to run the youth club sessions and take up management posts, these will be given appropriate training and put through the Disclosure and Barring Service process.
Jacqueline Cooper, Chair 16 December 2024
Page | 7
BURGESS HILL YOUTH
INDEPENDENT EXAMINER’S REPORT
FOR THE YEAR ENDED 31 MARCH 2024
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BURGESS HILL YOUTH
I report on the financial statements of the company for the year ended 31 March 2024 which are set out on pages 9 to 14.
This report is made solely to the company's Trustees, as a body, in accordance with section 145 of the Charities Act 2011 and regulations made under section 154 of that Act. My work has been undertaken so that I might state to the company's Trustees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the company and the company's Trustees as a body, for my work or for this report.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The Trustees, who are also the directors of the company for the purposes of company law, are responsible for the preparation of the financial statements. The Trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed. Having satisfied myself that the company is not subject to audit under charity or company law and is eligible for independent examination, it is my responsibility to:
-
examine the financial statements under section 145 of the Act.
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Act; and
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state whether particular matters have come to my attentions.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the company and a comparison of the financial statements presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the financial statements present a 'true and fair view' and the report is limited to those matters set out in the statement below.
INDEPENDENT EXAMINER'S STATEMENT
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements :
-
to keep accounting records in accordance with section 386 of the Companies Act 2006; and
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to prepare financial statements which accord with the accounting records and comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
-
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.
Signed:
MARTIN COOPER MARSH & CO ACCOUNTANTS 254 Upper Shoreham Road Shoreham by Sea West Sussex BN43 6BF
Dated: 16 December 2024
Page | 8
BURGESS HILL YOUTH
STATEMENT OF FINANCIAL ACTIVITIES (Incorporating income and expenditure account) FOR THE PERIOD TO 31ST MARCH 2024
| NOTE INCOMING RESOURCES Income resources from generated funds: General Donations & Fund Raising Rent & Hall Hire Miscellaneous Activities Investment Income 2 Other incoming resources 3 TOTAL INCOMING RESOURCES RESOURCES EXPENDED Governance & Support Costs 4 TOTAL RESOURCES EXPENDED MOVEMENT IN TOTAL FUNDS FOR THE YEAR - NET INCOME/(EXPENDITURE) FOR THE YEAR Total funds at 1 April 2023 Transfer of funds FUNDS AT 31 MARCH 2024 |
Restricted funds 2024 17,949 - - - - - 17,949 2,517 2,517 15,432 34,977 - 50,409 |
Unrestricted funds 2024 4,514 12,528 - 1,814 - - 18,856 20,648 20,648 (1,792) 34,186 - 32,394 |
Total funds 2024 £ 22,463 12,528 - 1,814 - - |
|---|---|---|---|
| 36,805 | |||
| 23,165 | |||
| 23,165 | |||
| 13,640 69,163 - 82,803 |
The Notes on pages 11 to 13 form part of these financial statements.
Page | 9
BURGESS HILL YOUTH
| BALANCE SHEET | BALANCE SHEET | ||||||
|---|---|---|---|---|---|---|---|
| AS | AT 31ST MARCH | 2023 | |||||
| Note | 2024 | 2023 | |||||
| £ | £ | £ | £ | ||||
| FIXED ASSETS | |||||||
| Tangible Assets | 27,198 | 27,198 | |||||
| Investments | - | - | |||||
| 27,198 | 27,198 | ||||||
| CURRENT ASSETS | |||||||
| Cash at Bank and in Hand | 54,836 | 41,985 | |||||
| Debtors | 960 | - | |||||
| 55,796 | 41,985 | ||||||
| CREDITORS:amounts falling due within | (191) | (21) | |||||
| one year | |||||||
| NET CURRENT ASSETS | 55,605 | 41,964 | |||||
| NET ASSETS | 82,803 | 69,162 | |||||
| CHARITY FUNDS | |||||||
| Unrestricted revenue accumulated funds | 5 | 32,394 | 34,186 | ||||
| Restricted revenue accumulated funds | 5 | 50,409 | 34,976 | ||||
| TOTAL FUNDS | 82,803 | 69,162 |
The Trustees consider that the company is entitled to exemption from the requirement to have an audit under the provision of section 477 of the Companies Act 2006 and members have not required the company to obtain an audit for the year in question in accordance with section 476 of the Act.
The Trustees acknowledged their responsibilities for complying with the requirements of the Companies Act with respect of accounting records and for preparing financial statements.
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
The financial statements were approved by the Trustees on 16 December 2024 and signed on their behalf, by:
Jacqueline Cooper:
Chair………………………………………….
Ryan Gould:
Treasurer …………………………………….
The Notes on pages 11 to 13 form part of these financial statements.
Page | 10
BURGESS HILL YOUTH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
1. ACCOUNTING POLICIES
Basis of preparation of financial statements
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Company status
The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £10 per member of the company.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the company and which have not been designated for other purposes.
Reserved designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Incoming resources
All incoming resources are included in the Statement of financial activities when the company is legally entitled to the income and the amount can be quantified with reasonable accuracy.
Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Page | 11
BURGESS HILL YOUTH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED
31 MARCH 2024
ACCOUNTING POLICIES (continued)
Resources expended.
All expenditure is accounted for on an accruals basis and has been included under expense categories that aggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities, they have been allocated on a basis consistent with the use of the resources.
Governance costs are those incurred in connection with administration of the company and compliance with constitutional and statutory requirements.
Turnover
Turnover comprises revenue recognised by the company in respect of goods and services supplied during the year, exclusive of Value Added Tax and trade discounts.
| 2. INVESTMENT INCOME Bank Interest Received TOTAL INVESTMENT INCOME |
Restricted Funds 2024 £ - - |
Unrestricted Funds 2024 £ - - Unrestricted Funds 2024 £ - 4,514 - - 4,514 |
Total Funds 2024 £ - |
|---|---|---|---|
| - Total Funds 2024 £ 17,949 4,514 - - |
|||
| 3. OTHER INCOMING RESOURCES | |||
| Young Carers Other Donations Paul Myles Donations Club Activities TOTAL |
Restricted Funds 2024 £ 17,949 - - - 17,949 |
||
| 22,423 |
Page | 12
BURGESS HILL YOUTH
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024
4. GOVERNANCE AND SUPPORT COSTS
| Activity Expenses Telephone & Internet Costs Supplies & Equipment Insurance Staff Costs Lighting and Heating Repairs and Renewals Travel Sundry Cleaning Subscriptions |
Restricted Funds 2024 £ 2,517 - - - - - - - - - - 2,517 |
Unrestricted Funds 2024 £ 1,395 514 61 1,827 - 6,504 4,194 84 1,447 4,332 290 20,648 |
Total Funds 2024 £ 3,912 514 61 1,827 - 6,504 4,194 84 1,447 4,332 290 |
|---|---|---|---|
| 23,165 |
5. STATEMENT OF FUNDS
| General funds General Fund Total Unrestricted funds Restricted funds Activities Young Carers Denham Road Residents Paul Myles Donations Homelessness Total Restricted funds Total of funds |
Brought Forward £ 34,186 34,186 1,328 12,919 2,011 18,093 626 34,977 69,163 |
Incoming Resources £ 18,856 18,856 - 17,949 - - - 17,949 36,805 |
Resources Expenses £ 20,648 20,648 - 2,517 - - - 2,517 23,165 |
Transfers In/(out) £ - - - - - - - - - |
Carried Forward £ 32,394 |
|---|---|---|---|---|---|
| 32,394 | |||||
| 1,328 28,351 2,011 18,093 626 |
|||||
| 50,409 82,803 |
Page | 13