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2020-12-31-accounts

Company registration number (England and Wales): 07758246 Charity registration number (England and Wales): 1149185

PLAY ADVENTURES & COMMUNITY ENRICHMENT

(Incorporated as a Company Limited by Guarantee and not having a Share Capital)

FINANCIAL STATEMENTS AND ANNUAL REPORT

FOR THE YEAR ENDED 31 DECEMBER 2020

CONTENTS

Page
Reference and Administrative Details of the
Charity, its Trustees and Advisers 1
Trustees’ Report 2 - 12
Independent Auditors’ Report 13 - 15
Statement of Financial Activities 16
Balance Sheet 17
Statement of Cashflows 18
Notes to the Financial Statements 19 - 29

PLAY ADVENTURES & COMMUNITY ENRICHMENT

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS

Company number 07758246 (England and Wales)
Charity number 1149185 (England and Wales)
Board of Trustees / Directors* L Ho-Everiste (Chair)
C Gale (Vice-Chair)
C Dishington (Treasurer)
T Bolton
J Duncan (Resigned 23rdOctober 2020)
K Kadri
J Mann
N Gajree
Key management personnel Henry Purkis (Chief Operating Officer)
Independent auditor Knox Cropper LLP
65 Leadenhall Street
LONDON
EC3A 2AD
Bankers Unity Trust Bank
9 Brindleyplace
BIRMINGHAM
B1 2HB
Shawbrook Bank
Lutea House, Warley Hill Business Park
The Drive, Great Warley
ESSEX
CM13 3BE
Cambridge & Counties Bank
Charnwood Court
New Walk
LEICESTER
LE1 6TE
Registered address Fairfield Play Centre
Mary Terrace
LONDON
NW1 7LR
Website www.paceforall.com

* The Trustees, who are also Directors under company law, who served during the year and up to the date of this report were as follows:

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

The Trustees (who are also the directors of the charitable company for the purposes of the Companies Act) present their combined directors’ report and trustees’ report, as required by company law, together with the audited financial statements of Play, Adventure and Community Enrichment (the charity) for the year ended 31 December 2020. The Trustees confirm that the trustees’ report and financial statements comply with the current statutory requirements, the requirements of the Charity’s governing document and the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102 second edition) (effective 1 January 2019).

Structure, governance and management

The Charity was incorporated as a company limited by guarantee on 31 August 2011 as amended by special resolution registered at Companies House on 18 May 2012 and as amended by certificate of incorporation on change of name dated 11 July 2012. The Trustees are responsible for the overall control of the charity though they delegate day to day running to members of management staff.

Board meetings are held every two months, and Board members also correspond with each other electronically and by telephone between Board meetings. Trustee subcommittees are in place to make recommendations to the Board on specific matters. The following subcommittees each with at least two Board representatives, have been established to cover specific areas of charity governance and oversight:

The Trustees carry out regular reviews of their skills base to ensure a good balance of skills and experience. Any gaps identified are addressed by inviting other members of the charity to stand for election, or by co-option. Trustees can receive formal or informal training as required. All Trustees also receive regular updates on relevant policy and legislation.

Our Purpose and Activities

Our vision is a world where all children and young people have a healthy, happy childhood and a resilient, supportive family. Our mission is to create and sustain high-quality, inclusive, and responsive services that improve the wellbeing of children, young people and their families. We aim to achieve this by working to:

  1. Ensure all CYP are able to have positive play and learning experiences in a safe, fun and stimulating environment

  2. Help to improve children and young people’s wellbeing by developing their emotional, educational, physical and social skills and raising their aspirations

  3. Support children, young people and families to be more understanding, accepting and respectful of others and to value differences

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

  1. Provide early intervention measures to increase the life chances of children, young people and families who are at risk of social exclusion

  2. Provide quality, affordable childcare and holistic family services, giving parents/carers support, respite and opportunities to access work and training

In shaping our objectives for the year and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PB2)’. The charity relies on contracts, grants and the income from fees and charges to cover its operating costs. Where possible, we ensure that services are free to access. Affordability and access to our services are very important to us and are reflected in our pricing structure for services which charge fees.

PACE works with children with a diverse range of different needs and abilities from a range of backgrounds and we endeavour to be a champion for inclusion and encourage all children and young people within our community to access our services.

In order to work towards achieving our charitable aims and objectives PACE have five major areas of activity which are: out of school childcare & play services, early years services, Short Breaks, weekend services and mentoring services.

Operational Review

Impact of the COVID-19 Pandemic

The Covid-19 pandemic has caused enormous challenges for PACE, our beneficiaries and our wider community.

When first national lock-down was introduced and schools were closed on 20[th] March 2020, PACE services stopped operating in their normal way and PACE had to quickly change how we served our beneficiaries and wider community.

PACE worked closely with Camden Council and local partner organisations to identify and help those most in need. A number of alternative services were quickly developed:

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

PACE reopened services from the 15th June 2020, although these services had to be run differently from our normal operations due to the necessity to follow Government guidelines. This involved operating with smaller groups of children kept in separate bubbles and with enhanced safety and hygiene protocols in place to minimise the risk of the spread of infection. Services remained open during the second national lock-down in November 2020.

During the third national lock-down in January 2021, preschool services remained open to all children although take up was initially very low, with play services only open to vulnerable children and children of keyworkers until March 2021, when restrictions were eased to allow children of working parents to attend, although with limited spaces available. Mentoring and Short Breaks services remained open, but with very low take-up which gradually grew to more normal levels towards the end of the Spring Term. Weekend services closed during the Spring term, reopening after the Easter holidays.

The impact of Government restrictions meant that there were fewer childcare places available for parents and less flexibility in terms of not being able to offer ad-hoc or inconsistent childcare places. Vulnerable children were prioritised for spaces, particularly those with care plans or disabilities, with the remaining places being offered to children of working parents. The reduced number of places we were able to deliver led to a shortfall in childcare places for working parents, particularly over the summer holidays.

There was also a significant impact of the pandemic in terms of specialist services uptake. Many parents were fearful of their children accessing services, particularly parents of disabled children who were referred to community-based services. Although many families resumed uptake of services over the summer whilst case rates were low, they put services on hold over the second wave of the pandemic but have reengaged with services since after the Easter holidays.

The financial impact of the pandemic on PACE has been profound, with significant loss of income from parental childcare fees and spot-purchase of services such as mentoring during the first and third national lock-downs. The impact of reduced numbers on income from parental childcare fees has continued since services reopened as the number of places available remains severely restricted.

However, PACE has been able to mitigate against the significant loss of income through a variety of local and national Government support mechanisms, including proportionate use of the furlough scheme, continuation of contract payments, maintenance of levels of preschool funding irrespective of attendance and business rates relief. PACE was able to fundraise significant amounts from Trusts & Foundations and emergency online individual giving appeal. Additionally, PACE was able to significantly reduce expenditure through efficiency savings and recruitment freezes.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

The overall financial impact to this point has been successfully mitigated with a small surplus at the 2020 financial year end, however, there have been ongoing financial pressures particularly in the first five months of 2021, although the effects of the pandemic will become less pronounced in Spring/Summer 2021 as Government restrictions ease.

We continue to look at ways to support our beneficiaries as their level of need grows and demand for our services increases, as well as continuing to find ways to mitigate against the financial risk posed to the organisation.

Out of School Childcare & Play Services

Out of School Childcare & Play services delivered after school and during school holidays provide children with a wide variety of activities provide which include social games and activities, sports, arts, off-site trips, and imaginative free play. After school clubs and holiday playschemes based at Fairfield Playcentre, Fortune Green Playcentre and Camden Square Playcentre provide somewhere safe and enjoyable for children to play and socialise with their friends, whilst offering childcare for working parents and parents engaged in volunteering or education. Children who use our after-school clubs come from diverse backgrounds, some of the children who use these services are referred to us by other agencies or organisations, this includes children with disabilities and children who have care plans.

In September 2019, PACE successfully retendered for a 5-year Camden contract for Out of School Childcare & Play Services. In addition to our existing services at Fairfield and Fortune Green, we also acquired the contract for delivery of services at Camden Square Playcentre.

In 2019, uptake of services at all sites remained high, with high levels of user satisfaction. Fairfield and Fortune Green achieved “good” and “outstanding” ratings in their most recent Ofsted inspections. All services continued to maintain and improve quality through ongoing accreditation in the Camden Healthy Lives Award. Fairfield and Fortune Green continue to engage in the Bristol Standard quality improvement framework. Camden Square Playcentre has been registered with Ofsted and we are awaiting our first inspection.

During the Covid-19 pandemic, after-school clubs were forced to close between 23rd March and 15th June 2020 with holiday playschemes open solely for vulnerable children and the children of keyworkers during that period. From June-December 2020, services operated with reduced numbers of children in accordance with Government guidelines. From January-March 2021, services were only open to vulnerable children and children of keyworkers, however since the end of March 2021 we have returned to being able to offer services to all children, albeit with reduced numbers of children in accordance with Government guidelines.

During the Easter 2021 PACE participated in the Holiday Activities and Food Programme as the lead partner of a consortium of play providers.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Early Years Services

Preschool services offer high-quality early learning opportunities for children aged 2 to 4 years old to develop in all aspects of the Early Years Foundation Stage curriculum. PACE preschool services at Fairfield and Fortune Green offer a warm, friendly, and happy environment and work hard to ensure that all children, regardless of background, age, or need, receive the opportunity to engage in and experience a variety of playful activities which will build an interest, thirst and want for learning, thus setting the foundations for the rest of their lives.

In 2020 uptake of spaces at Fortune Green was affected by the pandemic although remained high during periods of the year when restrictions were eased and case rates were low. Numbers of children attending Fairfield in 2020 were profoundly affected due to the pandemic but have significantly increased from prepandemic baseline levels in 2021. We continue to work towards further increasing uptake at Fairfield preschool through marketing activities, as well as fundraising for parent and toddler drop-in services at all sites.

During the Covid-19 pandemic, services were closed between 23rd March and 15th June, uptake returned to more normal levels in the summer, but then fell significantly again during the second wave of the pandemic over the winter. Service uptake increased again in-line with schools reopening, and since Easter services have been operating at close to full capacity.

Short Breaks

Overnights - 24 hour-long short breaks for children with disabilities and respite for their families. For many of the disabled children who use this service, attending a PACE overnight is the first time they have spent a night away from their home and parents. The service involves small groups of children engaging in exciting and fun activities and staying overnight with their siblings and friends at our play centre in Fortune Green.

Positive Behaviour Support - Specialist workers provide individualised interventions to disabled children and young people who display behaviours of concern, often due to communication difficulties. During regular sessions, staff develop strategies in order to understand and reduce behaviours that challenge, whilst engaging children in meaningful activities.

Play & Care Service – A one to one community-based service for children with disabilities. These breaks are provided regularly over planned periods of time to give parent/carers a break from caring whilst also offering a positive experience for the child or young person.

We continue to enjoy a strong relationship with our Short Breaks consortium delivery partners, WacArts and KIDS. Our most recent CQC inspection rated regulated services as “good”.

Ensuring staffing capacity is an ongoing challenge for projects that offer few hours per week but require extensive training and skills, so we have recruited additional staff for these projects and have offered them employment contracts which increase staff retention.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

During the Covid-19 pandemic, uptake of Short Breaks services was low due to parental concerns about risk of infection, particularly regarding services taking place in the community. We were able to offer alternative provision for small groups of children at Fairfield playcentre on a bi-weekly basis, offering play opportunities for children and respite for their parents in a safe and secure environment. Uptake of community-based services increased during the summer but decreased again during the second wave of the pandemic. The Overnights is running a daytime only service in accordance with Government guidelines, although we hope to be able to offer overnight respite for families again in the near future.

The current Short Breaks contract was due to come to an end in October 2020, however the contract was extended by a year due to the pandemic, so the retendering process for the next commissioning period is due to start in mid-2021.

Weekend Services

Artist In Training - Funded by the City Bridge Trust, this project based at Fairfield Playcentre provides inclusive arts workshops on Saturdays and after school to teach children and young people of all needs, abilities and backgrounds skills in a variety of artistic mediums. Users will also curate an annual exhibition of their work in a local community venue.

Natural Play -This weekend project is based at Fortune Green and funded by Children In Need. Children and young people aged 7-14 experiencing disadvantage as well as other local children are able to engage in a range of activities designed to bring them closer to nature and have fun in the process.

These services were unable to be delivered during the initial stages of the Covid-19 pandemic but were gradually phased back in from June 2020 adapted to work in accordance with Government guidelines. However, these services were forced to close again for the Spring Term 2021, reopening after the Easter holidays.

Extension funding was obtained through BBC Children In Need and D’Oyly Carte for Natural Play, with funding for a further two years of project delivery secured through City Bridge Trust for Artist In Training. PACE continue to work towards enabling additional children and young people to access these services through further development of referral pathways.

Mentoring Services

1:1 Keyworking Service - The daytime service works with children from Camden and neighbouring Boroughs who have been excluded from school (or at risk of exclusion) due to social, emotional, and behavioural difficulties. The service is commissioned by pupil referral units, school inclusion teams, children’s homes, and individual schools to provide keyworkers to engage young people in positive activities on a 1:1 basis. The service provides highly experienced keyworkers from a playwork/youthwork background to engage the young people in an individualised programme of educational, physical, and creative activities created in partnership with the commissioning agency and the young person themselves. This process is designed to support the young person to build social skills, develop life-skills, increase self-confidence and emotional well-being and ultimately support the young people to reintegrate into mainstream education.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Rebuilding Bridges Project - This project works with children who may be experiencing issues including undiagnosed Emotional & Behavioural Difficulties, problems within school, challenging home environments or Mental Health issues. The project offers small groups of children off-site trips, positive activities, and targeted workshops, providing support to help reintegrate into mainstream play & youth provision. The project offers them the opportunity to gain the skills needed to develop new ways of coping, and to build on their social skills by supporting them to interact and engage positively with their peers.

The 1:1 keyworking service continues to sustain a high level of quality and commissioner and user satisfaction.

During the Covid-19 pandemic, we were unable to operate the mentoring service between March and June 2020. From the end of the first lock-down the mentoring service resumed and uptake was high until the second wave of the pandemic caused uptake to drop significantly again during the Spring term, although this has now picked up to normal levels.

We were unable to deliver Rebuilding Bridges programme in Summer 2020 due to the lack of activities available for children to access.

In the next year, PACE will focus on sustaining uptake of mentoring services and aim to obtaining funding for a Rebuilding Bridges summer scheme in 2021, as well as a wider roll-out of the programme later in the year or early 2022.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Financial review

In 2020 PACE’s surplus of £73,734 (2019 surplus: £28,452) increased the level of free unrestricted reserves to £428,427 (2019: £351,276).

Incoming resources for the year increased to £1,231,852 (2019: £1,077,279) since this was the first full year of operating the Camden Square Playcentre. Additionally, although many income sources were hindered by the pandemic, government support was offered to ensure that PACE could continue to operate. There was also an uplift in the amount of the Camden Play contract.

Expenditure increased to £1,158,118 (2019: £1,048,827) due to this being the first year where the full cost of the Camden Square Playcentre was recognised. The organisation also continued to operate as much as possible during the year, which meant increased spending on cleaning and equipment to allow working from home where possible.

Unrestricted reserves increased to £428,427 from £351,276 which represents just over four months of unrestricted operating costs following a recent expansion of service delivery activities post year end (2019: just over three months).

It is the trustees’ intention to ensure that there are adequate reserves, as represented by its unrestricted funds as at the Balance Sheet date.

As detailed above, the Covid-19 pandemic has put additional pressure on the organisation, but due to the flexibility in the services that we have been able to offer, our result for 2020 included a small unrestricted surplus, helping to bolster our free reserves to support us through a challenging financial year in early 2021. We have also utilised the government assistance that is available to minimise costs where necessary.

Reserves policy

PACE reserves policy states that it will aim to ensure that it has between three and six months’ worth free reserves to cover its operational expenses. This allows for the delivery of any projects which have started, the opportunity to source new income streams and three months’ worth of wind-up costs to discharge all the charity’s liabilities in the event that the Trustees decide the charity is no longer a viable going concern.

In light of the Covid-19 pandemic, the Trustees have considered this reserves policy and feel that it is still sufficient to cover expected income volatility and short term working capital requirements.

At the date of approval of these accounts the Charity’s reserves position has been maintained in accordance with the reserves policy.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Fundraising

In accordance with our policy we publish the names of any individuals or organisations who support us with funding over £1,000, whether in money or in kind:-

In order to meet the growing need for non-statutory services and activities in response to the impact of the pandemic, PACE has established and increased resource for two additional posts to develop the fundraising strategy to increase the proportion of income raised from Trust and Foundations and individual giving.

Plans for future periods:

Due to the uncertainty caused by the Covid-19 pandemic, we need to remain flexible in our long-term plans.

In the short-term, we look to continue to operate our services for as many users as we can and adapt our services to the emerging needs of our community.

A key focus is to ensure the ongoing financial health of the organisation, ensuring diversification of income streams and mitigating against loss of income.

We also look to make plans for consolidating our existing services post-pandemic and developing the remit of existing service and creating new services to meet the evolving needs of our beneficiaries.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

Principle risks and uncertainties:

We have a risk register that is reviewed at all finance and risk management subcommittee meetings and formally reviewed by the wider Board twice a year.

The main risk to the organisation relates to the impact of Covid-19.

The pandemic has caused great hardship and suffering to our local community, meaning that our beneficiaries have greater levels of need for services. PACE is looking at ways to adapt our existing services to better meet those needs whilst adhering to the restrictions laid out in Government guidelines. Additionally, we are looking closely at the emerging needs of our beneficiaries to see what additional services may need to be developed in future in order for us to respond and fulfil our charitable purpose effectively.

Another high-risk area relates to a high proportion of PACE income being Local Authority funding which has come under immense pressure as a result of the pandemic and following years of austerity. PACE continue to look at ways to diversify our income streams and have increased our fundraising resource in order to increase the proportion of income secured from Trusts & Foundations and major donors in future.

As an organisation that works with vulnerable children and young people, a major risk to the organisation involves ensuring the safety and welfare of our beneficiaries. The vulnerability of our users has been exacerbated by the effects of the pandemic, potentially resulting in greater numbers of safeguarding concerns and mental health issues amongst our users. To mitigate against this risk, we are looking to enhance the level of training offered to staff in order to respond to these needs effectively, as well as continuing to ensure robust safeguarding and health and safety policies and procedures are implemented throughout the organisation.

The external environment is extremely unstable and there is a risk that priorities may change in an unprecedented political and economic environment, so we remain mindful of the importance of monitoring the external environment for potential changes and developing contingency plans where possible.

Trustees’ responsibilities

The Trustees (who are also directors of Play Adventures & Community Enrichment for the purposes of company law) are responsible for preparing the Trustees’ Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial period, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period.

In preparing these financial statements, the Trustees are required to:

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Statement on Information Given to Auditors

Each of the persons who is a trustee at the date of approval of this report confirms that:

This confirmation is given and should be interpreted in accordance with the provisions of s418 of the Companies Act 2006.

Independent Auditors

A proposal to re-appoint Knox Cropper LLP as the Statutory Auditors will be proposed at our forthcoming AGM.

Approval

Approved and authorised for issue by the Board of Trustees on 31[st] August 2021 and signed on their behalf by:-

Lé Ho-Everiste – Chair

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

Independent Auditors’ Report to the Members of Play Adventures & Community Enrichment FOR THE YEAR ENDED 31 DECEMBER 2020

Opinion

We have audited the financial statements of Play Adventures & Community Enrichment (the ‘charitable company’) for the year ended 31 December 2020 which comprise the statement of financial activities, the balance sheet, statement of cash flows and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the Financial Reporting Council’s (FRC) Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the Trustees’ report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information.

Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

Independent Auditors’ Report to the Members of Play Adventures & Community Enrichment FOR THE YEAR ENDED 31 DECEMBER 2020

Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report included within the trustees’ report.

We have nothing to report in respect of the following matters where the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

Independent Auditors’ Report to the Members of Play Adventures & Community Enrichment FOR THE YEAR ENDED 31 DECEMBER 2020

Auditor’s responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charitable company’s member in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company’s members those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s member for our audit work, for this report or for the opinions we have formed.

16 September 2021

Simon Goodridge, Senior Statutory Auditor For and on behalf of Knox Cropper LLP, Statutory Auditor 65 Leadenhall Street London EC3A 2AD

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

STATEMENT OF FINANCIAL ACTIVITIES INCORPORATING AN INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2020

Notes
Unrestricted /
Designated
Restricted
£
£
Incoming resources
Incoming resources from
charitable activities:-
Grants receivable
886,437
20,218
Contributions from parents
109,953
70
Other fees and contributions
116,653
-
Other Income
98,521
-
_
_
Total incoming resources
2
1,211,564
20,288
_
_
Resources expended
Charitable activities:-
•
Early years
•
Play provision
•
Short breaks
•
Mentoring
252,327
661,494
91,448
123,826
-
28,977
-
46
_
_
Total resources expended
3 & 4
1,129,095
29,023
_
_
Income less expenditure
82,469
(8,735)
Transfers
(5,318)
5,318
_
_
Net movement in funds
77,151
(3,417)
Reconciliation of funds
Total funds brought forward
351,276
9,669
_
_
Total funds carried forward
428,427
6,252

 Total
2020
£
906,655
110,023
116,653
98,521
__
1,231,852
__
252,327
690,471
91,448
123,872
__
1,158,118
__
73,734
-
__
73,734
360,945
__
434,679
__		 Total
2019
£
698,693
218,882
159,704
-
_
1,077,279
_
225,634
597,473
102,742
122,978
_
1,048,827
_
28,452
-
_
28,452
332,493
_
360,945

All transactions are derived from continuing activities. All recognised gains and losses are included in the Statement of Financial Activities. The notes on pages 19 to 29 form part of these financial statements.

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PLAY ADVENTURES & COMMUNITY ENRICHMENT

BALANCE SHEET AS AT 31 DECEMBER 2020

2020 2019
Notes £ £ £ £
Fixed assets 8 - -
Current assets
Debtors 9 56,576 80,890
Cash in hand and in bank 540,486 524,120
____ ____
597,062 605,010
Creditors: amounts falling due
within one period 10 (162,383) (244,065)
____ ____
Net current assets 434,679 360,945
____ ____
Net assets 434,679 360,945
____ ____
Funds
Unrestricted fund 428,427 351,276
Restricted funds 6,252 9,669
____ ____
Total funds 12&13 434,679
____		 360,945
____

These financial statements were approved and authorised for issue by the Board of Trustees on 31[st] August 2021 and signed on their behalf by:-

…………………………………………………………. ……………………………………………...................... Claire Dishington – Treasurer Lé Ho-Everiste – Chair

Registered company number: 07758246 (England and Wales) The notes on pages 19 to 29 form part of these financial statements

17

PLAY ADVENTURES & COMMUNITY ENRICHMENT

STATEMENT OF CASHFLOWS AS AT 31 DECEMBER 2020

Notes
Net cash (used by)/provided from operating
activities
15
Cash flows from investing activities
16
Net change in cash and cash equivalents in the
year
Reconciliation of net cash flow to movement in
net cash
Movement in net cash in the year
Net cash and cash equivalents brought forward
Net cash and cash equivalents carried forward		 2020
£
14,426
1,940
16,366
16,366
524,120
540,486		 2019
£
229,318
2,442
231,760
231,760
292,360
524,120

18

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020

1.1 Accounting convention

The financial statements are prepared in accordance with the Statement of Recommended Practice: Accounting and reporting by charities (SORP – FRS 102 second edition), applicable accounting standards and the Companies Act 2006. The financial statements are presented in Sterling (£).

Statement on going concern

After reviewing the charity’s forecasts and projections, the directors have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. As detailed in note 18, in forming this opinion, they have considered the impact of the COVID-19 pandemic on both its income and expenditure for at least a period of twelve months from the date of approval of these financial statements. Accordingly, they continue to adopt the going concern basis in preparing the accounts.

1.2 Company status

The charity is a company limited by guarantee. The directors of the company are the trustees named on page 1. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity.

1.3 Incoming resources

Incoming resources represents the total income receivable during the YEAR comprising of grant income for play activities, contributions from parents and other fees and contributions (being mainly mentoring income). All incoming resources are included in the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable certainty.

1.4 Expenditure

All expenditure is included on an accruals basis and is inclusive of all VAT, which cannot be reclaimed, and is reported as part of the expenditure to which it relates:

19

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

1.5 Funds

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds, which are to be used in accordance with specific restrictions imposed by the donor. The aim and use of the restricted fund is set out in the notes of the financial statements.

1.6 Tangible fixed assets and depreciation

Capital expenditure on items costing £5,000 or higher are recorded as tangible fixed assets. Tangible fixed assets are stated at cost valuation less depreciation.

Depreciation is provided at rates calculated to written off the cost or valuation less estimated residual of each asset over its expected useful life as follows:-

There are no other classes of fixed assets.

1.7 Taxation

Play Adventures & Community Enrichment is a registered charity and is not liable to Corporation Tax on its Charitable Activities.

20

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

2 Incoming resources

Unrestricted
2020
Restricted
2020
£
£
Charitable Activities
Grants receivable
886,437
20,218
Contributions from parents
109,953
70
Other fees and contributions
116,653
-
Other income
98,521
-
_
_
1,211,564
20,288

 Total
2020
Total
2019
£
£
906,655
698,693
110,023
218,882
116,653
159,704
98,521
-
__
_
1,231,852
1,077,279
__

Restricted grants are shown in Note 11. Other income relates to furlough grants received from the government during the Covid-19 pandemic.

3 Charitable Activities and Governance Costs

Unrestricted
2020
£
Charitable Activities
Early years
252,327
Play provision
661,494
Short breaks
91,448
Mentoring
123,826
__
1,129,095
 Restricted
2020
Total
2020
Total
2019
£
£
£
-
252,327
225,634
28,977
690,471
597,473
-
91,448
102,742
46
123,872
122,978
__
_
_
29,023
1,158,118
1,048,827

_

21

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

4 Analysis of Charitable Activities

sis of Charitable Activities
Early Years
Play Provision
Short Breaks
Mentoring
Total		 Direct
Costs
£
176,051
565,192

69,549
103,616
914,408
 Support
Costs
£
76,276
125,279
21,899
20,256
243,710
 Total
£
252,327
690,471
91,448
123,872
1,158,118

5 Support Cost Allocation

Staffing costs
Operating costs
Facilities costs
Infrastructure costs
Finance costs
Other costs
Total		 Early Years
£
49,666
3,243
4,481
13,000
3,795
2,091
76,276		 Play
Provision
£
81,574
5,328
7,359
21,351
6,232
3,435
125,279		 Short
Breaks
£
14,260
932
1,286
3,733
1,088
600
21,899		 Mentoring
£
13,189
861
1,190
3,452
1,009
555
20,256		 Total
£
158,689
10,364
14,316
41,536
12,124
6,681
243,710

Included in Support Costs are £2,820 of Governance Costs (2019: £4,081). Costs are allocated directly to the activities to which they relate using a proportion of income.

22

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

6 Governance costs (included in Note 4)

overnance costs (included in Note 4)
2020 2019
£ £
Auditors’ remuneration 2,700 2,700
Governance expenses - 1,100
Trustees’ expenses 120 281
_ _

7 Trustees and staff remuneration

The trustees received no remuneration (2019: £nil) but 1 Trustee received reimbursement of expenses totalling £120 (2019: 3 Trustees received a total of £281).

Staff remuneration and numbers

Wages and salaries
Social Security costs
Pension costs		 Total
2020
£
859,542
56,674
33,496
__
949,712
__		 Total
2019
£
727,918
48,535
22,548
_
799,001
_

Wages and Salaries includes pension costs.

The average number of full and part-time employees during the YEAR were as follows:

Central staff
Play workers
Service managers
Early year workers
Specialist Staff
Sessional Staff		 2020
5
18
8
7
17
__37
92
______		 2019
5
9
7
26
14
__46
107
______

No employees received emoluments of more than £60,000 per annum. Senior Management Personnel costs amounted to £40,825 (2019: £40,842).

23

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

8 Fixed assets

Cost
Brought forward
Additions
Carried forward
Depreciation
Brought forward
Charge for the YEAR
Carried forward
Net book value
At 31 December 2020
At 31 December 2019		 Computer
equipment
£
5,299
-
_
5,299
_
5,299
-
_
5,299
_
-
_
-
_

There are no charges or securities held over any fixed assets.

9 Debtors
Prepayments
Debtors and accrued income		 2020
£
22,502
34,074
_
56,576
_		 2019
£
17,896
62,994
_
80,890

24

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

10 Creditors: amount falling due within one YEAR

Creditors
Deferred income
Credit Card
Accruals		 2020
£
12,613
82,609
489
66,672
_
162,383
_		 2019
£
-
192,793
-
51,272
_
244,065
_

11 Analysis of net assets between funds

Unrestricted
Fund
£
Tangible fixed assets
-
Current assets
590,810
Current liabilities
(162,383)
_
Net assets at 31 December 2020
428,427
_
omparative
Unrestricted
Fund
£
Tangible fixed assets
-
Current assets
595,341
Current liabilities
(244,065)
__
Net assets at 31 December 2019
351,276
 Restricted
Funds
£
-
6,252
-
_
6,252
_
Restricted
Funds
£
-
9,669
-
__
9,669
 Total Funds
£
-
597,062
(162,383)
_
434,679
_
Total Funds
£
-
605,010
(244,065)
__
360,945

Comparative

25

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

12 Movements in funds
At 1 January
2020
£
Unrestricted general fund
351,276
Restricted funds:-
Artist in Training
9,669
Natural Play Project
-
Rebuilding Bridges
-
__
360,945
 Incoming
Resources
Resources
Expended
£
£
1,211,564
(1,129,095)
16,183
(19,600)
4,105
(9,377)
-
(46)
_
_
1,231,852
(1,158,118)

 Transfers
£
(5,318)
-
5,272
46
__
-
 At 31
December
2020
£
428,427
6,252
-
-
__
434,679
__

Artist in Training

This fund, provided by the City Bridge Trust, is ringfenced for the activity of artistic projects for children.

Natural Play Project

This fund, provided by Children in Need, is ringfenced for natural play activities such as Bushcraft. The fund went into a minor deficit by the year end and a transfer of £5,272 was therefore made from unrestricted funds as PACE’s continued support for this activity.

Rebuilding Bridges Project

This project, funded by Young Camden Foundation, works with children who may be experiencing issues including undiagnosed Emotional & Behavioural Difficulties, problems within school, challenging home environments or Mental Health issues as described in the Trustees Report under “Mentoring”. There was very little activity during the year as schools were closed due to Covid. However, the fund went into a minor deficit by the year end and a transfer of £46 was therefore made from unrestricted funds as PACE’s continued support for this activity.

26

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

13 Comparative movements in funds

At 1 January
2019
£
Unrestricted general fund
321,906
Restricted funds:-
Artist in Training
10,587
Natural Play Project
-
Rebuilding Bridges
-
__
332,493
 Incoming
Resources
Resources
Expended
£
£
1,028,940
(996,472)
32,663
(33,581)
10,676
(11,744)
5,000
(7,030)
_
_
1,077,279
(1,048,827)

 Transfers
£
(3,098)
-
1,068
2,030
__
-
 At 31
December
2019
£
351,276
9,669
-
-
__
360,945
__

Artist in Training

This fund, provided by the City Bridge Trust, is ringfenced for the activity of artistic projects for children.

Natural Play Project

This fund, provided by Children in Need, is ringfenced for natural play activities such as Bushcraft. The fund went into a minor deficit by the year end and a transfer of £1,068 was therefore made from unrestricted funds as PACE’s continued support for this activity.

Rebuilding Bridges Project

This project, funded by Young Camden Foundation, works with children who may be experiencing issues including undiagnosed Emotional & Behavioural Difficulties, problems within school, challenging home environments or Mental Health issues as described in the Trustees Report under “Mentoring”. The fund went into a minor deficit by the year end and a transfer of £2,030 was therefore made from unrestricted funds as PACE’s continued support for this activity.

14 Related parties

There were no transactions with related parties during this or the prior year.

27

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

15 Reconciliation of net income from operating activities to net cash flows

Net Income for the reporting period
Investment income
Decrease/(Increase) in debtors
(Decrease)/Increase in creditors and provisions
Net cash (used by)/provided from operating activities		 2020
£
73,734
(1,940)
24,314
(81,682)
14,426		 2019
£
28,452
(2,442)
12,156
191,152
229,318

16 Cash flows from investing activities

Interest Received
Net cash (used by)/provided from operating activities		 2020
£
1,940
1,940		 2019
£
2,442
2,442

17 Analysis of changes in net debt

Cash and Cash Equivalents
Cash		 At 1 January
2020
Cashflows
Non-Cash
Changes
At 31 December
2020
524,120
16,366
-
540,486
524,120
16,366
-
540,486

18 Impact of Covid-19 Pandemic

The Trustees anticipate that the COVID-19 outbreak in February 2020 and the subsequent events will have a long-term impact on the Charity's incoming resources and resources expended in the coming years and on the fair value of its assets and liabilities. After reviewing the charity’s forecasts and projections, the Trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future.

28

PLAY ADVENTURES & COMMUNITY ENRICHMENT

NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

19 Comparative 2019 SOFA

Notes
Unrestricted /
Designated
Restricted
£
£
Incoming resources
Incoming resources from
charitable activities:-
Grants receivable
651,537
47,156
Contributions from parents
217,699
1,183
Other fees and contributions
159,704
-
_
_
Total incoming resources
2
1,028,940
48,339
_
_
Resources expended
Charitable activities:-
•
Early years
•
Play provision
•
Short breaks
•
Mentoring
225,634
552,148
102,742
115,948
-
45,325
-
7,030
_
_
Total resources expended
3 & 4
996,472
52,355
_
_
Income less expenditure
32,468
(4,016)
Transfers
(3,098)
3,098
_
_
Net movement in funds
29,370
(918)
Reconciliation of funds
Total funds brought forward
321,906
10,587
_
_
Total funds carried forward
351,276
9,669
_
_		 Total
2019
£
698,693
218,882
159,704
__
1,077,279
__
225,634
597,473
102,742
122,978
__
1,048,827
__
28,452
-
__
28,452
332,493
__
360,945
__

29