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2021-06-30-accounts

REGISTERED CHARITY NUMBER: 1149181

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021

FOR

ZEBRA ACCESS CIO

ZEBRA ACCESS CIO

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021

Page
Report of the Trustees 1 to 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 to 14

ZEBRA ACCESS CIO

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021

The Trustees present their Annual Report together with the financial statements of Zebra Access CIO for the year ended 30 June 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)

Zebra Access CIO previously operated as a charity limited by guarantee as defined by the Companies Act 2006 and became a Charitable Incorporated Organisation on 20 October 2020.

OBJECTIVES AND ACTIVITIES

Objectives and aims

Our charity's purposes as set out in the charity's constitution are to:

The aims of our charity are to reduce the number of unemployed within the local area. Our aims fully reflect the purpose that the charity was set up to further.

Ensuring our work delivers our aim

We review our aims, objectives and activities each year, the review looks at what we have achieved and the outcomes of our work in the previous 12 months. We look at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set.

The focus of our work

Our main objectives for the year continued to be:

-To empower Deaf, Deaf Blind and Hard of Hearing people

-To develop new services and opportunities for local Deaf, Deaf Blind and Hard of Hearing people

Public benefit

Our main activities and who we try to help are described below. All our charitable activities focus on reducing the number of unemployed people and are undertaken to further our charitable purposes for the public benefit.

FINANCIAL REVIEW

Principal funding sources

The principal funding sources for the charity are currently by way of grants from the National Lottery and sponsorship. Increasing constraints on local authority expenditure has resulted in the charity seeking funding from a much broader group of agencies.

Page 1

ZEBRA ACCESS CIO

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021

FINANCIAL REVIEW

Reserves policy

The Management Committee has examined the charity's requirements for reserves in light of the main risks to the organisation. It has established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets held by the charity should be 3 to 4 months of expenditure. The reserves are needed to meet the working capital requirements of the charity and the Management Committee are confident that at this level they would be able to continue the current activities of the charity in the event of a significant drop in funding.

Financial Review

Against the backdrop of limited resources and insecurities over funding, it has continued to be difficult to plan or develop services. The charity needs to diversify revenue to reduce the reliance on lottery funding to ensure the organisation’s sustainability.

FUTURE PLANS

The charity plans continuing the activities outlined above in the forthcoming years subject to satisfactory funding arrangements. Plans are also being developed to work on a number of schemes with local employers and local job centres to place disabled people who have been through our training projects or mentoring schemes which it is hoped will lead to long-term gainful employment. The charity aims to work with other partners, organisations and do more collaborative work/projects to offer Deaf, Deaf Blind and Hard of Hearing people opportunities across the board.

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

Zebra Access CIO is a charitable incorporated organisation registered on 12 October 2020 and is controlled by its governing document.

Recruitment and appointment of new trustees

Under the charity's governing document the Trustees are known as members of the Management Committee. They are elected to serve for a period of three years after which they must be re-elected. All members of the Management Committee give their time voluntarily and received no benefits from the charity.

Due to the nature of the activities much of the charity's work focuses upon young people and vulnerable adults. The Management committee seeks to ensure that the needs of these groups are appropriately reflected through the diversity of the trustee body. To enhance the potential pool of trustees, the charity has, through selective networking sought to identify individuals who would be willing to become members who could assist the charity by using their own experiences.

In an effort to maintain a broad skill mix, members of the Management Committee are requested to provide a list of their skills which are updated each year. Therefore in the event of retirement, individuals can be approached to offer themselves for election to the Management Committee to save particular skills being lost.

Organisational structure

Zebra Access CIO has a Management Committee of up to 7 members who meet quarterly and are responsible for the strategic direction and policy of the charity. At present the Committee has 12 members form a variety of professional backgrounds relevant to the work of the charity. The Secretary also sits on the committee

A scheme of delegation is in place and day to day responsibility for the provision of the services rest with the Trustees along with the Finance Manager. The Trustees are responsible for ensuring that the charity delivers the services specified and that key performance indicators are met.

Induction and training of new trustees

Each trustee is appointed with their own skill set and training is tailored to utilise and enhance these skills within the Charity's structure where necessary.

Risk management

The Management Committee has conducted a review of the major risks to which the charity is exposed. A risk register has been established and is updated at least annually. Where appropriate, systems or procedures have been established to mitigate the risks the charity faces. Significant external risks to funding have led to the development of a strategic plan which will allow for the diversification of funding and activities. Internal control risks are minimised by the implementation of procedures for authorisation of all transactions and projects. Procedures are in place to ensure compliance with health and safety of staff, volunteers, clients and visitors.

Page 2

ZEBRA ACCESS CIO

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity number 1149181

Registered office

Creative Industries Centre Wolverhampton Science Park Glaisher Drive Wolverhampton West Midlands WV10 9TG

Trustees

Mrs N C Beech Iona Fletcher Miss S Mazzoccio Tracy McCoy Mrs C A Salter Finance Manager Alex Vann M Willrich

CIO Secretary Mrs N C Beech

Independent Examiner

I.J. Cattell F.C.A Chartered Accountant Crombies Accountants Limited Chartered Accountants 34 Waterloo Road Wolverhampton West Midlands WV1 4DG

Solicitors

Rees Page 8-12 Waterloo Road Wolverhampton WV1 4BL

Bankers

HSBC P O Box 33 Wolverhampton WV1 1TE

Approved by order of the board of trustees on 25 April 2022 and signed on its behalf by:

Mrs C A Salter - Trustee

Page 3

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ZEBRA ACCESS CIO

Independent examiner's report to the trustees of Zebra Access CIO

I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 June 2021.

Respective responsibilities of Trustees and examiner

As the charity's trustees you are responsible for the preparation of the accounts.

Having satisfied myself that the accounts of the CIO are not required to be audited and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Basis of independent examiner’s report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner’s statement

In the course of my examination, no matter has come to my attention which suggests that your accounting records have not been properly kept (in accordance with section 130 of the Charities Act) or that these accounts do not accord with them and comply with the Act. There are no matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

I.J. Cattell F.C.A Chartered Accountant Crombies Accountants Limited Chartered Accountants 34 Waterloo Road Wolverhampton West Midlands WV1 4DG

Date: 25 April 2022

Page 4

ZEBRA ACCESS CIO

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2021

Unrestricted
funds
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
19
Charitable activities
3
Deaffest
31,364
BBO Community matters
-
Reaching Communities
-
Black Country Futures
-
Mytime Active
-
Yoga Project
-
Total
31,383
EXPENDITURE ON
Charitable activities
4
Deaffest
22,510
BBO Community matters
-
Reaching Communities
-
Black Country Futures
-
Yoga Project
-
Total
22,510
NET INCOME
8,873
RECONCILIATION OF FUNDS
Total funds brought forward
(5,000)
TOTAL FUNDS CARRIED FORWARD
3,873		 Restricted
funds
£
-
10,951
-
87,232
57,665
-
-
155,848
100
-
64,302
46,295
1,060
111,757
44,091
75,743
119,834		 2021
Total
funds
£
19
42,315
-
87,232
57,665
-
-
187,231
22,610
-
64,302
46,295
1,060
134,267
52,964
70,743
123,707		 2020
Total
funds
£
166
10,009
17,173
68,089
29,482
690
1,316
126,925
33,278
16,515
72,191
4,209
-
126,193
732
70,011
70,743

The notes form part of these financial statements

Page 5

ZEBRA ACCESS CIO

BALANCE SHEET 30 JUNE 2021

Unrestricted
funds
Notes
£
FIXED ASSETS
Tangible assets
9
61
CURRENT ASSETS
Debtors
10
4,099
Cash at bank and in hand
16,716
20,815
CREDITORS
Amounts falling due within one year
11
(17,003)
NET CURRENT ASSETS
3,812
TOTAL ASSETS LESS CURRENT
LIABILITIES
3,873
NET ASSETS
3,873
FUNDS
13
Unrestricted funds
Restricted funds
TOTAL FUNDS		 Restricted
funds
£
-
4,677
117,638
122,315
(2,481)
119,834
119,834
119,834		 2021
Total
funds
£
61
8,776
134,354
143,130
(19,484)
123,646
123,707
123,707
3,873
119,834
123,707		 2020
Total
funds
£
158
11,938
81,487
93,425
(22,840)
70,585
70,743
70,743
(5,000)
75,743
70,743

The financial statements were approved by the Board of Trustees and authorised for issue on 25 April 2022 and were signed on its behalf by:

C A Salter - Trustee

The notes form part of these financial statements

Page 6

ZEBRA ACCESS CIO

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the CIO, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)'.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Fixed assets are stated at cost less accumulated depreciation. The costs of minor additions or those costing below £500 are not capitalised.

Depreciation is provided at rates calculated to write off the costs of each asset over its expected useful life, which in all cases is estimated at 4 years.

Impairment reviews are carried out as and when evidence comes to light that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The CIO operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 7

ZEBRA ACCESS CIO

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

2.
DONATIONS AND LEGACIES
Donations
3.
INCOME FROM CHARITABLE ACTIVITIES
Activity
Deaffest
Deaffest
Access to Work
Deaffest
Grants
Deaffest
Grants
BBO Community matters
Access to Work
Reaching Communities
Grants
Reaching Communities
Grants
Black Country Futures
Grants
Mytime Active
Grants
Yoga Project
4.
CHARITABLE ACTIVITIES COSTS
Deaffest
Reaching Communities
Black Country Futures
Yoga Project
5.
NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
Depreciation - owned assets		 Direct
Costs
£
20,070
63,902
46,295
1,060
131,327		 2021
£
19
19
2021
£
128
1,188
40,999
-
-
87,232
57,665
-
187,212
Support
costs
£
2,540
400
-
-
2,940
2021
£
97		 2020
£
166
166
2020
£
2,762
2,247
5,000
17,173
110
67,979
29,482
690
1,316
126,759
Totals
£
22,610
64,302
46,295
1,060
134,267
2020
£
453

continued...

Page 8

ZEBRA ACCESS CIO

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

6. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 30 June 2021 nor for the year ended 30 June 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 30 June 2021 nor for the year ended 30 June 2020.

7. STAFF COSTS

The average monthly number of employees during the year was as follows:

Administration, support & fundraising
Deaf-fest Project
Other projects		 2021
1
1
5
7		 2020
1
1
5
7

No employees received emoluments in excess of £60,000.

8.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
funds
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
56
Charitable activities
Deaffest
3,499
BBO Community matters
-
Reaching Communities
-
Black Country Futures
-
Mytime Active
-
Yoga Project
-
Total
3,555
EXPENDITURE ON
Charitable activities
Deaffest
23,182
BBO Community matters
-
Reaching Communities
-
Black Country Futures
-
Total
23,182
NET INCOME/(EXPENDITURE)
(19,627)
RECONCILIATION OF FUNDS
Total funds brought forward
14,627		 Restricted
funds
£
110
6,510
17,173
68,089
29,482
690
1,316
123,370
10,096
16,515
72,191
4,209
103,011
20,359
55,384		 Total
funds
£
166
10,009
17,173
68,089
29,482
690
1,316
126,925
33,278
16,515
72,191
4,209
126,193
732
70,011

continued...

Page 9

ZEBRA ACCESS CIO

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

8. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued
Unrestricted Restricted Tota
funds funds funds
£ £ £
TOTAL FUNDS CARRIED FORWARD (5,000) 75,743 70,743
9. TANGIBLE FIXED ASSETS
Computer
equipment
£
COST
At 1 July 2020 and 30 June 2021 6,837
DEPRECIATION
At 1 July 2020 6,679
Charge for year 97
At 30 June 2021 6,776
NET BOOK VALUE
At 30 June 2021 61
At 30 June 2020 158
10. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Trade debtors 6,722 3,549
Other debtors 62 62
VAT 1,992 8,327
8,776 11,938
11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2021 2020
£ £
Bank loans and overdrafts (see note 12) 5,490 14,497
Trade creditors 4,030 3,429
Social security and other taxes 8,964 3,914
Accruals and deferred income 1,000 1,000
19,484 22,840

continued...

Page 10

ZEBRA ACCESS CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

FOR THE YEAR ENDED 30 JUNE 2021

12. LOANS

An analysis of the maturity of loans is given below:

Amounts falling due within one year on demand:
Bank overdrafts		 2021
£
5,490		 2020
£
14,497

13. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Deaffest
Restricted funds
Access to Work
BBO Community matters
Reaching Communities
Connections through culture
Black Country Futures
Mytime Active
Yoga Project
COVID 19 Support Fund
Online platform/podcast
TOTAL FUNDS
Net movement in funds, included in the above are as follows:
Unrestricted funds
General fund
Deaffest
Restricted funds
Reaching Communities
Black Country Futures
Yoga Project
COVID 19 Support Fund
Online platform/podcast
TOTAL FUNDS		 At 1.7.20
£
-
(5,000)
(5,000)
792
657
44,820
2,196
25,272
690
1,316
-
-
75,743
70,743
Incoming
resources
£
9,586
21,797
31,383
87,231
57,666
(10)
981
9,970
155,838
187,221		 Net
movement
At
in funds
30.6.21
£
£
575
575
8,298
3,298
8,873
3,873
-
792
-
657
22,929
67,749
-
2,196
11,371
36,643
-
690
(1,060)
256
881
881
9,970
9,970
44,091
119,834
52,964
123,707
Resources
Movement
expended
in funds
£
£
(9,011)
575
(13,499)
8,298
(22,510)
8,873
(64,302)
22,929
(46,295)
11,371
(1,050)
(1,060)
(100)
881
-
9,970
(111,747)
44,091
(134,257)
52,964

continued...

Page 11

ZEBRA ACCESS CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

FOR THE YEAR ENDED 30 JUNE 2021

13. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

At 1.7.19
£
Unrestricted funds
General fund
14,627
Deaffest
-
14,627
Restricted funds
Deaffest
3,475
Access to Work
792
BBO Community matters
-
Reaching Communities
48,921
Connections through culture
2,196
Black Country Futures
-
Mytime Active
-
Yoga Project
-
55,384
TOTAL FUNDS
70,011
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
Unrestricted funds
General fund
62
Deaffest
3,493
3,555
Restricted funds
Deaffest
6,621
BBO Community matters
17,172
Reaching Communities
68,090
Black Country Futures
29,481
Mytime Active
690
Yoga Project
1,316
123,370
TOTAL FUNDS
126,925		 Net
movement
At
in funds
30.6.20
£
£
(14,627)
-
(5,000)
(5,000)
(19,627)
(5,000)
(3,475)
-
-
792
657
657
(4,101)
44,820
-
2,196
25,272
25,272
690
690
1,316
1,316
20,359
75,743
732
70,743
Resources
Movement
expended
in funds
£
£
(14,689)
(14,627)
(8,493)
(5,000)
(23,182)
(19,627)
(10,096)
(3,475)
(16,515)
657
(72,191)
(4,101)
(4,209)
25,272
-
690
-
1,316
(103,011)
20,359
(126,193)
732

continued...

Page 12

ZEBRA ACCESS CIO

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 30 JUNE 2021

13. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Net
movement At
At 1.7.19 in funds 30.6.21
£ £ £
Unrestricted funds
General fund 14,627 (14,052) 575
Deaffest - 3,298 3,298
14,627 (10,754) 3,873
Restricted funds
Deaffest 3,475 (3,475) -
Access to Work 792 - 792
BBO Community matters - 657 657
Reaching Communities 48,921 18,828 67,749
Connections through culture 2,196 - 2,196
Black Country Futures - 36,643 36,643
Mytime Active - 690 690
Yoga Project - 256 256
COVID 19 Support Fund - 881 881
Online platform/podcast - 9,970 9,970
55,384 64,450 119,834
TOTAL FUNDS 70,011 53,696 123,707

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Deaffest
Restricted funds
Deaffest
BBO Community matters
Reaching Communities
Black Country Futures
Mytime Active
Yoga Project
COVID 19 Support Fund
Online platform/podcast
TOTAL FUNDS		 Incoming
resources
£
9,648
25,290
34,938
6,621
17,172
155,321
87,147
690
1,306
981
9,970
279,208
314,146		 Resources
Movement
expended
in funds
£
£
(23,700)
(14,052)
(21,992)
3,298
(45,692)
(10,754)
(10,096)
(3,475)
(16,515)
657
(136,493)
18,828
(50,504)
36,643
-
690
(1,050)
256
(100)
881
-
9,970
(214,758)
64,450
(260,450)
53,696

continued...

Page 13

ZEBRA ACCESS CIO

NOTES TO THE FINANCIAL STATEMENTS - continued

FOR THE YEAR ENDED 30 JUNE 2021

14. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 30 June 2021.

15. RESTRICTED FUNDS

Deaffest - Grant funding received for use in organising and operating the bi-annual Deaffest festival for the deaf in Wolverhampton.

BBO Community matters - Grant funding received to fund Black Country employment service support.

Reaching Communities- Grant Funding received to develop and deliver services and support to local Deaf people and communities.

Cornwall Project- Grant funding received to supply Deaf Awareness training and workshops in Cornwall.

Connections through Culture- Grant funding to enable two employees to visit Shanghai to assist them in setting up their version of Deaffest.

Black Country Futures- A fund providing support to those aged 16 and above to overcome barriers and move closer to employment. It aims to raise aspirations, develop personal and employability skills and improve the economic stability of participants enabling them to achieve their true potential.

Yoga Project- To provide free yoga sessions for Deaf and Hard of Hearing people

Mytime active- to provide informal meetings with afternoon tea where Deaf and Hard of Hearing people can socialise together

Page 14