HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS FOR 31 MARCH 2025 Comp#•v Registration Number 08097171 Charity. Ni umber 1149075 DERBY COMMUNITY ACCOUNTANCY SERVICE Babington Lodge 128 (ireen Lane Derb} DEI IRY HILTON VILLAGE HALL COMPANY LIMITED BY GUARAIYTEE FINANCIAL STATEMENfS YEAR ENDED 31 MARCH 2025 Contents Page Members of thc board and professional adviscrs Trustees, annual report Rndepcndeni Examiner's Rep)rt Statement of financial activities Balance sheet Notes to the financial statements 10-17 HILTON VILLAGE HALL COMPANY LIMITED BY GUAIL4NTEE MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS The board of trustees Rachel Gaskin Dave Hickling Jenny Hickling Jennifer KeetTr' Appoinied l June 2025 Rebecca Hammersley Appointed 30 June 2025 Mark Tumbull Appoinicd 30 June 2025 Neil Foster ApFK)inied 17 July 2025 Joanne Hill Resigned 30 March 2025 Sian Davies Resigned 30 June 2025 Regi5ter¢d Office Pcacroft Lan¢ Hilton D¢￿)Y$hire DE65 iGH Independent F.xaminer Mark Newey. ACMA Communit). Accountanl Dcrby CommLEniiy Accountancy Service Babinglon l.ane 128 Green Lane Derby DEI IRY HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT The Trustees, who arc also Directors for the pur]x)ses of the Companies Act. have pleasure in presenting their report and the unaudiied financial s(aiements of ihe charily for the year ending 31 March 2025. STRUCTURE GOVERNANCE AND mANAGEmE￿r Governing document Hilton Village Hall is a compan), limited by guarantee and not having a share capital {company registration No. 08097171) and Regisiered Chariry (No. 1149075). This is in accordance ￿'1th Ihe charity's governing document, the Memorandum and Articles of Association, incorporated on 7, June 2012. Trustee Selection Methods The Trustees/Dir¢ctors of Hilion Village Hall lo 31" March 2025 w'ere ultimaLely responsible for the general control and management of the administration of thc Charitylcompany. The Truste¢￿DireCtOrs a¢eepted ultimate resw)nsibility for directing the affairs of the Charilylcompany by ensuring that it w.as solvent, well_run and delivering the charitable outcomes for ihe benefit of Hilton and the surrounding area. The Trustee￿D]ree(OrS ensured ihai (he charily complied with Charity Law, and with Ihe requirements of the Charity Commission as a regulator; in particular. they ensured that the charity prepared reports on what it had achieved in the Annual Retums and accounis as required b), law. The Trustees/Direclors ensured that the charity did not breach any" of the requirements or rules set out in its Memorandums and Articles of Association and that li remained true to the charitsble purpose and objects set out thercin. The TrusteeslDireclors were accountable for the charitv's solvencv. Continuing ¢ffecliveness and the prcservalion of any endowments. The TruStee￿DIreCtors exercised overall control over thc Charitj s/Company s financial affairs. Th¢y also ensured that the way the charity wa5 administered was not opcn to abuse by unscrupulous associates or ernployecs, and that their systems of control were rigorous and consiantly maintained. The Trustces/Direciors approached specific peoplc when a skills deficit was identified. They advised the working of the Management Committee. but thcy were non-voting members. HILTON VILLAGE HALL COIWPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT OBJECTIVES l. The provision and maintenance of a village Hall for use by the inhabitanis of Hilton and the surrounding area of benefit without distinction of wiliiical, religious or other opinions including use for: A. Mcctings, l¢ctutes and classes. or B. Other fo￿Tr5 of recreation and leisure-iime occupation, wilh the object of improving the conditions of life for thc inhabitants. 2. If the property is no longer required for the provision of a Village Hall for Hilton and thc surrounding area of benefit: the object of the charity will be the promotion of general charitablc purpos¢s for the benefii of the inhabithnts of Hilton and thc surrounding area. SUMMARY OF THE MAIN ACTIVITIES UNDF.RTAKEN FOR THE PUBLIC BENEFIT IN RF.LATION TO THESE OWECTS In planning our activities for the y'car w-c kept in mind the Charitv Commission's guidance on publi¢ benefit ai our trustees. meetings ensuring that an acceptable proportion of use is by community groups. The membership of the Charity is open lo all individuals irrespective of race. gender or any other personal circumsthnces. REVIEW OF THE YEAR'S DEVELOPMETrrrs ACTtvrriES AND ACHIEVEMENTS -rhis year has been one of growth, ¢ollaboration: and excitinu de￿"ClOpmentS at Hilton Village Hall. We've welcomed ne￿, communily groups, secured vitsl funding. and laid the groundwork for tuture expansion-all while continuing lo serve as a warm. inclusive space for our hirers and residents. Community Engagement & New Hirers W¢'re delighted to have welcomed scveral Tjew b(￿king5 that have quickly become regular hirers. These include: Mindfit Yoga The SEND Dynamic Derbyshire Recover), Partnership Each group brinos valuable services and support to our community, and we're proud to host them at Hilton Village Hall. Warm Space Initiative Our free weekly coff¢e morning, delivered in partnership with Dcrb)'5hire District Coujjcil's Warm Space initiatiTre: continues lo thrive. Although the Council is reducing granl allvcaiions due to budget constrdints: we remain committed to sustaining this valuable service and have submitted new grant applications to supp)rt its future. HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT We extend heartfelt thanks to our Yolunleers and regular attendees who make this initiative such a success. SpeLial appreciation goes to Sian Davies and her team, who runs ihe corree mornings every week on a voluntary basis-4heir dedication is truly inspiring. Grants & Support Received {2024-202i) Non-Financial Support We are grateful to Hiltott Parish Council for iheir ongoing partnership and generous support, inclLtding'. Coverage of hirer fees for local charities and not-for-profit groups such as HATS, Umbrella, and Mums & Tots Funding the planning permission fee for our ￿￿OMIng exiension project Maintenance and upkeep of the children's plav area, ensuring it remains a safe and welcoming space for families A fesiive ihank you io Mark Coney and the wonderful Party on ihe Park commiitee for their generous donation of the Christmas Tree that lit up our Village Hall foyer last December! Thanks 10 their kindness, eirer), guest and hall hirer was welcomed with a warm dose of holiday cheer and sparkle. Financial Grallts Grant Provider Amount. Purpose Foundation Derb}'shire South Derbyshire District Council {S106 £2,500 Eitension Pro ect C2 remedial ii'orks following EICR and LED li hiin rades £li,000 These ¢ontributions have been instrumental in helping us maintain and improve our facilities. Looking Ahegd: The Extension Project We're thrilled to begin work on our Extension Project, which will include= A se¢ond large ball A welcoming community ¢a(é In collaboration with Worces¢¢r Architects and Hiltoj) Parish Council: chaired by Charles Cuddington, we.re H'orking hard io bring this iyision to life. Grant applications are Unde￿.￿y, 2nd we'll continue to keep the community inforned a5 thc prujcci progresses. HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT Staff & Volunteer Recognition Our heartfclt thanks go to the dedicaied individuals who keep Hilion Village Flall running smoothly.. Paul Stretton, our Car¢iaker, for his exceptional care and maintenance of the hall Julie and Maddie Kenward, for expertly managing weekend events and ensuring the hall is clean and welcoming Our Village Hall Committee volunteers: for their tireless efforts behind the scenes, special thanks to Dave Hickling for all the liltle odd jobs that are forever collating which scems to be a never ending chore, and lo Neil Foster for hi5 relentless voluntary photography scssions of the committcc. The Garden Volunteers, led b). Chris Nield. for keeping our outdoor spaces immaculate-eswcially the blooming roses: which have brought joy to many. Don Amott. for marking 10 years of continuous support to Hilion Village Hall. His long-standing contributions have niade a lastino Im￿¢t. and ￿'C are truly grateful for his commitment to our community Closing Remarks As we look ahead to the next flnancial year, we remain committed to growing Hilton Village Hall as a vibrant, inclusive hub for our community. Thank you for your continued support-it truly makes all the difference. FINANCL4L REVIEW AND RESERVES I lilion Village Hall made an unrestricted deficit of £7,307 for the financial year to 31 March 2025 and at that date the charity had unrestricted negative reserves of £1,682. It is the considcred view of the TrusteeslDirectors thal it is necessary and in the best interesls of Hilton Village Hall Ihat a reserve fund is maintained= thai is a balance of 'free" unrestricied funds which have not b¢¢n committcd or designated for a particular project. l-his reserve fund is required to enable the organisalion, in ihe short-tcnn: to maintain ongoing services and cnable rinancial commitments to be fulfilled. The level of reserves for the current year is approximafrly SU￿]CIent for 2 months of expenditure. We are currently awaiting confimation of a payment for uninsured losses occurred following the damag¢ to the building ID September 2022. This equates to £12,000. Our solicitors appointed by our insurers are currently going through the court process to agree a settlemcnt in our favour. INDEPENDENT EMMINERS Derby Community Accounlancy Services were appointed as independent examincrs during Ihc year. HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE TRUSTEES ANNUAL REPORT SMALL COMPANY PROVISIONS This report has been prepared in accordance with the special provisions for small cornpanies under section 477 of the Companies Act 2006. Rcgistered office- Peacroft Lane Hilton Derbyshire DE55 5GH Signed on behalf of the trustees.. J. Hickling Trustee￿)rectOr Approved by the truslees on 25 November 2025 HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE INDEPENDENT EXAMJNER'S REPORT TO THF. TRUSTEES OF HILTof*' VILLAGE HALL YEAR ENDED 31 MARCH 2025 I report on the accounts of the company for the year ended 31 March 2025 which are sel out on pages 8 to 17. Respective respollsibilities of trustees and examiner The trustccs (who are also the directors of the company for the pury)ses of compan>. law) are responsible for the preEMration of ihe accounts. The Irusices consider thal an audit is noi r¢quired for this year undcr scction 144(2) of ihe Charities Act 2011 {the 2011 Act) and that an ind¢pend¢nt examination is needed. Having satisfied myself ihat the charity is not subject io an audit undcr company law and is eligible for independent examination. il is my reswnsibility to: examine the accounts under section 145 ofthe 2011 Act. follow the procedures laid down in the general Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. and state whether particular matters have come to my attention. Basis of independent examiner's report My examination was carried oul in accordanc¢ with general Dircctions givcn by the Charity Commission. An examination include% a rei.iew of the accounting records kept by the charily 2nd a comparison of the accounts prcscnted ￿][h those records. It also includes considcralion of any unusual items or disclosures in the accounts, and seeking explanations from you as trust¢¢s ¢orkcerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to wheiher the accounts present a 'true and fair view . and the report is limited to those matters 5¢t oul in the stateinent below. Independent examiner's Statement In conncclion with my cxamination: no matter has come to my attention= which gives mc reasonablc ¢aus¢ to bclicve that. in any material res￿et, the requirements- to keep accounting r¢¢ords in accordance with section 386 of the Companies Aci 2006- and to prepare ac¢ounlS which accord with ihe accounting records: comply with the accounting requirements of scction 396 of the Companics A¢1 2006 and with the methods and principles of thc Statement of Recommended Practice.. Accouniing and RetK)rting by Charitics have not been mel. or to which, in my opinion. aitention should be drawn in order to enable a proper understanding of the accounts to be reached. fJ￿-Q Mark N¢wey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Derhy Date: 25th November 2025 DEI I HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2025 Unrestricted Fund5 Restricted Funds Total Funds Year to 31 March 2025 Total Funds Yearto31 March 2024 Note Income from: Charitable aciivities Investment Income 65J67 163 19,000 84367 163 77,402 268 Totsl ineoming resources 65,)30 19,000 84,530 77,670 enditure on: Raising funds Charitable activities 72,837 20J75 93212 90,543 Total expenditure 72037 20?75 93212 90,543 f4et (expenditure) income (7J07) (lJ75) (8,682) {12,873) Transfer between funds Net movement in funds (7,307) (lJ75) (8,682) (12,873) Fund balances at l April 2024 i.625 19.296 24.921 37.794 Fund balanees at 31 March 2025 {1,682) 17,911 16239 24,921 The company had no new or discontinued activities during the year. The noles on page5 10 to 17 form part of these financial statements. HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE BALANCE SHEET YEAR ENDED 31 MARCH 2025 2025 2024 Note Current assets Debtors Cash at bank and in hand 7,959 16,722 7,971 22.813 24,681 30,784 Creditors: amounts falling due within one y¢ar 12 {8,442) (5,863) Net current assets Net assets 16239 24,921 The funds of Ihe rharity: Restricied Unrestricted- general rcscrves 13 13 17,921 (1,682) 19,296 5,625 TOTAL CHARITY FUNDS 14 16239 24,921 For the year ending 31 March 2025 the compan). was entitled to exemplion from audit und¢r section 477 of the Companies Act 2006 relating io small companies. Direeiors, responsibilities:_ The memEtrs have not required the company io obtsin an audii of its accounts for the year in question in accordance with section 476. The direciors acknowledge their reswnsibility for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. These financial statements hav¢ been prepared in accordance with the provisions appli¢Able to companies subject to the small companics r¢gime. These financial statements wcrc approv¢d bv ihe directors and authoriscd for issue on 25th November 2025 and are signed on their behalf by: J. Hickling TrusteelDireclor Company Registration Number: 08097171 The notes on pages 10 to 17 form part of these financial 51#tements. HILTON VILLAGE HALL COMPANY LIMITED BY GUARANTEE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2025 Accounting policies The principal ae¢ounting policies adopted, judgements and key sources of estimation unccrtainty in the preparation of the financial statements are as follows= Comp3iny inforn?ation Hilton Village Hall Limit¢d is a company limited by guaralltee governed by its Metnorandum and Articles of Association daled 7 June 2012. The company and charity are still registered as Hilton Village Hall Limit¢d but the hall itself has b¢¢n r¢- named as Don Amott Memorial Hall. 1.1 Aeeounting convention These accounts have been prepared in accordance ￿'1th FRS 102, '"The F inancial Reporting Standard applicable in ihe LIK and Rcpublic of I￿land. (-"FRS 102"), 'Accounting and Reporting b), Charities. the Statement of Recommended Praclice for charities applying FRS 102, thc Companies Aci 2006 and UK Generall). Acccplcd Accounting PraLIiLc